2024-08-31-accounts - Prebend Playgroup

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– PREBEND PRESCHOOL CHARITY TRUSTEE REPORT 2023 2024 1036865

Charity Trustees

Craig Short currently continues as our chairperson but will be stepping down in the coming months.
Katy Saunders continues as our Treasurer and Trustee.
Megan Brooksby continues as a Trustee and designated person for OFSTED Communications.

We thank them for their continued support of the Charity.

Preschool Staf

Jeannine Evison continues as Preschool Manager, Safeguarding and Protection Officer.
Danielle Evison is now the Deputy Manager and continues as joint Language Lead and Admin Officer and SENCO.
Alice Townsend continues as joint Language Lead and Practitioner and is the designated Health and Safety Officer.
Jenny Wood continues as Practitioner.
Heather Baldwin became Finance and Admin Officer in July and continues as Relief Practitioner.
Georgina Montgomery and Jessica Fairley were employed in April 2024 as Relief Practitioners.
Megan Brooksby continues as the designated nominated contact for OFSTED.
All Practitioners hold an up to date First Aid Certificate and have all completed the Prevent Duty course. At least one has a Food Hygiene Certificate and all have their current enhanced DBS.

We thank them for their continued running of the Preschool and support of the Charity.

Rosanna Cottam resigned as Deputy Manager in May 2023 after 23 years.
Sue Rippin resigned as Joint Manager in March 2024 after 26 years.
Amy Wells resigned as Finance Officer in January 2024.

We thank them for their time spent with us and their service with the Preschool Charity over so many years.

Organisation

We continue to remain open from 7.30am to 5.30pm, Monday to Friday during term time with good attendance across all five days.
As of 1[st] June 2024 there are 28 children on roll, with nineteen 3-4 year olds and six 2 year olds are accessing funding.
2 children are accessing Pupil Premium, 2 children are accessing inclusion funding for SEN and1 child is accessing DAF.
3 EAL children are currently on roll.
As of April 2024, we ended the option of transporting children to and from Lowes Wong Infants due to the lack of children accessing this and the cost of staff to accommodate.
The Preschool fees were increased in April, to cover the rise in wages and expenses, we still remain cheaper than other nurseries in the area.
In April, the owner of the land we used for our Woodland Learning was placed up for sale, therefore ending our ability to provide this for our children.
The upstairs hall is booked for 5 mornings a week.
No OFSTED visit this year.
The Preschool supported Crackerjack Charity with a dressing up day and donations.
In November 2023 an enhanced book area and emergent writing area was created.
We have developed our sensory area into a room where the children that require this space can access it and enjoy.

Fundraising/Activities

Funding

DAF provided new equipment that focused on gross motor skills.
Pupil Premium Funding allows us to provide healthy and nutritious packed lunches to eligible children, it enabled us to create a sensory room that aids in children’s self regulation and their stimulation and also helped fund the White Post Farm Trip activities.

Fundraising/Donations

Infinis provided equipment that aids children’s sensory development and supports fine motor skills. We thank them for their generosity.
Southwell Lions provided us with new equipment to provide more developmental opportunities for the upstairs area. We also thank them for their generosity.
Craig Short successfully applied for Co-op Funding, providing us with tablets for the children.
We hosted a Quiz Night at the Saracens Head in Southwell, with many members of the community coming to take part and help us to raise money, we thank them and the Hotel for their generosity
We also hosted a garage sale, which provided residents of Southwell the opportunity to sell their unwanted household items either at their home or at the Preschool, giving a donation to be placed onto the map, we thank them for taking part.

Next Steps

Funding

Apply for Co-op funding again, as was very successful.
Contact Southwell Lions again for donations towards more equipment.
Request for anyone to find ways that companies could fundraise/donate to the Charity.
More fundraising opportunities, quiz nights, curry nights etc
Look into other Charity structures, see if there is any that are more applicable and beneficial for the Charity and Preschool.

Trustees

We are currently waiting for the EY2 forms to be confirmed by OFSTED for four new trustees ready to take over those Trustees who wish to step down, and expect those to arrive soon.

Preschool Viability

Wraparound care is currently the biggest issue of the Charity’s finances, with the cost of rent and wages to cover the earlier and later hours compared with children accessing them is running at a loss, especially with the drop in intake in September. We have voted to change our opening hours to 8.00 am to 4.30 pm starting in September 2024 to combat this and it will be re-assessed next year.

CHARITY COMMISSION FOR ENGLANO AND WALES PREBEND PLAYGROUP 1036865 Receipts and payments accounts CC16a For the perlod from 0110912023 31108r2024 To Section A Receipts and payments Unrestricted funds Restricted funds Endowment nds Total funds Last year to tho nr•t£ A1 Recelpts Fees Funding Fundraising Mlsc Bank Interest Oonauor 27,on 78,018 4,878 27,132 78.018 172 196 17 241 241 506 Sub total (Gross income for AR) 110A 241 110.720 97,007 A2 A$t and InStment Sal88, (see table). Sub total Total recelpts 110.479 241 110.no 97.007 A3Pa ments Wag05 & Nl Prèmisos In$uran¢e Training Prlnllng & Stationory Deposits Meteria Toys Food Phonelweb other 92,513 9,990 136 610 74e 9,396 1,164 9.396 1.164 839 2,44S 1,323 570 498 2,445 1,323 570 822 330 1,701 2,865 Sub total 118,927 118,927 107.350 A4 Asset and investmonl purchases. see tablo Sub total 118.927 118,927 107,350 Net of recelpts/(payments) A5 Transfers between fund5 A6 Cash funds last ygar ond Cash fvnds th1$ year end 241 8.207 10.343 10,125 7,352 9,029 10.125 21,458 11,574 28,810 20.603 39,153 28.810 CCXX R1 accOUr ISS) 13JOV2025

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to nearest£ Endowmenl funds Categories Details to neare8t£ to rTroare8t£ B1 Cash funds Cash at Bank 11.$74 Total cash fvnds 9.029 11,574 Unrestrfcted funds to nare•t £ Restricted funds to are•l£ Endowment funds to n•ar•st £ Detalls Fund to whlch aso•t bo10 Co•t (optIonl Curronl valu• tlonol Detalls Fund to fhlch •M•t b•lon Curr•nt v*lu• lonal Dètalls Co•t loptloMII B4 Assets retalned for the charity's own uso Fund to whlch Ilabll relate8 knount du• When du• lonal Dètall$ B5 Liabilitles Signed by one or Iwo trustees on behalf of all the trustees Signature Print Name Dale of roval ErfIsdA/ Z71bl 06/1812025 Fraser Ayres CCXX R2 accounts ISSI 13105r2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of	Charity Name PREBEND PLAYGROUP

On accounts for the year	31/08/2024	Charity no	1036865
ended		(if any)

Set out on pages	1 to 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 /08 /2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 13/05/25 Signed: ~~= —~~ Name: RICHARD SHAW ~~CT~~ Relevant professional FCCA qualification(s) or body (if any):

Address: C/O BEELEY HAWLEY & CO LTD

Oct 2018

IER

44 NOTTINGHAM ROAD, MANSFIELD

NOTTS, NG18 1BL

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER