2024-08-31-accounts - Keinton Mandeville Parent Staff Association

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Period start date | To

Trustees’ Annual Report for the period

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section A
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From
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Period end date

Reference and administration details

Charity name

Keinton Mandeville Parent Staff Association

Other names charity is known by

“Keinton Mandeville PSA” or “KMPSA”

Registered charity number (if any)| 1036784

Charity's principal address | Keinton Mandeville Primary School

Chistles Lane

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Names of the charity trustees who manage the charity
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Type of governing document Constitution Tiisibe seldchtnYwethcde Elected annually by members of the Association, at the AGM and occasionally co-opted in through the year. Additional governance issues (Optional information) You may choose to include de Navel fund-raising activities, a risk assessment is undertaken and additional information, where ° relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

Raise funds through various activities to provide and assist in the provision of such facilities or items for education at the school for the Summary of the objects of the benefit of pupils at Keinton Mandeville School. charity set out in its governing document

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All proceeds from events and activities organised by the Association are used to support the work of the school. Decisions about expenditure priorities are taken by members of the Association at meetings, in conjunction with the school’s senior management team, and in this respect the Association has due regard to the guidance issued to the Charity Commission on public benefit.

The Charity benefits the primary school aged children attending Keinton Mandeville Primary School.

Summary of the main

Trustees are not paid.

activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

All our events are run by parent volunteers with support from the school staff. We would not be able to operate without them.

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

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Section D Achievements and performance Summary of the main Ghar Summary: tees sepdie Sopot This past year has been another excellent period for fundraising and g y events. We kicked off with our Bag2school sale and held four throughout the year. In addition: e Two discos were held. e At Christmas, Santa madea visit, gifting each child a book. e We held two highly successful fairs—Christmas and Summer. e Other events included a “Break the Rules” day, non-uniform days, a Time Concert, and an Easter Trail. e Our Bingo night was also a highlight of the year. e The Treats Team organized sweet sales for Halloween, Christmas and Valentines, a Sweet Treats event, and an ice lolly sale. Sponsorships for these events significantly helped offset costs. In total, we raised £18,425 through fundraising, grants, and donations, before expenses and received a restricted donation of £7690 from Barton St. David Preschool, to be used towards EYFS, with further details to be presented in the treasurer’s report. Contributions and Impact

Beyond financial contributions, the PSA aims to make school life more enjoyable for students. We hope that when children reflect on their primary school years, they remember the discos, fairs, non-uniform days, and summer ice lollies. Watching the excitement on their faces at these events and their eagerness to participate in activities such as setting up or choosing raffle winners brings us great joy. In the 2023 — 2024 FY we’ve supported the following: e Funding Two performances for the students. e Contributing £30 per child for school trips. e Purchasing yoga mats, book bags, wellie racks, and a hoover. e Providing residential trip support, leavers' hoodies, book corners, Christmas nativity refreshments, Christmas crackers, and books. e Contributing to the Year 6 leavers’ party as a reward for their volunteering throughout the year. e We have purchased a new shed and moved the sheds to allow for more space in the horticultural area. e Funded decorating material for classrooms to be painted. Organisational Progress We've also made strides in improving our organisation, policies, and procedures. Our constitution was finally approved by the Charity Commission, and we are now able to claim Gift Aid, enhancing our fundraising capabilities. Gratitude None of our achievements would have been possible without the school community, volunteers, and staff, who generously offer their time, equipment, sponsorship, and donations. We are deeply grateful for your ongoing support.

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Section D

Achievements and performance

Lastly, | would like to extend a heartfelt thank you to our incredible PSA team. You are a dedicated, creative, and resourceful group, and | feel fortunate to work alongside you. Your unwavering commitment and generosity make everything we do possible.

| look forward to building on this year’s success and hope that with continued support, we will achieve even more in the year ahead.

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Section D

Achievements and performance

Treasurer Summary:

Overview

This has been an exciting year for our PSA, with over £26,000 raised— an incredible increase from last year! After covering nearly £16,000 in expenses, we are delighted to report a surplus of £10,150. Please note that this includes ring-fenced funds, such as £7,690 from Barton St David Pre-School for the EYFS, a £1,500 grant from the Parish Council, and a £3,900 donation from Glastonbury Festival, which was received earlier than expected.

Our income was generated through a mix of fundraising events, playground sales, donations, and grants.

Key Fundraising Highlights

e« Summer and Christmas Fairs: Huge successes, raising nearly £2,800 and £1,900 respectively. We are incredibly grateful to local businesses, parents, and volunteers for their fantastic support!
e Glastonbury Festival Donations: We were lucky to receive £3,350 from Glastonbury Festival in September 2023 and another £3,900 in August 2024. These donations made up a whopping 39% of our total unrestricted income. Please note, the August 2024 donation was expected in September and for the 2024-2025 financial year, so we'll need to keep that in mind when planning this year’s budget. A special thanks to Becky Collins and all our amazing volunteers for making these contributions happen.
e Halloween and February Discos: These fun events raised almost £2,000 altogether.
¢ Bingo Night: This event was a hit, raising over £900 from ticket sales, the raffle, and refreshments. The homemade curry, poppadom, and other dishes prepared by Sam were amazing!
e Bags for School Collections: Our four collections brought in £410.
e Shanti Night Collaboration: Partnering with the Church Group, we raised £355.
e Teatime Concert: A lovely free entry event at the Methodist Chapel featuring performances by current and former students, raising £215 from refreshments and a raffle.
¢ Sales of sweets, cakes, and lollies raised nearly £800 over the year - a huge thank you to our amazing treats team for their hard work!
e Other fundraising events are listed in the detailed payments and receipts report.

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Section D

Achievements and performance

Additional Support and Grants

In addition to fundraising, we supported local events and secured a £1,500 grant from the Parish Council for the wellies rack project. We also collaborated with the Big Breakfast Committee and the Wassail Church Group, bringing in additional support for the school. We received £7,690 from Barton St David Pre-School, specifically for resources to improve the learning experience for children in the early years foundation stage. Expenditures and Contributions

Throughout the year, we Spent over £2,700 organizing events and donated nearly £12,500 to the school. This included:

e £4,980 for a Trips Fund, providing £30 per pupil, replacing the previous £3,600 for coach trips.
e £1,200 for book corners. e £500 for redecorating. e £1,700+ for a new metal shed.

We replaced the school’s old wooden sheds with a metal one and repurposed the space for the gardening club.

Additional contributions included a fridge freezer for the staff room, yoga mats, a hoover, and support for an extra theatre production. We continued our regular contributions for leavers' hoodies, book bags, residential trips, Christmas Crackers, sports day lollies, children's books, and the Year 6 BBQ. Special thanks to Tesco for once again donating Easter eggs for all the children.

Operating Expenses

Operating costs included subscriptions to Parentkind, SumUp fees, bank charges, and small admin costs.

We're thrilled to share that the PSA is now registered with HMRC, allowing us to claim Gift Aid where applicable, which will help boost future income! Conclusion The Keinton PSA continues to play a vital role in supporting the school’s educational goals through our fundraising efforts. This success would not be possible without our amazing volunteers and the generous support from local businesses and the community. A special thank you to Kenneth White for serving as our Independent Examiner, and to everyone who contributed to making this year such a success!

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Section E Financial review
No reserves held.
Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about: e the charity’s principal sources of funds (including any fundraising);
e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

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Other optional information
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The PSA has restricted funds totalling £7,690.34, designated for enhancing resources aimed at improving the learning experience for children in the Early Years Foundation Stage.

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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
y,
Full name(s) | Tatiana Frigo Amber Sievin
etc)
Date} 01-40-2024/) ;
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x. CHARITY COMMISSION Keinton Mandeville Parent es} FOR ENGLAND AND WALES Staff Association Receipts and payments accounts CC16a For the period 01/09/2023 + 31/08/2024 from .

Section A Receipts and payments

Unrestricted Restricted Endowment t funds funds funds Tort tits a tothe nearest €£ to the nearest£ to the nearest£ to the nearest£ to the nearest£ Ai Receipts eT RE § RS eee Sa [Restricted TR FRee ea BRRAR OSSdonationBR for E YF S (Bartonnursey)T (SR| SCS oe 8os e eeFo AeR SYA Re Ce Ss. CC ne CS he te ee FE RS ee Sub CRS WR ERR |Rc A total (Gross income for AR)|__ 18425] eres |a | ees A2 Asset and investment sales, (see table). EE fe EE ere eee gy RE Subtotal] A3 Payments SoaeSe a "|aes«Ey 9es eee| ee Ty Lo a a. SE: SS ShCN CANE got Fe ee [Parentand subscription (OD taken on 62.01.2026) | | 8 |DsGEASSTP§ CRAey | aeRRR| =. SCTSCCdSP tr TSC] a. IUL. SEeen 6 Stare eRRE |1h8AReRe A BES,EF GG a ee Se a ee ee eRe i iS Sub Ta EResOe |eo.Teer ic...Yamane total 0 eel |! el A4 Asset and investment purchases, (see table) Meenas ee SSRN 90 sy conamtotases= Soliant Roa: Ramee LS Subtotal] | Net of receipts(payments)|__— 2.459) |7690] |[Stag] [| AS SSCSC« A6 Transfers between funds Sou RS Seales calle S* aale E § REgEINSA §dae Cash funds lastCashyear end TSRE 8,586 funds this yearend|___11,045 ee 18,735

CCXX R1 accounts (SS)

01/09/2024

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ 1[o.] Total cash funds [—[11006]] (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ =3 = Fund to which . Current value Vetalis asset belongs Cost (optional) optional =n is= Details Fund to which " Current value asset belongs Costqaptianel) optional B4 Assets retained for the charity’s own See ee Se Details Fund to-which Amount due When due = ==s=liability relates5 optional =optional Signed by one or two trustees on behalf of all the : (nisiose Signature Print: Name einelDate of

CCXX R2 accounts (SS)

01/09/2024

Kk ; CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A Independent Examiner’s Report

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Report to the trustees/ : aay
members of | Keinton Mandeville Parent Staff Association
On accounts for the year | 31% August 2024 Charity no | 1036784
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act’).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement thecome to my attention fetherthanthatdisctosedbetow~) in connection with examination which gives me cause to believe that in, any material
respect: e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

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Name: ENNETA_W KE
Relevant professional| ACMA CGM”
qualification(s) or body
(if any):
Address:| (AJAWPION Hote 6 AICTOR oAD
KEI RTON MANODEVLE SomERSET
fA 11 GEA
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Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Keinton Mandeville Parent Staff Association On accounts for the year ended 31" August 2024 Charity no (if any) 1036784 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply Signed: Date: Name: Relevant professional qualification{s) or body (if any): Address: Section B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan for examiners). IER