Trustees' Annual Report for the period From Period start date T Period end date Day Month Year o Day Month Year 01 09 2023 31 08 2024
Section A Reference and administration details
Charity name
3-2-5 Pre-School Playgroup
Other names charity is known by
-
Registered charity number (if any) 1037061 Charity's principal address Burghclere Down Community Hall Berry Way Andover Postcode SP10 3RZ
-
~~——~~
-
Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled
-
Trustee name Office (if any) year to appoint trustee (if any)
-
1 Candice Appleton Chair 2 Laura-Bacon Smith Member 3 Katie Robson Member 4 Katrina Bull Member
Names of the charity trustees who manage the charity
-
5 Mary Beaton Member
-
6
-
7
-
8
9
10
11
12
13
14
15
- 16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
~~————~~ Name Dates acted if not for whole year
1 March 2012
TAR
Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Rachael Woolley - Manager
Section B Structure, governance and management
Description of the charity’s trusts
Pre-School Learning Alliance Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected from Membership Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
Past/Current parent/carers of children that attend or have attended the You may choose to include Preschool are chosen first. additional information, where Volunteers from the local community considered should numbers require relevant, about: it.
The induction of trustees includes DBS checks and EY2 status ● policies and procedures confirmation prior to full access to meetings inclusive of children’s adopted for the induction and information and finances. training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. Summary of the objects of the charity set out in its governing document
March 2012
TAR
2
Oversee the management of a charity funded pre-school providing sessional care for children aged 2 years to 5 years offering appropriate play and education. This is done via various methods of child-centred learning and in the moment activities.
The Trustees attend Committee Meetings, alongside focused group meetings with members of the committee, the key activities undertaken in the 2023-2024 academic year were to support the manager and promote the Preschool as a safe and unique environment and maintain a healthy intake.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Trustee’s followed the guidance from the Government, Services for Young Children and the Alliance in order to end the academic year positively with a healthy intake, steady funds and a very supportive and creative team of staff.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
3 March 2012
TAR
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Supported the provision running 5 days a week inclusive of lunchtimes to deliver Early Years Foundation Stage (EYFS) to a high standard by continuing to improve the child led approach and natural world play.
Recruitment:
Support manager to recruit and develop new and existing staff.
Financial:
Review financial projections in order to focus fundraising requirements.
Policies and Procedures:
Policies review and updates with new manager. DBS checks for committee and staff performed termly.
Training:
Safeguarding course completed for DSO.
Marketing:
supporting the social media platforms and local community to promote the preschool.
4 March 2012
TAR
Section D Achievements and performance
Section E Financial review
March 2012
TAR
5
An amount of £14,800 has been set aside from unrestricted funds which Brief statement of the is held in order to meet any unforeseen expenditure that may occur, for charity’s policy on reserves example to cover staff redundancies.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
The main source of preschool financing is government funding of free You may choose to include childcare for 2,3 and 4-year-olds. A much smaller proportion of funding additional information, where comes from parent fees. As a result of an increase in registered children relevant about: this year, and working to maximum ratios, we were able to make a profit ● the charity’s principal and invest in new resources and equipment for the children. sources of funds (including We hope in the future to be able to reinvest some of this profit into the any fundraising);
We hope in the future to be able to reinvest some of this profit into the any fundraising); Preschool developmental plan which includes the outside areas, whilst ● how expenditure has also maintaining a maintenance, repair and replacement schedule for our open-ended resources that receive a lot of use. supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) VOR [i oe ~~, a~~ Full name(s) Candice Zoe Louise Appleton Position (eg Secretary, Chair, etc) Chair Date 23/11/2024
6 March 2012
TAR
| 3-2-5 Pre-School Playgroup Charity Name |
3-2-5 Pre-School Playgroup | 3-2-5 Pre-School Playgroup | 3-2-5 Pre-School Playgroup | 1037061 No (if any) |
1037061 No (if any) |
|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 01/09/2023 31/08/2024 Receipts and payments accounts Period start date Period end date To For the period from a ee |
Last year to the nearest £ CC16a |
|||||||||||||||
| Funding and fees 125,809 |
- | - | - | - | - | - | 125,809 | 125,809 | 107,895 | 107,895 | ||||||
| Grants and donations | - | - | - | - | - | - | - | - | 2,273 | 2,273 | ||||||
| Interest 647 |
- | - | - | - | - | - | 647 | 647 | 281 | 281 | ||||||
| Tax credit funding - |
- | - | - | - | - | - | - | - | - | - | ||||||
| Fundraising | - | - | - | - | - | - | - | - | 341 | 341 | ||||||
| - | - | - | - | - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) 126,456 |
- | - | - | - | - | - | 126,456 | 126,456 | 110,790 | 110,790 | ||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 126,456 - - 126,456 110,790 A3 Payments ———~~——~~ |
||||||||||||||||
| Rent 6,810 |
- | - | - | - | - | - | 6,810 | 6,810 | 6,950 | 6,950 | ||||||
| Staff costs 99,179 |
- | - | - | - | - | - | 99,179 | 99,179 | 89,835 | 89,835 | ||||||
| Insurance 627 |
- | - | - | - | - | - | 627 | 627 | 266 | 266 | ||||||
| Consumables 3,561 |
- | - | - | 3,561 | 3,561 | 4,587 | 4,587 | |||||||||
| Fundraising activities | - | - | - | - | - | - | - | - | 884 | 884 | ||||||
| Administration 6,640 |
- | - | - | - | - | - | 6,640 | 6,640 | 2,762 | 2,762 | ||||||
| Memberships and subscriptions 753 |
- | - | - | - | - | - | 753 | 753 | 1,136 | 1,136 | ||||||
| Travel and trips 1 |
- | - | - | - | - | - | 1 | 1 | 101 | 101 | ||||||
| Repairs and maintenance 685 |
685 | 685 | 61 | 61 | ||||||||||||
| - | - | - | - | - | - | - | - | - | - | - | ||||||
| Sub total 118,256 | - | - | - | - | - | - | 118,256 | 118,256 | 106,582 | 106,582 | ||||||
| A4 Asset and investment purchases, (see table) Office equipment - - - - - - - - - Sub total - - - - - Total payments 118,256 - - 118,256 106,582 Net of receipts/(payments) 8,200 - - 8,200 4,208 A5 Transfers between funds - - - - - A6 Cash funds last year end 64,706 60 - 64,766 60,558 Cash funds this year end 72,906 60 - 72,966 64,766 ———~~=—~~ SS~~S~~$= |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Trade creditors Tax and social security Pension contributions Details Details Fencing Office equipment Bank Cash PAYE/Pension Details Details Total cash funds (agree balances with receipts and payments account(s)) PAYE debtor Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 73,341 60 - - 73,341 60 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - Unrestricted 178 Unrestricted 516 - - Print Name Candice Appleton - Chair |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 13/11/2024 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of 3-2-5 Pre-School Playgroup On accounts for the year 31 August 2024 Charity no 1037061 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
----- Start of picture text -----
Date: 13/11/2024
----- End of picture text -----
Signed: Name: Mark Wall ~~Ps~~ Relevant professional FCPA qualification(s) or body (if any): Address: M W Accounting Ltd Unit 5 Basepoint Business Centre, Caxton Close Andover, SP10 3FG
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .