Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 09 2022 To 31 08 2023
Section A Reference and administration details
Charity name 3-2-5 Pre-School Playgroup
Other names charity is known by
Registered charity number (if any) 1037061
Charity's principal address Burghclere Down Community Hall Berry Way Andover Postcode SP10 3RZ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Candice Appleton | Chair | |||
| Laura-Bacon Smith | Member | |||
| Katie Robson | Member | |||
| Katrina Bull | Member | |||
| MaryBeaton | Member | |||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Rachael Woolley - Manager Section B Structure, governance and management Description of the charity’s trusts Pre-School Learning Alliance Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected from Membership Trustee selection methods (eg. appointed by, elected by)
Section B Structure, governance and management
Additional governance issues (Optional information)
Past/Current parent/carers of children that attend or have attended the You may choose to include Preschool are chosen first. additional information, where Volunteers from the local community considered should numbers require relevant, about: it.
-
policies and procedures The induction of trustees includes DBS checks and EY2 status adopted for the induction and confirmation prior to full access to meetings inclusive of children’s training of trustees; information and finances.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
March 2012
TAR
2
Oversee the management of a charity funded pre-school providing sessional care for children aged 2 years 6 months to 5 years offering appropriate play and education. This is done via various methods of child-centred learning and in the moment activities.
The Trustees attend regular Committee Meetings, alongside focused group meetings with members of the committee, the key activities undertaken in the 2022-2023 academic year were to promote the Preschool as a safe and unique environment and maintain a healthy intake.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Trustee’s followed the guidance from the Government, Services for Young Children and the Alliance in order to end the academic year positively with a healthy intake, steady funds and a very supportive and creative team of staff.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Supported the provision running 5 days a week inclusive of lunchtimes to deliver Early Years Foundation Stage (EYFS) to a high standard by continuing to improve the child led approach and natural world play.
Recruitment:
Support manager to recruit and develop new and existing staff.
Financial:
Review financial projections in order to focus fundraising requirements.
Policies and Procedures:
Policies review and updates with new manager. DBS checks for committee and staff performed termly.
Training:
Safeguarding course completed for DSO.
Marketing:
Website updated to include gallery, FAQ and more relevant information. Committee Welcome pack updated to include guidance and selfdeclaration prior to DBS and EY2 process.
March 2012
TAR
4
Section D Achievements and performance
Section E Financial review
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
An amount of £14,800 has been set aside from unrestricted funds which is held in order to meet any unforeseen expenditure that may occur, for example to cover staff redundancies.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
The main source of preschool financing is government funding of free childcare for 2,3 and 4-year-olds. A much smaller proportion of funding comes from parent fees. As a result of an increase in registered children this year, and working to maximum ratios, we were able to make a profit and invest in new resources and equipment for the children.
We hope in the future to be able to reinvest some of this profit into the Preschool developmental plan which includes the outside areas, whilst also maintaining a maintenance, repair and replacement schedule for our open-ended resources that receive a lot of use.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Candice Zoe Louise Appleton Position (eg Secretary, Chair, Chair etc) Date 23/10/2023
March 2012
TAR
6
| Charity Name | No (if any) | ||
|---|---|---|---|
| 3-2-5 Pre-School Playgroup | 1037061 | ||
| Receipts andpayments accounts | CC16a | ||
| Period start date For the period from 01/09/2022 |
Period end date To 31/08/2023 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 107,895 2,273 281 - 341 - - - 110,790 - - - 110,790 6,950 89,835 266 4,437 884 2,762 1,136 101 61 - 106,432 - - - 106,432 4,358 - 60,348 64,706 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - 150 - - - - - 150 - - - 150 - 150 - 210 60 |
Endowment funds to the nearest £ |
Total funds to the nearest £ 107,895 2,273 281 - 341 - - - 110,790 - - - 110,790 6,950 89,835 266 4,587 884 2,762 1,136 101 61 - 106,582 - - - 106,582 4,208 |
Last year to the nearest £ |
|
| Fundingand fees | 107,895 | - - - - - - - - - |
107,895 | 110,947 | ||
| Grants and donations | 2,273 | 2,273 | 7,278 | |||
| Interest | 281 | 281 | 6 | |||
| Tax credit funding | - | - | - | |||
| Fundraising | 341 | 341 | 550 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
110,790 | 110,790 | 118,781 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 110,790 | 118,781 | ||||
| Rent | 6,950 | - - - - - - - - - - |
6,950 | 6,869 | ||
| Staff costs | 89,835 | 89,835 | 86,203 | |||
| Insurance | 266 | 266 | 259 | |||
| Consumables | 4,437 | 4,587 | 5,921 | |||
| Fundraisingactivities | 884 | 884 | 149 | |||
| Administration | 2,762 | 2,762 | 4,460 | |||
| Memberships and subscriptions | 1,136 | 1,136 | 1,009 | |||
| Travel and trips | 101 | 101 | 302 | |||
| Repairs and maintenance | 61 | 61 | 175 | |||
| - | - | - | ||||
| **Sub total ** | 106,432 | 106,582 | 105,347 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| Office equipment | - | - - - |
- | - | ||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 106,582 | 105,347 | ||||
| 4,358 | - 150 | - | 4,208 |
13,434 | ||
| - | - | - - |
- | - | ||
| 60,348 | 210 | 60,558 | 47,124 | |||
| 64,706 | 60 | - | 64,766 | 60,558 |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) PAYE debtor Bank Cash PAYE/Pension Details Details Fencing Office equipment Pension contributions Details Trade creditors Tax and social security Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 62,754 60 - - 1,952 - 64,706 60 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 2,462 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - Unrestricted - Unrestricted 510 - - Print Name Candice Appleton |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Candice Appleton | 23/10/23 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of 3-2-5 Pre-School Playgroup On accounts for the year 31 August 2023 Charity no 1037061 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 23/10/2023 Signed: Name: Mark Wall Relevant professional FCPA qualification(s) or body (if any): Address: M W Accounting Ltd Unit 5 Basepoint Business Centre, Caxton Close Andover, SP10 3FG
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .