## North Cave Preschool 2023 AGM Friday 13[th] October 3:45pm Attendees: Liz Gibson Julie Tooke Sally Hodges Rebecca Van Rossum Annabell Morris Carly Burn Korina Hinchey Apologises: Amy Phillips Katy Holmes Agenda 1. Chair’s report – given by Julie in Amy’s absence 2. Treasurer’s report – given by Elizabeth Gibson 3. Managers report - given by Julie Tooke 4. Fundraising 5. Christmas 6. Committee 7. AOB ## 1.Chair’s report Amy was not able to attend the meeting. “I would like to resign as chair, after many great years” message passed on from Amy. (vote for new committee members to be held later on in the meeting. No issues have been raised and the main focus at present as always is income and expenditure and the sustainability of the preschool, especially with the potential increase in minimum wage in April 23 to £11.44 ph We will hand over to Liz to go through the details. ## 2. Treasurer’s report Please see the attached for 2022–2023-year end, we ended up with £575.39 in the Bank and as I have worked out ideally, we need to finish the year with approx. £4500 in the bank for the next financial year. This is due to the peaks and troughs of the numbers of children and fundraising. Was another tough year with fundraising and achieved £1219.24 for the full year, this is £200 more than the previous year. When looking at the total income was £56,101.14 (£4000 lower than last year) and outgoings £56062.19 (also lower than last year). An extra £38.95 more in income. Although this means we have basically broke even. This is an improvement on last year where there was an overspend of £1446.69 and year prior was and overspend of £5462.31. This shows the impact of covid and how we are steadily getting there. The biggest concern I have going forward is the £11.44 ph minimum wage from April 24 as this will have a big impact and will require Gemma and Julie’s wages to be increased. They did not receive an increase last year due to finances. - Easyfundrasing set up. - Amazon Smile set up - Look in to Accounts to see if a friend of the school is authorised to sign off as this maybe a cheaper option. ## 3. Manager’s Report We have 13 children for September, and this is a good number for September. East Riding have increased funding to £4.90 for 3 years old and £7.26 for 2-year-olds. Although we only have 2, 2-yearolds. From next Easter all 2-year-olds will be eligible for 15 hours funding, which may help. From September we are looking into being able to look after children from 9-month-old. We have a visit and the setting has been confirmed that we are able to go ahead with this. The funding is £10 per hour and may help with the income. Julie stated that she had been able to reduce the school’s insurance drastically which will help. Liz also said that the Accounts bill has gone from £240pa to £600pm and will investigate seeing if we can save money on this. Also arranged for another Quiz night to be held as they have been good fun and a good help with fundraising. Point raised that the Preschool needs a banner in North Cave Park as other companies have this. Village link bill increased to £45 as they have purchased a new printer. This is a small raise and is good as sent round the Village. The Website has been re done and this will also save money long term and Katy has helped with getting this set up. ## 4. Fundraising Discussion held about the following, as we need to look at fundraising from local people so we are not just relying on the few parents. Raffle - letters to be sent to local businesses for donation of prizes. Quiz Night - Julie has booked quiz night for end of Jan/early Feb TBC, Vicar to be the quiz master. Local people to be invited as well. Tombola - We agreed it would be a good idea to approach Tesco and/or Gilberdyke Garden Centre to hold tombola in foyer. Bingo at Newport Village Hall booked for Easter – will need help for clearing up Christmas Party for children was aged in December and Sally has agreed to take charge of this. Continue to advertise for parents to use easy fundraising as we have got some money from that. Liz to order Christmas raffle tickets that can be used for future years. ## 5. Christmas Julie has put the Party in the diary to be held on 9th December at the preschool, with Father Christmas visiting. If we are unable to get a Father Christmas then Julie will do snow footprints in the Hall to show he has been. Staff have been making Christmas gifts with children to sell to parents ## 6. Committee Votes held on the Committee, all nominated and agreed as required. Amy Phillips – to retire with Carly Burn replacing once DBS check has been completed (Charities Commission will then be up dated) 2 min votes received. A note will be added to the bottom of these meeting minutes when it has been confirmed. - Liz Gibson - to stay as Treasurer 2 votes min received - Katy Holmes - to stay as Secretary 2 votes min received - Julie Tooke – to remain as Trustee votes min 2 received - Sally Hodges - Trustee min 2 votes received Korina Hinchey and Annabell Morris – Friends of North Cave Pre School ## 7. AOB Another meeting to be set up for the Christmas Party Next committee meeting TBC Korina Hinchey Addition: 07/03/2024 It has been confirmed that Carly Burn has now officially replaced Amy Philips as Chair of the Committee. Her details are now updated to the Charities Commission website and DBS check done and EYFS completed with Ofsted. The Constitution adopted 10[th] Jan 1993, amended 10[th] Sep 2009 and amended 1/3/2017 will remain the same at present. CHARITY COMMISSION FOR ENGLAND AND WALES 1031516 Receipts and payments accounts CC16a For th• period ol-80￿22 To 31-Aug-23 Section A Receipts and payments Unr•strict•d R••trict•d Endowm•nt fund• lund• fund loth• n•*mt t *J ltr• knlh• IDth• knth• M•rn•tÉ T¢)t*l funds Last y•ar A1 R•o•l Funding from Loc*Authonty Pnv•t• Fufid Ra￿nG Loin 33,663 63 41.017 19.381 1.001 1,219 1.21• tot• ross income ARJ 61.379 06.101 16,101 A2 A•s•t •nd In￿¥1M&nt Ml••, (H• tsbl•l. C••h In B•nk it •tart Tothl f•¢￿p1s J4137 A3P• Rent Tru•tee• Sl•ry S4k•n•• Gym M•mb•rnhlp In•ui•nce Sundn Advertiwng Phone nk Ch•r%p• R•wy Loan SuLwriptson• Trnining S,463 14,831 9.S13 14,7TT 31,024 4,127 28,992 3.73S 1,028 3.730 1,206 185 lao 12 120 204 12 M,LM2 211 12 16.C42 Sub ft)tal A4 AM•t and Inv••tm•nt ur¢haM• ••• tsbl• Sh•d 749 Sub tothl 749 5fj.062 82.829 Not of rncelpts/(wymentsJ AS Trnn*f•rn b•tw••n funds AO C*•h fund• la•t y•ar •nd Cash funds thls ond 57 S75 CCXX R1 xcounts ISSI Section B Statement of assets and liabilities at the end of the period Unre$trict¢d fund• Restricted fund• ID r*arttt É Endowment f￿￿$ Categorie• Dgtsil* t£ 81 Caih fund• Cul￿tAte￿jn1 87$ Tot•1 c•sh fvnds 676 Unr••trlct•d R•strl¢t•d fund• lund¥ tr* ￿rnIt ¢ endt)wm•nt fund• Details B2 Oth•r mon•tary Fund to Curr•nt v•lu• Details CoJtlopt Fund to Co•tlopl Curr•nt v4lu• D•tails FI￿￿trI￿￿k￿ Amountdu• WPh•n du• Details BS Llabllltl•• S*Tred by one Iruthm behalf of all th• tnMtO Sffjnature inl Name Dat? of roval Eliubvth Gitoon 13K612024 CCXX R2 accounts ISS} 21KfR024 Notes to the Accounts North Cave Pre Sch￿1 Yeaf Ending 31 August 2023 Table Al: The income that the Pre School receives is set out in 4 area's Income funding from East Riding Local Authority Private 8illin8 (includes Gym moneyl Fund Raislng ILA Licence held) Loan (this I￿Uld be a personal loan from myself or Julie Tooke the manager if there Is a cashfkwi issue) there are no written agreements. interest or any rules set out. Table A2: A55ets: weonly have cash in the bank atthe stsrtand end of the year. No investments or fixed assets are held. The Pre School rents the local village hall and the rent includes Gas, Electric and Water. Table A3: Expendlture all pald on receipt and Insurnnce pald at the stsrt of the year, $0 no accrual required. Plus it is under £IIXM) so not material Repay Loan . if Julle Tooke or myself have lent monies then thls ￿￿Uld be the repayment vthich Is a net nlll amount Table A4: Assets purchased A shed was purchased and as this was at a minimal amount we are not V•Yxking out depreciation on this. It ¥￿Uld be unfeasible to vA)rk out a life span for the item. No other Item$ of a lir8e •rnount will be pUr¢￿Sed agaln. Sectlon B.. Only has the cash •t the end of the financi*l year as we hold no other investments or liabilities. The Nature of the Pre School and the Current financial ¢limate Vlruld not allow us to invest or have any liabilitles Thls balan¢es to the Bank Ststement at year end. Summary: This year there Is a profit of £39 from the income and expenditure. Although this Is a mlnlmal amount it is an improvement on the previous years-£1447. There has been a catch up required from the 2 covid yeats and the impartof several years minimum Wa8e increase without the local authority's fundin8 increasing at the same rate. Therefore, we have been rnanaging a pressure for some time. The main aim of the Pre scho￿ is to deliver a great experience and set the Children up for Primary education. Whilst being able to sustsin at present. I would like to be able to see the next year ending v•ith £l(KKl+ in the Bank Account and this is being managed by the Committee in the meetin8S. I look forward to seeing what next financial year bri￿￿5 Signed.............-.................................... Elizabeth Gibson Treasure Dats........................... North Cave Pre khool Annual Accounts Year Ending 2023 I have referenced accounting requirements from: Chari ortin and accountin the essentials November 2016- GOV.UK ov.uk Due to the nature of the service we are now going to be usln8 the Cash Accountin8 rather than the Accruals procedure (not a cornpany charity and below £250,LW annual income). This ha5 been agreed In the AGM dated.. This is due to the accruals accounting procedure not being required and as we have no capitsl assets and only a small amount of items such as toys and materials that are under our Material amount of £II)00 for an itern, The requirements state that after I" Novernber 2016.. An annual report A set of accounts Submit an annual return to the Ch•rlty Commisslon {wlthln 10 months of year end, as income exceeds £lO,Crf)O Ind pend t review of Kcounts undertsken by Zoe H•ddon - ANN) F4ApoO Isl 061202{ %88*8 %88 %% 2 88888 8 8888 888 888%88 88 8 88 $1 18888 8a88 8888888888 8%8888 8 88 88888 88818 8888¥88 888 888 8 88 888S8 8888888 8888 88818 888 8 88 8 888 8888888 888 888888 8 88 F F%888 88888 11 % 8 8 8 8 8 8 8 8 8 s 8 8 8 8 8 8 8 8 8 8 8 88888 8=888 8 8 8 8 8 8 8 8 8 ¥ 8 8 8 % 8 8 8 8 8 8 8 000 oo• ¥ 8=888 888888 888 8 8 8 % 8 8 8 8 8 8 8 • e e> o a * O O O ¢Y* O O O 888 8 ￿88s888888888S%81 888 88 • • • o ci ri O O O O O O O 000 North Cave Pre School Annual Accounts Year Endin8 2023 I have referenced accounting requirements from: hari re ortin and accountin the essentials November 2016- GOV.UK ov.uk Due to the nature of the service we are now going to be uslng the Cash Accounting rather than the Accruals procedure (not a company charity and below £250.OLNJ annu•l income). This has been agreed in the AGM dated: Thls is due to the accruals accounting procedure not being required and as we have no capitsl assets and only a small amount of itsrns such as tOV5 and materials that are under our Material amount of £IOW for èn item. The requirements stste that after 1st November 2016: An annual report A set of a¢¢ounts Submit an annual return to the Charlty Commlssion {wlthin 10 months of year end. as income exceed5 £10,IXK) Ind pend t review of accounts undertaken by Zoe Haddon a- IANNJ ¥4APEoO )sl 0612024