REGISTERED CHARITY NUMBER: 1037168
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
Preston Brook Playschool
Preston Brook Playschool
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
Preston Brook Playschool
Report of the Trustees for the Year Ended 31 August 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives and aims of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community group and by:
Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race culture, religion, means or ability.
Encouraging the study needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance, the EYFS guidelines and the offering of enhanced provision as and when required.
Public benefit
In setting our objectives and planning our activities, our Committee have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
A good year at Pre-School as numbers started to increase throughout the year. We only lost 8 children to school so numbers in September remained good
It must be noted that numbers remained steady which was a big help following Covid.
We celebrated all our familiar festivals Harvest, Apple Day Diwali, Nativity and World book Day. As Covid restrictions lifted we welcomed Disco Dino and Bunny to Pre-School with parents donating funds to the Cancer charity. At Easter time, an ex parent brought in two baby lambs and we held our Easter Bonnet Parade.
We celebrated Mother's Day and St Georges Day. Teachers came to visit our school leavers "Baby Winter" came to Pre-School for a bath. The Dentist visited promoting Oral Health. We held Non uniform days to fund raise We had a special visit from a Monk from the local Temple. We celebrated the Olympics with a parade and had a fabulous Sports Day. With Covid restrictions again we had a Graduation ceremony outside in the garden. We held a Superhero Day.
We welcomed a Pre-School child's pony to Pre-School.
We are continuing to concentrate our recruitment efforts on taking 2-year-old children as they will remain longer at Pre-School with us, however, it must be noted here that 2-year-old children require a higher adult ratio therefore possibly meaning we will have to employ a further member of staff which will have a financial impact.
We have once again been successful in our Aims and Objectives.
FINANCIAL REVIEW Financial position
The Pre School Manager recognises that we are in a much better financial position than the last few years.
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Preston Brook Playschool
Report of the Trustees for the Year Ended 31 August 2021
FINANCIAL REVIEW
Reserves policy
The Committee has decided, because of the dependence on grant funding, to set the level of reserves at £10,000. At the end of the financial year, the reserves are £55,026 which is above the required level. Given that we are aware that pupil numbers may fluctuate in future academic year, it is the intention of the committee to allow the reserves to be used to support the effective running of the preschool and to benefit the pupils.
Going concern
During the year, the level of funding from the local authority has increased due to a rise in numbers of pupils. The trustees are aware that whilst numbers for the 2021-22 academic year are likely to remain stable, the number of school leavers may well have a significant impact in the next academic year. At this time the charity is still seen as a going concern.
The Trustees are continually reviewing the operations of the charity and its ability to deliver its objects during the Covid 19 pandemic. The Trustees have followed Government Guidance and are seeking financial assistance where appropriate and making cost savings where possible. In the opinion of the Trustees significant financial pressure will be placed on the Charity as a result of the Covid 19 pandemic but the Trustees believe they have the structure and resources to ensure the Charity remains a going concern.
FUTURE PLANS
The Chair each year holds an annual appraisal with the Manager of the pre-school - it is at this time that objectives are put in place for achievement during the course of the next academic year. Regular emails and phone calls are exchanged between the Chairperson and the Pre-School Manager. The Chairperson ensures the Manger receives support and guidance.
Some of the key objectives set and outlined for achievement in the 2021/22 academic year included:
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Continue to maintain positive relationships with all statutory bodies, local authority and local community groups to further promote the pre-school setting.
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Continue to seek and apply for Area Forum Grant funding and additional funding opportunities to purchase resources and equipment for Good Level of Development resources.
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Continue to form new relationships with local schools and other settings.
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Continue to offer 30 hours to three and four year olds.
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Continual review of all statutory responsibilities in order to achieve an outstanding Ofsted inspection.
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Evaluation and redrafting of the ongoing three-year setting improvement plan.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity's constitution was originally adopted on 22 September 1993. However, the charity has since adopted the Pre-school Learning Alliance Model Pre-school Constitution 2011 and is a member of the Pre-school Learning Alliance.
Organisational structure
The overall management and control of the Pre-school rests with the individual members of the Pre-school's management committee ("the Committee"). The members of the committee are also the Trustees of the charity.
The minimum number of Committee members shall be 5, with a maximum of 12, together with up to 3 co-opted members. The Committee shall consist of:
a) a Chair, a Treasurer and a Secretary ("the Officer"); and b) not less than 2 nor more than 9 other elected Members; and c) if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM.
Committee members shall be elected for one year at the AGM. Retiring Committee members are eligible for re-election unless they have already served in any capacity for ten consecutive years.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1037168
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Preston Brook Playschool
Report of the Trustees for the Year Ended 31 August 2021
Principal address
FAO:- Pre-school Manager Preston Brook Village Hall Sandy Lane Preston Brook, Runcorn Cheshire WA7 3AW
Trustees
J Cousins Chairperson S Williams Pre-school Manager S Dorton (resigned 31.3.21) S Griffiths L Ball C Ball L Stewart
Independent Examiner
Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW
Advisers Bankers Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV1 9DG
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Preston Brook Playschool
Report of the Trustees for the Year Ended 31 August 2021
5th July 2022 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................... J Cousins - Trustee
Page 4
Independent Examiner's Report to the Trustees of Preston Brook Playschool
Independent examiner's report to the trustees of Preston Brook Playschool
I report to the charity trustees on my examination of the accounts of Preston Brook Playschool (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Warburton BA FCA Voisey & Co LLP Chartered Accountants 8 Winmarleigh Street Warrington Cheshire WA1 1JW
Date: ............................................. 5th July 2022
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Preston Brook Playschool
Statement of Financial Activities for the Year Ended 31 August 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 17,454 Charitable activities 5 Nursery education 88,646 JRS Grant 215 Other trading activities 3 799 Investment income 4 - Other income - Total 107,114 EXPENDITURE ON Raising funds 1,461 Charitable activities Nursery education 80,452 JRS Grant 1 Other 768 Total 82,682 NET INCOME/(EXPENDITURE) 24,432 RECONCILIATION OF FUNDS Total funds brought forward 30,594 TOTAL FUNDS CARRIED FORWARD 55,026 |
Restricted fund £ - - - - - - - - - - - - - - - |
2021 Total funds £ 17,454 88,646 215 799 - - 107,114 1,461 80,452 1 768 82,682 24,432 30,594 55,026 |
2020 Total funds £ 6,015 33,636 646 262 49 3,000 43,608 372 44,345 - 644 45,361 (1,753) 32,347 30,594 |
|---|---|---|---|
The notes form part of these financial statements
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Preston Brook Playschool
Balance Sheet 31 August 2021
| Unrestricted Restricted fund fund Notes £ £ CURRENT ASSETS Debtors 8 1,567 - Cash at bank and in hand 54,822 - 56,389 - CREDITORS Amounts falling due within one year 9 (1,363) - NET CURRENT ASSETS 55,026 - TOTAL ASSETS LESS CURRENT LIABILITIES 55,026 - NET ASSETS 55,026 - FUNDS 10 Unrestricted funds TOTAL FUNDS |
2021 Total funds £ 1,567 54,822 56,389 (1,363) 55,026 55,026 55,026 55,026 55,026 |
2020 Total funds £ - 31,596 31,596 (1,002) 30,594 30,594 30,594 30,594 30,594 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 5th July 2022 ............................................. and were signed on its behalf by:
............................................. J Cousins - Trustee
The notes form part of these financial statements
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Preston Brook Playschool
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the next twelve months. Thus the trustees continue to adopt the going concern basis of accounting in preparing the current financial statements.
The financial statements are presented in sterling and all values are rounded to the nearest pound (£) expect when otherwise stated.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
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the requirements of Section 7 Statement of Cash Flows;
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the requirement of paragraph 3.17(d);
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the requirements of paragraphs 11.42, 11.44, 11.45, 11.47, 11.48(a)(iii), 11.48(a)(iv), 11.48(b) and 11.48(c);
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the requirements of paragraphs 12.26, 12.27, 12.29(a), 12.29(b) and 12.29A.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds and it is probable that the income will be receive.
Donations, are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants,is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
Government grants
Grant income in the year of £215 is in relation to the Coronavirus Job Retention Scheme, all conditions attached to the grant have been met.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
continued...
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Preston Brook Playschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. DONATIONS AND LEGACIES
| Donations Fees Activities Uniforms 3. OTHER TRADING ACTIVITIES Fundraising events 4. INVESTMENT INCOME Deposit account interest |
2021 £ 57 17,143 30 224 17,454 2021 £ 799 2021 £ - |
2020 £ 1,000 4,906 50 59 |
|---|---|---|
| 6,015 | ||
| 2020 £ 262 2020 £ 49 |
continued...
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Preston Brook Playschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
| 5. | INCOME FROM CHARITABLE ACTIVITIES | INCOME FROM CHARITABLE ACTIVITIES | INCOME FROM CHARITABLE ACTIVITIES | ||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| Activity | £ | £ | |||
| Grants | Nursery education | 88,646 | 33,636 | ||
| Grants | JRS Grant | 215 | 646 | ||
| 88,861 | 34,282 | ||||
| Grants received, included in the above, are as follows: | |||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Halton Borough Council | 88,646 | 33,636 | |||
| JRS Grant | 215 | 646 | |||
| 88,861 | 34,282 | ||||
| 6. | TRUSTEES' REMUNERATION AND BENEFITS | ||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Trustees' salaries | 24,058 | 18,744 | |||
| Trustees' pensions paid | 599 | 586 | |||
| 24,657 | 19,330 | ||||
| Trustees' expenses | |||||
| There were no | trustees' | expenses paid for the year ended 31 August 2021 nor for the year ended | |||
| 31 August 2020. | |||||
| 7. | STAFF COSTS | ||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Wages and salaries | 64,304 | 35,357 | |||
| 64,304 | 35,357 | ||||
| The average monthly number of employees during the year was as follows: | |||||
| 2021 | 2020 | ||||
| Full-time staff | 2 | 1 | |||
| Part-time staff | 7 | 4 | |||
| 9 | 5 | ||||
| No employees received emoluments in excess of £60,000. |
continued...
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Preston Brook Playschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
| 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Taxation and social security Other creditors 10. MOVEMENT IN FUNDS At 1.9.20 £ Unrestricted funds General fund 30,594 TOTAL FUNDS 30,594 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 107,114 TOTAL FUNDS 107,114 Comparatives for movement in funds At 1.9.19 £ Unrestricted funds General fund 32,347 TOTAL FUNDS 32,347 |
2021 2020 £ £ 1,567 - 2021 2020 £ £ 435 219 928 783 1,363 1,002 Net movement At in funds 31.8.21 £ £ 24,432 55,026 24,432 55,026 Resources Movement expended in funds £ £ (82,682) 24,432 (82,682) 24,432 Net movement At in funds 31.8.20 £ £ (1,753) 30,594 (1,753) 30,594 |
|---|---|
continued...
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Preston Brook Playschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 43,034 | (44,787) | (1,753) |
| Restricted funds | |||
| Area Forum | 574 | (574) | - |
| TOTAL FUNDS | 43,608 | (45,361) | (1,753) |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | At | ||
| At 1.9.19 | in funds | 31.8.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 32,347 | 22,679 | 55,026 |
| TOTAL FUNDS | 32,347 | 22,679 | 55,026 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Area Forum TOTAL FUNDS |
Incoming resources £ 150,148 574 150,722 |
Resources Movement expended in funds £ £ (127,469) 22,679 (574) - (128,043) 22,679 |
|---|---|---|
continued...
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Preston Brook Playschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
11. RELATED PARTY DISCLOSURES
The Pre-school Manager is also a trustee and receives a salary regarding this employment.
A number of trustees are also users of the services of the Pre-school as their children attend the Pre-school. All transactions regarding fees are at arms length and no trustee receives any benefits as a result of their role as a trustee.
During the year, the daughter and son of a trustee was employed as supply cover and received £2,441 for that work. The employment was on an ad hoc basis and the rate of pay was commensurate with existing staff.
12. PENSION SCHEME
The charity operates a defined contribution scheme. The assets of the scheme are held separately from the assets of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £599 (2020 £568).
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Preston Brook Playschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Fees Activities Uniforms Other trading activities Fundraising events Investment income Deposit account interest Charitable activities Grants Other income Insurance claim Total incoming resources EXPENDITURE Raising donations and legacies Activity expenses Uniforms Fundraising costs Charitable activities Trustees' salaries Trustees' pensions paid Wages Other operating leases Insurance Telephone & broadband Stationery Advertising Staff training Equipment & toys Consumables Refreshments Computers and software |
2021 £ 57 17,143 30 224 17,454 799 - 88,861 - 107,114 205 1,048 208 1,461 24,058 599 40,246 13,041 1,181 353 - - - 58 - 181 - 79,717 |
2020 £ 1,000 4,906 50 59 |
|---|---|---|
| 6,015 262 49 34,282 3,000 |
||
| 43,608 72 300 - |
||
| 372 18,744 586 16,613 4,620 1,179 370 115 216 5 746 101 331 376 |
||
| 44,002 |
This page does not form part of the statutory financial statements
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Preston Brook Playschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| Support costs Management Sundries Maintenance Data protection Finance Bank charges Governance costs Independent Examiners fee Professional fees Total resources expended Net income/(expenditure) |
2021 £ 216 390 8 614 72 360 458 818 82,682 24,432 |
2020 £ 157 62 123 342 72 350 223 573 45,361 (1,753) |
|---|---|---|
This page does not form part of the statutory financial statements
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