## **Chipping Sodbury Preschool – AGM** **Date:** 21 July 2022 at 10am At Chipping Sodbury Pre School , School Leavers Concert 2022 ## **Present:** ## **Committee members** - Natalie Wargent, Chair (NW) - Mary Simmons, Treasurer (MS) - Vicky Bacon, Committee Member (VB) - Emma Barlow, Committee Member (EB) - Jen Royds, Committee Member (JR) ## **Prospective Committee members** - Tessa Edwards - Alice Richardson - Anna Edwards - Lucy Butt ## **Other parents/members** Parents and carers of pre school children, including those leaving. _As per paragraph 8 of the constitution there are more than 30% of members present at this meeting and so the meeting was quorate._ ## **AGM** ## **NW:** ##  **Thanks to parents, children and staf** Thanks for joining us for this AGM. The last few years have been very difficult especially as a result of COVID-19. Both as a parent and as a member of the pre-school committee, want to extend our thanks to the staff - the success of the preschool is largely due to their hardwork, expertise and commitment to the children. ##  **Presentation of accounts** The pre-school is a not for profit pre-school so any money made goes straight to paying the staff and resources. We try and raise £1,000 through fundraising each year which goes to funding activities for the children such as Jazzy Jamboree and football and tennis sessions as examples. - _**Retirement of committee members as charity trustees**_ - _NW will be standing down as Chair._ - _HP will be standing down as Treasurer._ - _VB and JR will be standing down as committee members_ ## **Voting in of Committee Members** - **Appointment of the committee members as charity trustees The following existing committee members were reappointed**  **MS - as Treasurer -** proposed by VB, seconded by EB - **EB - as Chair -** proposed by NW, seconded by JR **Appointment of new members: w** ho are all parents of current children at the pre-school - **Alice Richardson (AR) as Secretary** - proposed by Jessica (Korby), seconded by Hannah Bertroni - Tess Edwards (TE) - proposed by Alice Weller seconded by EB - Anna Edwards (AE) - proposed by NW seconded by Hannah Harper - Lucy Butt (LB) - proposed by AE seconded by AR NW agreed to be temporarily seconded back to the Committee to assist with the handover arrangements to the new Chair and committee members ## **AOB** Nil **Meeting closed and leavers concert commenced:** Incorne & Ex ndlture from 0110912021 to 3110812022 R•8ul 12 ults P•rl Bud 2021122 18043 68795 1K138 87 Se88ion Fe08 and RotsbTw8I￿. Earty Yearn Grant I￿r Grants arKI FU￿1r￿j Milk Fundraillng S(K4al Events, TripJ Et¢. Bank Account Inter8Bt 20315 57402 67Cp)) 101 1168 154 14 258 329 1C(I 300 289 Unrforni 107642 Total Incom• 91,905 85107 4576 471 11103 1483 2821 782 1835 920 S•lari•8lPen•K HMRC Payroll Rent In•uranc• l Registration Durabkn equlFThent Replenishablo ￿Ul￿nent l ulat Telepho￿. postage & stationer Staff trainlng I SEN Tra￿1 expen8081 tripi Milk & Refreshments Gift8 1 Presents I Sociol FundrabsirvJ Colts Unrfom Othor 84151 65,000 475 11.000 12086 1421 742 426 750 215 618 797 26 540 697 819 100 137 •2028 Total Exp•ndllurn Ov•rall surplu• l D•ficlt lor prlod -107 37 912J4 91.075 1skiTr bal•nc• Q 0110912021 Cash Bank Currnnt fvJ¢ Bank Reserve AJC tsalan￿ Q 3110W2022 Cash Bank Current Alc Bank R••e Alc 16,144 30.932 5,391 Date... zo l..w..l.LQ.U...... CHIPPING SODBURY PRE￿cHOoL Reconclllatlon Sheet 3110812022 Bank R Current Account Bank Ststement Balanc• £6.390.97 Credits not banked £0.00 £0.00 £5,390.97 Cheque8 not presentsd - Total £6.390.97 Re88rv• Account Bank Stai•ment Balaric• Patty Cash Pre-sch¢￿1 Float £30.946.21 £0.00 £0.00 Balanc• Q 3110812022 36,337.18 Cash Book R•concllla lon Balance @ 01109r2021 £47.075.34 Income Month End £80,645.84 £127,621.18 Expendlture Month End £91.283.93 B*lanc• Q 3110812022 36,337.25 RoconciliatSon Checked & Agread Trea8urer....... Incorne & Ex ndlture from 0110912021 to 3110812022 R•8ul 12 ults P•rl Bud 2021122 18043 68795 1K138 87 Se88ion Fe08 and RotsbTw8I￿. Earty Yearn Grant I￿r Grants arKI FU￿1r￿j Milk Fundraillng S(K4al Events, TripJ Et¢. Bank Account Inter8Bt 20315 57402 67Cp)) 101 1168 154 14 258 329 1C(I 300 289 Unrforni 107642 Total Incom• 91,905 85107 4576 471 11103 1483 2821 782 1835 920 S•lari•8lPen•K HMRC Payroll Rent In•uranc• l Registration Durabkn equlFThent Replenishablo ￿Ul￿nent l ulat Telepho￿. postage & stationer Staff trainlng I SEN Tra￿1 expen8081 tripi Milk & Refreshments Gift8 1 Presents I Sociol FundrabsirvJ Colts Unrfom Othor 84151 65,000 475 11.000 12086 1421 742 426 750 215 618 797 26 540 697 819 100 137 •2028 Total Exp•ndllurn Ov•rall surplu• l D•ficlt lor prlod -107 37 912J4 91.075 1skiTr bal•nc• Q 0110912021 Cash Bank Currnnt fvJ¢ Bank Reserve AJC tsalan￿ Q 3110W2022 Cash Bank Current Alc Bank R••e Alc 16,144 30.932 5,391 Date... zo l..w..l.LQ.U...... CHIPPING SODBURY PRE￿cHOoL Reconclllatlon Sheet 3110812022 Bank R Current Account Bank Ststement Balanc• £6.390.97 Credits not banked £0.00 £0.00 £5,390.97 Cheque8 not presentsd - Total £6.390.97 Re88rv• Account Bank Stai•ment Balaric• Patty Cash Pre-sch¢￿1 Float £30.946.21 £0.00 £0.00 Balanc• Q 3110812022 36,337.18 Cash Book R•concllla lon Balance @ 01109r2021 £47.075.34 Income Month End £80,645.84 £127,621.18 Expendlture Month End £91.283.93 B*lanc• Q 3110812022 36,337.25 RoconciliatSon Checked & Agread Trea8urer.......