2022-2023 Prebend Preschool Playgroup Trustee Report
Charity Number: 1036865
Charity Trustees:
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Craig Short continues as our Chairperson, but is wishing to stand down once a new Chair is elected.
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Katy Saunders continues as our Treasurer and Trustee.
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Megan Brooksby continues as a Trustee as designated person for OFSTED Communications. Megan is wishing to stand down as Trustee once new Trustees are elected.
We thank them for their continued support of the Charity.
Preschool Staf:
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Sue Rippin continues as Manager, and Health and Safety Officer.
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Jeannine Evison continues as Manager and Safeguarding and Child Protection Officer.
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Rosanna Cottam continues as Deputy Manager and SENCO.
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Danielle Evison continues as Practitioner and Admin Officer. She is also now joint Language Lead.
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Alice Townsend is now a permanent Practitioner and joint Language Lead.
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Jenny Wood continues as Practitioner.
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Heather Baldwin is our main Relief Practitioner.
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Justine Griffin continues as a Relief Practitioner.
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Mick Cawton continues as our Volunteer Woodland Helper.
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5 of the staff currently hold an up to date First Aid Certificate, and the others are registered to have their updated. All staff have a Safeguarding certificate and have completed their Prevent Duty course. At least 1 holds a basic Food Hygiene qualification. All staff are DBS checked.
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Emily Lambert stepped down as Finance Officer, which has been taken over by Amy Wells.
We thank them for their continued running of the Preschool and support of the Charity.
Organisation:
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We continue to be open 38 weeks a year, 7.30am to 5.30pm, 5 days a week.
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Over 22-23, the number of enrolled children varied between 27 and 41 with good attendance across all sessions.
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23 3-4 year olds accessed funding.
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2 two year olds accessed funding.
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We have offered to do drop offs and collections of previous Preschool children to Lowes Wong Infants on every day bar Wednedays.
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We have had no students this year.
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Our PVI is Rachael Homewood, and contact is mostly through phone/email.
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Jonathon Lucas is our County Council funding contact, communications are through email.
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SEN and Language Lead meetings are continuing mostly online.
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Summer Holiday club was held this year over 6 days, 10 children accessed this.
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Due to the hard work and care from Mick Cawton, Sue Rippin and the children, the woodland learning area has lots of opportunities and areas of development which benefits the children.
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In March 2023, a meeting was held with Nigel Spraggins who owns Sacrista Prebend (where the Woodland Learning is held) through the Minster Church. He was unaware that Andy Gregory (previous owner) had given permission for use of the Woodland area. Proof of liability insurance has been given and a contract for continued use is being produced. This is ongoing.
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No OFSTED visit this year.
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Staff hours were cut this year due to ongoing costs, with enough staff on daily rotas to cover practitioner:child ratio.
Fundraising/Activities:
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No fundraising for the Charity has occurred this year. We rely on Fundraising heavily for our continued progression of the Charity and Preschool, so hope to do more in the future to try and assist with costs.
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Co-op funding has been applied for, to enable us to get tablets for the Preschool setting, to enable the children to progress in their learning and development.
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We took part in the Southwell Community Garden Party this year, to get our name out more and to benefit the community which was a great experience for the staff who attended and help run our stall.
Next Steps:
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Begin to search for new Trustees and Chairperson to replace those wishing to step down.
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Push for more fundraising opportunities.
| PREBEND PLAYGROUP | PREBEND PLAYGROUP | PREBEND PLAYGROUP | 1036865 | 1036865 | CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
01/09/2022 | To | 31/08/2023 | |||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 27,132 69,490 - 172 - 17 - - 96,811 - - - 96,811 92,513 9,990 136 610 746 - 822 159 343 330 1,701 - - 107,350 - - - 107,350 - 10,539 - 17,891 7,352 |
Restricted funds to the nearest £ - - - - 196 - - - 196 - - - 196 - - - - - - - - - - - - - - 196 - 21,262 21,458 |
Endowment funds to the nearest £ |
Total funds to the nearest £ 27,132 69,490 - 172 196 17 - - 97,007 - - - 97,007 92,513 9,990 136 610 746 - 822 159 343 330 1,701 - - 107,350 - - - 107,350 - 10,343 |
Last year to the nearest £ |
|
| Fees | 27,132 | - - - - - - - - - |
27,132 | 27,371 | ||
| Funding | 69,490 | 69,490 | 71,297 | |||
| Fundraising | - | - | - | |||
| Misc | 172 | 172 | - | |||
| Bank Interest | - | 196 | 6 | |||
| Donations | 17 | 17 | 2 | |||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
96,811 | 97,007 | 98,676 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 97,007 | 98,676 | ||||
| Wages & NI | 92,513 | - - - - - - - - - - |
92,513 | 87,103 | ||
| Premises | 9,990 | 9,990 | 5,335 | |||
| Insurance | 136 | 136 | 100 | |||
| Training | 610 | 610 | 707 | |||
| Printing& Stationery | 746 | 746 | 364 | |||
| Deposits | - | - | - | |||
| Materials | 822 | 822 | 1,353 | |||
| Toys | 159 | 159 | 2,760 | |||
| Food | 343 | 343 | 46 | |||
| Phone/Web | 330 | 330 | 145 | |||
| Other | 1,701 | 1,701 | 492 | |||
| - | - | - | ||||
| - | - | - | ||||
| **Sub total ** | 107,350 | 107,350 | 98,405 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 107,350 | 98,405 | ||||
| - 10,539 | 196 | - | - 10,343 |
271 | ||
| - | - | - - |
- | - | ||
| 17,891 | 21,262 | 39,153 | 38,882 | |||
| 7,352 | 21,458 | - | 28,810 | 39,153 |
CCXX R1 accounts (SS)
12/06/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Cash at Bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 7,352 21,458 - - - - 7,352 21,458 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name CRAIG SHORT |
Endowment funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
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| Date of approval |
||||
| CRAIG SHORT | 18/06/24 | |||
CCXX R2 accounts (SS)
12/06/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name PREBEND PLAYGROUP members of On accounts for the year 31/08/2023 Charity no 1036865 ended (if any) Set out on pages 1 to 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 /08 /2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
12/06/24 | |
|---|---|---|
| RICHARD SHAW | ||
| FCCA | ||
| C/O BEELEY HAWLEY & CO LTD |
Oct 2018
1
IER
44 NOTTINGHAM ROAD, MANSFIELD
NOTTS, NG18 1BL
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER