1st Hamworthy Scout Group
Trustee Report Financial Year 2024-2025
Registered Charity Number: 1036857
Trustees
| Trustees | |
|---|---|
| Georgia Mutton | Chair |
| Deb Hazell | Secretary |
| Petrina Hobbs | Treasurer |
| Kathleen Palmer | GSL |
| Sandra Hobbs | AGSL |
| Robin Burchell | Beaver Scout Leader |
| Paul Langhor | Scout Leader |
| Anita Bonham | Section Assistant |
Description of the charity’s trusts
Type of governing document
The group’s governing documents are those of The Scout Association, including The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are common to all scouts.
Trustee selection methods
The trustees are appointed following the Policy and Rules of The Scout Association.
Additional information about policies and procedures for the induction and training of trustees and trustees’ consideration to major risks
The group is managed by the trustee executive committee which is of an educational charity. The committee are responsible for ensuring legislation is complied with regarding charities, including registration, keeping proper accounts and declaring annual returns to The Charity Commission.
The trustee committee has identified risks and review risks regularly to maintain a safe environment. Risks include:
Damage to the building, equipment and properties; The group has sufficient insurance in place to safeguard against a complete loss. In the event of damage resulting in inability to use the building, the group would request the use of other community buildings such as a local school hall, church or other scout groups.
Injury to leader’s and helpers; The group has sufficient insurance to protect leaders and helpers in addition to The Scout Associations national accident insurance policy through the receiving of capitation fees. Risk assessments are carried out before all activities, either on site or off site.
Reduced Income from fundraising; The group receives regular income from members for subscriptions. Fundraising events are held multiple times a year with increasing support from our members and the public.
Loss of leaders; The group is totally reliant on volunteers. If volunteer numbers become too low, a temporary closure of a section would be enforced until new volunteers could be found.
Reduction of members; The group run multiple evenings per section. Should numbers become low on one evening, the group would consider merging to evenings of the same section into one.
The Group has installed multiple systems of internal controls to provide reasonable control over mismanagement or loss. These include 2 signatories on all payments and comprehensive insurances.
Objectives and activities
Summary of the objects of the charity set out in its governing document.
The object of the Group is as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving all aspect of their potential, including physical, mental and social development. The method of achieving this aim is through enjoyable and memorable experiences based on the Scout Promise and Law.
Achievements and Performance
Summary of the main achievements of the charity during the year
What a year it has been since the last awards and AGM. We have welcomed our new Chair person Georgia Mutton and Secretary Deb Hazell.
5 of our existing volunteers have successfully completed their leadership training and gained their wood beads, Lee White, Louise Moores, Morgan Palmer, Robin Burchell and Tim Moores most of them take them off to sleep - with the exception of Tim, who thinks they are a fashion statement and doesn’t take them off.
We have also welcomed new volunteers Laura White, Dave Harris, welcomed back Veronica Diffey and warmly welcomed into our group Carol Stewart from across the pond at 3rd Poole. In March we held an information evening to gain volunteers for the newest member of our scouting family here at 1st Hamworthy and have gained a New Volunteer for Squirells - Tim Massey and a second volunteer tbc. This means we will be opening the doors to welcome the Squirrels who are aged 4-6.
Our leadership team is small and there is plenty of room to join in and experience some of the amazing things we do, learn new skills, develop ourself and give back. Volunteering is amazing and the rewards are huge (sadly not the wage though).
That leads us on to what we do and this as you will expect has been epic and we could not achieve this without the amazing team we have making scouting exciting, adaptable, achievable, fun, memorable and provide skills for life.
So what have they done since September…not much really…
As a group we’ve attended Remembrance Day at Poole Park, had a Christmas celebration at St James’s Church, attended a Founders Day service on the Quay and Paraded in all our Glory for St George’s day.
Beavers:
Gardening and community impact with The Cornerstone Patch, learned first aid, didn't blow up doing science experiments, took part in glow stick olympics, learned and practiced knots and done some pioneering, had a world evening with Geography, Stargazed, held a Christmas party, went to the pantomime - oh yes they did, had a Halloween sleepover, had an international evening, did photography, learnt money skills, cycling, learned about faith, cooked pancakes, discovered global issues, hiked some more, did some craft, had a sunflower race - is anyone’s still alive? Litter picked, went on a nature scavenger hunt, learned their green cross code, done some more craft, made sandcastles, took part in paddle sports, made some dens and sports events.
With 1002 badges awarded across both evenings, including 14 bronze chief scouts awards Cubs:
Camp prep, I’m a Cub get me outta here camp, football, science experiments, cooking up a treat, animal carer, orienteering, personal safety, global issues, archery, scavenger hunt, money skills, DIY and pioneering, Christmas party night, scrapheap challenge that lead to some brilliant landmarks and costumes, circus skills, digital citizen, digital maker, fencing, sixer and seconder day, world book day, pancakes making, swimming, air activities, trip to air fleet museum, naturalist, rifle shooting, rounders, a favourite of all of ours morris dancing…left together, together right, Skies the limit camp, den building, gardening and bug hunting, equestrian, cycling, litter picking, photography, cubs on the water, fire safety, water sports and crazy golf.1185 badges awarded across both nights including 9 silver chief scouts awards Scouts:
Mocktails and comedy, wide games in the dark, chef, night hike, photography, artist, mechanics, took part in a £5 challenge, paper electronics, practiced their knots, survival camp, pioneering, went ice-skating, learnt martial art, DIY, hiked some more, bag packing, astronautics and space, hosted a table top sale, cooking, librarian, had a fun swim, street sports at prevail skate park, international, fire safety, practiced their knife skills, quartermastered it up, litter picked, had a chip shop hike, cycled round Upton Country Park, orienteered, provided an entertaining evening for all whilst sharing their science experiments, studied our local eco system, rounders, watersports camp and laser combat.
1165 badges awarded across both nights including 8 gold chief scouts awards
Thank you to all of our amazing volunteers who give up their time to provide all of this to your young people, we are all incredibly lucky to have such imaginative role models as our leaders and volunteers
Financial Review
The Group have a reserve fund to cover 2 months’ worth of operation as outlined in the Reserves Policy, approx. £3000. Should the group have to spend the funds, plans would be put in place to replenish the reserve through fundraising and grants. Plans for the future
With steadily growing numbers, the group plans on broadening the experiences of the members. The group have successfully launched a squirrel drey that runs weekly. We have stay on board hms Belfast and run multiple themed camps. We hope to continue these experiences in the coming year. A focus for us is improving our hall, with work to be completed on the drainage, roofing and kitchen. We also hope to grow our leadership team.
Declaration.
The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees:
Kathleen Palmer Sandra Hobbs GSL AGSL Date: 30/01/26
First Hamworthy Scout Group
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Consolidated Receipts & Payments Account
For the year ended 31 March 2025
| 2025 (£) | 2025 (£) | 2024(£) | er od uw |
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts Donations, Fundraising |
1189 | 3224 | = = |
||||||||||||||
| Interest Received | 0 | 0 | < | ||||||||||||||
| Scout Hall Hire | 20000 | 18480 | x | ||||||||||||||
| Subscriptions&Capitation | 19677 | 16195 | |||||||||||||||
| Activities, Outings&Camping | 16438 | 16090 | |||||||||||||||
| Otherreceipts | 5742 | 4167 | |||||||||||||||
| Total Receipts | 63047 | 58156 | |||||||||||||||
| Payments | |||||||||||||||||
| Activities, Outings & Camping | 15795 | 24507 | |||||||||||||||
| ; | CapitationfeespaidtoDistrict Donations, Fundraising Refunds aeee oI |
6630 1012 44704 |
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6348 = 1003 = ” = : hz a |
- | — 3% | =~ 1 = |
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| pe | _ # | -in | Sl an | ir | - | ano | a | 2 = | - | = | La) | oon7 : | |||||
| Postage, Telephone &Stationary | =»1442 | 5 | are | ||||||||||||||
| <5: | 5!trainfiaia aie |
6s | 75 |
First Hamworthy Scout Group
Independent Examiner’s Report to the Trustees of First Hamworthy Scout Group
| report on the Financial Statements of the Charity for the year ended 31 March 2025.
Respective responsibilities of the trustees and examiner
The Trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (The 2011 Act)) and that an independent examination is needed.
Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
e Examine the accounts (under section 145 of the 2011 Act):
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e To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
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e To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- Which gives me reasonable cause to believe that, in any material respect the requirements: a. To keep accounting records in accordance with section 386 of the Companies Act; and b. To prepare accounts which accord with the accounting record, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
Have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
signature (WACO. LL...
Date 26 January 2026
Helen Glover MICB PM.Dip
Certified Bookkeeper
23 Hill Close, Bransgore, Christchurch. BH23 8BP
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