Herrington Pre-school Herlington Community Centre Orton Malborne Peterborough PE2 5PW Telephone.. 01733 390115 Charity No: 1036950 barb.herf1ngtOnpscho01@gmalj.cOM Minutes of Herlington preschool AGM Wednesday 28th February 2024 9.30am Committee Present Barbara Howlett (Manager) Natasha Kennewell Pauline Corley Jacqui Millington Tamsin Wright Kirsty Sharpe Katie Vthittock Present There was a selection of parents and carers {17) at the meeting with others completing a signed agreement for the AGM to go ahead. We were in need of 52 agreements to proceed with the AGM and we received 63. Introduction Barbara welcomed all those present, also confirmed that the AGM would go ahead and enough parentslcarers were present, and combined with those that ad signed to give permission for the AGM to take place without them being present. Minutes of previous meeting were agreed by all. There were no matters arising from these. Treasure's re ort Pauline Corley read her report and said where money has been spent for our children. Also explaining we have been careful where money has been spent with all the pri increases. With copies of the accounts out for all who attended to read. Mana 8rs' Re ort Barbara read her report, about how the preschool has had new resources and also revamping the outdoor area. With MO training on offer to staff improving their knowledge which reflects how they work, while being supported by management. Very proud of her team.
Chair ersons. Re ort Tamsin Wright read her report, explaining how she came to be the chairperson and her journey along the way. Also giving an insight into what the committee does behind the scenes of the preschool, helping out however and whenever they can. The present committee then all stood down, as part of the constitution rules, and then the committee were elected. some members of the old committee are standing for another year and were re-elected at this point. The old committee were presented with flowers, for the work they have done over the year. Standing down were Jacqui Miliingtoni, Tamsin Wright, Kirsty Sharpe, Natssha Kennewell, Katie Whittock and Pauline Corley, Election of office Chairperson - Tamsin Wright, Katie Whittock agreed and Megan Randall seconds. Treasure - Pauline Corley, Jacqui Millington agreed and Michelle Daily seconds. Secretary - Kirsty Sharpe, Titilayo Adams agreed and Lesley anne Swann seconds. Election of committee Helpers - Jacqui Mlllington, Michelle Daily agreed and Lesley anne Swann seconds. Katie Whittock, Michelle Daily agreed and Lesley anne Swann seconds. Natasha Kennewell, Michelle Daily agreed and Lesley anne Swann seconds. Lesley Anne Swann is wanting to join the committee Lauren French is wanting to join the committee. Jennifer Obende wants to join the committee. Megan Randall wants to join the committee. All new committee were set a date to complete their DBS through Ofsted. Ado tion of constitution Barbara explains that as a committee run preschool, we adopt a constitution to run with, and we run alongside the preschool Learning Alliance Constitution, all present were in agreement that we would continue to run by this constitution. Meeting was closed at 9.59am.
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HERLINGTON PRE-SCHOOL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
HERLINGTON PRE-SCHOOL INDEPENDENT EXAhllNERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 I report on the accounts of the trust for the year ended 31st March, 2024 which are set out on pages 3 to 9. Respective responsibilltles of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(21 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 11 i¥ I I iy Igsyui Ibiljilily lu. examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5l(b) of the 2011 Act. and to state whether particular matters have come to my attention. Ba818 of Independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststement below. Independent examinor's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met,. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be 8¢hed. M.J. Ruffles F.C.A. Mark J. Ruffles & Co. Accountsnts 6th August, 2024 4 Baron Court Werrington Peterborough
HERLINGTON PREcHOoL INCOME AND EXPENDITURE FOR THE YEAR ENDED 31ST MARCH 2024 2024 2023 Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary income Activities for generating funds Investment income 628,036 1,132 2,375 583,010 1,320 327 631,543 584,657 Incoming resources from charitsble activities Other incoming resources 152,687 3,732 140,017 7,754 787,962 732,428 RESOURCES EXPENDED Cost of generating funds Charitable activities Governance costs 151 713,611 3,234 727,101 2,534 729,635 716,996 Net incomingl(outgoing) resources 58,327 15,432 Funds brought forward 198,455 183,023 Funds carried forward £256,782 £198,455 There are no restricted funds
HERLINGTON PRE-SCHOOL BALANCE SHEET AS AT 31ST MARCH 2024 Notes 2024 2023 FIXED ASSETS Tangible fixed assets 4,900 CURRENT ASSETS Cash at bank and in hand 395,864 298,946 CREDITORS.. amounts due within one year 139,082 105,391 256,782 193,555 NET ASSETS £256,782 £198,455 FINANCED BY. RESERVES Unrestricted funds £256,782 £198,455 We approve these accounts and confirm that we have made available all relevant records and information for their preparation. Treasurer 6th August, 2024 Chairperson
HERLINGTON PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 1 ACCOUNTING POLICIES Accountin convention The financial statements have been prepared in accordance with the applicable accountin,q stsndards and the Charities accountin9 Statement of recommended practice. Grants and volunta income All grants and voluntary income are accounted for gross in the period to which they relate. Ex enditure All expenditure is accounted for gross in the period to which it relates. Direct charitable ex enses The directors consider that direct charitable expenditure includes all direct costs associated with the objects of the trust. Fixed assets These are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or, if gifted, at the value the charity of the receipt. De reciation Depreciation of fixed assets is provided at the rates shown below so as to write off their cost over the estimated useful lives: Basis Rate Improvements to premises Equipment and fixtures and fittings Straight line Straight line 25%
HERLINGTON PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 318T MARCH 2024 2024 2023 2 INCOMING RESOURCES Voluntary income PCC funding Photos 627,899 137 582,510 500 628,036 583,010 Activities for generating funds Raffles Other 632 4,232 655 665 4,864 1,320 Investment income Bank interest received 2,375 327 Incoming resources from charitsble activities Fees received Direct funding Card receipts Trip and party money 5,729 90,021 55,438 1,499 9,292 75,692 54,084 949 152,687 140,017
HERLINGTON PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023 2024 2023 3 EXPENDITURE Cost of generating funds Fundraising expenses 151 Charitable activities Wages Pen8ion contributions Inland Revenue staff training and incentives Uniform Rent Educational resources Petty cash Vehicle expenses Human resources Telephone and internet Tvtvideo licence 436,372 22,388 88,323 4,545 2,871 38,199 47,881 6,250 7,130 485 3,116 821 420,819 21,538 70,275 6,742 2,698 38,977 50,452 3,304 8,485 221 1,304 711 Ell Otsted Licence Entertainment and gifts stationery and admin Insurance Photocopier Cleaning, hygiene and first aid Building and garden repairs Furnishings Bank charges Educational visits Early years resources Depreciation of fi'xed assets Sundry items 220 9,008 17,071 1,g19 4,068 4,716 17,664 777 1,168 3,298 1,705 4,900 2,226 220 3,554 19,402 3,977 3,826 44,962 1,273 3,237 133 4,900 2,601 727,101 713,611 Governance costs Book-keeping, accounts and payroll 2,534 3,234
HERLINGTON PRE-SCHOOL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 4 TANGIBLE FIXED ASSETS Improvements Fixtures and to premises Equipment Totsl COST At 1 st April, 2023 Disposal Additions 71,950 75,247 147,197 At 3 iJt March, 2024 7'1,y5U Its,241 141,1YI DEPRECIATION At 1st April, 2023 Disposal Charge for the year 71,950 70,347 142,297 4,900 4,900 At 31st March, 2024 71,950 75,247 147.197 NET BOOKVALUE At 31BI March, 2024 At 31st March, 2023 £4,900 £4,900 2024 2023 5 CREDITORS. AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals Other taxes and social security costs Other creditors Deferred income 360 5,222 1,557 131,943 360 4,837 1,318 98,876 £139,082 £105,391