2022-08-31-accounts - Preston Brook Playgroup

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REGISTERED CHARITY NUMBER: 1037168

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 August 2022

for

Preston Brook Playschool

Contents of the Financial Statements for the Year Ended 31 August 2022

		Page
Report of the Trustees	1	to	4
Independent Examiner's Report		5
Statement of Financial Activities		6
Balance Sheet		7
Notes to the Financial Statements	8	to	13
Detailed Statement of Financial Activities	14	to	15

Preston Brook Playschool

Report of the Trustees for the Year Ended 31 August 2022

The trustees present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives and aims of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community group and by:

Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race culture, religion, means or ability.

Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.

Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance, the EYFS guidelines and the offering of enhanced provision as and when required.

Public benefit

In setting our objectives and planning our activities, our Committee have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

A good year at Pre-School as numbers started to increase throughout the year. We lost 19 children to big school this obviously had a big impact on Pre-School and numbers need to increase to ensure the sustainability of Pre- School..

We celebrated all our familiar festivals Harvest, Apple Day Diwali, Nativity World book Day Sports Day and Graduation we welcomed Disco Dino and Bunny to Pre-School with parents donating funds to the Cancer charity. At Easter time we held our fabulous Easter bonnet parade

We celebrated Mother's Day and St Georges Day. Teachers came to visit our school leavers The Dentist visited promoting Oral Health. We held Non uniform days to fund raise We had a fabulous Sports Day.

We had a lovely Graduation Ceremony and a fabulous school trip to Walton Hall gardens which parents attended

We are continuing to concentrate our recruitment efforts on taking 2-year-old children as they will remain longer at Pre-School with us, however, it must be noted here that 2-year-old children require a higher adult ratio therefore possibly meaning we will have to employ a further member of staff which will have a financial impact.

We have once again been successful in our Aims and Objectives.

FINANCIAL REVIEW

Financial position

The Pre School Manager recognises that we are in a much better financial position than the last few years.

Page 1

Preston Brook Playschool

Report of the Trustees for the Year Ended 31 August 2022

FINANCIAL REVIEW

Reserves policy

The Committee has decided, because of the dependence on grant funding, to set the level of reserves at £20,000. At the end of the financial year, the reserves are £64,670 which is above the required level. Given that we are aware that pupil numbers may fluctuate in future academic year, it is the intention of the committee to allow the reserves to be used to support the effective running of the preschool and to benefit the pupils.

Going concern

During the year, the level of funding from the local authority has increased due to a rise in numbers of pupils. The trustees are aware that whilst numbers for the 2021-22 academic year are likely to remain stable, the number of school leavers may well have a significant impact in the next academic year. At this time the charity is still seen as a going concern.

FUTURE PLANS

The Chair each year holds an annual appraisal with the Manager of the pre-school - it is at this time that objectives are put in place for achievement during the course of the next academic year. Regular emails and phone calls are exchanged between the Chairperson and the Pre-School Manager. The Chairperson ensures the Manager receives support and guidance.

Some of the key objectives set and outlined for achievement in the 2022/23 academic year included:

Continue to maintain positive relationships with all statutory bodies, local authority and local community groups to further promote the pre-school setting.
Continue to seek and apply for Area Forum Grant funding and additional funding opportunities to purchase resources and equipment for Good Level of Development resources.
Continue to form new relationships with local schools and other settings.
Continue to offer 30 hours to three and four year olds.
Continual review of all statutory responsibilities in order to achieve an outstanding Ofsted inspection.
Evaluation and redrafting of the ongoing three-year setting improvement plan.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity's constitution was originally adopted on 22 September 1993. However, the charity has since adopted the Pre-school Learning Alliance Model Pre-school Constitution 2011 and is a member of the Pre-school Learning Alliance.

Organisational structure

The overall management and control of the Pre-school rests with the individual members of the Pre-school's management committee ("the Committee"). The members of the committee are also the Trustees of the charity.

The minimum number of Committee members shall be 5, with a maximum of 12, together with up to 3 co-opted members. The Committee shall consist of:

a) a Chair, a Treasurer and a Secretary ("the Officer"); and b) not less than 2 nor more than 9 other elected Members; and c) if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM.

Committee members shall be elected for one year at the AGM. Retiring Committee members are eligible for re-election unless they have already served in any capacity for ten consecutive years.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1037168

Page 2

Preston Brook Playschool

Report of the Trustees for the Year Ended 31 August 2022

Principal address

FAO:- Pre-school Manager Preston Brook Village Hall Sandy Lane Preston Brook, Runcorn Cheshire WA7 3AW

Trustees

J Cousins Chairperson S Williams Pre-school Manager S Griffiths L Ball C Ball L Stewart

Independent Examiner

Janine Boyo Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW

Advisers Bankers

Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV1 9DG

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charity SORP;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 3

Preston Brook Playschool

Report of the Trustees for the Year Ended 31 August 2022

Approved by order of the board of trustees on ............................................. and signed on its behalf by: 29/06/2023

S Williams - Trustee

Page 4

Independent Examiner's Report to the Trustees of Preston Brook Playschool

Independent examiner's report to the trustees of Preston Brook Playschool

I report to the charity trustees on my examination of the accounts of Preston Brook Playschool (the Trust) for the year ended 31 August 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Janine Boyo

Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW Date: ............................................. 29/06/2023

Page 5

Preston Brook Playschool

Statement of Financial Activities for the Year Ended 31 August 2022

2022 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 17,581 Charitable activities 5 Nursery education 109,712 JRS Grant - Other trading activities 3 428 Investment income 4 19 Other income 205 Total 127,945 EXPENDITURE ON Raising funds 1,409 Charitable activities Nursery education 115,123 Other 1,769 Total 118,301 NET INCOME 9,644 RECONCILIATION OF FUNDS Total funds brought forward 55,026 TOTAL FUNDS CARRIED FORWARD 64,670	2021 Total funds £ 17,454 88,646 215 799 - -
	107,114
	1,461 80,453 768
	82,682
	24,432 30,594
	55,026

The notes form part of these financial statements

Page 6

Preston Brook Playschool

Balance Sheet 31 August 2022

2022 Unrestricted fund Notes £ CURRENT ASSETS Debtors 8 2,279 Cash at bank and in hand 74,150 76,429 CREDITORS Amounts falling due within one year 9 (11,759) NET CURRENT ASSETS 64,670 TOTAL ASSETS LESS CURRENT LIABILITIES 64,670 NET ASSETS 64,670 FUNDS 10 Unrestricted funds 64,670 TOTAL FUNDS 64,670 ThfiiltttdbthBdfTtdthidfi 29/06/2023	2021 Total funds £ 1,567 54,822 56,389 (1,363) 55,026 55,026 55,026 55,026 55,026

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

S Williams - Trustee

The notes form part of these financial statements

Page 7

Preston Brook Playschool

Notes to the Financial Statements for the Year Ended 31 August 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the next twelve months. Thus the trustees continue to adopt the going concern basis of accounting in preparing the current financial statements.

The financial statements are presented in sterling and all values are rounded to the nearest pound (£) expect when otherwise stated.

Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

the requirements of Section 7 Statement of Cash Flows;
the requirement of paragraph 3.17(d);
the requirements of paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c);
• the requirements of paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds and it is probable that the income will be receive.

Donations, are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants,is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

continued...

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Preston Brook Playschool

Notes to the Financial Statements - continued for the Year Ended 31 August 2022

1. ACCOUNTING POLICIES - continued

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. DONATIONS AND LEGACIES

Donations Fees Activities Uniforms 3. OTHER TRADING ACTIVITIES Fundraising events 4. INVESTMENT INCOME Deposit account interest	2022 £ 215 17,127 65 174 17,581 2022 £ 428 2022 £ 19	2021 £ 57 17,143 30 224
		17,454
		2021 £ 799 2021 £ -

continued...

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Preston Brook Playschool

Notes to the Financial Statements - continued for the Year Ended 31 August 2022

5. INCOME FROM CHARITABLE ACTIVITIES Activity Grants Nursery education Grants JRS Grant Grants received, included in the above, are as follows: Halton Borough Council HBC Jubilee grant JRS Grant 6. TRUSTEES' REMUNERATION AND BENEFITS Trustees' salaries Trustees' pensions paid Trustees' expenses There were no trustees' expenses paid for the year ended 31 August 2022 nor for the year 7. STAFF COSTS Wages and salaries Other pension costs The average monthly number of employees during the year was as follows: Full-time staff Part-time staff	2022 £ 109,712 - 109,712 2022 £ 109,382 330 - 109,712 2022 £ 26,111 906 27,017 ended 31 August 2022 £ 90,382 96 90,478 2022 2 6 8		2021 £ 88,646 215
			88,861
			2021 £ 88,646 - 215
			88,861
		2021 £ 24,058 599 24,657 2021. 2021 £ 64,304 - 64,304 2021 2 7 9	2021 £ 24,058 599
			24,657
			64,304
			2021 2 7 9

No employees received emoluments in excess of £60,000.

continued...

Page 10

Preston Brook Playschool

Notes to the Financial Statements - continued for the Year Ended 31 August 2022

2022 2021 £ £ 2,279 1,567 2022 2021 £ £ 232 435 11,527 928 11,759 1,363 Net movement At in funds 31.8.22 £ £ 9,644 64,670 9,644 64,670 Resources Movement expended in funds £ £ (118,301) 9,644 (118,301) 9,644 Net movement At in funds 31.8.21 £ £ 24,432 55,026 24,432 55,026		2021 £ 1,567
		2021 £ 435 928
		1,363
9,644
At 31.8.21 £ 55,026 55,026
	55,026

continued...

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Preston Brook Playschool

Notes to the Financial Statements - continued for the Year Ended 31 August 2022

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming resources £ Unrestricted funds General fund 107,114 TOTAL FUNDS 107,114 A current year 12 months and prior year 12 months combined position is as follows: At 1.9.20 £ Unrestricted funds General fund 30,594 TOTAL FUNDS 30,594	Resources Movement expended in funds £ £ (82,682) 24,432 (82,682) 24,432 Net movement At in funds 31.8.22 £ £ 34,076 64,670 34,076 64,670	Resources Movement expended in funds £ £ (82,682) 24,432 (82,682) 24,432 Net movement At in funds 31.8.22 £ £ 34,076 64,670 34,076 64,670	Resources Movement expended in funds £ £ (82,682) 24,432 (82,682) 24,432 Net movement At in funds 31.8.22 £ £ 34,076 64,670 34,076 64,670
		24,432
		At 31.8.22 £ 64,670 64,670
			64,670

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming resources £ 235,059 235,059	Resources Movement expended in funds £ £ (200,983) 34,076 (200,983) 34,076	Resources Movement expended in funds £ £ (200,983) 34,076 (200,983) 34,076
			34,076

continued...

Page 12

Preston Brook Playschool

Notes to the Financial Statements - continued for the Year Ended 31 August 2022

11. RELATED PARTY DISCLOSURES

The Pre-school Manager is also a trustee and receives a salary regarding this employment.

A number of trustees are also users of the services of the Pre-school as their children attend the Pre-school. All transactions regarding fees are at arms length and no trustee receives any benefits as a result of their role as a trustee.

During the year, the son of a trustee was employed as supply cover and received £1,492 for that work. The employment was on an ad hoc basis and the rate of pay was commensurate with existing staff.

12. PENSION SCHEME

The charity operates a defined contribution scheme. The assets of the scheme are held separately from the assets of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £1002 (2021 £599).

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Preston Brook Playschool

Detailed Statement of Financial Activities for the Year Ended 31 August 2022 INCOME AND ENDOWMENTS Donations and legacies Donations Fees Activities Uniforms Other trading activities Fundraising events Investment income Deposit account interest Charitable activities Grants Other income Other income Total incoming resources EXPENDITURE Raising donations and legacies Activity expenses Uniforms Fundraising costs Charitable activities Trustees' salaries Trustees' pensions paid Wages Pensions Other operating leases Insurance Telephone & broadband Stationery Staff training Equipment & toys Carried forward	2022 £ 215 17,127 65 174 17,581 428 19 109,712 205 127,945 33 444 932 1,409 26,111 906 64,271 96 16,081 1,207 471 167 1,146 368 110,824	2021 £ 57 17,143 30 224
		17,454 799 - 88,861 -
		107,114 205 1,048 208
		1,461 24,058 599 40,246 - 13,041 1,181 353 - - 58 79,536

This page does not form part of the statutory financial statements

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Preston Brook Playschool

Detailed Statement of Financial Activities for the Year Ended 31 August 2022 Charitable activities Brought forward Refreshments Computers and software Support costs Management Sundries Maintenance Data protection Subscription & donations Finance Bank charges Governance costs Independent Examiners fee Professional fees Total resources expended Net income	2022 £ 110,824 1,701 685 113,210 1,125 - 376 16 1,517 72 1,030 1,063 2,093 118,301 9,644	2021 £ 79,536 181 -
		79,717 216 390 8 -
		614 72 360 458
		818
		82,682
		24,432

This page does not form part of the statutory financial statements

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