**REGISTERED CHARITY NUMBER: 1037168** 

## **Report of the Trustees and** 

**Unaudited Financial Statements for the Year Ended 31 August 2023** 

**for** 

**Preston Brook Playschool** 



**Preston Brook Playschool** 

## **Contents of the Financial Statements for the Year Ended 31 August 2023** 

|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|11|
|**Detailed Statement of Financial Activities**|12|to|13|





**Preston Brook Playschool** 

## **Report of the Trustees for the Year Ended 31 August 2023** 

The trustees present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

The objectives and aims of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through  community group and by: 

Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race culture, religion, means or ability. 

Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. 

Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance, the EYFS guidelines and the offering of enhanced provision as and when required. 

## **Public benefit** 

In setting our objectives and planning our activities, our Committee have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging. 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Charitable activities** 

A good year at Pre-School as numbers started to increase throughout the year. We lost 14 children to big school. We returned with good numbers. We are awaiting further guidance from Government re the new funding hours for eligible  2 years. This will hopefully have a positive impact on the Pre-School ensuring the sustainability 

We celebrated all our familiar festivals Harvest, Apple Day Diwali, Nativity World book Day Sports Day and Graduation. We celebrated the Kings Coronation this was a fabulous event supported by a Grant from HBC that Sarah applied for. We even made the Runcorn news with photos of the children dressed as the King. At Easter time we held our fabulous Easter bonnet parade 

We celebrated Mother's Day and St Georges Day. Teachers came to visit our school leavers. The Dentist visited promoting Oral Health. We held Non uniform days to fund raise We had a fabulous Sports Day. 

We had a lovely Graduation Ceremony and raised much needed funds 

We are continuing to concentrate our recruitment efforts on taking 2-year-old children as they will remain longer at Pre-School with us, however, it must be noted here that 2-year-old children require a higher adult ratio therefore possibly meaning we will have to employ a further member of staff which will have a financial impact. 

We have once again been successful in our Aims and Objectives. 

## **FINANCIAL REVIEW** 

## **Financial position** 

The Pre School Manager recognises that we are in a much better financial position than the last few years. 

Obviously, we had the worry of the significant rent increase from the Village Hall Trustees this year to contend with. We are pleased that the after the lengthy discussions we were able to reduce the increase to a more manageable amount. 

Page 1 



**Preston Brook Playschool** 

## **Report of the Trustees for the Year Ended 31 August 2023** 

## **FINANCIAL REVIEW** 

## **Reserves policy** 

The Committee has decided, because of the dependence on grant funding, to set the level of reserves at £20,000. At the end of the financial year, the reserves are £65,650 which is above the required level. Given that we are aware that pupil numbers may fluctuate in future academic year, it is the intention of the committee to allow the reserves to be used to support the effective running of the preschool and to benefit the pupils. 

## **Going concern** 

During the year, the level of funding from the local authority has increased due to a rise in numbers of pupils. The trustees are aware that whilst numbers remain good for the academic year and are likely to remain stable, the number of school leavers may well have a significant impact in the next academic year. At this time the charity is still seen as a going concern. 

## **FUTURE PLANS** 

The Chair each year holds Supervision sessions with the Manager of the Pre-School - it is at this time that objectives  are put in place for achievement during the course of the next academic year. Regular emails and phone calls are exchanged between the Chairperson and the Pre-School Manager. The Chairperson ensures the Manager receives support and guidance. 

Some of the key objectives set and outlined for achievement in the 2023/24 academic year included: 

- Continue to maintain positive relationships with all statutory bodies, local authority and local community groups to further promote the pre-school setting. 

- Continue to seek and apply for Area Forum Grant funding and additional funding opportunities to purchase resources and equipment for Good Level of Development resources. 

- Continue to form new relationships with local schools and other settings. 

- Continue to offer 30 hours to three and four year olds. 

- Continual review of all statutory responsibilities in order to achieve an outstanding Ofsted inspection. 

- Evaluation and redrafting of the ongoing three-year setting improvement plan. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** 

The charity's constitution was originally adopted on 22 September 1993. However, the charity has since adopted the Pre-school Learning Alliance Model Pre-school Constitution 2011 and is a member of the Pre-school Learning Alliance. 

## **Organisational structure** 

The overall management and control of the Pre-school rests with the individual members of the Pre-school's management committee ("the Committee"). The members of the committee are also the Trustees of the charity. 

The minimum number of Committee members shall be 5, with a maximum of 12, together with up to 3 co-opted members.  The Committee shall consist of: 

**a)** a Chair, a Treasurer and a Secretary ("the Officer"); and **b)** not less than 2 nor more than 9 other elected Members; and **c)** if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM. 

Committee members shall be elected for one year at the AGM. Retiring Committee members are eligible for re-election unless they have already served in any capacity for ten consecutive years. 

## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 

1037168 

Page 2 



**Preston Brook Playschool** 

## **Report of the Trustees for the Year Ended 31 August 2023** 

## **Principal address** 

FAO:- Pre-school Manager Preston Brook Village Hall Sandy Lane Preston Brook, Runcorn Cheshire WA7 3AW 

## **Trustees** 

J Cousins Chairperson S Williams Pre-school Manager S Griffiths L Ball C Ball L Stewart 

## **Independent Examiner** 

Janine Boyo Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW 

## **Bankers** 

Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV1 9DG 

Approved by order of the board of trustees on 31 January 2024 and signed on its behalf by: 

S Williams - Trustee 

Page 3 



## **Independent Examiner's Report to the Trustees of Preston Brook Playschool** 

## **Independent examiner's report to the trustees of Preston Brook Playschool** 

I report to the charity trustees on my examination of the accounts of Preston Brook Playschool (the Trust) for the year ended 31 August 2023. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). 

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set  out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Janine Boyo 

Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW 

31 January 2024 

Page 4 



## **Preston Brook Playschool** 

## **Statement of Financial Activities for the Year Ended 31 August 2023** 

|31.8.23<br>Unrestricted<br>fund<br>Notes<br>£<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>2<br>20,350<br>**Charitable activities**<br>5<br>Nursery education<br>78,105<br>Other trading activities<br>3<br>2,744<br>Investment income<br>4<br>489<br>Other income<br>-<br>**Total**<br>101,688<br>**EXPENDITURE ON**<br>Raising funds<br>1,513<br>**Charitable activities**<br>Nursery education<br>99,195<br>Other<br>-<br>**Total**<br>100,708<br>**NET INCOME**<br>980<br>**RECONCILIATION OF FUNDS**<br>Total funds brought forward<br>64,670<br>**TOTAL FUNDS CARRIED FORWARD**<br>65,650|31.8.22<br>Total<br>funds<br>£<br>17,581<br>109,712<br>428<br>19<br>205<br>127,945<br>1,409<br>115,123<br>1,769<br>118,301<br>9,644<br>55,026<br>64,670|
|---|---|



The notes form part of these financial statements 

Page 5 



## **Preston Brook Playschool** 

## **Balance Sheet 31 August 2023** 

|||31.8.23|31.8.22|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|**CURRENT ASSETS**||||
|Debtors|8|13,523|2,279|
|Cash at bank and in hand||53,282|74,150|
|**CREDITORS**||66,805|76,429|
|Amounts falling due within one year|9|(1,155)|(11,759)|
|**NET CURRENT ASSETS**||65,650|64,670|
|**TOTAL ASSETS LESS CURRENT**||||
|**LIABILITIES**||65,650|64,670|
|**NET ASSETS**||65,650|64,670|
|**FUNDS**|10|||
|Unrestricted funds||65,650|64,670|
|**TOTAL FUNDS**||65,650|64,670|



The financial statements were approved by the Board of Trustees and authorised for issue on 31 January 2024 and were signed on its behalf by: 

S Williams - Trustee 

The notes form part of these financial statements 

Page 6 



**Preston Brook Playschool** 

## **Notes to the Financial Statements for the Year Ended 31 August 2023** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. 

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the next twelve months. Thus the trustees continue  to adopt the going concern basis of accounting in preparing the current financial statements. 

The financial statements are presented in sterling and all values are rounded to the nearest pound (£) expect  when otherwise stated. 

## **Financial reporting standard 102 - reduced disclosure exemptions** 

The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': 

- the requirements of Section 7 Statement of Cash Flows; 

- the requirement of paragraph 3.17(d); 

- the requirements of  paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c); 

- the requirements of paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds  and it is probable that the income will be receive. 

Donations, are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period. 

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants,is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. 

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **Taxation** 

The charity is exempt from tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

continued... 

Page 7 



**Preston Brook Playschool** 

## **Notes to the Financial Statements - continued for the Year Ended 31 August 2023** 

## **1. ACCOUNTING POLICIES - continued** 

## **Fund accounting** 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **Hire purchase and leasing commitments** 

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. 

## **Pension costs and other post-retirement benefits** 

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the  Statement of Financial Activities in the period to which they relate. 

## **2. DONATIONS AND LEGACIES** 

|Donations<br>Fees<br>Activities<br>Uniforms<br>**3.**<br>**OTHER TRADING ACTIVITIES**<br>Fundraising events<br>**4.**<br>**INVESTMENT INCOME**<br>Deposit account interest<br>**5.**<br>**INCOME FROM CHARITABLE ACTIVITIES**<br>Activity<br>Grants<br>Nursery education<br>Grants received, included in the above, are as follows:<br>Halton Borough Council<br>HBC Jubilee grant|31.8.23<br>£<br>96<br>20,239<br>15<br>-<br>20,350<br>31.8.23<br>£<br>2,744<br>31.8.23<br>£<br>489<br>31.8.23<br>£<br>78,105<br>31.8.23<br>£<br>77,715<br>390<br>78,105|31.8.22<br>£<br>215<br>17,127<br>65<br>174<br>17,581<br>31.8.22<br>£<br>428<br>31.8.22<br>£<br>19<br>31.8.22<br>£<br>109,712<br>31.8.22<br>£<br>109,382<br>330<br>109,712|
|---|---|---|



continued... 

Page 8 



**Preston Brook Playschool** 

## **Notes to the Financial Statements - continued for the Year Ended 31 August 2023** 

## **6. TRUSTEES' REMUNERATION AND BENEFITS** 

||31.8.23|31.8.22|
|---|---|---|
||£|£|
|Trustees' salaries|20,099|26,111|
|Trustees' pensions paid|603|906|
||20,702|27,017|



## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022. 

## **7. STAFF COSTS** 

|**STAFF COSTS**|||
|---|---|---|
|Wages and salaries|31.8.23<br>£<br>75,837|31.8.22<br>£<br>90,382|
|Other pension costs|553|96|
||76,390|90,478|
|The average monthly number of employees during the year was as follows:|||
|Full-time staff|31.8.23<br>2|31.8.22<br>2|
|Part-time staff|4|6|
||6|8|
|No employees received emoluments in excess of £60,000.|||
|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|Other debtors|31.8.23<br>£<br>13,523|31.8.22<br>£<br>2,279|



## **8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

continued... 

Page 9 



**Preston Brook Playschool** 

## **Notes to the Financial Statements - continued for the Year Ended 31 August 2023** 

|**9.**<br>**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**<br>Taxation and social security<br>Other creditors<br>**10.**<br>**MOVEMENT IN FUNDS**<br>At 1.9.22<br>£<br>**Unrestricted funds**<br>General fund<br>64,670<br>**TOTAL FUNDS**<br>64,670<br>Net movement in funds, included in the above are as follows:<br>Incoming<br>resources<br>£<br>**Unrestricted funds**<br>General fund<br>101,688<br>**TOTAL FUNDS**<br>101,688<br>**Comparatives for movement in funds**<br>At 1.9.21<br>£<br>**Unrestricted funds**<br>General fund<br>55,026<br>**TOTAL FUNDS**<br>55,026<br>Comparative net movement in funds, included in the above are as follows:<br>Incoming<br>resources<br>£<br>**Unrestricted funds**<br>General fund<br>127,945<br>**TOTAL FUNDS**<br>127,945|31.8.23<br>31.8.22<br>£<br>£<br>-<br>232<br>1,155<br>11,527<br>1,155<br>11,759<br>Net<br>movement<br>At<br>in funds<br>31.8.23<br>£<br>£<br>980<br>65,650<br>980<br>65,650<br>Resources<br>Movement<br>expended<br>in funds<br>£<br>£<br>(100,708)<br>980<br>(100,708)<br>980<br>Net<br>movement<br>At<br>in funds<br>31.8.22<br>£<br>£<br>9,644<br>64,670<br>9,644<br>64,670<br>Resources<br>Movement<br>expended<br>in funds<br>£<br>£<br>(118,301)<br>9,644<br>(118,301)<br>9,644|
|---|---|



continued... 

Page 10 



**Preston Brook Playschool** 

## **Notes to the Financial Statements - continued for the Year Ended 31 August 2023** 

## **10. MOVEMENT IN FUNDS - continued** 

A current year 12 months and prior year 12 months combined position is as follows: 

|||Net|||
|---|---|---|---|---|
|||movement||At|
||At 1.9.21|in funds||31.8.23|
||£|£||£|
|**Unrestricted funds**|||||
|General fund|55,026|10,624||65,650|
|**TOTAL FUNDS**|55,026|10,624||65,650|
|A current year 12 months and prior year 12 months combined net movement in funds, included in the above|||||
|as follows:|||||
|**Unrestricted funds**|Incoming<br>resources<br>£|Resources<br>expended<br>£|Movement<br>in funds<br>£||
|General fund|229,633|(219,009)||10,624|
|**TOTAL FUNDS**|229,633|(219,009)||10,624|



A current year 12 months and prior year 12 months combined net movement in funds, included in the above  are as follows: 

## **11. RELATED PARTY DISCLOSURES** 

The Pre-school Manager is also a trustee and receives a salary regarding this employment. 

A number of trustees are also users of the services of the Pre-school as their children attend the Pre-school. All transactions regarding fees are at arms length and no trustee receives any benefits as a result of their role as a trustee. 

## **12. PENSION SCHEME** 

The charity operates a defined contribution scheme. The assets of the scheme are held separately from the assets of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £1,156  (2022: £1,002). 

Page 11 



**Preston Brook Playschool** 

## **Detailed Statement of Financial Activities for the Year Ended 31 August 2023** 

||31.8.23|31.8.22|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|96|215|
|Fees|20,239|17,127|
|Activities|15|65|
|Uniforms|-|174|
|**Other trading activities**|20,350|17,581|
|Fundraising events|2,744|428|
|**Investment income**|||
|Deposit account interest|489|19|
|**Charitable activities**|||
|Grants|78,105|109,712|
|**Other income**|||
|Other income|-|205|
|**Total incoming resources**|101,688|127,945|
|**EXPENDITURE**|||
|**Raising donations and legacies**|||
|Activity expenses|1,382|33|
|Uniforms|116|444|
|Fundraising costs|15|932|
|**Charitable activities**|1,513|1,409|
|Trustees' salaries|20,099|26,111|
|Trustees' pensions paid|603|906|
|Wages|55,738|64,271|
|Pensions|553|96|
|Other operating leases|17,268|16,081|
|Insurance|-|1,207|
|Telephone & broadband|557|471|
|Stationery|244|167|
|Staff training|246|1,146|
|Equipment & toys|1,074|368|
|Consumables|75|-|
|Refreshments|1,063|1,701|
|Computers and software|-|685|
||97,520|113,210|



This page does not form part of the statutory financial statements 

Page 12 



## **Preston Brook Playschool** 

||**Detailed Statement of Financial Activities**|||
|---|---|---|---|
||**for the Year Ended 31 August 2023**|||
|||31.8.23|31.8.22|
|||£|£|
|**Support costs**||||
|**Management**||||
|Sundries||460|1,125|
|Data protection||-|376|
|Subscription & donations||-|16|
|**Finance**||460|1,517|
|Bank charges||72|72|
|**Governance costs**||||
|Independent Examiners fee||-|1,030|
|Professional fees||1,143|1,063|
|||1,143|2,093|
|Total resources expended||100,708|118,301|
|**Net income**||980|9,644|
|||||



This page does not form part of the statutory financial statements 

Page 13