REGISTERED CHARITY NUMBER: 1036854
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 September 2024
for
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Contents of the Financial Statements for the Year Ended 30 September 2024
----- Start of picture text -----
Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 15
----- End of picture text -----
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Report of the Trustees for the Year Ended 30 September 2024
The trustees present their report with the financial statements of the charity for the year ended 30 September 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The charity's objective, set out in the constitution, is to provide for the benefit of children and young adults in the Rainham parish of the London Borough of Havering through recreational activities and facilities, indoor and out, that develop physical, mental and spiritual capacities, encouraging and supporting growth as the youths mature as individuals and responsible members of society, thereby improving their conditions of life.
Also to provide and maintain a community centre and bring together local inhabitants with local authorities, voluntary and other organisations to advance the education and social welfare and generally improve conditions for the life of the inhabitants of the Rainham parish.
Significant activities
With the use of the "ROYALS" building let by the local council, the charity, which has come to be known as "ROYALS" is able to provide a base for young people in the Rainham area and its maintenance of the halls to a high standard have enabled it to make significant earnings from local clubs etc. which have/will be reserved for future maintenance and further improved achievement of its aims.
Public benefit
The provision of the halls for rental to local community clubs etc. together with the use of the halls for maintaining regular services to the community and those in need and the running of the youth centre within further the charity's purposes for the public benefit.
The trustees have had regard to the Charities Commission guidance on public benefit.
Volunteers
One of the trustees devotes many hours to assisting with the running of the youth centre and trips for the children and is therefore permitted to reclaim travel costs towards out of pocket expenses.
Page 1
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Report of the Trustees
for the Year Ended 30 September 2024
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The trustees are pleased that the charity's work during the year provided a base for various activities to be provided for young people in the Rainham area.
Furthermore, the generation of funds from letting intermittently unused portions of the hall to local groups enabled trips to be provided on a subsidised basis to young people.
Further funding was secured this year which enabled activities and trips for young people during the Easter, summer and Christmas holidays which was a great success. It was requested that this be repeated and expanded by the local government due to the positive feedback received.
Youth activities provided in the year include:
| Weekly Tuesday youth club | Weekly Tuesday youth club | for 8 to 12 year olds |
|---|---|---|
| for 12 plus | ||
| Various trips, including: | Stubbers | |
| Adventure Island | ||
| Cinema | ||
| Trip to London | ||
| Swimming and Ice skating | ||
| Bowling |
Funding was also provided by local government to enable the provision of a "Warm Hub" offering a warm place and cooked meal on a weekly basis to the local community, together with the "cooking on a budget" programme and amalgamated with the happy families" programme which were successfully completed and are to be continued due to their success.
Internal and external factors
Charitable activities were increased this year due to demand from the local community, with the help of further grants from local government and local businesses.
FINANCIAL REVIEW
Financial position
At the end of the financial period, the charity had a net balance sheet value of £39,614, a decrease of £26,224, all being unrestricted funds.
However,the lease renewal has not yet been agreed as if it went ahead with the proposed annual increases it would wipe out reserves (see note 13).
Reserves policy
Funds are held in reserve to enable the upkeep of the halls which have been maintained to high standard.
FUTURE PLANS
The charity is focussed on extending the range of activities provided for young people and the community in general.
Trustees are working on avenues to maintain and if possible increase levels of funding to facilitate future investment in facilities available to encourage youth membership.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
New trustees are recruited from the general public that will be of benefit to the charity and the charities aims in accordance with the governing document.
Page 2
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Report of the Trustees
for the Year Ended 30 September 2024
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1036854
Principal address
Royals Youth Centre Viking Way Rainham Essex RM13 9YG
Trustees
Ms S A Sheen (Vice Chairperson) J W Drummond (Chairperson) Ms M Harvey (Treasurer) R J McCracken (Secretary) (Secretary) (appointed 17.10.23)
Independent Examiner
Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
Approved by order of the board of trustees on 17 July 2025 and signed on its behalf by:
Ms S A Sheen - Trustee
Page 3
Independent Examiner's Report to the Trustees of Rainham Organisers for Youth Activity Leaders
Independent examiner's report to the trustees of Rainham Organisers for Youth Activity Leaders
I report to the charity trustees on my examination of the accounts of Rainham Organisers for Youth Activity Leaders (the Trust) for the year ended 30 September 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Janet A Watkinson
Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
17 July 2025
Page 4
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Statement of Financial Activities
for the Year Ended 30 September 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 50,415 Charitable activities 5 Provision of youth club, activities and community welfare - Other trading activities 3 101,423 Investment income 4 18 Total 151,856 EXPENDITURE ON Charitable activities Provision of youth club, activities and community welfare 75,092 Premises rental and hire 101,968 Governance costs 1,020 Total 178,080 NET INCOME/(EXPENDITURE) (26,224) RECONCILIATION OF FUNDS Total funds brought forward 65,838 TOTAL FUNDS CARRIED FORWARD 39,614 |
Restricted funds £ 22,280 - - - 22,280 22,280 - - 22,280 - - - |
30.9.24 Total funds £ 72,695 - 101,423 18 174,136 97,372 101,968 1,020 200,360 (26,224) 65,838 39,614 |
30.9.23 Total funds £ 71,058 873 80,313 8 |
|---|---|---|---|
| 152,252 | |||
| 66,642 76,432 990 |
|||
| 144,064 | |||
| 8,188 57,650 |
|||
| 65,838 |
The notes form part of these financial statements
Page 5
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Balance Sheet
30 September 2024
| 30.9.24 | 30.9.23 | ||
|---|---|---|---|
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 10 | 5,548 | 4,576 |
| CURRENT ASSETS | |||
| Debtors | 11 | 6,908 | 5,119 |
| Cash at bank | 33,506 | 62,480 | |
| 40,414 | 67,599 | ||
| CREDITORS | |||
| Amounts falling due within one year | 12 | (6,348) | (6,337) |
| NET CURRENT ASSETS | 34,066 | 61,262 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 39,614 | 65,838 | |
| NET ASSETS | 39,614 | 65,838 | |
| FUNDS | 15 | ||
| Unrestricted funds: | |||
| General fund | 39,614 | 65,838 | |
| TOTAL FUNDS | 39,614 | 65,838 |
The financial statements were approved by the Board of Trustees and authorised for issue on 17 July 2025 and were signed on its behalf by:
M Harvey - Trustee
The notes form part of these financial statements
Page 6
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements for the Year Ended 30 September 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable.
Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant and are recognised in full in the statement of financial activities in the year in which they are receivable..
Donated services and facilities are included a the value to the charity where this can quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Income from the charity shop is included in the year in which it is receivable.
Income from investments is included in the year in which it is receivable.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Expenditure includes any VAT which cannot be fully recovered.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of charitable activities.
continued...
Page 7
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
1. ACCOUNTING POLICIES - continued
Expenditure
Support costs are those costs incurred directly in support of the objects of the charity and include project management.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures, fittings & equipment
- 20% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 30.9.24 | 30.9.23 | |
| £ | £ | |
| Donations | 1,402 | 1,725 |
| Grants | 71,293 | 69,333 |
| 72,695 | 71,058 | |
| Grants received, included in the above, are as follows: | ||
| 30.9.24 | 30.9.23 | |
| £ | £ | |
| Local government | 50,413 | 61,835 |
| Local business grants etc | 20,880 | 7,498 |
| 71,293 | 69,333 |
continued...
Page 8
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
| 3. OTHER TRADING ACTIVITIES 30.9.24 £ Hall hire and office rental 101,423 4. INVESTMENT INCOME 30.9.24 £ Deposit account interest 18 5. INCOME FROM CHARITABLE ACTIVITIES 30.9.24 Activity £ Provision of youth club, activities and Contributions/Donations community welfare - 6. SUPPORT COSTS Governance Management Finance costs £ £ £ Provision of youth club, activities and community welfare 22,945 - - Premises rental and hire 101,966 2 - Governance costs - - 1,020 124,911 2 1,020 |
30.9.23 £ 80,313 |
|---|---|
| 30.9.23 £ 8 30.9.23 £ 873 Totals £ 22,945 101,968 1,020 |
|
| 125,933 |
Due to increased use of halls for grant funded activities, utility costs increased and have been partially allocated to charitable activities accordingly on an approximate basis.
This applies to general wage costs, pensions, rates and water, insurance and licences and light and heat.
Support costs, included in the above, are as follows:
| 30.9.24 Provision of youth club, activities and Premises community rental Governance Total welfare and hire costs activities £ £ £ £ Wages 11,626 41,221 - 52,847 Social security - 230 - 230 Pensions 408 1,444 - 1,852 Rent payable - 3,873 - 3,873 Rates and water 750 803 - 1,553 Insurance and licences 1,500 5,263 - 6,763 Carried forward 14,284 52,834 - 67,118 |
30.9.23 Total activities £ 44,169 - 1,447 3,873 2,161 6,594 |
|---|---|
| 58,244 |
continued...
Page 9
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
6. SUPPORT COSTS - continued
| SUPPORT COSTS - continued | |
|---|---|
| 30.9.24 Provision of youth club, activities and Premises community rental Governance Total welfare and hire costs activities £ £ £ £ Brought forward 14,284 52,834 - 67,118 Light and heat 4,500 4,369 - 8,869 Telephone - 1,104 - 1,104 Professional - other - 1,369 - 1,369 Repairs & maintenance - 22,892 - 22,892 Establishment - cleaning 3,500 17,434 - 20,934 Office expenses - other costs 150 437 - 587 Sundry other costs 169 - - 169 Training costs - 120 - 120 Depreciation of tangible and heritage assets 154 1,233 - 1,387 Loss on sale of tangible fixed assets 188 125 - 313 Interest payable and similar charges - 49 - 49 Bank charges - 2 - 2 Accountancy - independent examiner - - 1,020 1,020 22,945 101,968 1,020 125,933 |
30.9.23 Total activities £ 58,244 10,148 1,788 1,344 6,627 12,813 452 320 270 1,144 - - - 990 |
| 94,140 |
7. TRUSTEES' REMUNERATION AND BENEFITS
Trustees Remuneration
S. Sheen billed the charity fees to cover time provided for specific grant funded projects required by grantors for the year ended 30 September 2024 totalling £7,110 ( 2023 £3,817).
In addition, S Sheen runs a small weekly toddler group at the ROYALS for which rental is waved due to the significant contribution in time to the running of the ROYALS and work with children attending events organised by the ROYALS over and above the fees charged..
The annual cost of use of the halls to any other children's group would be £1,875.
As detailed in note 16, the equivalent amount of unremunerated hours donated to the charity by S Sheen far exceeds the rental waved.
continued...
Page 10
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
7. TRUSTEES' REMUNERATION AND BENEFITS - continued
Trustees' expenses
Travel expenses were reimbursed to one trustee totalling £545 over the year. (2023: £806)
8. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Office management and support Youth and project workers |
30.9.24 £ 94,593 230 1,852 96,675 30.9.24 3 5 8 |
30.9.23 £ 75,770 - 1,447 |
|---|---|---|
| 77,217 | ||
| 30.9.23 3 5 8 |
No employees received emoluments in excess of £60,000.
9. ACCOUNTANT/INDEPENDENT EXAMINERS COSTS
Costs for assistance with the preparation and examination of accounts from books and records totalled £1,020 (2023: £990). Further costs paid for payroll services amounted to £994 (2023: £804).
continued...
Page 11
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
| 10. | TANGIBLE FIXED ASSETS | ||
|---|---|---|---|
| Fixtures, | |||
| fittings | |||
| & equipment | |||
| £ | |||
| COST | |||
| At 1 October 2023 | 22,075 | ||
| Additions | 2,673 | ||
| Disposals | (1,195) | ||
| At 30 September 2024 | 23,553 | ||
| DEPRECIATION | |||
| At 1 October 2023 | 17,499 | ||
| Charge for year | 1,388 | ||
| Eliminated on disposal | (882) | ||
| At 30 September 2024 | 18,005 | ||
| NET BOOK VALUE | |||
| At 30 September 2024 | 5,548 | ||
| At 30 September 2023 | 4,576 | ||
| 11. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 30.9.24 | 30.9.23 | ||
| £ | £ | ||
| Trade debtors | 858 | 2,893 | |
| Other debtors | 55 | - | |
| Prepayments | 5,995 | 2,226 | |
| 6,908 | 5,119 | ||
| 12. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 30.9.24 | 30.9.23 | ||
| £ | £ | ||
| Trade creditors | 2,528 | 613 | |
| Taxation and social security | 868 | 1,235 | |
| Other creditors | 2,952 | 4,489 | |
| 6,348 | 6,337 |
continued...
Page 12
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
13. LEASING AGREEMENTS
Minimum lease payments under non-cancellable operating leases fall due as follows:
| Within one year Between one and five years In more than five years |
30.9.24 £ 46,544 82,438 146,842 275,824 |
30.9.23 £ 32,292 79,893 167,512 |
|---|---|---|
| 279,697 |
Whilst a new lease for the property had been agreed in principle, the lease had not been fully signed at the date of signing the accounts.as the annual increases proposed have not yet been accepted.
However, based on the new lease presently on the table, amounts potentially in arrears have been included as due within one year above and no provision included in the accounts.
14. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| 30.9.24 | 30.9.23 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| £ | £ | £ | £ | ||
| Fixed assets | 5,548 | - | 5,548 | 4,576 | |
| Current assets | 40,414 | - | 40,414 | 67,599 | |
| Current liabilities | (6,348) | - | (6,348) | (6,337) | |
| 39,614 | - | 39,614 | 65,838 | ||
| MOVEMENT IN FUNDS | |||||
| Net | |||||
| At | movement | At | |||
| 1.10.23 | in funds | 30.9.24 | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 65,838 | (26,224) | 39,614 | ||
| TOTAL FUNDS | 65,838 | (26,224) | 39,614 |
15. MOVEMENT IN FUNDS
continued...
Page 13
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
15. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 151,856 Restricted funds Youth club activity fund 1,400 Community welfare 20,880 22,280 TOTAL FUNDS 174,136 Comparatives for movement in funds At 1.10.22 £ Unrestricted funds General fund 57,650 TOTAL FUNDS 57,650 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 131,133 Restricted funds Youth club activity fund 1,395 Community welfare 19,724 21,119 TOTAL FUNDS 152,252 |
Resources Movement expended in funds £ £ (178,080) (26,224) (1,400) - (20,880) - (22,280) - (200,360) (26,224) Net movement At in funds 30.9.23 £ £ 8,188 65,838 8,188 65,838 Resources Movement expended in funds £ £ (122,945) 8,188 (1,395) - (19,724) - (21,119) - (144,064) 8,188 |
|---|---|
continued...
Page 14
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2024
15. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net At movement At 1.10.22 in funds 30.9.24 £ £ £ 57,650 (18,036) 39,614 57,650 (18,036) 39,614 |
Net At movement At 1.10.22 in funds 30.9.24 £ £ £ 57,650 (18,036) 39,614 57,650 (18,036) 39,614 |
|---|---|---|
| 39,614 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Youth club activity fund Community welfare TOTAL FUNDS |
Incoming resources £ 282,989 2,795 40,604 43,399 326,388 |
Resources Movement expended in funds £ £ (301,025) (18,036) (2,795) - (40,604) - (43,399) - (344,424) (18,036) |
Resources Movement expended in funds £ £ (301,025) (18,036) (2,795) - (40,604) - (43,399) - (344,424) (18,036) |
|---|---|---|---|
| - | |||
| (18,036) |
16. RELATED PARTY DISCLOSURES
One trustee utilised the centre halls and contributed to premises rental and hire as follows:
S Sheen toddler group - £1,875 (2023 £2,250) - trustee S Sheen. - fee waved in recognition of services donated (see below)
S. Sheen regularly contributes many hours to the youth centre to assist with the children and receives a reimbursement for expenses incurred for travel costs (see note 7).
Time spent at minimum wage would equate to approximately £1,460 per month (for every month of the year) and this therefore represents a substantial donation for which the centre and other trustees are extremely grateful.
Page 15