## **Trustees’ Annual Report for the period**
## **From** 01/09/2023 **Period start date To** 31/08/2024 **Period end date**
**Charity name:** Southwater Infant and Junior Academies Parent Teacher & Friends Association
## **Charity registration number:** 1036794
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|To advance the education of pupils in
the school in particular by:
•
Developing effective
relationships between the staff,
parents and others associated
with the school;
•
Engaging in activities or
providing facilities or equipment
which support the school and
advance the education of the
pupils.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|Running events for the school
community and raising funds to support
both academies. Expanding resources
by contributing to the cost of specific
items or general expenses that match
the charity’s stated objectives.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The Trustees are aware of and have
regard to the guidance issued by the
Charity Commission on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policy on social
investment including
program related
investment|Para 1.38|N/A|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|N/A|
|Other||N/A|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|During the period of 1stSeptember
2023 to 31stAugust 2024, we
resurrected the PTFA and held a total
of 19 events raising over £23,000 for
our academies. Key events included
golden ticket bars, Christmas fair and
Summer fair, Krispy Kreme doughnut
sales and a family cinema day. The
PTFA raised much needed funds for
both SIA and SJA to go towards:
**Southwater Infant Academy**
•
Year 2 leavers gifts
•
Resurfacing the ball space
•
New playground markings for EYFS
•
New library books
•
Other projects to help advance the
education and experience of pupils
**Southwater Junior Academy**
•
Year 6 leavers gifts
•
New playground markings
•
New library books
•
Updating the library annexe
•
Other projects to help advance the
education and experience of pupils
The total profit made was £23,138.94
which includes a £1,000 grant
ringfenced for Southwater Junior
Academy.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|The PTFA’s objectives have always
been to enhance the education and
experiences of the children at both
academies. This has been achieved
through multiple new PTFA events but
also from the funds raised throughout
the past 12 months. Children will
treasure the memories and benefit from
the equipment/tangible assets the funds
will help the academies to buy for many
years to come.|
|Performance of
fundraising activities
against objectives set|Para 1.41|As a new PTFA we set ourselves a
fundraising target of £20,000 and we’re
happy to have achieved this. We
reached a £10,000 profit at our Summer
Fair and identified several smaller
events that generated high impact and
profit with little organisation required
and plan to do more of those in the
coming year.|
|Investment performance
against objectives|Para 1.41|We review investment performance
against objectives every quarter|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the
end of the period|Para 1.21|The charity finished the year in a
positive financial position, with all of the
monies raised either spent or allocated
to the academies.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A small reserve is held each year in
case there is a drop in income or events
are unable to go ahead. Reserve funds
will help us pay for the charities running
costs and help fund expenses for the
Christmas Fair. Or reserves may be
kept in savings if the academies would
prefer a larger, more expensive project
funded.|
|Amount of reserves held|Para 1.22|£1,682.99|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially
in deficit|Para 1.24|N/A|
|---|---|---|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|Availability and support of volunteers,
particularly Trustees and Committee
members.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The principal sources of funds are
those fundraised from our academy
families and volunteers. We are also
fortunate enough to receive ongoing
support from the local community
including local businesses who sponsor
and donate raffle prizes for our big
events.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the
principal risks facing the
charity|Para 1.46|Lack of volunteers, interest in PTFA
events and cost of living crisis. The
PTFA will continue to work hard to keep
our acadmey families engaged with the
PTFA and our activities.|
|Other||N/A|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||The charity is registered with the
Charity Commission, it’s purpose is to
provide additional resources and
learning experiences for the children
attending both The Southwater Infant
Academy and Southwater Junior
Academy.|
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25|Parentkind 2021 Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|Parents and friends of the academies
are invited to become trustees, with
trustees opting to take on key roles
within the trust voted for at an
AGM/EGM.
Under the constitution, the Committee
shall comprise of: Chair, Treasurer,
Secretary and other officers duly
appointed.
The committee shall be elected at the
AGM and shall hold office until the next
AGM. Nominations for elections to the
Committee may be made by one
member and seconded by another
member.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|8 Trustees have undertaken the
following training: GDPR/Data
Protection training and Safeguarding
training. In total 7 trustees are all DBS
checked with both academies. One
trustee who joined the committee later
in the year is not DBS checked and has
not undertaken full training of the above
principles.|
|---|---|---|
|The charity’s
organisational structure
and any wider network|Para 1.51|The charity is led by 8 committee
members: Chair, Vice Chair, Treasurer,
Secretary, Grants & Awards Officer,
Partnerships Officer, Class Reps Officer
& Communications Officer. The Chair
provides leadership, presides over|
|with which the charity
works||meetings, drives the charity forward and
oversees the organisation’s activities
and fundraising initiatives with the
support of all committee members.
The charity is a Parentkind member and
receives support and guidance from the
organisation with regards to the running
of the PTFA and it’s fundraising
initatives.|
|---|---|---|
|Relationship with any
related parties|Para 1.51|The charity has strong relationships
with local businesses, sponsors and it’s
PTFA network.|
|Other||N/A|
## **Reference and Administrative details**
|Charity name|Southwater Infant and Junior Academies Parent
Teacher & Friends Association|
|---|---|
|Other name the charity
uses|Southwater Academies PTFA (abbreviation)|
|Registered charity number|1036794|
|Charity’s principal address|Southwater Infant and Junior Academies PTFA
The Southwater Infant Academy
Worthing Road
Southwater
West Sussex
RH13 9JH|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sarah Langley|Chair|Appointed 10/10/23|Appointed by vote at the
AGM|
||Lucy Ransley|Vice Chair|Appointed 10/10/23|Appointed by vote at the
AGM|
||Caroline Carter|Treasurer|Appointed 10/10/23|Appointed by vote at the
AGM|
||Georgina Foster|Secretary|Appointed 10/10/23|Appointed by vote at the
AGM|
||Sarah Weston|Grants & Awards
Officer|Appointed 10/10/23|Appointed by vote at the
AGM|
||Hannah Borrett|Class Reps Officer|Appointed 10/10/23|Appointed by vote at the
AGM|
|7
8|Amanda Ramm|Partnerships
Officer|Appointed 10/10/23|Appointed by vote at the
AGM|
|---|---|---|---|---|
||Arun Gopalam|Communications
Officer|Appointed 14/03/24|Appointed by vote at the
EGM|
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Independent**
**Examiner**|Nicole
Singh|25 Churchill Way, Broadbridge Heath, Horsham
RH12 3TY|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Caroline Carter **Full name(s)** Sarah Langley **Position (eg Secretary,** ~~a~~ Chair Treasurer **Chair, etc)** ~~ee~~ **Date** 24/06/2025 ~~oo~~
Southwater Infant andjunlor Acadarnles PTFA
Endof YearAccount$
1st September 2023- 31$t August 2024
Sponsorshlp
Raffle Prlze Value Incomlng
Expenses
Proflt
Pald Oul
Prollt 96
Startlng Balance
SIA
Leavers Books
£116.95
Runnlng Costs
School Assemblles
562.75
562.75
845.60
845.60
FP I |!'IIi!L',-
loo%
loo%
Oonatlons
Seeond hand unllorm
Sllent Aucllons
Krlspy Kreme Sales
Golden Tlcket Bars
Chrlstmas Falr
Summer Falr
Cakelcafé Sales
15.89
195.41
240.00
1,716.68
2.176.60
8,966.86
£ 13,433.77
254.45
329.20
455.50
15.89
195.41
240.00
1.024.68
1.223.18
7,650.60
£ 10.244.45
254.45
329.20
455.50
10046
loo%
60%
692.00
953.42
SJA
56%
£561
£1,701
£3,686
£3,951
£ 1.316.26
É 3,189.32
Leavers Keynngs
£339.00
85%
76%
loo%
loo%
loo%
Recycled Clolhlni Collectlons
Stalls at Fetes
Spon$or$hlp
Easy Fundralslng
Grants
£2,262
16.53
1,000.00
543.25
16.53
1,000.00
206.20
loo%
loo%
Clnema Day
337.05
38%
£7.637
£ 30,189.74
£7.050.80
£ 23,138.94
Pald oul so lar
£455.95
Overall Profit
£ 23,138.94
current balance In bank
£ 22,882.99
Accounl Balance of 31108124: £22,682.99
Petty cash tln:
Addltlonal assets: f(ems In PTFA sheds
Total sponsorshlp: £
£2,262
# **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the** Charity Name Southwater Infant and Junior Academies Parent Teacher & Friends **trustees/directors/ members of** Association **On accounts for the year** 31 August 2024 **ended Charity no.:** Company no.: 1036794 **Set out on pages** (remember to include the page numbers of additional sheets) I report to the charity trustees on my examination of the accounts of the Company for the year ended **DD / MM / YYYY** 31 08 2024. **Responsibilities and** As the charity’s trustees of the Company (who are also the directors of the **basis of report** company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. **Independent** [The company’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).
**October 2018**
1
**IER**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 19/06/2025 ~~|~~ **Name:** ~~Pt~~ Nicole Singh **Relevant professional** Chatered Institute of Management Accounts **qualification(s) or body** ACMA, CGMA **(if any):**
> **Address:** 25 Churchill Way, Broadbridge Heath, Horsham RH12 3TY
## **Section B Disclosure** ~~ee~~
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**