## 1[st] Hamworthy Scout Group ## Trustee Report Financial Year 2023/2024 Registered Charity Number: 1036857 ## Trustees |Trustees|| |---|---| |GarySnook|Chair| |Emma Snook|Secretary| |Petrina Hobbs|Treasurer| |Kathleen Palmer|GSL| |Sandra Hobbs|AGSL| |Georgia Mutton|AGSL| |Paul Langhor|Scout Leader| |Lewis Mutton|Cub Scout Leader| ## Description of the charity’s trusts ## Type of governing document The group’s governing documents are those of The Scout Association, including The Policy, Organisation and Rules of The Scout Association. ## How the charity is constituted The Group is a trust established under its rules which are common to all scouts. ## Trustee selection methods The trustees are appointed following the Policy and Rules of The Scout Association. Additional information about policies and procedures for the induction and training of trustees and trustees’ consideration to major risks The group is managed by the trustee executive committee which is of an educational charity. The committee are responsible for ensuring legislation is complied with regarding charities, including registration, keeping proper accounts and declaring annual returns to The Charity Commission. The trustee committee has identified risks and review risks regularly to maintain a safe environment. Risks include: Damage to the building, equipment and properties; The group has sufficient insurance in place to safeguard against a complete loss. In the event of damage resulting in inability to use the building, the group would request the use of other community buildings such as a local school hall, church or other scout groups. Injury to leader’s and helpers; The group has sufficient insurance to protect leaders and helpers in addition to The Scout Associations national accident insurance policy through the receiving of capitation fees. Risk assessments are carried out before all activities, either on site or off site. Reduced Income from fundraising; The group receives regular income from members for subscriptions. Fundraising events are held multiple times a year with increasing support from our members and the public. Loss of leaders; The group is totally reliant on volunteers. If volunteer numbers become too low, a temporary closure of a section would be enforced until new volunteers could be found. Reduction of members; The group run multiple evenings per section. Should numbers become low on one evening, the group would consider merging to evenings of the same section into one. The Group has installed multiple systems of internal controls to provide reasonable control over mismanagement or loss. These include 2 signatories on all payments and comprehensive insurances. ## Objectives and activities ## Summary of the objects of the charity set out in its governing document. The object of the Group is as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving all aspect of their potential, including physical, mental and social development. The method of achieving this aim is through enjoyable and memorable experiences based on the Scout Promise and Law. ## Achievements and Performance ## Summary of the main achievements of the charity during the year The group is growing strongly. All sections have enjoyed multiple camps and sleepovers meaning our members have learned valuable skills for life while experiencing, for some, once in a life opportunities. The group have brought in multiple external agencies to bring a greater depth of learning for the young people. The group volunteers have completed training courses to gain permits for other activities to further build on skills relating to the aims of The Scout Association. Going forward, the group will continue to fundraise and seek grants, if needed, to ensure the building and grounds are maintained to standard. Fundraising plans continue, of which the monies raised with support the members of the group with their learning and experiences. ## Financial Review The Group have a reserve fund to cover 2 months’ worth of operation as outlined in the Reserves Policy, approx. £3000. Should the group have to spend the funds, plans would be put in place to replenish the reserve through fundraising and grants. ## Plans for the future With steadily growing numbers, the group plans on broadening the experiences of the members. The group are in the process of opening a squirrel drey, which is the newest section in the Scout Association for ages 4-6 years old. The Scout section is planning water sports camp and a sleepover aboard HMS Belfast alongside the weekly meetings. The Cubs section is planning adventure camps and day trips to local attraction charities alongside the weekly meetings. The Beaver section is planning a visit to the tank museum with sleepover, archery and other exciting activities that have been requested by the young people. The group are in the planning stages of replacing the kitchen within the building and maintaining the security and maintenance of the grounds. ## Declaration. The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: ## Yi Kathleen Palmer Sandra Hobbs GSL AGSL Date: 30/01/25 2024 (£) 2023 (£) Receipts Donations, fundraising Interest Received Scout Hall Hire Subscriptions & Capitation Activities, Outings & Camping Other receipts 3224 908 18480 16195 16090 4167 14960 12710 8713 5540 Total Receipts 58156 42833 Payments Activities, Outings & Camping Capitation feès paid to District Donations, fundraising- & Refunds Equipment Insurance Postage, Tele, Stationary Scout Hall expenses Scout Shop Training Transport Other payments 24482 6348 1003 274 ,908 75 13519 5018 75 1526 , 4966 23042 5896 331 869 818 251 12494 5963 6589 Total Receipts 58194 56253 Net of receipts/(payments) -38 -13420 Cash Fund Last year end Cash Fund This year end 7219 20639 7156 7219 First Hamworthy Scout Group Independent Examiner's Report to the Trustees of First Hamworthy Scout Group I report on the Financial Statements of the Charity forthe year ended 31 March 2024. Respective responsibilities of the trustees and examlner The Trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Att 2011 (The 2011 Act)) and that an independent examination is needed. Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: Examine the accounts (under section 145 of the 2011 Act): To follow the procedures laid down in the General Directions given by the Charity Commission {under settion 145(5)(b) of the 2011 Act), and To state whether particular matters have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting record5 kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vlew, and the report is limited to those matters set out in the statement below. Independent examlner's ststement In connection with my examination, no matter has come to my attention: l. Which gives me reasonable cause to believe that, in any material respect the requirements: a. To keep accounting records in accordance with section 386 of the Companies Act," and b. To prepare accounts which accord with the accountin8 record, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities Have not been met; or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signature.... .. Date 6 December2024 Helen Glover MICB PM.Dip Certified Bookkeeper 23 Hill Close, Bransgore, Christchurch. BH23 8BP