## Trustees' Annual Report
## For the period
**----- Start of picture text -----**
From (start date) 0 1 0 1 2 4 to end date 3 1 1 2 2 4
Section A Reference and administration details
Charity name East Scarsdale Disrtict Scout Council
Other names the charity is known by
Registered charity number (if any) 1 0 3 6 9 3 5
HQ registration number 1 2 7 3 1
Charity’s principal address 1 Larch Av
Killamarsh
Sheffield
Postcode S 2 1 1 F J
**----- End of picture text -----**
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
**----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Elizabeth Swain Chair
2 Chris Dolby
3 Lydia Somers
4 Joshua Botham
5 Ali Rodway-Edson
6 Mark Worrall
7 Matthew Lane
8 Derek Brigham
9
10
11
12
13
14
15
**----- End of picture text -----**
## Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The District's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are
common to all Scouts.|
|Additional governance issues (optional information but encouraged as best practice)|
|---|
|Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:
The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|
2 LT700001 (14 September 2024)
|||
|---|---|
|||
|**Section B**|**Structure, governance and management (continued)**|
||**Risk and Internal Control**
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The district
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
district has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
district through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The district is primarily
reliant upon income from subscriptions and fundraising. The
district does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.|
3 LT700001 (14 September 2024)
Reduction or loss of leaders. The district is totally reliant upon volunteers to run and administer the activities of the district. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the district as a whole then there would have to be a contraction, consolidation or closure of a group. In the worst case scenario the complete closure of the district.
Reduction or loss of members. The district provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the district as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the district.
## **Risk and Internal Control**
The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
|||
|---|---|
|**Section C**|**Objectives and activities**|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
4 LT700001 (14 September 2024)
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The district meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** Summary of the main achievements of the charity during the year
**Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The districts policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The district Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £2500.
5 LT700001 (14 September 2024)
The Group held reserves of approximately £57,800 against this at year end. This is above the level. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Joshua Botham Liz Swain Position (eg Secretary, Chair) DLV Chair Date 0 1 0 5 2 5
6 LT700001 (14 September 2024)
## **East Scarsdale District Scouts (Charity no. 1036935) Receipts and Payments Account**
Year start date
Year end date
**For the year 2024 To 2024 from**
## **Receipts and payments**
|**Receipts**|**£**
**£ 14,903.25**
**-£ 12,834.00**
**£ -**
**£ -**
**£ -**
**£ -**
**£ 2,069.25**
**£ -**
**£ -**
**£ -**
**£ 28,959.22**
**£ 28,959.22**
**£ -**
**£ 139.00**
**£ -**
**£ 139.00**
**£ 202.56**
**£ -**
**£ 202.56**
**£ 31,370.03**
**£ -**
**£ 31,370.03**
**Unrestricted**
**funds**|**2024/24**
**£**
**£**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**Restricted**
**funds**
**Endowment**
**funds**|**2024/24**
**£**
**£**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**
**£ 14,903.25**
**-£ 12,834.00**
**£ -**
**£ -**
**£ -**
**£ -**
**£ 2,069.25**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ 28,959.22**
**£ 28,959.22**
**£ -**
**£ 139.00**
**£ -**
**£ 139.00**
**£ 202.56**
**£ -**
**£ -**
**£ -**
**£ 202.56**
**£ 31,370.03**
**£ -**
**£ 31,370.03**|**2023/23**
**Total funds**
**£**|
|---|---|---|---|---|---|
|**Donations, legacies and similar**
**income**|||**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**|||
|Membership subscriptions|**£ 14,903.25**||||**£ 14,147.00**|
|Less: Membership subscriptions paid
on(National/County)|**-£ 12,834.00**||||**-£ 11,863.00**|
|Donations|**£ -**||||**£ 558.00**|
|Bolsover Repayment|**£ -**|||||
|Gift Aid|**£ -**||||**£ -**|
|Other similar income|**£ -**||||**£ -**|
|**Sub total**|**£ 2,069.25**||||**£ 2,842.00**|
|**Grants**||||||
|Scarcliffe Maintenenace grant|**£ -**||||**£ -**|
|Other grants|**£ -**||||**£ -**|
|**Sub total**|**£ -**||||**£ -**|
|**District Income**||||||
|Badge Sales|||||**£ 75.00**|
|Football Game Income|||||**£ -**|
|WSJ Income|||||**£ 2,116.00**|
|Explorer Income|**£ 28,959.22**||||**£ 8,863.84**|
|**Sub total**|**£ 28,959.22**||||**£ 11,054.84**|
|**SAS / Scarcliffe Income**||||||
|SAS Income|**£ -**||||**£ -**|
|Camp site hire|**£ 139.00**||||**£ 84.00**|
|Other Scout hut income|**£ -**||||**£ -**|
|**Sub total**|**£ 139.00**||||**£ 84.00**|
|**Investment income**||||||
|Coop Intrest|**£ 202.56**||||**£ 271.27**|
|Barclays Intrest|||||**£ -**|
|The Scout Association Short Term
Investment Service|||||**£ 32.86**|
|Other investment income|**£ -**||||**£ -**|
|**Sub total**|**£ 202.56**||||**£ 304.13**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||
||||**£ -**||**£ 14,284.97**|
||||**£ -**|||
||||||**£ -**|
|||||||
||**£ 31,370.03**||**£ -**||**£ 14,284.97**|
LT700003 July 2021)
1 of 3
## **East Scarsdale District Scouts (Charity no. 1036935) Receipts and Payments Account**
Year start date
Year end date
**For the year 2024 To 2024 from**
## **Receipts and payments**
|**Payments**|**£**
**£ 1,090.32**
**£ 95.53**
**£ -**
**£ -**
**£ -**
**£ 158.40**
**£ -**
**£ -**
**£ 50.00**
**£ 900.79**
**£ -**
**£ 70.00**
**£ 2,365.04**
**£ 17,425.02**
**£ -**
**£ -**
**£ -**
**£ 17,425.02**
**£ 19,790.06**
**£ -**
**£ 19,790.06**
**£ 11,579.97**
**£ -**
**£ 30,700.21**
**£ 42,280.18**
**Unrestricted**
**funds**|**2024/24**
**£**
**£**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ 15,540.55**
**£ -**
**£ 15,540.55**
**£ -**
**Restricted**
**funds**
**Endowment**
**funds**|**2024/24**
**£**
**£**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ 15,540.55**
**£ -**
**£ 15,540.55**
**£ -**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**
**£ 1,090.32**
**£ -**
**£ -**
**£ 95.53**
**£ -**
**£ -**
**£ -**
**£ 158.40**
**£ -**
**£ -**
**£ -**
**£ 50.00**
**£ 900.79**
**£ -**
**£ 70.00**
**£ 2,365.04**
**£ 17,425.02**
**£ -**
**£ -**
**£ -**
**£ 17,425.02**
**£ 19,790.06**
**£ -**
**£ 19,790.06**
**£ 11,579.97**
**£ -**
**£ 46,240.76**
**£ 57,820.73**|**2023/23**
**Total funds**
**£**|
|---|---|---|---|---|---|
|**Charitable Payments**|||**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**
**£ -**|||
|Youth programme and activities|**£ 1,090.32**||||**£ 425.00**|
|Adult support and training|||||**£ 700.00**|
|Football tickets|||||**£ -**|
|Water and Sewerage|**£ 95.53**||||**£ 89.95**|
|Electricity and Gas|**£ -**||||**£ -**|
|Insurance|**£ -**||||**£ -**|
|Repairs and Renewals|**£ -**||||**£ -**|
|Materials and equipment|**£ 158.40**||||**£ -**|
|Printing and photocopying|**£ -**||||**£ -**|
|WSJ Payments|||||**£ 4,710.80**|
|Badge Purchases|**£ -**||||**£ -**|
|AGM and trustee expenses|**£ 50.00**||||**£ -**|
|Scarcliffe Expenses|**£ 900.79**||||**£ -**|
|Scarcliffe Challenge Expenses|**£ -**||||**£ -**|
|Inclusion Fund|**£ 70.00**||||**£ -**|
|**Sub total**|**£ 2,365.04**||||**£ 5,925.75**|
|**Explorer Expenses**||||||
|Expenses|**£ 17,425.02**||||**£ 4,128.36**|
|Detail 2|**£ -**||||**£ -**|
|Detail 3|**£ -**||||**£ -**|
|Other fundraising costs|**£ -**||||**£ -**|
|**Sub total**|**£ 17,425.02**||||**£ 4,128.36**|
|**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases etc**||||||
||||**£ -**||**£ 10,054.11**|
||||**£ -**|||
||||||**£ -**|
|||||||
||||**£ -**||**£ 10,054.11**|
|||||||
||**£ 11,579.97**||**£ -**
**£ -**
**£ -**
**£ -**||**£ 4,230.86**|
||**£ -**||||**£ -**|
||**£ 30,700.21**||||**£ 42,009.90**|
||**£ 42,280.18**||||**£ 46,240.76**|
LT700003 July 2021)
2 of 3
# **East Scarsdale District Scouts (Charity no. 1036935) Receipts and Payments Account**
Year start date
Year end date
**For the year 2024 To 2024 from**
## **Statement of assets and liabilities at the end of the year**
|||||**31st December 2024**|**31st December 2024**|**31st December 2024**|**31st December 2024**||||||**31st Dec**
**2023**|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Unrestricted**|||**Restricted**|||**Endowment**|||**Total funds**|||**Total funds**|||
||**funds**|||**funds**|||**funds**|||||||||
||**£**|||**£**|||**£**|||**£**|||**£**|||
|**Cash funds**||||||||||||||||
|Llyods Current Account|**£ 16,328.82**|||**£ 15,540.55**|||**£**|**-**||**£ 31,869.37**|||**£ 7,135.23**|||
|Savings Account|||||||**£**|**-**||**£**|**-**||**£ 23,564.71**|||
|Explorers Current Account|**£ 25,926.36**||||||**£**|**-**||**£ 25,926.36**|||**£ 14,462.16**|||
|The Scout Association Short Term
Investment Service|**£**|**-**|||||**£**|**-**||**£**|**-**||**£ 1,053.66**|||
|Cash/Floats|**£**|**25.00**|||||**£**|**-**||**£ 25.00**|||**£ 25.00**|||
|**Total cash funds**|**£ 42,280.18**|||**£ 15,540.55**|||**£**|**-**||**£ 57,820.73**|||**£ 46,240.76**|||
|(agree balances with receipts andpayments a/c)||ok|||ok|||ok|||ok|||ok||
|**Other monetary assets**||||||||||||||||
|Tax claim|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Debts due from the
County/Area/District/Group|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Insurance claim|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Sub total**|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Investment assets**||||||||||||||||
|Investment property - detail|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Quoted investments|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Other investments - detail|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Sub total**|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Non monetary assets for**||||||||||||||||
|Badge stock
~~**charity's own use**~~|**£ 380.00**|||**£**|**-**||**£**|**-**||**£ 380.00**|||**£ 380.00**|||
|Shop stock|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Other stock|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Land and buildings|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Motor vehicles|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Scouting equipment, furniture etc|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Other|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Sub total**|**£ 380.00**|||**£**|**-**||**£**|**-**||**£ 380.00**|||**£ 380.00**|||
|**Liabilities**||||||||||||||||
|Accounts not yet paid|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Expenses incurred but not invoiced|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Subscriptions not yet paid|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Loan - detail|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|Other liabilities|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|**Sub total**|**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||**£**|**-**||
|||||||||||||||||
|**Total net assets**|**£ 42,660.18**|||**£ 15,540.55**|||**£**|**-**||**£ 58,200.73**|||**£ 46,620.76**|||
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||Chair|
||Treasurer|
LT700003 July 2021)
3 of 3
## Scrutineer's report to the trustees
## **Scrutineer's Report to the Trustees of East Scarsdale District Scout Council**
I report on the accounts of the Group/District for the year ended 2024
## Respective responsibilities of Trustees and Scrutineer
As the District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 3
## Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Bernadette HAYES Date: 31/04/2025