2020-08-31-accounts - The St Mary's And St Peter's Pre-School

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 09 2019 To 31 08 2020

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1037153

The St Mary’s and St Peter’s Pre-School

Charity's principal address St Mary’s and St Peter’s Pre-School

Somerset Road Teddington, Middlesex Postcode TW11 8RX

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Dr Anne Greany Chair
2 Mr John Logan Trustee
3 Mrs Allison Peach Trustee
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5
6
7
8
9
10
11
12
13
14
15
16
17
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20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of	advisers (Optional information)	advisers (Optional information)
Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution

How the charity is constituted

St Mary’s and St Peter’s Pre-School Charity Management Committee
(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

For the provision of early years education to pre-school children.

Summary of the objects of the charity set out in its governing document

March 2012

TAR

To provide a high standard of early years education for pre-school children for 15 hours per week per child.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The ongoing excellent provision of early years education for 3 and 4 year olds.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Full place occupancy for universally funded 3 and 4 year olds reflecting Summary of the main the high regard for the setting within the local community achievements of the charity during the year Consistent staffings levels maintained enabling provision of high quality childcare and education

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Reserves are held for future investment in additional resources and enhancements to facilities.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The principal income source is through the London Borough of Richmond Early Years Funding mechanism. Voluntary donations are received from parents which is spent in year on enhancing resources and special activities.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A Peach

Full name(s) Allison Peach

Position (eg Secretary, Chair, etc) Trustee Trustee

Date 17/06/21

March 2012

TAR

St Mary's & St Peter's Pre School 2019/20

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Income
Sep-19
Central Parental Staff External
Date Payment Type Reference Description Funding Fees Uniform Contributions Admin Fees Related Donations Other Total Reconciled Notes
25/09/2019 Fees Ellis Seale 150.00 150.00 150.00
25/09/2019 Strictly Education - NI Contribution refund 579.66 579.66 579.66
26/09/2019 Fees Guilia Hamilton 150.00 150.00 150.00
30/09/2019 Fees Oliver Gjuta 150.00 150.00 150.00
26/09/2019 Interest 73.37 73.37 73.37
0.00 450.00 0.00 0.00 0.00 579.66 0.00 73.37 1,103.03 1,103.03
Expenditure
Sep-19
Salaries & Other Professional Licences/
Date Payment Type Reference Description Pension Training Rent Utilities Premises Resources Fees/Charges Subscriptions Uniform Total Reconciled Notes
12/09/2019 Strictly Education Tax & Ni August 2019 973.31 973.31 973.31
16/09/2019 Bank Charges September 2019 5.00 5.00 5.00
18/09/2019 Nest Pension Contributions August 2019 921.99 921.99 921.99
24/09/2019 Kent County council Electricity chq 001837 211.34 211.34 211.34
24/09/2019 Kent County Council Gas Chq 001836 32.01 32.01 32.01
25/09/2019 Ashley Blinds Chq 001838 521.95 521.95 521.95
26/09/2019 Strictly Education Payroll Charges 59.74 59.74 59.74
26/09/2019 Strictly Education Net Pay September 2019 6,081.78 6,081.78 6,081.78
0.00
7,977.08 0.00 0.00 243.35 521.95 0.00 64.74 0.00 0.00 8,807.12 8,807.12
Total Income 1,103.03
Less Total Expenditure 8,807.12
Surplus / (Deficit) -7,704.09
St Mary's & St Peter's Pre School
Bank Reconciliation 30th September 2019
Bank Balance Brought Forward 205,886.14
Less Prior Year Outstanding Items 0.00
Net Monthly Income - Expenditure -7,704.09
Add: Unpresented cheques
Less: Outstanding Lodgements
Balance as per bank statement 198,182.05
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Authorised: Date:

12/12/2018

Reconciled:

St Mary’s and St Peter’s Pre School

Review of Financial Statements For 31 August 2020

CORNWELL & CORNWELL

Chartered Certified Accountants 194 Stanley Road Teddington TW11 8UE

Review of St Mary’s and St Peter’s Pre School Year ended 31 August 2020

Objective of Review

A review of the St Mary’s and St Peter’s Pre School was requested by Allison Peach, School Business Manager, and John Logan, Head Teacher, of St Mary’s and St Peter’s Primary School on behalf of the Trustees of the Pre School. The purpose of the review was to carry out appropriate checks and tests to ensure that internal systems and adequate records are maintained and that the financial statements for year ended 31 August 2020 (attached at Appendix A) are in accordance with those records.

Compliance with statutory or regulatory requirements applicable to the Pre School was outside the scope of this review.

This report sets out the approach and findings of the review.

Approach

The systems of control and accounting records, which operate, were documented through discussions with St Mary’s and St Peter’s School Business Manager.

The accounting records are maintained on spreadsheets specifically designed for the school.

Income and expenditure reports are prepared for each month and a bank reconciliation is prepared monthly.

Budgets are prepared at the beginning of the academic year and there is a budget monitoring meeting every two months.

The payroll is calculated by an external bureau (Strictly Education Ltd) based on information provided by the School Business Manager, which is taken from timesheets submitted by the manager and approved by the head teacher. Petty cash is reconciled quarterly

A review of the income and expenditure accounts for year ended 31 August 2020 was undertaken.

Testing of expenses included taking a sample of 10% expenditure transactions and checking from original invoice and approval through to posting on the spreadsheet and payment through the bank.

Testing of payroll costs included taking a sample of 10% of payroll payments and checking from original time sheets and approval, to the information submitted to the payroll bureau and eventual payment through the bank.

Testing of income included taking a sample of 100 % of receipts and checking from schedules prepared by the Finance Office to receipt in the bank.

The bank reconciliation reports were reviewed and agreed to the bank statements. The budgets were reviewed and a comparison to actual data undertaken.

Summary of Review Findings

The systems of internal controls in place are satisfactory and the figures shown in the financial statements (Appendix A) reflect the records maintained in the Finance Office.

The financial statements show a deficit for the year of £56,335. The Pre School was closed for Summer Term 2020.

For more information please see the detailed findings at Appendix B.

CORNWELL & CORNWELL

Appendix A

Income and Expenditure Account for the year ended 31 August 2020

£ INCOME EXPENDITURE Staff 110,711.90 Administration 31,000.00 Premises 22,764.72 Resources 4,394.87 Sundry costs 6,775.54 Deficit for the year Balance Sheet 31 August 2020 Bank Balance Funds at 1 September 2019 Deficit for the year	£ 121,496.50 175,647.03 £56,335.45 £149,550.69
	205,886.14 56,335.45 £149,550.69

Lesley Cornwell on behalf of Cornwell & Cornwell

Chartered Certified Accountants 194 Stanley Road Teddington TW11 8UE

17 June 2021

Appendix B

Detailed Findings

- Internal System Expenditure

The expenditure was supported by appropriately authorised personnel and original invoices/receipts and posted to the spreadsheet.

- Internal System Payroll

The timesheets are filled out by the Pre School manager and then given directly to the Headteacher for approval. The hours are then transferred onto a spreadsheet and sent to the payroll bureau by the School Business Manager.

Internal System – Income

The system put in place to record the amount of fees owed/paid by parents for their children is adequate given the size of the operation and administrative staff involved.

All cheques/cash received in the finance office from the Pre School were checked and found to be properly recorded and banked.

Bank Reconciliation

The only differences between the balance of funds on the accounting spreadsheet and the bank statements were as a result of unpresented cheques. Bank statements are reconciled regularly.

Year end creditors

The accounts are prepared on an income and expenditure basis so do not include any creditors outstanding at the year end or any adjustments for refundable deposits and fees paid in advance.

Administration charges

Administration fees of £31,000 were paid to Saint Mary’s and St Peter’s Primary School, of which £7,000 related to the recharge of the Finance Officer’s salary for the year ended 31 August 2019.