REGISTERED CHARITY NUMBER: 1036854
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 September 2021
for
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Contents of the Financial Statements for the Year Ended 30 September 2021
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Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 13
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
for the Year Ended 30 September 2021
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objective, set out in the constitution, is to provide for the benefit of children and young adults in the Rainham parish of the London Borough of Havering through recreational activities and facilities, indoor and out, that develop physical, mental and spiritual capacities, encouraging and supporting growth as the youths mature as individuals and responsible members of society, thereby improving their conditions of life.
Significant activities
With the use of the "ROYALS" building let by the local council, the charity, which has come to be known as "ROYALS" is able to provide a base for young people in the Rainham area and its maintenance of the halls to a high standard have enabled it to make significant earnings from local clubs etc. which have/will be reserved for future maintenance and further improved achievement of its aims.
Public benefit
The provision of the halls for rental to local community clubs etc and the running of the youth centre within further the charity's purposes for the public benefit.
The trustees have had regard to the Charities Commission guidance on public benefit.
Volunteers
One of the trustees devotes many hours to assisting with the running of the youth centre and trips for the children and is therefore permitted to reclaim travel costs towards out of pocket expenses.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The trustees are pleased that the charity's work during the year provided a base for various activities to be provided for young people in the Rainham area.
Furthermore, the generation of funds from letting intermittently unused portions of the hall to local groups enabled trips to be provided on a subsidised basis to young people.
Funding was secured in this year to provide activities and trips for young people during the summer holidays which was great success. It was requested that this be repeated by the local government due to the positive feedback received.
Fundraising activities
Fundraising activities were reduce this year with the pandemic restrictions, but were previously raised through means of a sponsored bike ride and local fayre.
Internal and external factors
Charitable activities gradually recommenced following closures caused by the Covid pandemic, although extra cleanliness and security measures were improved during the time the centre was closed.
FINANCIAL REVIEW
Financial position
At the end of the financial period, the charity had a net balance sheet value of £87,931, an increase of £21,167, all being unrestricted funds.
Covid support grants received amounted to £35,319.
Reserves policy
Funds are held in reserve to enable the upkeep of the halls which have been maintained to high standard. Until the new lease is secured, extra projects have been put on hold without further specific funding.
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Report of the Trustees
for the Year Ended 30 September 2021
FINANCIAL REVIEW
Going concern
The present lease is still under negotiation for renewal and future success on plans will hinge on a successful renegotiation of the lease at subsidised values in keeping with the benefit provided to the community.
Due to a breakdown in trustee relationships this has, as yet, failed to be agreed.
One trustee became the prime contact of a new faith charity after the end of the financial year, with objects that include providing a premises for community use which may conflict with the aims of the ROYALS in renewing the lease.
FUTURE PLANS
The charity is focussed on extending the range of activities provided for young people. Trustees are working on avenues to maintain and if possible increase levels of finance to facilitate future investment in facilities available to encourage youth membership.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Recruitment and appointment of new trustees
New trustees are recruited from the general public that will be of benefit to the charity and the charities aims in accordance with the governing document.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1036854
Principal address
Royals Youth Centre Viking Way Rainham Essex RM13 9YG
Trustees
Teresa Goulding (Chairperson) Samantha Ann Sheen (Secretary) Kevin Kearns (Treasurer) (resigned 31.3.22) Christy Fagade Kola Bursary
Independent Examiner
Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
Approved by order of the board of trustees on 16 July 2022 and signed on its behalf by:
Samantha Ann Sheen - Trustee
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Independent Examiner's Report to the Trustees of Rainham Organisers for Youth Activity Leaders
Independent examiner's report to the trustees of Rainham Organisers for Youth Activity Leaders
I report to the charity trustees on my examination of the accounts of Rainham Organisers for Youth Activity Leaders (the Trust) for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Janet A Watkinson Jan Watkinson & Co. 14 Broadway Rainham Essex RM13 9YW
19 July 2022
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Statement of Financial Activities
for the Year Ended 30 September 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 44,335 Charitable activities Provision of youth club and activities 1,685 Other trading activities 3 74,691 Investment income 4 231 Total 120,942 EXPENDITURE ON Raising funds - Charitable activities Provision of youth club and activities 9,333 Premises rental and hire 89,464 Governance costs 978 Total 99,775 NET INCOME/(EXPENDITURE) 21,167 RECONCILIATION OF FUNDS Total funds brought forward 66,764 TOTAL FUNDS CARRIED FORWARD 87,931 |
Restricted funds £ 1,000 - - - 1,000 - 1,000 - - 1,000 - - - |
30.9.21 Total funds £ 45,335 1,685 74,691 231 121,942 - 10,333 89,464 978 100,775 21,167 66,764 87,931 |
30.9.20 Total funds £ 36,819 1,436 62,590 6 100,851 531 8,709 85,983 19,303 114,526 (13,675) 80,439 66,764 |
|---|---|---|---|
The notes form part of these financial statements
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Balance Sheet
30 September 2021
| 30.9.21 | 30.9.20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 9 | 6,292 | - | 6,292 | 6,967 |
| CURRENT ASSETS | |||||
| Debtors | 10 | 7,448 | - | 7,448 | 7,786 |
| Cash at bank and in hand | 76,564 | - | 76,564 | 56,574 | |
| 84,012 | - | 84,012 | 64,360 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 11 | (2,373) | - | (2,373) | (4,563) |
| NET CURRENT ASSETS | 81,639 | - | 81,639 | 59,797 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 87,931 | - | 87,931 | 66,764 | |
| NET ASSETS | 87,931 | - | 87,931 | 66,764 | |
| FUNDS | 12 | ||||
| Unrestricted funds: | |||||
| General fund | 87,931 | 66,764 | |||
| TOTAL FUNDS | 87,931 | 66,764 |
The financial statements were approved by the Board of Trustees and authorised for issue on 16 July 2022 and were signed on its behalf by:
Teresa Goulding - Trustee
The notes form part of these financial statements
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements for the Year Ended 30 September 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable.
Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant and are recognised in full in the statement of financial activities in the year in which they are receivable..
Donated services and facilities are included a the value to the charity where this can quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Income from the charity shop is included in the year in which it is receivable.
Income from investments is included in the year in which it is receivable.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Expenditure includes any VAT which cannot be fully recovered.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of charitable activities.
Support costs are those costs incurred directly in support of the objects of the charity and include project management.
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continued...
RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures, fittings & equipment
- 20% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Going concern
The present lease is still under negotiation for renewal and future success on plans will hinge on a successful renegotiation of the lease at subsidised values in keeping with the benefit provided to the community.
Due to a breakdown in trustee relationships this has, as yet, failed to be agreed.
One trustee became the prime contact of a new faith charity after the end of the financial year, with objects that include providing a premises for community use which may conflict with the aims of the ROYALS in renewing the lease.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 30.9.21 | 30.9.20 | |
| £ | £ | |
| Donations | 1,211 | 4,190 |
| Grants | 44,124 | 32,283 |
| Subscriptions | - | 346 |
| 45,335 | 36,819 |
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
2. DONATIONS AND LEGACIES - continued
Grants received, included in the above, are as follows:
| 30.9.21 | 30.9.20 | |||
|---|---|---|---|---|
| £ | £ | |||
| Local government | 27,913 | 32,283 | ||
| Furlough wages grant - government | 7,406 | - | ||
| Summer holiday grant | 8,805 | - | ||
| 44,124 | 32,283 | |||
| 3. | OTHER TRADING ACTIVITIES | |||
| 30.9.21 | 30.9.20 | |||
| £ | £ | |||
| Fundraising events | - | 250 | ||
| Shop income | - | 435 | ||
| Hall hire and office rental | 74,691 | 61,905 | ||
| 74,691 | 62,590 | |||
| 4. | INVESTMENT INCOME | |||
| 30.9.21 | 30.9.20 | |||
| £ | £ | |||
| Deposit account interest | - | 6 | ||
| Other interest receivable | 231 | - | ||
| 231 | 6 | |||
| 5. | SUPPORT COSTS | |||
| Governance | ||||
| Management | costs | Totals | ||
| £ | £ | £ | ||
| Provision of youth club and activities | 244 | - | 244 | |
| Premises rental and hire | 88,504 | 960 | 89,464 | |
| Governance costs | 798 | 180 | 978 | |
| 89,546 | 1,140 | 90,686 |
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
5. SUPPORT COSTS - continued
Support costs, included in the above, are as follows:
| Wages Pensions Rent payable Rates and water Insurance and licences Light and heat Telephone Advertising Professional - other Repairs & maintenance Establishment - cleaning Office expenses - other costs Sundry other costs Depreciation of tangible and heritage assets Accountancy - independent examiner Legal fees |
30.9.21 Provision of youth Premises club and rental Governance Total activities and hire costs activities £ £ £ £ - 46,728 - 46,728 - 1,136 - 1,136 - 2,905 - 2,905 - 702 - 702 - 5,963 - 5,963 - 3,549 - 3,549 - 1,493 - 1,493 - - - - - 674 798 1,472 - 14,053 - 14,053 - 8,947 - 8,947 - 342 - 342 - 683 - 683 244 1,329 - 1,573 - 960 - 960 - - 180 180 244 89,464 978 90,686 |
30.9.20 Total activities £ 46,557 285 4,841 545 2,040 4,210 1,322 228 1,403 16,334 5,688 746 347 1,742 978 18,325 |
|---|---|---|
| 105,591 |
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration for the year ended 30 September 2021, nor for the year ended 30 September 2020.
However, S Sheen runs a small weekly toddler group at the ROYALS for which rental is waved due to the significant contribution in time to the running of the ROYALS and work with children attending events organised by the ROYALS.
The annual cost of use of the halls to any other children's group would be £2,850.
As detailed in note 13, the equivalent amount of unremunerated hours donated to the charity by S Sheen far exceeds the rental waved.
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
6. TRUSTEES' REMUNERATION AND BENEFITS - continued
Trustees' expenses
Travel expenses were reimbursed to one trustee totalling £485 over the year. (2020: £594)
7. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| Wages and salaries Other pension costs The average monthly number of employees during the year was as follows: Office management and support Youth and project workers |
30.9.21 £ 49,983 1,136 51,119 30.9.21 3 1 4 |
30.9.20 £ 49,587 285 |
| 49,872 | ||
| 30.9.20 3 1 4 |
No employees received emoluments in excess of £60,000.
8. ACCOUNTANT/INDEPENDENT EXAMINERS COSTS
Costs for assistance with the preparation and examination of accounts from books and records totalled £960 (2020: £978). Further costs paid for payroll services since April 2020 amounted to £720 (2020:£396).
9. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Fixtures, | |
| fittings | |
| & equipment | |
| £ | |
| COST | |
| At 1 October 2020 | 20,409 |
| Additions | 898 |
| At 30 September 2021 | 21,307 |
| DEPRECIATION | |
| At 1 October 2020 | 13,442 |
| Charge for year | 1,573 |
| At 30 September 2021 | 15,015 |
| NET BOOK VALUE | |
| At 30 September 2021 | 6,292 |
| At 30 September 2020 | 6,967 |
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors Other debtors Taxation and social security Prepayments 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors 12. MOVEMENT IN FUNDS At 1.10.20 £ Unrestricted funds General fund 66,764 TOTAL FUNDS 66,764 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 120,942 Restricted funds Youth club activity fund 1,000 TOTAL FUNDS 121,942 |
30.9.21 30.9.20 £ £ 1,474 248 - 600 2,371 4,269 3,603 2,669 7,448 7,786 30.9.21 30.9.20 £ £ 385 1,417 1,988 3,146 2,373 4,563 Net movement At in funds 30.9.21 £ £ 21,167 87,931 21,167 87,931 Resources Movement expended in funds £ £ (99,775) 21,167 (1,000) - (100,775) 21,167 |
|---|---|
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.10.19 £ Unrestricted funds General fund 80,439 TOTAL FUNDS 80,439 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 96,851 Restricted funds Repair fund 3,000 Youth club activity fund 1,000 4,000 TOTAL FUNDS 100,851 |
Net movement At in funds 30.9.20 £ £ (13,675) 66,764 (13,675) 66,764 Resources Movement expended in funds £ £ (110,526) (13,675) (3,000) - (1,000) - (4,000) - (114,526) (13,675) |
Net movement At in funds 30.9.20 £ £ (13,675) 66,764 (13,675) 66,764 Resources Movement expended in funds £ £ (110,526) (13,675) (3,000) - (1,000) - (4,000) - (114,526) (13,675) |
|---|---|---|
| - | ||
| (13,675) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net At movement At 1.10.19 in funds 30.9.21 £ £ £ 80,439 7,492 87,931 80,439 7,492 87,931 |
Net At movement At 1.10.19 in funds 30.9.21 £ £ £ 80,439 7,492 87,931 80,439 7,492 87,931 |
|---|---|---|
| 87,931 |
continued...
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RAINHAM ORGANISERS FOR YOUTH ACTIVITY LEADERS
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Repair fund Youth club activity fund TOTAL FUNDS |
Incoming resources £ 217,793 3,000 2,000 5,000 222,793 |
Resources Movement expended in funds £ £ (210,301) 7,492 (3,000) - (2,000) - (5,000) - (215,301) 7,492 |
|---|---|---|
13. RELATED PARTY DISCLOSURES
Three trustees utilise the centre halls for their respective organisations and those organisations have therefore contributed to premises rental and hire as follows:
Rainham Muslim Community - £2,936 (2020:£1,884) - trustee - K. Busary RCCG - £3.363 (2020: £3,603) - trustee - C. Fagade
S Sheen toddler group - £2,850 (2020 £2,280) - trustee S Sheen. - fee waved in recognition of services donated (see below)
S. Sheen regularly contributes many hours to the youth centre to assist with the children and receives a reimbursement for expenses incurred for travel costs (see note 6).
Time spent at minimum wage would equate to approximately £1,500 per month (for every month of the year) and this therefore represents a substantial donation for which the centre and other trustees are extremely grateful.
RCCG had arrears of £164 at the balance sheet date.
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