REGISTERED CHARITY NUMBER: 1036590 Rt ort of the Trugtee5 an Unaudited Financial Statements for th¢ Yur Ended 31 March 2021 for Pre•Sthool Pla bsa ith East ro Walkers Accountants LimiteAJ Aireside House Aireside B￿8]nesS Centre Royd Ings AveT]ue Keighley West Yorkshire BD214BZ with Eastb Pre-school Pla rou Contents oftb¢ Finanelal Statements ror tbe ear ended 31 March 2021 Page Report of the Tr￿￿te¢S Ito4 Independent Examinefs Report Statemcnt of Financiat Adiviti&s Balance Sheet Not&5 to the Financial Statements 8t014 Detailed Sthtement of Financial Activities 15to16 Em with Eastb Pre-scbool Pla rou rt of tbe Trustees tar ended 31 M#rcb 2021 for the The ￿￿Stee$ present their report with the financial stsiements of the charity for the year e[￿ed 31 March 2021. The trustees have adopted the provisions of the Siatemeni of Recorntnended Ptaclice (SORP) 'Ac￿untIng and Reporting by Charitics, issued in March 2005. REFERENCE ANL) ADMINISTRATIVE DETAILS Registered Charity number 1036590 Prineip31 address Embsay Village Hall Main Street Embsay Skipton North York8hire BD23 6RE Trustees B Broughton MLi C Kelsey S Rid5dale S Andcrson J Barron C Scott S Snow H Kavanagh C Allen - resigned 19.1.21 - resigned 12.10.20 - ap￿Inted 12.10.20 Independent e￿MIner Andrew Day ACA Walkers Accowjtants Limited Aireside House Aireside Business Centre Royd Ings Avenue Keighley West YoJ*shire BD214BZ STRUCTURE, GOVERNANCE AND MANAGEMENT Governing doc￿ment The charity is Controll￿ by its governing documenL a d￿1 of trus¢ and cortstitutes an unincorpordied charity. Recruitment and appointment of Treiv trustees The t￿￿teeS of the charity are parents of the children who are nterested in running the pre- school. All thJste¢s give of their time freely and share a passion and ¢ommitment neded to erL5ure the pre school remai￿ a suc¢ess. INductioN and trnllllDg of nev4 trnstees An irlduction meeting 15 held with the Management Committe£ and the manager. Areas covered at induction include the main obligations of a tNstre, the operatlonal fraTnewoTk for the Charity, resour¢ing and current financial position &s set out in the published accounts, and firture plans and objectives. Page I EtThbsa with Eastb Pre-sthool Plx rou rt of the Trllsttts f r the vear ended 31 March 2021 STRUCTURE. GOVERNANCE AND MANAGEMEr Key managtment remuneratio The tnL%tees consider that senior management team comprises the key management personnel of the charity in charge of directing and controlling, running and operating the charity on a day to day b&sis. All trustees give of their time freely and no usiee received remuneration in the year. Detsils of key mallagelnent t*rsonnel benefits are disclosed in note 5. The pay of the senior mana8¢ment team is reviewed annually and noM￿llY incre&sed in accordatwx with average earnings. Risk rnanagement Th¢ trustees have a duty to identify and review the risks to ￿1¢h the charity is exFrfJsed and to ensure appropriate controls are in place to provide reaso[￿ble assurance again8t fraud and error. OWECTIVES Ai¥D AcfiviTIES Objectives and Aims Our objective is to continue providing a high-quality service at an atyordable price for the community and ¢0 continue to improve our service through car¢fvl managemeni including trainin& nwketing and self-¢valuation. Pag¢ 2 Embsa wi¢h E*5tb Pre-scbool Pla rou Re rt of the Trustees for the vear ended 31 March 2021 OWECTIVES AND AcrivrriES Signifitant activities Childrell ¢8n attend from ￿ age of 2 years. The pre-school opens every week day tenn time. from 7.30am lo 5.30pm with e￿ended opening hours introduced to h¢lp with demand from wthking parent& Government fijnding for 3 and 4-year olds is available through the pre-school lor up to 30 hours per week for 38 weeks of the year, from the temi after which they are 3 years ol(t There is also government funding available foT 2-year olds whose family meet the eligibility criteria. Government funding alone dots T￿l generally cover the running costs of the pre-sch(x)l. The pre-school has a before and after sch￿1 club for children up to I l in order to help with the costs. The pre-school has also an Explor￿$ holiday club io provide a service for parents outside of t¢rm time. The setting also relies heavily upon fimdraising. The COVID-19 pandemic had a massiv¢ imwi on the Pre-school in 2020-21. All stsff expect the manager and one oth memberof staff were placed on furlough from March to September, fwstly on l(M)O/r* pay March to May and th¢n 80Q/o as the end of the pandernic looked uncertain. The manager and other member of staff were paid using the Government funding money which we continued io r¢c¢ive. We were able to re-open on 8th Jun¢ 2020 for 14 chrldren with 3 members of staff, with a fourth joining for a couple of weeks. li was used mainly by childmi of key workers and vulnerable children. The out of school club remained closed until September. We re-opened in septeM￿r as nom)al with a full stsff team and had a very successful terni. We remained open during the lockdown in January but due to re(tuced number5 fan a rots for the staff of two weeks on and two we¢ks off except for the managerand one other memberof stsff. The GovernmenicontinueAI to pay fijnding and this was used to continue paying the Stsff IOO/o avoiding having to be furloughed again. Only one member of the pre-sthool staff ar￿ the out of school t&wn needed to be put furlough for the Spring tern]. By Eastcr all children and all staff returned. We were able to use the village hall for the out of sch¢)ol club at a sigrJifi¢antly reduced rdte and th¢y gaveus some rent back for the April and mosi of May 2020 when we were closed. We also received ￿ants from Yorkshire Dales Millennium and £4k discrelionary grant from North Yorkshire County Council towards increased costs due to the pandetnic. We also received grdnts towar&8 refurbishment of the kiichen area in the pre-s¢hLK)I wkn.ch w&% compl¢ted in May 2020 from Skipton Rotary and lots of fvndraising events in 2019-20. We also received a grant from Embsay Parish Council towards a new gr&5s surface in the playground which needed to be replacol as ii had become slippery and unsafr. We were disappointed to not be able th hold our ￿Ual events and iTiPS in 202(k21 but felt this w&s 1￿CeSSary to keep everyone safe. Fundraising for 2021 w&s cancelled but have pIans io make up for the ￿U#l £5k loss next yeaT. Our objective is th continue providing a high-quality servi¢e at an affordable price for the community and to ￿ntinue to improve ow service through carefiEI management. including trainin& rnarketing and self4valuation. Page 3 Embs* with E￿tb Pre•sehotsl Pl* Re rt of the Trustees for the ear ended 31 M2r¢h 2021 OWEcfivES AND AcfIviTIFS Public benefit In shaping our objectives for the year and planning 0￿ activities, the trustees have Considered the Charity Commission5 guidance on public benefiL in¢luding the guidance on'public benefit.. t￿￿ing a charity. ACHtEVEMENT AND PERFORMANCE Charitablt activities Emb5ay-w1th-Ea￿bY Pre-school Playgroup was ￿bliShed in 1967 and operates from Embsay Village Hall within two designated rooms and an adjaceni outdth)r ar¢ The pre*school is managed by a voluntary management commitree are parents I carers of children atteT)ding the group. The committee is elected annually at the Annual General Meeting, which is held in Septernber. The pre-school playgroup is a ￿ernberOf the Farly Years Alliance (previously Pre-￿h￿l L￿rnIng Alliance) and abides by th¢ Pre-school Learning Alliance constitutio￿ 201 l. The aim of the pre-sch(￿] is to give everychild the besc possible start in life, laying a secure foundation for firture learning. By creating a part￿rShip with parents. and other proftssional agencies, we support everychild to fijlfil their wbtential regardless of ethnicity. culwre or religion. home language. family background. learning difficulties or disabilitie4 gender or ability. The ptE-school playgroup is committed to constantly driving to improve the quality of our setting, boih physical and eTrhotional. to achieve our vision. The pre-school is regulated by Of5ted and was l&%t inspected in March 2015 when the Setting was awdrded an 'Outstanding judgement. In F¢b￿￿ry 2017 we opened an Out of School Provision which h&5 been very succe%sfvl and is well attended. All staff are highly qualified and expenen¢¢d in childcar& Three staff have a BA (Hons), one has a foundation degree. two have 2 level 3and one member of staff is working towards level 2. all relevant to early years.we also had a member of Staff working in the Out of School club with HLTS Sts1￿5. The Manager also Early Years Professional Status. The staff continue to allend regular training in all relevanl areas to ensure skills are upt4Fdate. There are policies and procedure5 to cover all &%pects of the pr¢vscknI and these are review￿ annuelly by the staff team and the management ommÈttee. FINANCIAL REVIEW Reseryes policy li is a requirement of the Charity Commission and the policy of the dwity to hold a financial reserve. The reserves of the chariiy are set out on the balance sheeL The level of reservewe have deemed necessary is 25Y• of annua] expelL￿. At thT5 level we believe thai the pre school could maintain the services that it provide5 for a per]￿J of 3 Mont1￿ whilst alternative fijnding sources could be explored. Result5 for the year This year the pre-sch¢x)I h&% I￿Ur1ed a surplus of .498 2¢llO" Deficit of £566) ,r!z.[, Approved by order of th¢ board of tnjsiees on ...... . and S[￿ed on its behalf by.. C Scott - Tnjstee Page 4 endent Examiner's Re rt to the Trnstees of Embsa witb E*st Pre-stbool Pl ro I report on the accounts for the year ¢nded il M8r¢h 2021, whith are set out on pages six to fourteen. ResponsibilIti￿ basAs of report As ihe charity's tntstees you are responsible for the PTepardtion ofthe accounts in accordance with the requireTnents of the Charities Aci 2011 (Ihe Act). I have examined your charitys accounts as required ￿der secjion 145 of the Charities Act 2011 Cthe A¢V). In carying out my exaTnination I hav¢ followed th¢ Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. My role is to swe any material rnat￿ have come to my attention giving me cause to believe: that accounting records wer¢ not kept as Tequml by ￿tIOn 130 of the A¢ or that the accounts do not accord with t]N)se records" or that the accounts do noi comply with the a¢countin8 requIre￿ents of the Act. or that there is further 1tlforn￿t10n needed for a proper undetstanding of the a¢￿unts. Independent examiner'5 sla¢emeDt I have completed my examination and have no concerns in rw of the matters (l) to (4) listed above and, in conn¢ction with following the Directions of th¢ Charity Commission I have found no matters thal require drnwing to your attention. Andrew Day ACA Wa]k¢rs Accountants Limited Air¢side House Aireside Business Centre Royd Ings Avenue Keighley West Yorkshire BD214BZ Page 5 Emb5a with Eastb Pre¥school Pla thteMent of FiTraneial Activities for the ear erjded 31 March 2021 31.3.21 uT￿¢StrIcted fijnd 31.3.20 Total funds Notes INCOMING RESOURCES JNcoming resources from generated funds Voluntary tncome Activiiies for generating fi]nds Investment income Incoming roourees from £h*rit*bie 4¢tiviti Fees 14.045 268 81 6,828 123 104,479 120,232 Totsl incoming resour£¢s 115.873 130.661 RESOURCES EXPENDED Costs of generating fund5 Costs of generating volLll)tsry income Charltable Activities Expenses 143 1290 116,532 129,937 Total resources expendeij 116.675 131227 NET INCOMINGI{oirrGOING) RESOURCES 2.198 (5661 RECONCILIATION OF FUiWS Total funds brought forward 52.190 52,756 TOTAL Fuf4DS CARIUED FORWARD 54.388 52.190 The ￿t¢S forn) part of th￿e fitwKial sthtements Page 6 Emb5a with Eastb Pre4ehool Pla rou BalaDce Sheet At 31 March 2021 31.3.21 Unr¢stricted fimd 31.3.20 Total funds Notes FIXED ASSETS Tangible assets 4,364 5,454 CURRENT ASSETS Debtors Cash at bank and in hand 2,354 51.546 4,520 45,222 53.900 49,742 CREDITORS Ainounts falling due wathin one year (3.876) (3,006) NET CURRENT ASSETS 50.024 46,736 TOTAL ASSETS CURRENT LIABILITILS 54.388 52.190 NET ASSETS 54,388 52.190 FUNDS Unrestricted fiJn( io 54,388 52,190 TOTAL FUNDS 54.388 52,190 The fillancial statements were approved by the Board of Tntste&4 on .. behalf by.. and w¢re signed on its C scoit-Tn￿tee The notes foTm part of these financial statements Page 7 Etnbsa witb Eastb Pre-vhool Pla Notes to the financial Statements for the tar ended 31 Marcb 202] ACCOUNTING POLICIES Accounting eonvtDtion The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entitie5 (effedive April 2008). the Charities Act 2011 and the requirements of the Stat¢ment of Re￿MmeThIed Practice. Accounting and RqM)rting by Charities. Jntoming res0￿r¢¢$ All incoming reSoU￿eS are included on the Ststement of Financial Activitie5 when the charity is legally entitled to the incorne and the amowlt can be quantified wsth reasonable awuracy. Resources expetsded Expendiwre is a¢counted for on an accn￿lS basis and has been c18ssified under headings that aggregate all cost related to the category. Where costs cannot be directly attn"buted to particular headings they have been allocated to activities on a basis consistent with the use of resources. Page 8 Ernbsa wlth Eastb Pre-school Pi* Notes to the Financial St2tement5- CODtinued for the tar ended 31 M#r¢h 2021 ACCOUNTING POLICI&S- eonlln￿ed TaDgible r￿ed assets DepTeciation 15 provided at the following annual rates in ordertt) WTite off each asset over its estilnated usefijl life. lrnprovements to property Fixthres and fittings - on reducing balance and ]*/(* on c05t - 2(Ph on reducing balance All tsngible fixed assets are * c05t le&s a¢cumul￿ed depreciation. Co* includes expenditure that is directly attributable to bringing the lssrt to the location ￿ndItiOn necessary for it to be capable of operating in the manner iniended by management. Assets h¢ld tmder finance lease are depreciated in the same mann¢r as owned &wts. Ren¢wals. repairs and maintenance 4r¢ charged to profit and loss during the pe¥iod in which they are incurred. D¢preciation is charged so as io allocate the Cost of Lssets less their residuat 7Alue over their estimated ￿SefUl lives, ing a mixture of methods. The d¢preciation bases are &% detailed above. The assets, rt%idual values. useffijl lives and depreciation methods are r¢viewed, and adjusted prosp￿tIve[Y if appropriate, or if there is an indication of a SI￿lIficant change since last reporting date. Gains and losse5 on drsposal are detennined by comparing the pr(Ke¢ds with the carying amount and are credtted or charged to the income staiement. Impairment of fixed assets At each balance sheet date, the Company reviews the Ca￿ng alnounts of its property. plant and equipment to detern)ine whether there is any indication thai any ttems of property. plant and equip¥nent have Suffered an irnpairnient loss. If any such rndications exists. the recoverableamount of an asse4 is estimated in order to determine the extent of the impairnient loss. if any. Where it is noi p055ible io estimate the Te￿verab[tarnount of the assei the Company e5tima*s the r¢¢ovcrable amount of the c4Sh-get￿8ting unit to which the asset belongs. If the recoverableamount of an asses is estimated ￿ be less ihat its cwing amow]L the cwryying atnowjt of the assel is reduced to i(s recoverable amount. Impainnent loss is recognised Is an exp￿￿ iTnm¢diately. Where an impatrn]eni loss subsequently reserve& ￿ canying aTnounl of the Lsset is increawj to the revised estimate of its recoverable amount that would have t￿en deiennined (net of depreciaiion) had no impairment loss been re¢ognised for the asset in the prior years. A reversal of an impainnent105s is recognrsed as ineome immediately. Taxation The charity is exempt frorn Isx on its charitsble activitie Fund aecounting Unr¢stricted fvnds can be used in accordance with the charitable objectiv¢s at the discretion of the tsustees. Restricied fimds can only be ￿Sed for particular restricted PUTposes within the objects of the chatity. Restrictions artse when specified by ihe donor or when fund5 are Taised for particular restricted purposes. No restrithd fimd were received during the yw. Pag¢ 9 RECISTERED CHARITY f4uMBER: 1036590 rt of the Trus¢¢es XD nts for Ibe Ye*r for withEastb Pr¢-s¢h I Walkers Accounlants Limiled Aireside House Air&sid¢ Busin&%s Ccrrtre Royd Ings Avenue Keighley Wesr Yorkshire BD2141JZ Embsa with Eastb P school ro Contents of the Financial Ststements the ear eDd 31 March 2021 Page Report of the TnL8t¢¢s 1104 Indq*ndent Examinerfs ReN)rt Statem¢ni of Finan¢ial Activities Balance Sheet Notes to the Financial Sthtements 8t014 Detailed Stst¢ment of Financi81 Activilics IS￿16 with E*5tb Pre-5chotsl Pla ro Re rt of the Trustees r ended 31 Marf h 2021 th Th¢ trustees prescnt their re￿rt with the financial statements of the ch#rity for the year ended 31 March 2021. Th¢ trustees have adopted the provisron5 of thc Statement of Recommended Prnttice (SORP) 'Accounting and ReportiTr8 by Charities, issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS R¥glst¢red Charity number 1036590 Princip41 addr nbsdy Village Hall Main Street Embsay Skrpton North Yorkshire BD23 6RE Trustees B Broughton MLI C Kelsey S Ridsdale S Anderson J Ba￿On - resi8n¢d 19.1.21 S Snow H Kavanagh C Allen - resigned 12.10.20 appointed 12.10.20 Indtpend¢nt ex4mln¢r Andrew Day ACA Walk¢r5 AccountaN$ Limited Aireside House Aire5ide Business Centre Royd Ings Avenue Keighlry West Yorkshire BD214BZ STRUCTURE, GOVERNANCE AND MANAGEMEf4T Governlng documeul The charity is controlled by its governing docwnen( a dwl of trusL and C0Th￿l￿rt¢S an unincorporated charity. Recruitment and *pptslnim¢nt of ntw tru*tee5 The 1rn51ees olthe charity are parents of the children who nteres￿d in rnnning the pr¢- sd)ool. All trustees give of their time freely and share 2 p￿I￿n and ¢ommithJent nc¢ded to ¢twJre the pre school remains a suc¢gss. lTrductlon Ind tr*ininE of trns¢ees An induction meeting 15 held wth the Management Committee 2nd the rngn8ger. Areas ¢overed at induction in¢lude the main obligatiorL8 of a tsILSte< opeNional figmework for th¢ CFwity, re50urcing and curr¢nt financial position &$ set out in the published accounts. and future plans gnd objectives. Page I Embsa h East Prfrsehool Pl ro rt of th¢ Trnste r ended 31 Mareh 2021 rthe STRUCTURE, GOVERNANCE AND MANAGEMEP Key manxgement remunera¢ion The tnJsiee5 consider that senior management team comprises the key mana8eJiient personnel of the charity in charge of directing and iontrolling, tu)ning and operating the chan'ty on a day to day basis. All tn￿te￿ giveof their lime freely 2nd no trustee rccctved remuncrnion in the year. Daw"Is of key rnanagemeni personnel benefits are dI￿loSed in note S. The pay of th¢ senior monagerneni team is reviewtsd allnvally aThJ nornjally incre￿￿ in accordance with average ¢arnings. Rtsk management The trustees hav¢ a duty io id¢ntify and r¢viewthe risks io which the charity is ex￿ and to e￿Ure appropriaie controls re in place to provide reasonable assurance ¥gainst fraud and error. OBJECTIVES AND AcfiviTIFS Obje¢¢ives Ind 8ims Our obj¢clivc Is lo continue providing a hi8lbquality serw¢e at an Affordable prio for the community and to continu¢ to improve our servi¢e through careful managemen( includin8 trainin& mArketing and self4valuation. Page 2 with E*stb PTtrStbool Pia rt of the Trustees ed 31 MAr¢b 2021 OBJECTIVES AND AcfiviTIES Significant activities Children ¢gn attend from the age of 2 years. The pre-school opens every week day terni time. from 7.30arn to s.30￿tt wtth extsnded opening hours introduced to help with demand from working parents. Government ￿nding for 3 and 4_ye#r olds is avAilable through th¢ pre-8thcA)I for up to 30 hours per we¢k for 38 w¢¢ks or thc ycar. frotn th¢ terni after which they we 3 yea[5 Old. There is also govcrnmeni funding available for 2-)vr olds wh)se family meet the eligibility ¢riteri& Govemment funding alone doe5 not g¢nerally cov¢r the running wsts of the pr￿SchoOl. The preas¢hool has a before and aftw school club for children up to I l in ordtt to help with the njnning Costs. The pre-school hag also an Explorers knliday ¢lub to provide o service for parents Outsid¢ of terni time. The setting also relies heavily upon ffiJndraisin& The COVID-19 pandemi¢ had a massive 1rnp￿ on the pre-￿h0O1 IA 202￿21. All staff expect th¢ man&8er and one other member of stsff were placed on furlough frorn March to September, firstly on IOOOh pay March to May and th¢n 80Vo as the end of the pandemic looked uncertain. The manager and other member of stsff were paid using the Government fijnding money which we continued to receive. We werc able lo rc-opcn on 8th June 2020 for 14 children with 3 Inejnbers of siaff, wilh a fourth joining for a couple of weeks. It was used mainly by chIld￿n ofkey workers and vulnerable children. 'Ihe out of ￿h0o1 club r¢mained closed until Scplemttt. We r¢-opened in Sep¢¢inber as nomial with a Ibll stsff learn and had a very swc¢ssful terni. We rernained open during the lockdown in January bui due to reduced numbers ran a r￿a for the sthff of iwo we¢ks on and weeks off excepr for the managerand one other memberof st#ff. The Governmcntcontinua to pay fjjnding and ihis was used io continue payin8 the staff IOIP/o BvoÈding havin8 to be ￿rIoU8hcd again. Only one member of the pre.s¢hool stsff and the out of school t¢am needed to be put on (urlough for the Spring lern]. By Famer all children and all staff returned. We were able io us¢ the village hall for the out of s¢hool club at 4 Significanily reducod rat¢ and they gave￿1 some reni back for the April and most of Mky 2020 when were closed. We also received grants from Yorkshire DHles Miller￿lurn and £4k dis¢Tetionary wt frorn Notth Yorkshire County Council towards increased costs due to th¢ pandcinic. We a150 received grants towards refvrbishrnent of th¢ kitchen arca in the pre-school which was completed in May 2020 from Skipton Rotary and lots of fimdraising ev¢nts in 2019-20. We also received a grant from Embsay Parish Council towards a new 8rass swfa¢e in the playground which nets4￿ to bc Tepl•¢¢d as it had b¢￿me slippcry and unsafe. Wc were disappointed to not be abl¢ lo hold our ￿$￿#1 events and trips in 2020-21 but felt this was nK¢s5ary to kc¢p everyone saft. Fundraising for 2021 was cancelled but have plans io make up for the ￿Ual £5k lo&% next year. Our objective is to co¥rtinue providing a high-quality servtc¢ at an affordable price for the community and to ¢ontinue to improve our service through ￿[C￿l managemeni, inc1￿]En8 trainin& marketing and self