Trustees’ Annual Report for the period
From 01/09/2024 Period start date To 31/08/2025 Period end date
Charity name: Southwater Infant and Junior Academies Parent Teacher & Friends Association
Charity registration number: 1036794
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils in the school in particular by: • Developing effective relationships between the staff, parents and others associated with the school; Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running events for the school community and raising funds to support both academies. Expanding resources by contributing to the cost of specific items or general expenses that match the charity’s stated objectives. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The PTFA writes and submits funding bids with specific projects in mind to be either fully funded or partially funded. All projects are aimed at improving the academies for its pupils, i.e. new library books. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| N/A |
Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the period of 1stSeptember 2024 to 31stAugust 2025, we held a total of 27 events raising over £29,000 for our academies. Key events included golden ticket bars, Christmas Fair and Summer Fair, Krispy Kreme doughnut sales, recycled clothing collections and a Scarecrow Trail. The PTFA raised much needed funds for both Southwater Infant Academy and Southwater Junior Academy to go towards: Southwater Infant Academy • Year 2 leavers gifts • Christmas gifts • Resurfacing the ball space and EYFS playgrounds • New library books • Inclusive projects • Other projects to help advance the education and experience of pupils Southwater Junior Academy • Year 6 leavers gifts • Christmas gifts • New library books • Inclusive projects • Other projects to help advance the education and experience of pupils The total surplus made was £29,593.14 which includes two grants totalling £2,000 ringfenced for Southwater Infant Academy. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The PTFA’s objectives have always been to enhance the education and experiences of children at both academies. This has been achieved through multiple new PTFA events but also from the funds raised throughout the past 12 months. Children |
|---|---|---|
| will treasure the memories and benefit from the equipment/tangible assets in which the funds will provide for the academies for many years to come. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | As a PTFA we set ourselves a fundraising target of £20,000 and we’re happy to have exceeded this for the second consecutive year. We reached a £10,000 surplus at our Summer Fair and identified several smaller events that generated high impact and profit with little organisation required. We plan to do more of those in the coming year. |
| Investment performance against objectives |
Para 1.41 | We review investment performance against objectives every quarter. |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity finished the year in a positive financial position, with all monies raised either spent or allocated to the academies with specific projects in mind. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A small reserve is held each year in case there is a drop in income or events are unable to go ahead. Reserve funds will help us pay for the charities running costs and help fund expenses for the Christmas Fair. Or reserves may be kept in savings if the academies would prefer a larger, more expensive project funded over several years. |
| Amount of reserves held | Para 1.22 | £1,245.30 (2024-2025 reserves) £2,911.66 (total reserves to remain in the account) |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Availability and support of volunteers, particularly Trustees/Committee members. Agreement from both academies to support the PTFA and support how funds are split. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funds are those fundraised from our academy families and volunteers. We are fortunate enough to receive ongoing support from the local community, including local businesses who sponsor and donate raffle prizes for our big events. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of volunteers, interest in PTFA events and cost of living crisis. The PTFA will continue to work hard to keep our academy families engaged with the PTFA and our on-going activities. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
The charity is registered with the Charity Commission; its purpose is to provide additional resources and learning experiences for the children attending both The Southwater Infant Academy and Southwater Junior Academy. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Parentkind 2021 Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Parents and friends of the academies are invited to become PTFA trustees, with trustees opting to take on key roles within the trust voted for at an AGM/EGM. Under the constitution, the Committee shall comprise of: Chair, Treasurer, Secretary and other officers duly appointed. The committee shall be elected at the AGM and shall hold office until the next AGM. Nominations for elections to the Committee may be made by one member and seconded by another member. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | 7 Trustees have undertaken the following training: GDPR/Data Protection training and Safeguarding training. In total 7 trustees are all DBS checked with both academies. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is led by 7 committee members: Chair, Treasurer, Secretary, Grants & Awards Officer, Partnerships Officer, Class Reps Officer and Events Co-ordinator. The Chair provides leadership, presides over meetings, drives the charity forward and oversees the organisation’s activities and fundraising initiatives with the support of all committee members. Our registered charity is a Parentkind member and receives support and guidance from the organisation with regards to the running of the PTFA and its fundraising initiatives. |
| Relationship with any related parties |
Para 1.51 | The charity has strong relationships with local businesses, sponsors and its PTFA network. |
| N/A |
Other
Reference and Administrative details
| Charity name | Southwater Infant and Junior Academies Parent Teacher & Friends Association |
|---|---|
| Other name the charity uses | Southwater Academies PTFA (abbreviation) |
| Registered charity number | 1036794 |
| Charity’s principal address | Southwater Infant and Junior Academies PTFA The Southwater Infant Academy Worthing Road Southwater West Sussex RH13 9JH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sarah Langley | Chair | |||
| Caroline Carter | Treasurer | |||
| Georgina Foster | Secretary | |||
| Amanda Ramm | Partnerships Officer | |||
| Sarah Weston | Grants & Awards Officer |
|||
| Hannah Borrett | Class Reps Officer | |||
| Sarah Sanderson | Events Co-ordinator |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner |
Nicole Singh | Broadbridge Heath, Horsham RH12 3TY |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Caroline Carter Full name(s) Sarah Langley ~~OO~~ Position (eg Secretary, Chair Treasurer Chair, etc) ~~a~~ Date 15/01/2026 ~~OO~~
| Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | Southwater Infant and Junior Acadamy PTFA | ||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| End of Year Accounts | ||||||||||||||||||||||||||||||||||||||||||
| 1st September 2024 - 31st August 2025 | 1st September 2024 - 31st August 2025 | |||||||||||||||||||||||||||||||||||||||||
| Sponsorship | Raffle Prize Value | Incoming | Expenses | Surplus | Paid Out | Surplus % | ||||||||||||||||||||||||||||||||||||
| Surplus 2025 | Surplus 2025 | |||||||||||||||||||||||||||||||||||||||||
| Starting Balance | £ | 22,682.99 £ |
SIA | £1,494.79 | Running Costs | Pancake Flip | Donations | Second hand uniform | ||||||||||||||||||||||||||||||||||
| Scarecrow Trail | Krispy Kreme Sales | Golden Ticket Bars | Golden Ticket Bars | Christmas Fair | ||||||||||||||||||||||||||||||||||||||
| Running Costs | £ | £ | - £ |
£296.98 | -£ | 296.98 -£ |
Summer Fair | Cake/Café Sales | Recycled Clothing Collections | Stalls at Fetes | ||||||||||||||||||||||||||||||||
| Pancake Flip Donations |
£ £ |
558.00 £ 2,455.27 £ |
£ £ |
£ £ |
- £ - £ |
£ £ |
558.00 £ 2,455.27 £ |
100% 100% |
Kindness Gift Shop | |||||||||||||||||||||||||||||||||
| Second hand uniform | £ | £ | 176.21 £ |
£ | £ | - £ |
£ | 176.21 £ |
100% | |||||||||||||||||||||||||||||||||
| Scarecrow Trail | £200.00 | £ | £ | 873.23 £ |
£ | £ | 184.62 £ |
£ | 688.61 £ |
79% | ||||||||||||||||||||||||||||||||
| Krispy Kreme Sales | £ | 1,101.04 £ |
£ | £ | 608.17 £ |
£ | 492.87 £ |
45% | Recycled | |||||||||||||||||||||||||||||||||
| Golden Ticket Bars | £150.00 | £3,358.82 | £ | £ | 1,738.00 £ |
£ | 1,620.82 £ |
SJA | 48% | Clothing | ||||||||||||||||||||||||||||||||
| Christmas Fair | £1,450.00 | £3,900 | £ | 11,702.58 £ |
£ | £ | 3,735.25 £ |
£ | 7,967.33 £ |
£1,955.19 | 68% | Golden Ticket Bars | Collection s |
|||||||||||||||||||||||||||||
| Summer Fair | £1,750.00 | £650 | £ | 14,720.11 £ |
£ | £ | 4,507.24 £ |
£ | 10,212.87 £ |
69% | ||||||||||||||||||||||||||||||||
| Cake/Café Sales | £ | 1,014.08 £ |
£ | £ | 381.18 £ |
£ | 632.90 £ |
62% | ||||||||||||||||||||||||||||||||||
| Recycled Clothing Collections | £ | £ | 697.00 £ |
£ | £ | - £ |
£ | 697.00 £ |
100% | |||||||||||||||||||||||||||||||||
| Stalls at Fetes Kindness Gift Shop |
£ £ |
£ £ |
585.88 £ 607.23 £ |
£ £ |
£ £ |
323.86 £ 263.86 £ |
£ £ |
262.02 £ 343.37 £ |
45% 57% |
Donations | Scarecro w Trail |
Pancake Flip |
14 | 18 | ||||||||||||||||||||||||||||
| Easy Fundraising | £ | £ | 511.57 £ |
£ | £ | - £ |
£ | 511.57 £ |
100% | Krispy | Stalls | |||||||||||||||||||||||||||||||
| Grants | £ | 2,000.00 £ |
£ | £ | - £ |
£ | 2,000.00 £ |
100% | Kreme Sales |
20 | at … | |||||||||||||||||||||||||||||||
| Asda Cashpot Christmas Gift and Sweet shop School Assemblies |
£ £ £ |
£ £ £ |
237.93 £ 224.36 £ 495.00 £ |
£ £ £ |
£ £ £ |
- £ - £ - £ |
£ £ £ |
237.93 £ 224.36 £ 495.00 £ |
100% 100% 100% |
Summer Fair | Christmas Fair | 15 | Cake/Ca fé Sales |
Kindness Gift Shop |
16 | 17 | Se c… |
|||||||||||||||||||||||||
| Just Giving | £ | £ | 9.60 £ |
£ | £ | - £ |
£ | 9.60 £ |
100% | |||||||||||||||||||||||||||||||||
| Gift Aid | £ | £ | 304.39 £ |
£ | £ | - £ |
£ | 304.39 £ |
100% | |||||||||||||||||||||||||||||||||
| Miscellaneous | £ | £ | 220.50 £ |
£ | £ | 220.50 £ |
£ | - £ |
0% | Expenses 2025 | ||||||||||||||||||||||||||||||||
| £3,550 | £4,550 | £ | 41,852.80 £ |
£12,259.66 | £ | 52,276.13 £ |
Paid out so far | £3,449.98 | ||||||||||||||||||||||||||||||||||
| Overall Surplus | £ | 29,593.14 £ |
current balance in bank | £ | 48,826.15 £ |
|||||||||||||||||||||||||||||||||||||
| Running Costs | ||||||||||||||||||||||||||||||||||||||||||
| Pancake Flip | ||||||||||||||||||||||||||||||||||||||||||
| Account Balance of 31/08/25: | £ | 48,826.15 £ |
Donations | |||||||||||||||||||||||||||||||||||||||
| Petty cash tin:£0 | Second hand uniform | |||||||||||||||||||||||||||||||||||||||||
| Additional assets:N/A | ||||||||||||||||||||||||||||||||||||||||||
| Scarecrow Trail | ||||||||||||||||||||||||||||||||||||||||||
| Krispy Kreme Sales | ||||||||||||||||||||||||||||||||||||||||||
| Golden Ticket Bars | ||||||||||||||||||||||||||||||||||||||||||
| Christmas Fair | ||||||||||||||||||||||||||||||||||||||||||
| Summer Fair | ||||||||||||||||||||||||||||||||||||||||||
| Summer Fair | Christmas Fair | Cake/Café Sales | ||||||||||||||||||||||||||||||||||||||||
| Recycled Clothing Collections | ||||||||||||||||||||||||||||||||||||||||||
| Cake/Café | Running Costs |
Stalls at Fetes | ||||||||||||||||||||||||||||||||||||||||
| Sales | Kindness Gift Shop | |||||||||||||||||||||||||||||||||||||||||
| Kindness Gift | ||||||||||||||||||||||||||||||||||||||||||
| Krispy | Shop | |||||||||||||||||||||||||||||||||||||||||
| Kreme | Stalls at | |||||||||||||||||||||||||||||||||||||||||
| Golden Ticket Bars | Sales | Fetes | Scarecr… |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Southwater Infant and Junior Academies Parent Teacher & Friends
trustees/directors/ Association members of
On accounts for the year 31 August 2025 ended Charity no.: Company no.: 1036794 Set out on pages (remember to include the page numbers of additional sheets) I report to the charity trustees on my examination of the accounts of the Company for the year ended DD / MM / YYYY 31 08 2025 . Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent [The company’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or
• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).
October 2018
1
IER
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 06/10/2025
Name: Nicole Singh
Relevant professional Chartered Institute of Management Accounts qualification(s) or body ACMA, CGMA (if any):
Address: 25 Churchill Way, Broadbridge Heath, Horsham RH12 3TY
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER