Kensington Prep School
Parents Association
Trustees' Annual Report Registered Charity No: 1037150 Fiscal Year Ending 31 July 2023
Prepared on 24 May 2024
Table of Contents
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Aim and purpose
The purpose of Kensington Prep School Parents Association (‘KPA’) is to work with Kensington Prep School to advance the education provided by the school and to promote co-operation and good relations between the parents, staff and others associated with the school. A further objective of the KPA is to strengthen the links between the school and the local community. The KPA’s fiscal year coincides with the school year, running from August 1st through July 31st.
Objective and activities
The KPA is committed to raising funds in support of the education efforts at Kensington Prep School, offering support through purchases of supplementary equipment, and other means as determined by the KPA Committee.
The KPA assists in the provision of voluntary help to the school for activities such as reading supervision, and promotes social cohesion within the school community through activities such as coffee mornings and whole-ofschool Christmas and Summer activities.
The KPA also supports outside charities as selected by the Committee in association with the school and the Student Council.
In planning these activities, the KPA has regard to the Charity Commission’s guidance on public benefit, trying to provide assistance within the school community and the wider community.
Achievements and performance
The 2022/2023 school year represented a successful year for the KPA. Our traditional events functioned well and we ran a Black Tie event for the first time in several years. Net fundraising per event was as follows:
| Revenue (£) | NetFundraising (£) |
||
|---|---|---|---|
| Holly Jolly | 10,567 | 4,673 | |
| [Merch&SHU* | 9,320 | 4080]5,240 | |
| Summer Festival | 21,928 | 9,580 | 12,348 |
| BlackTie | 13,390 | 10,723 | 2,667 |
| 3i,800 |
- For purposes of this table, the funds received in 22/23 for sales made in 21/22 have been allocated to the previous year fundraising. Our financial statements report those sales in the current fiscal year.
KPA funds raised through KPA events were used to both fund the events and fund donations. The primary fundraising focus for the 2022/2023 fiscal year was for the school playground renovation. At the end of the fiscal year, the KPA donated £45,000 to the GDST, earmarked for this purpose, in addition to £7,262 donated by parents directly to the GDST for the playground via JustGiving. The KPA also donated £2,500 each to two charities selected by the Year6 girls: The Upper Room (Registered Charity 1004354), focusing on homelessness in London, and the Psychiatric Assistance Dogs Foundation (Registered Charity 1173512), focusing on providing support dogs to those with a psychological condition.
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In addition to KPA fundraising, where funds flow through the KPA’s accounts and financial statements, the KPA also engages in direct fundraising for charities, where funds go directly to the relevant charity. These activities are done in conjunction with Kensington Prep School. For such campaigns, the KPA predominantly promotes the school’s collection efforts.
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|---|---|---|---|---|---|---|
|‘Date|[Charity|==|——C—~‘“C‘~*d|Event|S||Totat Raised|
|||Ongoing ||Hammersmith and Fulham Foodbank|Food Bank Friday|
|Autumn|2022||== Macmillan|Macmillan Coffee Morning|||[£48]|
||Oct-22oct-22|| YoungMinds|||HelloYellow Da|||[£1,120]|||
|||__| Children in Need|Spotacular|£551|
|||Dec-23|Sponsorship of|penguin|Eco-Warriors Logo Comp|
|||Dec-22—|Save the Children|Christmas|Jumper Da|||£392 ||
||Feb-23Dec-22—| DECHamme Tu|r|keysmithand and Fulham Syria Earthquake Foodbank Appeal|__| OwnCarol Service Clothes Da Collection|||£2,715||
|||Mar-23—|ComicBatting Relieffor Bats||Eco-WarriorsRed Nose Da|Activities|||£300.£679|
||-_jun-23jun-23|icandanceMay-23|||Just One Tree|| Yearlet'sGoGreen6 Day of|Dance|||405,£415|
|£8,018|
|a|| Great Ormond Street Hospital|£786|
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Financial Review Total receipts from all activities were £65,098 with net fundraising of £33,118 after taking into expenses in connection with the fundraising. This includes the late receipt of £5,432 relating to Second Hand Uniform and Merchandise sales from the prior fiscal year. Even adjusting for the late receipt, fundraising for the 2022/2023 fiscal year was strong and represented a moderate increase from the previous year. The KPA substantially increased its charitable donations this fiscal year, drawing from both its net fundraising and its cash on hand. Total charitable donations increased to £51,696, of which $45,000 was to the GDST for the benefit of the new KPS playground. Total KPA expenses excluding charitable donations came in at £4,276.
The end result for the year was a net loss of £22,827. Adding bank and deposit balances brought forward together with unpresented cheques / payments, the net assets of the KPA at 31 July 2023 were £17.524.
Accounting and Reserves policy
The KPA accounts are prepared on a receipts and payments basis. The independent review of the accounts for this financial year has been undertaken by Lihong Bruni. The KPA holds its reserves in bank accounts to be disbursed once suitable projects or charities have been identified.
Volunteers The KPA benefits from a strong volunteer base within the parent body. We would like to thank all the volunteers who work so hard to enhance the educational and social environment within the school and also to support the local community.
Structure, governance and management
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The method of appointment of the KPA Committee is set out in the Constitution. The KPA Committee consists of the Head of Kensington Prep School (President), the officers (Chairman, Treasurer, Communications Officer and any other officers the President and Chairman appoint) and representatives from each class within the school. The officers are appointed at the Annual General Meeting from the parents and guardian members of the KPA.
Membership of the KPA is open to all parents and guardians of pupils at the school.
The Committee of the KPA are responsible for making decisions on how the funds of the KPA are to be spent in line with the stated objectives of the KPA. During the year to 31 July 2023 the officers of the KPA were as follows:
Committee Officers
| Georgia | Koropouli | Appointed by Committee | |
|---|---|---|---|
| Yannick | Marchal | Appointed by Committee | |
| Frances | Hodler | CommunicationsOfficer | Appointed byCommittee |
| FacilitiesOfficer | AppointedbyCommittee |
The KPA supports the education of the pupils at Kensington Prep School which is located in Fulham. The correspondence address is 596 Fulham Road, London,SW6 SPA.
The KPA is a Registered Charity in England and Wales with registered charity number 1037150.
Declarations
The KPA Committee Officers have approved the Annual Report above and the KPA Committee has approved the Annual Financial Statements which have also been subject to independent review.
Signed on behalf of the KPA Committee
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Yannick Marchal
Treasurer
24 May 2024
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Independent Examiner's Report to the Trustees
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| report on the accounts of the Charity for the year ended 31 July 2023 as set out below.
Respective re ibilities mi
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the.2011 Act) and that an independent examination is needed.
It is my responsibility to: °
- (1) examine the accounts under section 145 of the 2011 Act;
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(2) to follow the procedures laid down in the general Directions given by the Charity Commission under section .
145(5)(b) of the 2011 Act; and
(3) to state whether particular matters have come to my attention. =
of i ndent ex r
examination was carried was carried carried out in accordance with the general general Directions given by the Charity Commission. An given by the Charity Commission. An by the Charity Commission. An the Charity Commission. An Charity Commission. An Commission. An An
includes a a review of the of the the accounting records kept by the by the the charity and and a comparison comparison of the accounts the accounts accounts
with those records. It also also includes consideration consideration of any any unusual items or disclosures or disclosures disclosures in the the accounts, and and
explanations from you as trustees concerning from you as trustees concerning you as trustees concerning as trustees concerning trustees concerning concerning any such such matters. The The procedures undertaken do not do not not provide
evidence that would that would would be required required in an audit and consequently audit and consequently and consequently consequently no opinion opinion is given given as to whether the accounts whether the accounts the accounts accounts
a 'true and and fair view' view' and the report is limited to those those matters set out out in the statement statement below.
examiner's statement
connection with my examination, my examination, examination, no matter has come matter has come has come come to my my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
a. to keep accounting records in accordance with section 130 of the 2011 Act; and
b. to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the 2011 Act °
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached. ‘
;
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Basis of i ndent ex r
My examination was carried was carried carried out in accordance with the general general Directions given by the Charity Commission. An given by the Charity Commission. An by the Charity Commission. An the Charity Commission. An Charity Commission. An Commission. An An examination includes a a review of the of the the accounting records kept by the by the the charity and and a comparison comparison of the accounts the accounts accounts presented with those records. It also also includes consideration consideration of any any unusual items or disclosures or disclosures disclosures in the the accounts, and and seeking explanations from you as trustees concerning from you as trustees concerning you as trustees concerning as trustees concerning trustees concerning concerning any such such matters. The The procedures undertaken do not do not not provide all the evidence that would that would would be required required in an audit and consequently audit and consequently and consequently consequently no opinion opinion is given given as to whether the accounts whether the accounts the accounts accounts present a 'true and and fair view' view' and the report is limited to those those matters set out out in the statement statement below.
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Independent examiner's statement
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- In connection with my examination, my examination, examination, no matter has come matter has come has come come to my my attention:
Respectfully,
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Qualified Accountant
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c/o Ken Prep School, 596 Fulham Road, London SW6 SPA Date: av [eS /202 4
Financial Activities
August 2022 - July 2023
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||||||
|---|---|---|---|---|
|Total|
|Aug 2022 - Jul 2023|Aug 2021|- Jul 2022 (PY)|
|INCOME|
|Black Tie|13,389.51|
|Donations|and|legacies|937.65|1,524.99|
|ECO|Warriors|217.99|
|Holly Jolly|Day|10,567.12|6,758.32|
|Merchandise|Sales|3,637.43|7,173.34|
|Prior Year SHU|&|Merch|5,432.00|
|Quiz|Night|3,305.00|3,043.83|
|SHU Sales|5,682.50|5,000.00|
|Summer|Festival|21,928.38|19,585.31|
|Total|Income|65,097.58|43,085.79|
|COST OF SALES|
|Black Tie|Expenses|10,722.97|
|Cost of Merchandise|4,079.70|8,259.80|
|Holly Jolly Expenses|5,894.40|5,791.89|
|Pub|Quiz|Expenses|1,522.49|1,719.03|
|Spring|Event|Expenses|179.95|
|Summer|Festival|Expenses|9,579.59|7,165.11|
|Total Cost of Sales|31,979.10|22,935.83|
|TOTAL|33,118.48|20,149.96|
|EXPENDITURES|
|Charitable Contributions|
|External|Charity Donations|5,416.66|10,253.26|
|KPS Donations|46,279.00|7,355.40|
|Total Charitable Contributions|51,695.66|17,608.66|
|Office/General|Administrative|Expenses|574.13|719.62|
|Leavers Gifts, Staff Gifts & Tips|3,250.15|3,821.45|
|Zettle|Processing|Fees|452.20|
|Total Office/General Administrative Expenses|4,276.48|4,541.07|
|Total|Expenditures|55,972.14|22,149.73|
|NET OPERATING INCOME|-22,853.66|-1,999.77|
|OTHER|INCOME|
|Interest Income|26.25|0.61|
|Total Other Income|26.25|0.61|
|NET OTHER INCOME|26.25|0.61|
|NET INCOME/(EXPENDITURE)|£ -22,827.41|£ -1,999.16|
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Balance Sheet
As of July 31, 2023
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|---|---|---|---|---|---|
|Total|
|As of Jul 31, 2023|As of Jul 31, 2022 (PY)|
|FIXED ASSET|
|Total|Fixed|Asset|
|CASH|AT BANK AND|IN|HAND|
|Barclays|Current (9806)|8,100.50|43,825.96|
|Barclays|Savings|1|(1921)|10,013.32|6,105.19|
|Zettle|Liquid Account|4.87|
|Total Cash at bank and|in hand|18,118.69|49,931.15|
|NET CURRENT ASSETS|18,118.69|49,931.15|
|CREDITORS: AMOUNTS|FALLING|DUE WITHIN|ONE YEAR|
|Current|Liabilities|
|Accruals|594.42|9,579.47|
|Total Current Liabilities|594.42|9,579.47|
|Total Creditors: amounts falling due within one year|594.42|9,579.47|
|NET CURRENT ASSETS (LIABILITIES)|17,524.27|40,351.68|
|TOTAL ASSETS LESS CURRENT|LIABILITIES|17,524.27|40,351.68|
|TOTALE524.NET|ASSETS|(LIABILITIES)|27|0351.68|
|CHARITY|FUNDS|
|Opening Balance|Equity|42,350.84|42,350.84|
|Retained|Earnings|-1,999.16|
|Surplus/(Deficit)|-22,827.41|-1,999.16|
|Total|Charity funds|£17,524.27|£40,351.68|
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