2020-12-31-accounts

www.gradbachscoutcamp.org.uk

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Contents

Agenda of 2020 Annual General Meeting

Welcome & Apologies Minutes of 2019 Annual General Meeting

Matters Arising Chairman Treasurer

Camp Warden Election of Committee Members District Commissioner Any Other Business

Additional Contents

Camp Committee Directory

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16[th] Annual General Meeting

Held at Gradbach Scout Camp, Sunday 9[th] March 2019, 2.30pm.

Minutes of Gradbach Scout Camp General Committee Meeting held at Gradbach Scout Camp on Sunday 27th September 2020

Note: Due to COVID restrictions on numbers meeting the committee meeting was held via ‘Zoom’. There were some I.T. difficulties so some of those listed as ‘Apologies’ may have tried to join the meeting but been unable to do so.

Present:

Mark Babington (Chairman),Mark Rushworth (Camp Warden), John Pritchard (Treasurer), Simon Davies (Secretary / Booking Secretary), Debbie Rushworth (High Peak Scouts District Commissioner), Anthony Rushworth, Paul Read, Nick Ware

Apologies:

Steve Sidebotham (1st Taxal), Sue West (14th Buxton), Ken Swift (17th Buxton), John Bell-Winfrow, Chris Rushworth, Rob Harrison (1st Buxton), Representative (1st Chapel-en-le Frith), Representative (3rd Buxton), Martin Berriman (1st Chinley), Luke Bagshaw (1st Hayfield)

Treasurer Report:

John presented the up to date accounts, of which the balance stood at £193213.07, up £10391.07 from the start of the financial year.

As a brief summary :

Income – Buildings & Camping £14.2K, Providor £0.14K, Interest £0.17K, COVID Grant £20.0K. Of the building and camping income £6.7K had to date been refunded since mid March to groups for cancelled bookings, due to the COVID epidemic. The £20.0K COVID grants had come in two separate payments of £10.0K each. We had benefited in having two payments as we had two business rates for the site so unexpectedly had been able to claim for both, which had greatly helped in covering our fixed running costs for the year.

Expenditure – Repairs and Maintenance £8.5K, Energy £3.06K, Insurance £2.1K, Cleaning £0.7K, Telephone / Internet £0.4K, Rate & Waste £0.37K, Camping Pods £1.6K. Much of the expenditure was pre COVID in March, since when we had cut down on all non essential expenditure. Refunds had been received for Rate & Waste and expenditure on compliance items had been suspended until such a time they are required when we have an idea when we may become operational again for overnight stays. We would still have expenditure on energy, especially over the winter months when heating would be required to keep the buildings in a fit state.

John stated that we were in a good financial state considering the ongoing situation and remaining closed for the foreseeable future should be manageable so long as we kept a careful watch on outgoings. John thanked Simon for his work in contacting all the cancelled bookings and helping him arrange for the timely refund of payments to the groups who we unfortunately had cancelled bookings for.

Debbie said that if we were in need that she had a number of contacts for COVID grant support schemes.

Paul asked when the money for the Camping Pods can be claimed. Debbie stated that it can be claimed quarterly, but Mark R said that it would be preferred if we just claimed it in one go at the end of the project. Anthony asked what proof is required to make the claim. Debbie would confirm what is required, including the voluntary time aspect and how that needed to be recorded. Mark R said he would consult with Debbie for the details we needed. There was no issue with time scales as the requirements for the claim had been extended due to COVID. Paul mentioned that High Peak Scouting will have to pay their share of the Camping Pod project at some stage.

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Nick noted that the 2 x NatWest accounts held over £100K and as such did we need to transfer some to other accounts. John said that this would be sorted as he transferred amounts to the COOP account as we now used that for all outgoing payments. John also mentioned that we had recently had a fraudulent online payment made from the COOP account. This was considered to have happened as our account details are visible on the online booking section of the website for the buildings. John said that the details need embedding further into the booking process so they weren’t obviously visible. Simon mentioned that the details were alos quoted on the camping booking form. Thanks to John for the financial figures and his work throughout the COVID period despite his long hair now making his vision intermittent.

Camp Warden:

Bookings – All bookings up to and including 31st December 2020 had now been cancelled due to COVID-1. Groups had either been offered refunds of any payments made or alternatively the payments transferred to 2021 bookings. The actual business lost since March came to approximately £85K and that was without any new bookings over the last 6 months, so £100K for the period to the end of the year was a realistic loss of income. We had already had a January 2021 cancellation for the Farmhouse due to the on going uncertainty and it was likely that it wouldn’t be an isolated case. Mark expected a lag on 2021 bookings due to groups not knowing what the future held on how their groups would come out of the restrictions currently in place.

Through the UK Scouting guidance we were now open for day visits so long as the appropriate risk assessments were in place. Mark had produced a risk assessment for the site and that had been approved at county level. We had taken our first day visit the day before the meeting with a training session for Young Leaders taking place on Site 16 / Farmhouse. We had agreed capacity for 2 groups at any one time, but for the time being we would limit use to High Peak Scouting (and Guiding). If we did get enquiries from outside our District we would evaluate it at the time. Nick suggested a small charge / donation if groups from outside the District used the site.

2021 Fees = Our annual review of the fees for camping and indoor accommodation was due. As Treasurer, John proposed that under the current circumstances they remained the same for 2021. This was agreed by the meeting. Simon asked that we include a proviso that they can be reviewed when we come out of, or restrictions are relaxed, on the current situation. If overnight stays were allowed again they may well still have social distancing restrictions in place limiting numbers indoors and potentially making the cost prohibitive to many groups. This was agreed and Mark B said that the Warden and Booking Secretary should be given some discretion on making decisions if we start to get enquiries about cost etc.

Simon would arrange to update the camping booking form and website information to 2021 on the Prices.

Compliance / H&S – Much of this work had been pruned back as much as possible. John questioned the insurance implications of groups using the indoor spaces. Anthony considered that it may breach gas regulations. Paul suggested turning the gas off at source and possibly amending the site risk assessment to cover this aspect.

Debbie asked the possibility of leader families using the indoor accommodation over the Winter months ? If so it would require all the necessary compliance auctioning, hence a considerable financial implication.

Mark said that there was already evidence of a deterioration of the soft furnishings due to the lack of heat and airflow in both the Cottage and Farmhouse. Several solutions were discussed such as having the heating on a couple of days a week. Mark had access to a couple of dehumidifiers which would be trialled for a period. Debbie said that indoor groups of up to 15 can now meet in indoor spaces and that the tractor shed would be a good option for day visits. This was agreed and we would discuss further when / if we had a request. No bin collections were being done so all rubbish needs to be taken off site by the service crew / groups using the site. The wheelie bins by ‘Blackers’ Gate would be removed to the shed for the time being as they were being filled by walkers etc. 4

Camping Pods – After a non productive lock down period we were now seeing a surge in progress over the last month or so. The bases had now been cast, steps installed, walls constructed and a few other bits and bobs done. The Pods themselves had a 10-12 week delivery timescale and the meeting agreed that Anthony could go ahead with officially ordering them. The 30% deposit was £1.8K of which it was agreed to pay via credit card to ensure we were covered for any unmitigated disaster or problem. Anthony said that the project was currently within budget, nay £30.00 under budget, a happy Treasurer flicked his forelock in approval !

Mark R thanked all involved for their hard work to date in getting us to the current position.

CCTV Policy – Mark R had circulated a draft of the new CCTV Policy which was required of us by the Information Commissioners Office to cover us for having cameras on site. Two more cameras were to be installed at some stage in the future. We would have to place some discreet notices advertising the fact that you are on candid camera. It was suggested that the policy document was placed on the website alongside the building and camping risk assessments. The policy document was proposed by Anthony Rushworth and seconded by Nick Ware.

Governance – Mark R had circulated a draft copy of the Gradbach scout Camp Constitution to pull us in line with the High Peak District Scouting Constitution. There was a prolonged discussion as to some of the more finer points but in general the greater bulk of the document was seen as acceptable by the meeting.

John asked who would be considered registered charity trustees with the charity commission. It was a question of which, how many, of the Gradbach Committee were to be included and that those who were understood the responsibility and liability that they were undertaking. After some discussion it was agreed that there should be a minimum of 7plus any co-opted members. That did not include the Chairman who was nominated by the Camp Warden and the Camp Warden who is an ex officio member elected by County. Slightly confusing but this would be reiterated in the constitution. Mark, Debbie and John would iron out the points discussed after which the document could be sent via compass to all High Peak Scouting member listings for their viewing and comment, ensuring that everyone with an interest in Gradbach scout Camp had the opportunity to read the proposals. Once all comments etc had been included it would then have to be ratified at either an Extraordinary General Meeting or the next Gradbach Scout Camp Annual General Meeting in March 2021. Anthony asked if our auditor, Gordon Simmonds, would be happy with the proposals ? John said it was more of a ‘use agreement’ between the two bodies he was concerned with and that the document set out the ownership and running operations as a basis for that, so in short yes he would be happy.

Any other Business

Mark apologised for the initial I.T. problems accessing the meeting, all very new to some of us ageing technical dullards !

There being no other business the meeting closed at 4.30pm

2020’s Defining Photograph

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----- Start of picture text -----
Annual Reports 2020
Chairman’s Report 2020
In all honesty I have not been to the site very much at all in the last 12 months. It has been a truly
extraordinary year which we all hope we will never see the likes of again.
On the plus side it has given nature time to work its magic and the camping areas are in very good
condition. Also it has given the service team a year of rest and much less pressure so not all bad.
There has despite the significant restrictions been some good progress with the camping pods and I
really look forward to seeing them put to good use this year.
So all in all I think the less time spent dwelling on 2020 the better, lets all look forward to better times
and a busy vibrant camp site in 2021.
Mark Babington : Chairman Commented [SD1]:
Treasurer’s Report 2020
Financial Year Ending 31 [st] December 2020
2020 was an unprecedented year in terms of the spread of the Covid global pandemic, effectively
curtailing all commercial activities both Scouting and non-Scouting on the site from March onwards. The
campsite started the year with total funds of £183k and ended the year with funds of £182k, helped by
a reduction in non-committed expenditure along with income of various Covid assistance grants
throughout the year. No doubt 2021 will continue to be a difficult year in terms of cash generation, with
the timing of any reopening of the site still far from certain. However, with strong liquid reserves the
campsite has been in a strong position financially to weather the adverse effects of the pandemic
throughout 2020 and also into the 2021 financial year.
Up until March we were still receiving monies for bookings as normal (£14,438) then from March
onwards due to COVID they inevitably dried up. We have made booking refunds through the year of
£7,971 on a staggered basis and carried forward some bookings to future dates. From March time
onwards we started using the COOP online account as opposed to the Natwest A/C for the majority of
transactions to avoid sending cheques out etc.
We have also received various Covid assistance grants during the year amounting to £25,670. A
further £12k was received in January 2021.
The main project we have continued with in 2020 was the installation of two camping pods which
involved ground works, retaining wall, concrete pads and the pods themselves. During the year we
have spent £9,052 on this project.
We have also upgraded various electrical distribution boards and wiring in the buildings £4,259.
Seven new windows were also made to order to replace rotten ones in the buildings at a cost of
£2,609.
Remedial work was also carried out on the Borehole system, removal and flushing of the bore pipe and
dechlorination of the system at a cost of £2,418.
Unfortunately, the services of the cleaning lady Sue Whalley were obviously not required after March.
We have still had to heat the buildings to a certain extent during the year to avoid the build-up of
damp and mildew and £4,183 (2019: £8,659)
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The providore made a small loss in the year as we had to dispose of out of date stock. In summary, the funding position for the financial year was as follows:

Opening cash funds at the start of the year	£182,822
Receipts	£15,231
Less Building and Camping Refunds	£7,971
COVID assistance grants	£25,670
Less other expenditure	£33,867
Closing cash funds at end of year	£181,885

Closing cash funds were made up of the following:

Natwest Current A/C CoOp Current A/Ca Natwest Bonus Reserve Nationwide Instant Saver Petty Cash Providor Float Total closing cash funds	2020 2019 £ 53,334.76 £52,432.66 £ 14,993.94 £17,022.00 £ 36,978.63 £36,939.61 £ 76,464.80 £76,313.73 £32.84 £0.00 £80.00 £114.00
	£181,884.97 £182,822.00

a During the year 2 x £10,000 was transferred from the Natwest Current A/C to the COOP A/C.

The accounts have been audited by Gordon Simmonds and will also be presented to the High Peak District Executive Committee at its AGM for signing by that governing body. I would again like to extend Gradbach’s thanks to Gordon for the time he puts aside each year to do the audit.

John Pritchard FCCA : Camp Treasurer

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			Charity Name								No
			Gradbach Scout Camp								1036642
			Financial Statements
			For the period
			from		1st January2020			31st December		2020
		Section A Receipts and payments
			Unrestricted		Unrestricted			Unrestricted
			funds		funds			funds				Last year
			General Camp		XXXXX			Total				Total
			£'s		£'s			£'s				£'s
		A1 Receipts
		~~F~~armhouse	7,536.00						7,536.00			29,289.50
		~~F~~armhouse - Refunds	-3,893.00					-3,893.00
		~~C~~ottage	5,150.00						5,150.00			11,690.00
		~~C~~ottage - Refunds	-3,120.00					-3,120.00
		~~C~~amping	1,752.00						1,752.00			56,899.83
		~~C~~amping- Refunds	-958.00						-958.00
		~~R~~efunds										-1,090.00
		~~T~~elephone/vending
		~~P~~rovidor	295.00							295.00		4,029.00
		~~D~~onations	208.00							208.00		233.00
		~~C~~ovid Grants	25,670.00					25,670.00
		~~I~~nterest	190.09							190.09		529.99
		~~M~~arquee Hire										100.00
		~~M~~isc
		~~B~~order Hike EntryFees	100.00							100.00		2,270.00
		Sub total	32,930.09					32,930.09				103,951.32
		A2 Asset and investment sales, etc.
		Zeta Tractor(Sold July2019)										1,670.00
		Total receipts	32,930.09					32,930.09				105,621.32
		A3 Payments
		Repairs and Maintenance	6,072.83						6,072.83			11,809.87
		Electrical System Upgrade	4,258.66						4,258.66
		New Windows	2,608.70						2,608.70
		Borehole Works	2,417.80						2,417.80
		Site Maintenance	168.00							168.00		508.00
		Toilet Block Boiler										3,511.55
		Energy	4,183.49						4,183.49			8,658.64
		Insurance	2,567.92						2,567.92			3,134.63
		Cleaning	783.00							783.00		2,355.00
		Admin	465.26							465.26		798.04
		Staff Food	31.23							31.23		729.23
		Telephone & Internet	533.81							533.81		1,108.71
		Rates & Waste	372.07							372.07		1,613.02
		Providor	352.02							352.02		2,513.97
		Misc										343.00
		Toilet Hire										708.00
		Donations
		District Camp										-40.31
		Border Hike Expenses										1,945.82
		Sub total	24,814.79					24,814.79				39,697.17
		A4 Asset and investmentpurchases, etc.
		CampingPods	9,052.33						9,052.33			758.00
		New Case Tractor - MX19 GBY										23,851.20
		FlemingMower										1,944.00
		Total payments	33,867.12					33,867.12				66,250.37
		Net of receipts/(payments)	-937.03						-937.03			39,370.95
		A5 Transfers between funds
		A6 Cash funds last year end Cash funds this year end	182,822.00 181,884.97					182,822.00 181,884.97				~~8~~ 143,451.05 182,822.00

Gradbach Camp Warden Report 2020

Section B Statement of assets	and liabilities at the end of the period	and liabilities at the end of the period	and liabilities at the end of the period	and liabilities at the end of the period	9 As before Last year Total £'s 52,432.66 17,022.00 36,939.61 76,313.73 114.00 182,822.00 OK Last year Total £'s Last year Total £'s Last year Total £'s 720,932.86 333,250.94 277,709.12 277,709.12 55,541.82 21,455.70 2,682.60 6,436.20 2,145.00 1,610.00 1,200.00 7,500.00 23,000.00 1,744.00 2,667.83 390,000.00 2,125,585.19 Last year Total £'s
B1 Cash funds	Unrestricted funds General Camp £'s	Unrestricted funds XXXXX £'s		Unrestricted funds Total £'s
Natwest Current A/C	53,334.76			53,334.76	52,432.66
CoOpCurrent A/C	14,993.94			14,993.94	17,022.00
Natwest Bonus Reserve A/C	36,978.63			36,978.63	36,939.61
Nationwide Instant Saver	76,464.80			76,464.80	76,313.73
PettyCash	32.84			32.84
Providor Float	80.00			80.00	114.00
you are all aware our 2020 season lasted all of 10 weeks Total cash funds B2 Other monetary assets Shown at Current Value Details	181,884.97			181,884.97	182,822.00
	OK			OK
	Unrestricted funds General Camp £'s			Unrestricted funds Total £'s
B3 Investment assets Shown at Current Value Details	Unrestricted funds General Camp £'s	Unrestricted funds XXXXX £'s		Unrestricted funds Total £'s
the B4 Assets retained for the charity’s own use Details	Unrestricted funds General Camp £'s	Unrestricted funds XXXXX £'s
				Unrestricted funds Total £'s
For use by the Gradbach Scout Camp and belonging to the High Peak District Scout Council
Farmhousea	745,444.58			745,444.58	720,932.86
Cottagea	344,581.47			344,581.47	333,250.94
Rover Dena	287,151.22			287,151.22	277,709.12
Toilet & Shower Blocka	287,151.22			287,151.22	277,709.12
Workshop a	57,430.24			57,430.24	55,541.82
BuildingContentsa	21,648.80			21,648.80	21,455.70
CampingPods x2(Dec 2020) a	10,000.00			10,000.00
WorkshopContentsa	2,706.74			2,706.74	2,682.60
Water Pumphouse Contentsa	6,494.13			6,494.13	6,436.20
Ivor WilliamsTrailer(purch Sept '09) a	2,164.00			2,164.00	2,145.00
Box Trailer(purch Apr '13) a	1,624.00			1,624.00	1,610.00
Aerator(purch Mar 17) c	1,000.00			1,000.00	1,200.00
Kawasaki Mule(purch April 17) a	7,500.00			7,500.00	7,500.00
Case Tractor - MX19 GBY(purch June '19) a	23,000.00			23,000.00	23,000.00
FlemingMower (purch June '19)c	1,544.00			1,544.00	1,744.00
Gradbach Providor Stockb	2,622.98			2,622.98	2,667.83
CampingGroundsc	390,000.00			390,000.00	390,000.00
site had to aBased on 2020 latest insured values bBased on purchase cost cBased on estimate by Trustees Total assets B5 Liabilities Shown at Current Value Details
	2,192,063.38			2,192,063.38	2,125,585.19
	Unrestricted funds General Camp £'s	Unrestricted funds XXXXX £'s		Unrestricted funds Total £'s

Farrnhouse kncome Cottale Income &JJJ W7 {L￿￿D U5Jf+ 11&743 Izv tILtyJD fi&QlD ES Elmlll CarnpinB kncome Otherlncome tMtsJD LJVSJ f5tttyJD Jws till￿D IDV IDU ID17 ZD N17 )MIr￿U 5f6￿n￿?￿r Totsl RKelpts Total Payrnents DK•I El31 EUJ7bIN￿J E5V NetRecelptslPayments Clo%r6Cash Fund5 Iw UIPJ4w.s11 li￿AD IE I•￿ I4￿j £￿ID]

Camp Warden Report 2020

As you are all aware our 2020 season lasted all of 10 weeks before the site had to close due to the Covid19 pandemic. Our only notable event of 2020 was the District ‘Chilly Challenge’ camp held in January. After a couple of challenging years with Moorland fires and flooding, I don’t think anybody could have predicted that we would be closed to customers for at least the next year!

A number of events were cancelled in addition to Summer camps, including the 40th Border Hike and the Essex Scout Marathon.

Bookings worth £80K were cancelled from the outbreak of the pandemic in March to the end of December 2020. We have also refunded £6.6k from our reserves for COVID cancellations over the last 11 months, and we will likely add to this as we are currently holding £6.4k in deposits, some of whom have rebooked (but as yet we are not sure if they will be cancelled again), some who haven't made their minds up and some who just don't reply.

Understandably only minor maintenance works were completed at the site during 2020, including upgrade works to the water and electrical systems. The 2020 planned works to replace the old wood shed to create a fuel store and the progression of the farmhouse development to the detailed design stage, have been carried forward.

The main 2020 project to install two new camping pods on site 18, for which we have been successful in securing £5000 funding, was initially delayed but has since progressed to the point that the pods were installed during early 2021. Hopefully they will be open for use this summer.

The Duty Warden rota, which usually runs from Easter until the end of October was unfortunately scrapped but we do look forward to welcoming old and new friends to join us as duty wardens again, later this year.

I would like to thank everyone involved with the site, but in particular I would like to mention:

Simon Davies, who has had the unenviable task of dealing with a year of cancelled bookings, organising refunds and trying his level best to maintain a social media interest in the site. Unfortunately there are only so many times you can use the same photo for a weekly feature so once again we may have to resurrect the Gradbach ‘pitch & putt’ competition ! Thank you very much Simon.

Thanks to our committee, chaired by Mark Babington, to our Treasurer John Pritchard, Secretary Simon Davies, to Sue West for running & stocking our Providore, Will Ingleby for running our website and to Tony & Nick who expertly look after everything ‘technical’. My thanks also go to the Gradbach Committee who continue to play a valuable role in helping guide the site through some current unchartered waters.

2021 will be a mixed year as it is likely that May / June will be the earliest we can open again for overnight camping customers. We are aware of a general decline of around 25% in Scouting numbers as a result of the pandemic and there will be a reluctance from some DofE customers to restart activity. Realistically it could take us 2/3 years to recover back to our 2019 levels of activity and income generation. Hopefully we can hold the 40th Border Hike in September and re-launch the new ‘Young Wardens’ programme.

Mark Rushworth : Camp Warden

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Booking Secretary Report 2020

As with everything else 2020 was a strange year at Bookings Towers, with the main focus being on contacting groups as the elected Gradbach ‘prophet of doom’ dolloping out disappointing news, cancelling their bookings, for what turned out to be from early March through to the end of the year and no doubt well into 2021.

From January to March we did manage to fulfil 33 indoor accommodation nights and 299 camping nights. The rest of the year however was a case of what might have been with 174 indoor accommodation nights and 7592 camping nights that had already been booked, all cancelled. Those nights were just those that had been booked pre COVID so we can only guess at what the numbers would have been under ‘normal’ circumstances when we would normally have taken a lot more bookings.

Our COVID cancellation policy was to work on a month to month basis and we agreed that we would refund anyone who had paid deposits or full payments up front, if they so wished, or alternatively we offered groups the opportunity to rebook for a future date and transfer their payments across. Thanks to our Hon Treasurer, John, who enthusiastically embraced the online banking world and efficiently made payments back to all the groups who requested them.

Looking forwards to 2021 its currently not really something we can plan with any certainty just yet, but I have been taking bookings on the basis we will open up again at some stage. The bulk of our indoor bookings (81 nights) to date are groups that have transferred from 2020 and the same with camping (3500 nights), although I have now recently taken some new bookings for the summer months from groups who are looking at the situation glass half full rather than the sediment at the bottom of the glass alternative. Numbers are no doubt going to be considerably down this year on a ‘normal’ year as I wouldn’t expect most bookings to be made until the likes of scouting and DofE return to some kind of normality and even then it will be a case of how we adapt to taking in customers again with any restrictions that remain or have to be put in place.

On a plus we will have the 2 x Pods to add to our list of accommodation when we re-open and I have already had a few ‘provisional’ bookings for when they go online. Still a bit of work for them to be habitable, but in the meantime we will be getting the website and online booking system updated with the necessary information so groups can book them out for as and when.

All in all I can’t say it has been one iota of fun doing this role over the last year, but as with the rest of the service crew and site operations it’s been a necessity and a long, long, patient waiting game. I have no doubt that we will return stronger for our experience of the last 12 months and we are ready and waiting to be able to welcome the good scouting folk of the UK back to the best scout campsite in the Gradbach area.

Simon Davies : Booking Secretary

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40th Border Hike : Gradbach 2020

On the weekend of 18th to 20th September 2020 the annual Border Hike and John Bradbury Trophy did not take place due to Covid-19 restrictions.

The event this year had several benefits and to fill the page I have listed these below:-

• Nobody got Covid-19

• Nobody got lost

• Nobody got injured

• There were no blisters

• We had no lost property

• We didn’t run out of water

• None of our staff members got cold.

• None of our staff members got wet

• None of our staff members got sun burnt

• None of our staff members got Gnat bites

I understand the sweep team had a good walk and managed plenty of liquid refreshments around the route, I do not think it was one of our usual routes!

The Rushworth’s relocated the hike to Llandudno with a walk round the Great Orme, the weather was good if not a little windy, Lynne ended up wearing somebody else’s frothy coffee!

Let’s hope 2021 can happen, we will keep review of the current guidance and make a decision later in the year.

Many thanks to all staff and committee.

Tony Rushworth

Hike Controller

40[th] Border Hike 24[th] to 26[th] September 2021

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Website : www.gradbachscoutcamp.org.uk Email : [e-mail] Email : [e-mail] Facebook : Gradbach Scout Camp Twitter : Gradbachscoutcamp@gradbachscouts Telephone (Camp HQ) : 01260 227679 Telephone (Mobile) : 0777 3173219

Gradbach Scout Camp : Committee 2020

Chairman: Mark Babington 54 Brown Edge Road, Buxton. SK17 7AG T: 01298 27044 Email: [e-mail] Camp Warden: Mark Rushworth 28 Ladycroft Avenue, Buxton, SK17 7AQ. T: 0794 996 5194 Email: [e-mail] / [e-mail] Treasurer: John Pritchard Lightwood Road, Buxton. T: 0783 754 1042. Email: [e-mail] Secretary & Booking Secretary: Simon Davies 8a Wye Grove, Buxton SK17 9AJ. T: 0794 114 3988 Email: [e-mail] / [e-mail] Ex Officio Committee Members: Rob Harrison (1st Buxton Scout Group) T: 07847 754992 Email:[e-mail] Ken Swift (17th Buxton Scout Group) T: 01298 23527 Email: [e-mail] Sue West (4th Buxton Scout Group) T: 07791 101754 Email: [e-mail] Vacant (1st Chapel en le Frith Scout Group) T : Email: [e-mail] Steve Sidebotham (Taxal Scout Group) Email: [e-mail] Martin Berriman (1[st] Chinley Scout Group) Email: [e-mail] Vacant (3[rd] Buxton Scout Group) Luke Bagshaw (1[st] Hayfield Scout Group) Email: [e-mail] Debbie Rushworth (High Peak District Commisioner) T : 0752 775 2059 E Mail: [e-mail] Nick Ware T: 0781 806 0146 Email: [e-mail] Anthony Rushworth T: 0797 696 6468 Email: [e-mail] Paul Read T: 0792 926 4148 Email : [e-mail] John Bell-Winfrow Email : [e-mail]

Gradbach Scout Camp Trustees : Mark Rushworth / Simon Davies / John Pritchard

© A Gradbach Scout Camp Production 2021

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Gradbach Scout Cam Financial Statements 1036642 For ¢hp period from IslJanWZlllD 3151 D￿￿rth120) Section A Receipts and payments Unrestricted funds Gènèral Camp Unreslrirted funds xxxxx Vnre8tiittd lund$ Total La51 year Toial A1 Recel ts Fatrnhouse Farmhouse- Refunds Collage CoiisgÈ- Refunds CaM￿n9 C8mwng- Relunds Refunds Tdephonelvending Providor Donali(bn$ COV￿ Giants Inieresi Marque& MISC Border Hike Eniry Fe&s 7,S38.00 ,893.00 5,ISO.00 -3,120.00 1,7S2.00 -958.00 7.536.00 -3,893.00 5,1SO.OQ 4.120.00 1.7S2.00 -96&0D 29,289.50 11,690.00 56,899.U3 -1.090.00 295.00 208.00 25,67D.00 190.09 29S.00 200.00 25,670.00 19￿09 4.029.UO 233.QO 629.99 100.OD 100.00 100.00 2,270.OD Sub total 32,930.09 32,930.09 103.951.32 A2 Asset and Investment $alo8, 9t¢. Zeta T[aCtor{5D￿ 2019 1,670.00 32,930.09 32,930.09 106.621.32 A3Pa rnenl8 Rtpsirs and Maintenan Eleclrical Sysleffl Upgiad¥ New Windows Borehofe Woiks Siie Mainièn3nce 6,072.83 4,258.66 2,608.70 2,417.80 168.00 6,072.83 4.258.68 2,608.70 2,417.80 168.00 11,809.87 508.00 3,511.55 8,658.64 3,134.63 2,35S.00 798.04 729.23 1,108.71 1,613.02 2,513.97 343.00 708.00 Energy Insuran Cleanin9 Admin siaff Telephone & Inletnel R81eS & Wasie Providor Mlsc 4,183.49 2,567.92 783.OQ 465.2 31.23 533.81 372.07 352.02 4,183.49 2,567.92 783.00 465.26 31.23 533.81 372.07 352.02 DonÈlions Dislfict Camp Border Hike Expenses -40.31 1,94S.82 Stsb lotal 24,814.79 24.814.79 39.697.17 A4 Asset and investment purrh•¥¢$, ot¢. mping Ntw Ca$e Tr$clor- MX19 GBY Fleminy mO￿T 9,052.33 9,052.33 750.00 23,851.20 1,944.00 To181p&ymenls 33,867.12 33,867.12 66,250.37 Alel of receIpt￿(paY￿ents) A5 Transfers between fund6 -937.0? -937.03 39.370.95 A6 Cash fund8 la¥ty8rond Cash funds thls yè8rJd 182,822.00 182,822.00 143,451.05 182,822.00 181.884.97 181.884.97

Section B Statement of assets and liabilities at the end of the period Bf Cash funds Unreslrlcted funds GeBpr$l Camp Unrestrlcled funds xxxxx Llnfeslricted funds TotAI Last yèar Total r$ Fs Nalwesl Currenlwc Coop cU￿nIAlc Nalwesl Bonus Re5epRPJC NationW￿e Instant S&v8r Pelly Cash Providar Flog1 53,334.76 14,993.94 36,978.63 76,464.80 32.84 80.00 53,334.76 14,993.94 36,979.63 76,464.80 32.Bd 80.00 S2.432.66 17.022.00 36.939.61 76.313.73 114.00 Tol81 cash funds 181,884.97 181,804.97 182.B22.00 B2 Othor monotary a8SOt8 Un¥o8lrlctsd funds Uni•strlct8d fund8 Unrostrktod fund5 Las[￿or SIK￿ alcu￿1￿1V4l￿tr General Camp xxxxx Total Total Oétalls rs B3 Investmènt a888ts U¥o$trl¢tsd futtdg UnYè$trlcted fund& Unrestrktsd funds La8tyoar &ICun￿1V￿bj General Camp xxxxx Total Tolal O•talls £ r$ B4 A888t8 rotslned fof the charity'¥ own so Unieslrlcted fund5 L¢nre51rlcted fund5 Unreslrkted funds LaslyeAr Gonoral Camp xxxxx Toial Total Dtt851$ For u¥e by the Gradbach Scoul Camp and bebnging lo H￿h Peak Di311i¢t S¢oth Coun¢il Farmhouse Cotlage" Rtyer Den & ShDwer Bb¢k Workshop Buildiw ConleDt$° C2ttying Pods x2 (Dec 20201 Workshop C￿l￿niS Waier Pumphouse ConienlB Ivor WilliatnsTrailer Ipurth Sepi'091 Box Tigiler Ipurch Apr'131 Aerator Ipur¢h Mar 171 Kaw£saki Mule Ipurch April 171 Case TTaclof - MX19 GBY Ipurth JuD8'191 Flèmiw Mower Ipurch June'191 Gradbach ProV￿Or StD¢k CAttyin9 Grou￿S Basgdon2020 l*e&lln&ui4dVa￿% 745.444.58 344,581.47 287,151.22 287,151.22 57,430.24 21.648.80 10,000.QO 2,706.74 6,494.13 2.164.00 1,624.00 1.000.00 7,500.00 23.000.00 1,544.00 2.622.98 390,000.00 74S,444.58 344,581.47 287,151.22 2e7,151.22 5Y,430.24 21,648.80 10,000.00 2,706.74 S,494.13 2,164.00 1,62d.00 1,000.00 7,500.00 23,000.00 1,544.00 2,622.98 390,000.00 720,932.86 333,250.94 277,709.12 277,709.12 55,541.B2 21,455.70 2,682.60 6,436.20 1145.00 1,610.00 1,200.00 7.500.00 23,000.00 1,744.00 2,667.83 390,000.00 rotalassets 2,192.063.38 1192,063.38 2.125.$8S.19 Unio¥trl¢tod fund¥ Unvvdtrlctèd funds Unrestrktod funds La$¢￿8r &tCuThonlV4lup General Carnp xxxxx Tor•1 Total O•talls rs nature Prinl Nam 08bol$ roval SIW by One0r￿trUSt￿eS onbehott olall Ihe Itu$ted$ S l)A/ies 715121 IIIILI 14w

Simmonds & Company Youje REFGAMSIGAMS AccouNTANTS AND INSOL VENCY PRACTJTIONERS CROiVN Housi, 217 HirHER HILLGA TE STOCKPORT, CHÈSHIRE SKI 3RB OUR REF.. TELEPHONTr.. 0161476 5445 FA¥.. OJ614765556 TH 19 February 2021 E-MAJL.. gordo￿@$1m1￿On&U￿dto.co￿ High Peak Distrirt Scout Council C/0 John Pritchard 205 Lighwood Road Buxton Derbyshire. SK17 6RN Dear Mr Pritchard, RE: Inde endent Examiners Re Gradbach Scout Cam ort 31" December 2020 I report on the accounts of the Gradbach Scout Camp registered charity No.1036642 for the year ending 32st December 2020- Respective responsibilities of trustees and examiner: The Charivs Trustee5 are responsible for the preparation of the accounts The Charity 's Trustees consider that an audit is not required for this year under sectlon 43121 of the Charities Art 1993 {the 1993 A¢tl and that an independent examination is needed. It is my responsibility to: examine the accounts under section 43 of the 1993 Act, tr) follow the procedures laid down in the general Directions given by the Charitv Commission under section 4317llblof the 1993 Act,and to stste whether any particular matters have come to my attentlon. Basis of Independent Examiners Report My examination was carried out in accordance with the general Directions as if registered as a charity as given by the Charity Commission. An examination includes a review of the accounting records kept by the High Peak District Scout Council and a comparison of the accounts presented wlth those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as members concerning any such rnatters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no oplnion is given asi ". to whether the accounts present a "true and fair Vie￿,, and the report is limite(I to those matters set out in the ststement below. GOrdoAA.M.￿rnrnund515 IIIEnedtDa¢i asan Insol￿ncY PrartIt￿nEl Inthe UKbythÈ l￿srA￿￿pr￿(11O￿cr5A5lQ￿a¢I￿rS &15 bound bythelnSDknncvCvde•f EtNcs Carryl￿out all prolslonaIvMrkrÈla￿￿￿to&nIn5V￿￿¢¥4￿pQ1nr￿e￿t G•JloiJ A MSiiiiiNopids FFA FCPA FJCM FABRP LiceiisfA lJiJolvtpw PrrtrtitioJi¢r

Inde endent Examiners Statement In connection with my examination , no matter has come to my attention:_ 111 whlch glves me reasonable cause to believe that in any material respect the requirements lal to keep accounting records in accordance section 41 of the 1993 Act, and Ibl to prepare accolsnts which accord with the accounting records and comply with the accounting requirements of the same 1993 Act have not been met, or 121 to which , in my opinion, attention should be drawn in order to enable a proper understanding of the account5 to be reached other than the position as outlined in previous correspondence relating to Gradbach Scout Camp.