## **Annual Report** **1st April 2023 to 31st March 2024** ## **FEDERATION CHAIR’S REPORT** The twelve months covered by this report have been the busiest for me since I retired! It was a whirlwind of meetings and decisions regarding the refurbishment of Denman House whilst keeping the federation going in the absence of a federation secretary. I experienced my first face to face annual meeting and what a super day that was. It was so lovely to see all those smiling faces. I wasn’t quite expecting to be dancing on the stage that day, but thoroughly enjoyed it, nonetheless. From April until we finally moved out of North Lodge on 5[th] January 2024, the Board of Trustees worked hard to sort out all the possessions that had been accumulated since 1947. We had open house days where we invited people to come and buy items from the costume wardrobe, we had a sale of all the contents of the garage. We sorted through and archived box upon box of items of WI memorabilia and paperwork. We donated kitchen equipment to charities and schools. The bench from the front of the house was relocated to the church yard in Sidlesham. As Yvonne Price and I locked up on that January afternoon (we were both filthy and exhausted!), we knew that we had made the right decision, it was the right time to move. So much work needed to be undertaken, and the building was no longer fit for purpose. A new chapter was starting for our federation and that is always an exciting time. We all have fond memories of North Lodge, I first attended meetings there in the late 1980s but the opportunity to find a building that would be accessible to all our members (and not be on a dangerous roundabout) was too good to miss. Through November, January and February Pam Tedder and I held sales days at our new HQ in Horsham to make sure that the remaining items of the costume wardrobe all went to good homes. Nothing went into land fill. It was jolly cold in the empty building, but we made the most of it and made lots of connections with people who dropped in. The office furniture and remaining federation possession went into store in Horsham, and we carried on business working from our homes and meeting on Zoom. The WSN distribution centre was established in Lesley Boardman’s dining room! Throughout the year the Events Team put on some splendid events including the reinvigorated South of England Autumn Show with a fantastic display of members’ crafts. The Sport and Leisure Team worked hard to put on a variety of events, and I thank them for their efforts and our Public Affairs Team focused on what we can do to raise awareness of our resolutions and campaigns. Once again West Sussex members pulled out all the stops during March by hanging up knicker bunting to highlight the subtle causes of Ovarian cancer, well done! My unreserved thanks go to my fellow officers, Federation Trustees, the adviser team and our staff members all of whom work very hard to support the federation and our members ## _**Federation Chair, Erika Brichta**_ 2 ## **MEMBERSHIP** Membership figures for 2023/2024: **3608 WI Suspensions** 1[st] April 2023 – 31[st] March 2024: Lindfield Morning, Ferring, Middleton-on-Sea, Barns Green & Itchingfield, Steyning Downland, (May) Boxgrove, Lavant, Sompting Seadown, Seal Island – to merge with Selsey, (August) **WI Formations** 1[st] April 2023 – 31[st] March 2024 The Witterings, Worthing Seagals, (June), Pease Pottage Pioneers, (October) ## **BOARD OF TRUSTEES** The Board of Trustees met 10 times using Zoom and face to face meetings. Following the close of our Federation Annual Meeting on 19[th] October 2023, the federation board of trustees were elected as follows: Erika Brichta, Lesley Boardman, Jane Hazell, Karen James, Rosemary Hunter, Bridget Kearns, Fiona O’Leary, Yvonne Price, Deb Ruse, Pam Tedder and Ros Williams. (Jackie Pearce was ultimately unable to take up her position as a Trustee.) The following trustees were elected as federation Officers for 2023/2024: Federation Chairman: Erika Brichta Federation Treasurer: Yvonne Price Federation Vice Chairmen: Lesley Boardman and Ros Williams ## **104th FEDERATION ANNUAL MEETING** The meeting was held in Horsham with Erika Brichta, Federation Chair, hosting the WSFWI 104th Annual Meeting which took place on Thursday 19[th] October 2023, at the Capitol Theatre in Horsham. Following a rousing rendition of Jerusalem, brilliantly accompanied on the piano by Ferring Downs member Sandra France, the business section of the meeting commenced with a special welcome to all and by introducing the Board of Trustees, Advisers, and invited guests. The Chair then proposed the record of the last Federation Annual Meeting be taken as read. This was passed by the delegates. The Chair then proposed the adoption of the standing orders; also passed by the delegates. The Chair then proposed the stewards, Linda Bone and Jane Timpson, (federation staff), should act as tellers if needed. The delegates then agreed the adoption of the Annual Report. Yvonne Price, Federation Treasurer presented the report for the financial year ending 31st March 2022. The adoption of the accounts was proposed and seconded. It was also proposed and agreed by the delegates that Jones Avens Ltd, Chartered Accountants, would remain as auditors for the year 2023/2024. Federation announcements and awards, including WIs celebrating special birthdays were celebrated. The 300 Club winners were announced. The Calendar Competition winner for the WSFWI 2023 Calendar, Angela Reynolds a member of West Chiltington WI, was congratulated for being the overall Calendar Competition winner. In her report Erika explained to members that our association with North Lodge as our HQ would come to an end at the beginning of 2024 and that work was underway 3 to take forward refurbishment plans for the building the federation had purchased in Horsham. She also explained that the Board of Trustees would all be working from home for the foreseeable future and hoped that the service to members would not suffer. Erika thanked members for their tremendous effort during March to highlight the need for awareness of the subtle signs of ovarian cancer by hanging out their knicker bunting in more places than ever. Thanks, and gifts were given to the staff at North Lodge who were taking redundancy rather than move to our new premises. Dozens of WIs donated baskets to be sold. They looked fabulous, were very varied and colourful. The generosity, thought and creativity were very much appreciated. We were fortunate to have two such accommodating speakers in Elly Griffiths, author and Ann Jones our National Chair as our speakers as 2 weeks before the event Ann Jones asked to be able to speak in the afternoon to attend an online NFWI morning meeting. Elly Griffiths kindly agreed to swap, and the programme was rejigged; crisis averted! Elly gave us a wonderful account of how she started her writing career with insights into how she approaches each book. It was also amusing to hear that her real name Domenica De Rosa was thought to be too romantic for a crime writer so her non de plume became Elly Griffiths. Elly’s publisher permitted Steyning Bookshop to have copies of her latest Brighton mysteries book for members to buy, even before the author had seen it herself and prior to the publication date! Elly signed books in the lunch break, she stayed longer than planned and enjoyed talking with members. Ann’s talk covered her long association with the WI which commenced when she got married and was told by her mother-in-law that she must join! Not a decision she has ever regretted though and from her farm in Wales she has travelled far and wide across England, Wales and the Islands loving meeting WI members and hearing all about their exploits. We were then joined by Leila Tasher a singer who got us all on our feet dancing to Abba among other hits. Leila also helped us raise the roof when singing the National Anthem, played by Sandra on the piano. It was wonderful to see so many members leaving the theatre with smiles on their faces, a truly lovely WI day out. ## **WS Board of Trustees** 4 ## **- TEAM REPORTS FOR THE YEAR 1 APRIL 2023 31 MARCH 2024** ## **EVENTS TEAM** We were able to attend the Federation Annual Meeting in person at the Capitol Theatre Horsham, it was lovely catching up with other members and friends. We all enjoyed the event, with excellent speakers and concluded with singing and dancing to the best of Abba; we all went home with a smile on our face. Two events were held in theatres in the north and south of the county; Chequer Mead, Theatre, East Grinstead and the Atrium, Worthing. We were so lucky to have such interesting speakers ranging from local authors, a puppeteer, an astronomer and a very talented designer making regency costumes entirely from paper. Members travelled to London for the NFWI; it was an emotional meeting as it was the last time we would be meeting at the Royal Albert Hall for many years. The Literary Lunch and the walks during the Summer were all well attended. The Federation Quizzes were held at three different venues across the federation. This is always a popular event and great fun. The South of England Autumn Show was a huge success with 150 entries from both East and West Sussex. This showcases the WI for the crafts and talented members have which is always enjoyed and appreciated by the visitors who attend. We are looking forward to staging a variety of events at Denman House. Huge thanks go to all the team for their hard work. ## _**Chair: Ros Williams**_ ## **MEMBERSHIP & TRAINING TEAM** The Membership & Training team has worked hard alongside the trustees to stay in touch and help our all our WIs, but sadly several WIs have suspended during the 2324 membership year. Chris Hodges and Jacky Barugh completed their Adviser training and were appointed in May 2023. The WIs were reallocated following their appointment to even out the numbers for each Adviser. We have worked with WIs and committees with their Annual Meetings and on many other occasions. Fiona Edgington moved to Cornwall, and we wished her success in her new life, where she hopes to continue as an Adviser for the Cornwall Federation. The review of the Adviser training undertaken by NFWI was completed and a new online training session is now offered, with support and “grassroots” training and experience offered by the federation, with the intention of being more accessible to members. Fiona O’Leary has completed the online training, with Sue Midgley and our Federation Chair Erika Brichta also having completed the training. Fiona had already helped Yvonne Bee to form a new WI in Pease Pottage – The Pease Pottage Pioneers in October 2023, and Chris and Jacky formed Worthing Seagals and Witterings WIs in June 2023. West Hoathly WI, who had previously suspended were reformed to enable a celebration of their centenary before merging with Sharpthorne WI. When WIs suspended during the year, their members were encouraged to join nearby WIs. 5 Yvonne Price continued as M&T Team Leader, and the team hopes to gain more members to see what we do and hopefully take on the new online training. Our meetings have been held as a hybrid to offer flexibility, and we will return to face-toface meetings in our new premises, while continuing to offer online access. We continue to use both Face to Face and Zoom for training and information sessions. We review the WI/Adviser groups on a regular basis to reflect our newer Advisers, and we keep in touch and offer advice and support. Online Resolution sessions were held, and member delegates were again able to represent their WIs by attending the NFWI Annual Meeting in Cardiff at the St David’s Hall, in-person and online. All WIs have had a visit from either an Adviser or a member of the trustees to offer support, and to answer queries and offer advice on any issues. A full day of Speakers Interviewing sessions was held successfully in 2023 after a long break. WIs coped well with adjusting to the change in their Annual Meeting months to February and March. The M&T team are always open to ideas to explore new locations for WIs and to look at different models for WI membership. I want to thank all the team for their support and hard work throughout the year. **Team:** Yvonne Bee, Sue Carter, (On sabbatical), Chris Hodges, Jacky Barugh, Sue Midgeley, Fiona O’Leary, Marita Watteau, Yvonne Price. ## _**Chair: Yvonne Price**_ ## **PUBLIC AFFAIRS TEAM** I want to extend a huge thank you to the Public Affairs Team for their support, ideas, and knowledge—they’ve made a big difference to me as a new Trustee! We meet four times a year on Zoom, and our meetings are lively and fun. We’d love to welcome new members. This year, we have worked on several important projects. One of our key focuses is the upkeep of Bramber Beeches, a beautiful woodland on the West Sussex Downs. With help from In Her Hands, an all-women woodworking group, we installed a new bench made from timber felled during the 1987 hurricane. The bench was funded by a bequest from a former member, and we celebrated its installation with a lovely picnic. We have also been raising awareness for ovarian cancer by hanging “knicker” bunting across the county — in libraries, parks, shops, and pubs. These displays provide vital information about when and where to seek help. WI members participated in Outfall Safari Training with the Arun & Rother Rivers Trust (ARRT), learning how to spot and monitor pollution in our rivers. This ties in with our 2023 resolution to fight for cleaner rivers for people and wildlife. One of our biggest priorities has been tackling violence against women. Several of us attended a NFWI event in London, where we learned about the shocking rise in violence and how we can help. We’ve met with Sussex Police and Crime Commissioner Katy Bourne, who has been a great support to our campaign. We have also supported My Sister’s House, a charity for women at risk of abuse, by 6 yarn-bombing Chichester and decorating train stations along the South Coast with bunting to raise awareness. Looking ahead, we are planning a vigil in Horsham to mark the 16 Days of Activism in November. We will keep raising awareness and working towards real change. Our Team: Jacky Barugh, Erika Brichta, Geraldine Dandridge, Maureen O’Grady, Yvonne Price and Marita Watteau. ## _**Chair: Pam Tedder**_ ## **SPORT & LEISURE TEAM** The Sport and Leisure Team have endeavoured to provide a varied programme this year but only the Shuffleboard evening, a Mix and Match Table Tennis event and Ten Pin Bowling received sufficient support to go ahead. Each event made a small profit and were enjoyed by those attending. The Team has reluctantly decided that future events will be offered through the Events Team. Team members will share their experience and expertise if requested. Thanks go to Christine Warren, Margaret Roberts, Anita Hambling and Sally Clay for their hard work over many years which has provided many hours of enjoyment for West Sussex WI members. Jan Marsden organised two walks for federation members. The first to Slindon Woods to revisit the site where we celebrated the WI centenary by planting one hundred oak saplings. The second walk was to Bramber Beeches on the South Downs. There a new bench has been installed for members to take a few minutes to enjoy the view. Walking Netball groups meet regularly both in the north and south of the federation and take part in tournaments. ## _**Chair: Lesley Boardman**_ 7 714 161n 113 14179) (Q7 1175) 11274 (746XIJ A7ts) 43t) ChaTSty registration numb•r 1036497 Company r•gl8trath>n numb•r 2917631 (England and Wah8) THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) LEGALAND ADMINISTRATIVE INFORMATION Tru8to08 Mrs Yvonne PT MTS L D Boardman Mrs E Brichta (Chaiman) Mrs R Wlliams Mts D Ruse Mrs F O'Leary Ms K James Ms P F Tedder Ms B J Keams Ms J Hazell (Appointed 1 March 2024) (Appointsd 1 Febwary 20241 (Appointed 1 February 20241 (Appointed 1 February 20241 S•cr•lary Mrs Y PrKe Charlty numb•r 1036497 Comp•ny numb•r 2917631 R•gl•l•r•d offk• 60 Queen Street Horsham Vkst Sussex RH13 SAD Ind•p•nd•nt •xamln•r Claire NoThrtxJd Bsc FCAATII Carpenter Box Piper House 4 Oukes Court Bognor Road Chichester West Sussex P019 8FX Bank•r4 Bardays Bank pk 74ns Ea$1 Street Chich8Ster Wkst Sussex P019 1HT THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) CONTENTS Pag• Trustees, report Independent examinerfs report Statèment of financial activities Summary in¢omé and expenditure account BalancA sheet Notes to thg financial statements 10-24 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES ILIMITED BY GUARANTEE) TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present th6ir annual report and finanual statements for the year ended 31 March 2024. The accounts have been prepared in ac￿anCe with the accountiry poh'cies set out in note 1 to the ocMunts and comply with the company's 9overning documenL Companies Acl 21￿ and 'Ac¢ounts"ng and Reporting by CharitTres'. Statement of Recommended Practice applicable to tharitEs prepanng their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of IrelarKI IFRS 102) (èffective 1 January 20151" ObJoctlv•• and a¢tlvltl•• The main purpose of the 1I4omen's Instrtute organisation arn.. a) to advance the educats'on of woman and girls frjr the public benefrt in all a￿a$ including. without limitation, local. n8tsonal and international issues of polrtical and soual importance.. music, drama and other cultural subiects,. and all branches of agriculture, crafts. home economics. sciencé. healih and social welfare., bl lo promote sustainable develokynent lor the public benefit by educ4ts.ng people in th8 pres8rvaiion. conservation and protection of the environment and the prudent use of naiural resources,. and promots'ng sustainable means of achiewng economic grovrth and regenerab'on.. cl to 8dv8nrAg health for the publi¢ banefrt: d> to athan¢e cili2enship for the public benefrt by the promotion of civic re¥)onsibilty and volunteering. The NFwf seeks to give women the opportunty of wothing together through ￿￿Men,5 Institute organisats'on in thèir communilies, of developing their capacity and skills and of putbng into pradice those Ideals for which the Worn8n's I￿titUte organisation Stands. Public b8n8fit The trusteès have paKI due regard to gu￿anc4 issued by the Charity Commission in decmling what activities the company should undertako. Aehl•v•m•nts and p•rlornianc• Signffjc8nt activitles and achievements against oty"écfr'voS Mernbers have beneffitted from workshops on 8 wide range of arts and crafts. Specialists and members have infomied and discussed topics of tK)th nats'onal and intsmats'onal ¢on¢xJm. The membor5' wellbeing was encouraged with many opportunrties to take part in sporting and leisure ackn"vrties and music. New members are Coming to the V4fj to leam traditional crafts and cookery. Fln•n¢lal w•vl•w have an overall deficit thi8 year of £113.408)12023'. £566.802 surplu$, whith includes £￿1 (2023.. £72) relating to the release of suspended funds 0￿r 3 years old. The defits't of £(13,408> is made up of £nil profit on disposal of North Lodge12023. £585,871) and a deficit on Cherrtab￿ acti¥rt*s 01 £13,408) 2023: £{19,0691. Res8Nes policy It is the policy of the company that unresln'thd fvrKIs whith have not been designated for a specific use should be maintained at a level equivalent lo befyveen three and six month's expendrture. The trustees consider that reserves at this level will ensure that, in ihe event of a significant drop in funding, they will bo able to conts'nue the company's currenl activities while consKlerats'on is given to ways in which add￿'Onal funds may be raised. This level of ￿SelVeS has been maintained throughout the year. Alajor nsks The trustees have assessed the major risks to which the c(xnpany is exposed. and are satisfied that systems are in place to Mitigate exposure to the major risks. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED FOR THE YEAR ENDED 31 AIARCH 2024 Structur•. gov•manc• and man•g•m•nt The company is a company limited by guarantee. The company is ￿lstered as a charity. The company is govemed by the articles and memorandum of association. Th8 schedule of company infomiation sets out fvrther details. The charity is govemed by a Board of Trustees of not fewer than eyht and not more than fifteen memb8rs which shall maet not less than six times a year. Trustees are appointed by the Federation Annual Meeting to hold office for a period of years. Retiring trustees may be rfrelected and new trustees may be appointed followng the procedure laid down in the Qimpany's articles of associats'on. The trustees, who are also the directors for the purpose of company law. aNI who s8tv8d during the year and up to the date of S￿nature of the financial ststements **re.' Mrs Yvonne Price Mrs L D Boardman Mrs E Brichts Ichainnan) Mrs G Cob? Mrs K Yates Mrs S Carter Mrs F Edgin9ion Mrs R Wlliams Mrs D Ruse Mrs F O'Leary Ms K James Ms P F Tedder Ms B J Keams Ms J Hazell IR8swn8d 1 February 2024) IR8signed 1 February 2024) (Resigned 1 February 2024) (Resigned 1 February 20241 (Appointed 1 March 20241 (Appointed 1 February 20241 (Appointed 1 Fobruary 20241 (Appointed 1 February 20241 Recruitment and 8ppthntm•nt ol truslee$ None of the trustees has any benefiaal interest in the company. All ofthe trustees are membèrs of the ¢ompany and guarantee to contribute £1 in the event ol a winding up. Organisation81 slruclurn A County Federalion is an association of Women's Institutes. The Federation is a member of the National Federaty"on of l%bmen's Insblutes. It is ents'tled to appoint Fedoration representatsves to The National Fedeiation and is bound by the Consbtubon of the Nats'onal Federatson. The memorandum and a￿'deS of 8ss0uai￿n grant w￿e po¥*rs of in¥*slment lo the tru5tee5. A•••t ¢ov•r for fund8 The notes to the accounts set out an anatysis of the assets attributable to thé various funds and a desrJipts'on of the trusts. These assets are suffiaent to meet the charl￿$ obligations on a lund by fund basis. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) TRUSTEES. REPORT IINCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The trustees. report was approved by Board of Trustees. Mrs E Brichta Ichaimian) Tru8 Oate.. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES ILIMITED BY GUARANTEE) I report to the trustees on my examination of the finanual statements of The Vkst Sussex County Fed8ration of Women's Inslrtuies {Limited By Guaranteè) (the o)mpany} for the year ended 31 March 2024. R••pon•lbllhl?s and ba•1• of r•port As the trustees ol the company (and atso rts dirertor5 for the purposes of company law) you are responsible for the prèparation ol the finanual statements In accordance wth the requirements of the Companies Act 2006 Ith8 2006 Hawng satisfied mysell that the finanoal statements of the company are not required to be audited under Part 16 of the 2006 Act and are •I￿lbIe for independent examination. I report in respect of my examinab'on of the Company's financial statements carried out under section 145 of th8 Chanbes Act 2011 (the 2011 Act). In carying out my examination I have followed all the applicable Directions given by the Chanty Comrnission under seGb'on 14515llb) olthe 2011 Ad. Ind•p•nd•nl •xamln•rf• 8tat•m•nt I have completed my examinalion. I confimi that no matters ha￿ come to my attenlion in connection with the ex8mination giwng me cause to beI￿ve that in any material respect. a¢Gounling records were not kept in respect of the company as required by section 386 of the 2006 Act, or th8 finanaal statements do not accord those records., or the financial ststements do not ccrfnply wrth the accountirYJ requirements of section 396 of the 2006 Act other than any requirement that the accounts give a tnje and lair vivw which is not a matter consthred as part of an independent examinats"on', or the financial statements have nol been prepared in accordanrx with the methods and principles of tha Statsmént of Recommended Pracknce lor accounb'ng and reporting by chantses applicable to charit￿6 preparing their accounts in accordence wrth the Financbal RepO￿.￿a Standard applicable in the UK arKI Republic ol Ireland IFRS 102). I hove no conrAms and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the ffinancial statements to be reached. r• Norwood Bsc FCA Carpentei Box Piper House 4 Dukes Court Bognoi Road Chich8steT lthst Sussex P019 8FX N.l.f l.a THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AIARCH 2024 Currnnl Ilnanclal year Unrn8trlet•d Unr•strictsd R•8trlct•d Endowm•nt fund• funds fund• g•n•rnl d•slgnated 2024 2024 Totsl Total 2024 2024 2024 2023 Not•s om• and • Donations and a￿e$ Charitable activities Other ancillary trading activitiè8 Inv8strnents Other in¢ome 1,340 61,790 1,340 61,790 12,000 59,431 6.714 16,792 4,734 6.714 20.225 4.734 6,476 12,909 588,206 598 2.835 Total In¢om• •nd •ndovmi•nts 91,370 598 2,835 94,803 679,022 Raising funds Ancillary trading 4,106 4,106 4,592 Membership and county activities 99,291 129 1.277 100.697 107,094 Total charltabl• •xp•ndltur• 99,291 129 1,277 100,697 107.094 Other 13 soo 3.408 534 Total •xp•ndltur• 106.305 129 1.277 500 108,211 112.220 N•t loutgolngylncomlng rw40ur¢es before tr*n8f•rn (14.935) 469 (1.277) 2,335 (13.4081 566,802 Gross tTansfers betsv88n funds {129) 129 N•t mov•m•nt In funds (15.064) 598 {1.277) 2,335 {13,4081 566.802 Fund balances at 1 April 2023 820.981 12.303 16,053 59,996 909.333 342.531 Fund balanc•8 at 31 March 2024 805,917 12,901 14,776 62,331 895.925 909.333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED FOR THE YEAR ENDED 31 AIARCH 2024 The ststement ol finanaal aclivrt￿s includes all gains and losses recognised in year. All income and expenditure derive from continuing activit￿$. Prlor flnan¢lal y￿r Unr•strlctsd Unr•8trl¢tsd RMtrlct•d EndQ￿n•nt fund• fund• fund• funds gonaral d•8lgn•t•d 2023 2023 Total 2023 2023 2023 Not•s Inco ndowm•nts from: Donations and1￿a￿•S Charitable activities Other ancillary Irading activr(w4 Investr)ents Other income 12.000 12,000 59,431 6,476 12,909 588.206 59.431 6.476 11.679 588.206 214 1,016 Tolal Incom• and •ndoTm•nts 665,792 214 12,000 1,016 679,022 Raising funds Ancillary trading costs 4,592 4.592 Membership and county activit 96.127 10,442 525 107,094 Totsl ch•rltsbl• •xp•ndltur• 96.127 10.442 525 107,094 Other 13 534 534 Totsl •xp•ndllur• 100.719 10.442 525 534 112.220 N•t {outgolngYlncomlng mour¢•s b•lor• tran•f•r4 565,073 {10.228) 11.475 482 566,802 Gross transfers between funds {10.442) 10.442 N•t mov•m•nt In fund• 554,631 214 11,475 482 566.802 Fund balances at 1 April 2022 266.350 12,089 4.578 59.514 342,531 Fund b•l•neM at 31 I￿a￿h 2023 820,981 12,303 16.053 59.996 909,333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) SUMMARY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 All Income funds 2024 2023 Gross income 91.968 678,006 Total expenditure from income funds 107.711 111,888 N•t {•xp•ndfture)Ilncom• lor th• y•ar {15.743) 566,320 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES {LIMITED BY GUARANTEE) BALANCE SHEET AS AT31 MARCH 2024 2024 2023 Not•s Flx•d a•••l• Tangibb assets 419.827 381.644 Curr•nt •81•ts Stock5 Debtors Cash at bank and in hand 16 17 1,027 6,341 745,702 7.741 695.771 703.512 753,070 Cr•dltorn: amounts falllng du• Thlthln one y•ar 18 1227.414) 1225.381) Net current assets 476.098 527.689 Total *•••ts l•s• ¢urr•nt Il•bllltl•• 895,925 909,333 C•plt•l fund• General endowment funds 62,331 59,996 62.331 59,996 Pemianent endowment Expendable endowment 62,331 59,996 19 62.331 59.996 Incom• lund• Restricted fvnds 14.776 16,053 Designated funds: Othèr designated funds 12.901 12,089 12.901 805.917 12,303 820.981 General unrestricted fvnds 818.818 833,284 895.925 909.333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) BALANCE SHEET (CONTINUED) ASAT31 MARCH 2024 The company is entitled to the exemption from the audit requirement contsir& in seth'on 477 of the Companies AGt 2006. for the year ended 31 Marth 2024. The directors acknowledge their responsibilities for comptying wrth the requirements of the Companies Act 2006 with re$￿ct to accounts'ng records and the preparats'on of financial statements. The members have not required the company to obtain an audit of its finanaal ststements for the year in question in accordance with section 476. These financial statsmènts have been prepared in accordance wrth the piovisions applicable to companh?s subject to tho small companies regima. Th8 finanual statements weré approved by the Trustees on .. ........ rs Yvonne Price Tru•1 Company f•glstratlon numb•r 2917631 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Aeeountlng poll¢i Ch•rlty Inforniallon The Sussex County Federatson of Mk)men's Institutes IL*niied By Guarantee) is a privat8 company limited by guarantee incorporated in England and Wdles. The regislered offi(x is 60 Queen Street, Horsham, sl Sussex. RH13 SAD. The chanty number is 1036497. 1.1 A¢¢ountlng eonv•nllon The financial statements have been p￿Pared in accordance with th8 company s Igoveming documenll, the Companies Acl 2006, FRS 102 'The Finanual Reportsng Stsndard applicable in the UK and Republic of Ireland" I'FRS 102.) and the Chanlies SORP "Accounknng and Reporting by Charitses: Statement of Recommended Practice applicable to chariti.es preparing their accounts in accordancy with the Financial Reporting Slandard applicable in tho UK and Republic of I￿land (FRS 102)" {effective l January 20191. The company is 8 Public Benefft Entty as defined by FRS 102. The company has taken advantage of prowsions in the SORP for charities not to prepare a Statement of Cash Flows. The financial Statements have deP￿d from the Charities (Arxounts and Report$} Rogulats'ons 2008 only to the extent required to provide a true and lair view. This departure has involved following the Statement of Recommended Practice for charitss applying FRS 102 rather Ihan the version of the Statgmenl of Recommended Practice which is referred lo in the Regulakn"ons but which ha$ since been wrthdrawn. The financial ststsments are prepar8d in $lèrfing. vknich is the funclional currency of the company. Monetary amounts in Ihese financial statements are rounded to the noarest £. The accounts have been prepared on the historical cost conventson. The prinupal accounting policies adopted are set out below. 1.2 Golng con¢•rn At Ihe b'me of approvirrfj the financial slalements, the trustees have a reasonable expgctats'on that the company ha$ adequate resources to conlinue in operational existence for the foreseeable future. Thus the tnJ$tee$ ¢ontinue to adopt the going con￿rn basis of accountiThJ in preparing the financial Jtatements. 1.3 Chlrltablo fund• Unrestricted funds are available for use at the discretion of trustees in furtherani* of their charitable objectives. Deswjnated fund8 compri88 which have been set asKle at the discretion of the trustaès ft)r sp9Ctfi purposes. The purposes ar￿ uses of the designated fvnds are set out in the notes to the financial $tOtements. Restricted funds are subject to sp8cFfic conditions by donors or grantors as to how they may be used. The purposes and uses of the restncted funds are set out in the notes lo the financial ststements. Endowment fvrKls are $uty'ect to speafic condit￿n$ by donors that the capital must be maintained by thè company. 1A In¢om• Income is recognised when the company is *ally entitted to it after any perlornan￿ conditions have been met, the amounts can be rneasu￿d ￿liab￿. and it is probable that income wll be reL%ived. Cash donations are reeognised on receipt. Other donats'ons are recognised once the company has been notified of the donats"on. unless perfonnance cond￿'0n$ require deferral of the amount. Income tax recoverable in relation to donations re¢eNed undef Gfft Aid or deeds of co¥Enanl is recognised at the time of the donation. 10- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollch8 {Contlnu•d) Legaries are re￿nISed on ￿e￿ipl or olhepwise rf the company has been notified of an impending distribution, the amount is known, and rKeipt is expected. If the amount is not known. the legacy is treated as a contingent asset. Grants are credited as income in the year in which they are rectivable. Grants received for specific purposes are accounted for as restricted fvnds. Grants are not recognised as reLYivable until all conditsons for ￿ceIpt have been complied with. ￿tsre donor imposed restn'cts'ons apply to the b.ming of related expenditure as a prewcondition for rts use, the grant is treated as defe￿ed income unbl those restrictions are mel. Income relating to memberships. n8Ws18tters and events are recognised in period in which it relates and in which the seNice or goods are provid6d or the event tskes place. Deferred income is then released to income in the reporting period in which the perfomance related or other conditions that limit recognition are met. Tumov8r is measured at thè fair value of t￿ considerat￿n rnceivéd or rnt*ivable and represents amounts rec8ivabl& for goods and $8Mc6s provthd in the nomal coutse of business, nèt of discounts, VAT and Dther salès related tsxes. 1.6 Exp•ndltur• Exwndrture is recognised once there is a legal or constructive I)bI￿atIon to transfer economic benefit to thir(I party, rt is probable that a transfer of oconomic benefits will be required in settlement, and the amount of the oblw8tion can be measured reliabty. Exp8nditure is Classif￿ by aclivity. The costs of each actiwty are made up of the total of direct costs and shared costs. including support cosls involved in undertaking each aclivty. Direct costs attnbutable to a single activty are allocaled diredy to thal activty. Shared costs which contn'bute to more than one activity and support cosls which are not attributsble to a single activity are appO￿'0ned be￿n those activities on a basis consislenl wilh Ihe use of resources. Central staff cosls are allocaled on the basis of time spent, and deprecialion charges are allocated on tho portion of the asseys use. Costs have been allocated under diff•rent Wings. Costs of pu￿1¢3￿.0n$ and mer¢handi$e hove been olloG8ted to raising fund$ to be matched against the inGome from sales ol publicknons and merchandise. Costs relating to sub committ88 8xpens8s. 31x1 plus expenses and bursaries and donatsons have been allocaled lo charitable actmtses urKl8rtaken directy. Costs relating to accountancy. bookkeeping. trustses, travel. courses and conferenrAs have been allocated to govemance costs. All other costs have been allocated to support costs. Both govemance costs and support costs are allocated lo the chantable acts'wty of the company. Expendrture includes any VAT which cannot be fvlfy recovered and is Teported as irrecoverable VAT in the accounls. The charity deregistered from VAT in the year and thereforn all costs going foNard will be reported on a gross basis. 11 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE> NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Aecountlng poll¢l {Contlnu•d) 1.6 Tan9lbl• fix•d a•••ts Tangible fixed assets are initialy measured at ¢ost and subsequenty measured at cost or valuation, not of depreaation arKI any impaimient losses. Depreciation is recognised so as to wrrte off the cost or valuation of assets kss their residual values over their uselul lives on the following bases.. Land and buildings Fixtures. fittings & equipmont Computèrs 20% reduaNJ balanc8 20% reduarYJ balan The gain or loss arising on the disposal of an asset is detemined as the difference between the sale proceeds and the carying value of the assel, and is recognised in the slalement of finanaal ath'vits'os. Land and bulldings are shown in the accounts at 31 March 1993 value v￿tr the addition$ of any Improvements since that date. Depreciation on the building 1$ not w>vided on the basis of immatenalty. 1.7 knp•lnn•nt of Ilx•d au•ts At each reportiry end date, the Company rev￿￿$ the carying amounts of ts tangible assets to detennine whether there is any indication that those assets have suffered an impaimont loss. If any such indication exists, the recoverable amount ol the assel is esb'mated in order to detemine the extent of the impairment k)s8 lil any). Recoverab￿ amount is the h￿her of fw'r value less costs lo sell arKI valuo in use. In 0sso33ing valuè in u¥e, the estimated luture cash flows are discounted to their present value using 8 prevtsx discount ratè that reflects current market assessments of the bme value of money and the risks spwfic to the asset for which the estimates of future cash flows have not been adjusted. If the recoverable amount of an asset is ests'mated to be less than its uryiNJ 8mounL the carying amount of the asset 1$ reduced to its recoverable amount. An impaimient 1033 15 recognised irnmediately in incomol lexpgndrture for the year, unless the relevant asset ts carl￿d at a revalued amount, in which case the impaimenl loss is treated as a revaluaty'on decrease. Recognised Impai￿nent losses are revorsed if, and onfy rf, the reason5 for the impai￿ent loss have ceased to apply. Wth8re an impaimient loss subsequenty reverses. the carying amount of the asset is increased to the revised estsmate of its recoverable amount. but so that the in(¥ea8ed carying amount does not exceed the carying amount that woukl have been detemined had no impaiment loss been recognised for the asset in prior years. A reversal of an impaimient loss is recognised immediately. Un￿$$ the relevant assol is Carried in at a revalued amourt in which case the rev8rsal of the impaiment loss is treated as a revaluation increase. 1.8 Stoeks Stocks are stated at the ltywer of cost and estsmated selling price less costs to complete and sell. Cost comprises dI￿¢t matsnals and, where applicable. direct labour costs and those ovetheads thal have been incurred in bringing the stoths to t￿1[ present location aThd condilion. Items held for distributs'on al no or nominal eonsiderats'on are measured the lower of replacement cosl and cost. 1.9 Cash and cash equlvahnts Cash and cash equivalents include cash in hand. deposts held at call with banks, other short-tem liquid investments wrth onginal malunlies of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowngs in current liabili￿5. 12- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting pollcie• (Contlnu•d) 1.10 Flnan¢lal In•trum•nts The company has elected to apply the provisions of Section 11 'Basic Finanaal Instnjments, and Section 12 'Other Finanaal Instruments Issues. of FRS 102 to all of its financial instruments. Finanaal instruments are re￿nISed in the company's balance sheet *th8n the company becomes paty to the contractual provisions of the instrument. Finanrial assets and liabilities are offset. wrth the net amounts presenled in the finanrial statements, when there 15 a ￿9allY enforceable right lo set off the recognised amounts and there is an intention to setue on a nel basis or to r6alise the asset and settle the liabilty simultaneousty. Basic fin•ncl•l a$8•f4 Basic financial assets, which indude debtors and cash and bank balances, are initialty measured at transaction price incI￿ling Iransaclion costs and are subsequenly carried at arno￿"$ed cost using the effective interest method unknss the a￿angernent constitutes a finanung transaction. vtheré thé transaction is rneasU￿d at the present value of the future receipts discounted al a mathet rate of intere$t. Finanryal assets classified as receivable wthin one year are not amorts'sed. Impalrni•nt ol Iln•n¢l•l •s8•ts Financial as8et5, other than th¢)se held at lair value throu9h incomo and expendrture. are assessed for indicators of impaiment at each reporb.ng dale. Financial assets are impaired where there is ow'ective evidence that, as a resutt of one or more events that occurred after the in￿.01 re￿nth'on of the financial asset, the èstimated future ￿$h flows have been affected. 11 an asset is impaired. the Nnpainnent loss is the dfflerenrx befvKen Ihe carying amount and the present value of the estimated cash fl04YS discounted at the asset's original effects've interesl rate. The impaimienl loss is rec¢)gnised in net incomel{ex￿nd￿Urn) lor the year. If there is a decrease in the wnpaiment loss arising from •n evenl occurring after tho impairment was recognised, the impaimient is reversed. The reltrsal 1$ such that the current C8rying amount does not exceed what thè carying amount woukl ha¥e been, had the impaiment not prewousty been recognised. The impairment reversal is recognised in net incomel(expenditure) for the year. B4sle fln•nel•l Il•bllld•s Basic financial liabilits'es, indudirwj trade and othor payab￿$, aro initially reco9nised at transaction pricè unless the arrangement conststutes a finanrjng transaction, where the debt instrument is measurod al the pr&sent value of the lutUTe receipts discounted at a rna￿et rate of interesL Debl instnjments arn subsequenuy carried at amortised cost, using the effecb've interest rate methtxl. Trade payables are Obl￿allonS to pay for goods or services that have been acquired in the ordinary course of operations from suppl*rs. Accounts Payab￿ are daSSrf￿ as current liabilit￿6 if payment is due within one year or less. If noL Ihey are p￿sented as noThJs where the revision affects both current and fvtura poriods. K•y •ourcM ol •8tlmallon un¢•rtalnty D•pr•clatlon The annual depffjciation charge is sensitive to changes in the estimated useful lives and residual value of the assets. The rwjidual values are rethassessed annualty and ameTrJed where necessary. Donatlon• Ind l•gael•• Unr••trlet•d R•8trlct•d fund8 lunds g•n•ral 2024 2023 Donatsons and gifts Sponsorships which are in substance donations 1.340 8,000 4,000 1.340 12,000 14- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Incom• from charltabl• acllvltl•• Unr•8trlct•d fund8 2024 Unr•itrl¢t•d fvnds 2023 M•mb•r•hlp & county aclfvftl•s Membership income Income from Sub Committees 300 Plus Club income 41.395 17,040 3.355 39,299 16,762 3.370 61.790 59,431 In¢om• from oth•r tradlng a¢ilvlth• Unmtrlct•d Unr••trlctsd fund• fund• 2024 2023 Sales of publicatsons merchandise 6,714 8,476 15- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Oth•r Sneome Unrv4tr1ct•d Unrestrlctod fund• lund$ 2024 2023 Net gain on disposal of tangible fixed assets Other income 585.871 2.335 4,734 4,734 2.335 Exp•ndltur• on r•l•lng fund• Unr••trlct•d Unr••trl¢t•d fund• lund• 2024 2023 Anelllary hdlng ¢o•ts Costs of publications and m•rthandise 4,106 4,592 Exp•ndltur• on eharltsbl• a￿vIll hl•mb•r•hlp M•mb•rnhlp & county & county a¢tlvlil •¢t￿ltIeS 2024 2023 Dlv•ct C￿1* Subcommittee expenses 300 Plus Club expenses 11,999 3,435 20.940 2.542 15,434 23.482 Shar• ol •upport and gov•rnanc• ¢o•ts (M• not• 10) Support Govemance 71,214 14,049 71.628 11.984 100,697 107,094 Analy81s by fund Unrestricled furKls - general Unrestri¢led funds - designated Restricted funds 99.291 129 1,277 96,127 10.442 525 100,697 107.094 17- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AfARCH 2024 10 Support ¢o•ts allocat•d to acllvltS•• M•mbornhlp & county aetlvltlo8 2024 Tolal 2023 Staff costs Depreciation Office costs Premises and repairs Other Govemance 36,821 2.951 11.036 19,416 28,965 731 12,329 28,371 1,232 11.984 14,049 85,263 83,612 2024 2023 Gov•m•ne• ¢o•ts ¢omprlM: Bookkeeping Accountancy Courses and conferences Trustees trav8lling 4,330 6,012 2.812 6.048 740 2,384 3,707 14,049 11,984 Thè trustees consider that all support and govemance fx)sts should be allocated to the charitsble actsvilies of the charity. 11 Tn￿t99¥ None of the trustees lor any perwns conneded with th8ml received any remuneralion during the year, but 12 of them were roimbursed a tolal of £3,707 for travelling expenses arKI Annual National Council meeting eX￿nSes1202￿ 12 were reimburwl £2,384). 12 Employm• The average monthly number of employees during the year was.. 2024 Numb•r 2023 Numbor Adminislration 18- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 12 Employoes IContlnu8d) Employm•nt ¢￿ts 2024 2023 Wages and salaries Other pension Costs 36,730 91 28,492 473 36,821 28,￿5 A part time Stsff member was also employed in addrtion to th8 disdosure above. to help with the day to day administration work of the chanty. All empbyees were mada redundant following the sale of North Lodge. Thore were no employees *those annual remuneration w8s more than £60,1)JO. 13 Oth•r Unr••trl¢t•d Endowm•nt fund• fund• g•n•r•l 2024 Tolal Endovffliént funds 2024 2024 2023 Other expenditure 3,408 534 3,408 534 14 T•x*llon The charity is exempt Irom taxatson on its aclivities bècause all ts in¢ome is applied f¢r ¢h4rrtabl8 purpo$e$. 19- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Tanglbl• flx•d a•$•l• L•nd and buildings Flxturn•. Comput•r¥ rrtungs & •qulprn•nt Tol•1 Co•1 At 1 Apnl 2023 Add￿'onS 378.717 29.307 10,316 11,827 11.692 400.725 41.134 At 31 March 2024 408,024 22,143 11.692 441,859 Dopr•elatlon and Impalrni•nt At 1 April 2023 Depreciatson charged in the year 9.415 19,081 2,951 405 At 31 March 2024 10,071 22,032 C•rrylng amount At 31 March 2024 408.024 10.182 1,621 419,827 At 31 Ma￿h 2023 378.717 901 2,026 381,644 North Lodge, Northgate. Chichester . West Sussex was purchased fr¢)m Sussex County Federation of Women's In$lilule House Limited on 22 June 1995 tor a sum 01 £27.636. There was an infomal valualion in 1993. the Instr'tute's Suwyor valued the property at £130.000. Since that date improvements were carried out increasing the value to £157,096. The property was sold in the year ended 31 March 2023 for £742,967 and new property purchased at 60 Queen Street, Horsham for £378.717. The propety in Horsham 18 undergoing renovatson before rt can be used by the chanty as a headquarters and this was not complete at the year end. Improvements of £29,307 were mad8 in the year ended 31 March 2024. 16 Stock• 2024 2023 Finished goods and good$ for resale 1,027 17 Dobtorn 2024 2023 Amounts falllng du• wlthln on• y•ar. Trade debtors Other deblors Prepaymenls and accrued income 2,153 1.798 3.790 2.245 260 3.836 7,741 6,341 -20- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Crndltor8: amounts falllng duo ￿1n on• y•ar 2024 2023 Other taxation and social security Payments received on account Trade credrtors Other credrtors Accruals and deferred income 836 209,628 5.440 2,197 7,280 215,105 653 227,414 225,381 19 Endowmènl fund• At 1 Aprll 2023 Ineoffllng r••ourc•• R•sour¢•• At 31 March •xp•nd•d 2024 Expond•bl• •ndo*Th•nts Betty Memtt "Give 8 Carer a Break" 53.026 6,970 2,560 275 1500} 55.088 7.245 59.996 2.835 (500) 62,331 Pr•vlou• y•ar: At 1 Aprll 2022 Incomlng r•sour￿* R￿QU￿￿ At 31 March •xp•nd•d 2023 Exp•ndabl• •ndO￿n•fits Betty Memtt "Give a Carer a Break. 52,642 6.872 918 98 ($341 53,026 6.970 59.514 1,018 (534) 59.996 21 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 20 RMtrlct•d fund• The restrided lurKls of the thanty tcAnprise the UneXper￿ balan￿$ of donations and grants hekl on trust subject to specific condrtions by donors as to how they may be used. At 1 Aprll 2023 Ineomlng rn•ourc•• At 31 March 2024 •xpond•d Br8mber Beeches Centenary fund for offico equipment Denman Maintenance Fund Awards For All £1 Denman Bursary Draw Marketing Initiative Midhurst Wl sponsorship Midhurst IM Centenary 8ursary 63 63 1.283 132 2.297 1,283 105 2.297 {271 (1,250) 2.750 7.508 7.508 16.053 (1.277) 14,778 Pr•vlou• y•ar: Al 1 Aprfl 2022 In¢omlng r••oure•• R••our¢•• At 31 March •xp•nd•d 2023 Bramber Beèches Centenary fund for offic4 equipmonl Denman Maintenanc• FurKI Awards For All £1 Denman Bursary Draw Mavk•ting Initiattve Midhurst IM sponsorship Midhurst M Centenary Bursary 63 1,283 165 2.297 1.283 132 2,297 133) 4,000 7.508 (492) 4.578 12.000 1525) 16,053 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AIARCH 2024 20 R•8trl¢tsd funds (Contlnu•d Bramber Beeches Fund represents a donaljon for the upkeep of trees at Bramber. Ttre Maintenance Fund represents donation5 received for the Sussex Room at Denman College. The Denman Bursary Draw comprises donatK)ns reL¥ived for Denman course fees and expenses. The Awards for All lund was esLgblbshed upon receipt of a grant for the purchasè of computsr equiwnent to be used for prèsentations. conferences and meeb'ngs. The Centenary Grant was awarded to help promote the Wl. lo recrurt new members and open new IAqs. The Federation has attended Vario￿ village and town open days to facilitate this. The Markéting Initiative represents fvnding gi¥*n to promote the ￿. The Midhurst sponsorship is to SLVPOrt changes to the administrab'on of the ¥lk6t Sussex News. The Midhurst Centenary Bursary is to support education. 21 Unr•8trl¢t•d lund8 - d•slgnat•d The unrestricted frjnds of the charty comprise the unexpended balances of donations and grants which are nol subject to specific conditions by donors and grantors as lo how they may be used. These include designated fund5 which have been set aside out of unrestricted funds by the trustees for 8p8cific purposes. At 1 Aprll 2023 Ineomlng R•#ourc r••ourc •xp•nd•d Tran•f•rn At 31 March 2024 12.303 (129) 129 12,901 Pv•vlou• y••r: At 1 Aprll 2022 Incomlng ft•sourc•• r••ourc•• •xp•nd•d Trnn•hrn At 31 M*reh 2023 12,089 214 (10,442) 10,442 12,303 -23- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AIARCH 2024 22 Analy$l8 of not a•••ts ￿tw••n funds Unr••trlct•d Unr••trl¢t•d RMtrl¢tsd Endowment fund• funds funds funds gonornl dMlgnat•d Xi24 2024 Total 2024 2024 2024 Fund balan¢M at 31 Ma￿h 2024 •r• r•pro8•nt•d by: Tangibb assets Current assetsl{liabi1￿.osI 419.827 386.090 419.827 476.098 12.901 14.778 62.331 805,917 12,901 14,776 62.331 895,925 Unmtrlct•d Unr•¥trlct•d R•*trlet•d Endowm•nt funds funds fund• fund• 9•n•r•l dMlgn•t•d 2023 2023 Total 2023 2023 2023 Fund balan¢M at 31 I￿a￿h 2023 •r• r•pr••ont•d by: Tangibb assets Current assetsl(liabililiesl 381.644 439.337 381.644 527.689 12,303 16.053 59,996 820.981 12,303 16.053 59.996 909.333 23 Frnudul•nt tran••¢tlon A request for paymenl was made lo the aGcounts department for £5.815.44, which looked to be from the Chairn)an Eri¢a Brichts. however email address was not that of the Chainnan. This was authorisod for payment by the Trustees, but was subsequenly found to be a fraudulent transaction. Barclays Bank were contacte(l and they agreed to refund 50% of this. w the cost to chanty was £2.907.72. -24- ChaTSty registration numb•r 1036497 Company r•gl8trath>n numb•r 2917631 (England and Wah8) THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) LEGALAND ADMINISTRATIVE INFORMATION Tru8to08 Mrs Yvonne PT MTS L D Boardman Mrs E Brichta (Chaiman) Mrs R Wlliams Mts D Ruse Mrs F O'Leary Ms K James Ms P F Tedder Ms B J Keams Ms J Hazell (Appointed 1 March 2024) (Appointsd 1 Febwary 20241 (Appointed 1 February 20241 (Appointed 1 February 20241 S•cr•lary Mrs Y PrKe Charlty numb•r 1036497 Comp•ny numb•r 2917631 R•gl•l•r•d offk• 60 Queen Street Horsham Vkst Sussex RH13 SAD Ind•p•nd•nt •xamln•r Claire NoThrtxJd Bsc FCAATII Carpenter Box Piper House 4 Oukes Court Bognor Road Chichester West Sussex P019 8FX Bank•r4 Bardays Bank pk 74ns Ea$1 Street Chich8Ster Wkst Sussex P019 1HT THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) CONTENTS Pag• Trustees, report Independent examinerfs report Statèment of financial activities Summary in¢omé and expenditure account BalancA sheet Notes to thg financial statements 10-24 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES ILIMITED BY GUARANTEE) TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present th6ir annual report and finanual statements for the year ended 31 March 2024. The accounts have been prepared in ac￿anCe with the accountiry poh'cies set out in note 1 to the ocMunts and comply with the company's 9overning documenL Companies Acl 21￿ and 'Ac¢ounts"ng and Reporting by CharitTres'. Statement of Recommended Practice applicable to tharitEs prepanng their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of IrelarKI IFRS 102) (èffective 1 January 20151" ObJoctlv•• and a¢tlvltl•• The main purpose of the 1I4omen's Instrtute organisation arn.. a) to advance the educats'on of woman and girls frjr the public benefrt in all a￿a$ including. without limitation, local. n8tsonal and international issues of polrtical and soual importance.. music, drama and other cultural subiects,. and all branches of agriculture, crafts. home economics. sciencé. healih and social welfare., bl lo promote sustainable develokynent lor the public benefit by educ4ts.ng people in th8 pres8rvaiion. conservation and protection of the environment and the prudent use of naiural resources,. and promots'ng sustainable means of achiewng economic grovrth and regenerab'on.. cl to 8dv8nrAg health for the publi¢ banefrt: d> to athan¢e cili2enship for the public benefrt by the promotion of civic re¥)onsibilty and volunteering. The NFwf seeks to give women the opportunty of wothing together through ￿￿Men,5 Institute organisats'on in thèir communilies, of developing their capacity and skills and of putbng into pradice those Ideals for which the Worn8n's I￿titUte organisation Stands. Public b8n8fit The trusteès have paKI due regard to gu￿anc4 issued by the Charity Commission in decmling what activities the company should undertako. Aehl•v•m•nts and p•rlornianc• Signffjc8nt activitles and achievements against oty"écfr'voS Mernbers have beneffitted from workshops on 8 wide range of arts and crafts. Specialists and members have infomied and discussed topics of tK)th nats'onal and intsmats'onal ¢on¢xJm. The membor5' wellbeing was encouraged with many opportunrties to take part in sporting and leisure ackn"vrties and music. New members are Coming to the V4fj to leam traditional crafts and cookery. Fln•n¢lal w•vl•w have an overall deficit thi8 year of £113.408)12023'. £566.802 surplu$, whith includes £￿1 (2023.. £72) relating to the release of suspended funds 0￿r 3 years old. The defits't of £(13,408> is made up of £nil profit on disposal of North Lodge12023. £585,871) and a deficit on Cherrtab￿ acti¥rt*s 01 £13,408) 2023: £{19,0691. Res8Nes policy It is the policy of the company that unresln'thd fvrKIs whith have not been designated for a specific use should be maintained at a level equivalent lo befyveen three and six month's expendrture. The trustees consider that reserves at this level will ensure that, in ihe event of a significant drop in funding, they will bo able to conts'nue the company's currenl activities while consKlerats'on is given to ways in which add￿'Onal funds may be raised. This level of ￿SelVeS has been maintained throughout the year. Alajor nsks The trustees have assessed the major risks to which the c(xnpany is exposed. and are satisfied that systems are in place to Mitigate exposure to the major risks. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED FOR THE YEAR ENDED 31 AIARCH 2024 Structur•. gov•manc• and man•g•m•nt The company is a company limited by guarantee. The company is ￿lstered as a charity. The company is govemed by the articles and memorandum of association. Th8 schedule of company infomiation sets out fvrther details. The charity is govemed by a Board of Trustees of not fewer than eyht and not more than fifteen memb8rs which shall maet not less than six times a year. Trustees are appointed by the Federation Annual Meeting to hold office for a period of years. Retiring trustees may be rfrelected and new trustees may be appointed followng the procedure laid down in the Qimpany's articles of associats'on. The trustees, who are also the directors for the purpose of company law. aNI who s8tv8d during the year and up to the date of S￿nature of the financial ststements **re.' Mrs Yvonne Price Mrs L D Boardman Mrs E Brichts Ichainnan) Mrs G Cob? Mrs K Yates Mrs S Carter Mrs F Edgin9ion Mrs R Wlliams Mrs D Ruse Mrs F O'Leary Ms K James Ms P F Tedder Ms B J Keams Ms J Hazell IR8swn8d 1 February 2024) IR8signed 1 February 2024) (Resigned 1 February 2024) (Resigned 1 February 20241 (Appointed 1 March 20241 (Appointed 1 February 20241 (Appointed 1 Fobruary 20241 (Appointed 1 February 20241 Recruitment and 8ppthntm•nt ol truslee$ None of the trustees has any benefiaal interest in the company. All ofthe trustees are membèrs of the ¢ompany and guarantee to contribute £1 in the event ol a winding up. Organisation81 slruclurn A County Federalion is an association of Women's Institutes. The Federation is a member of the National Federaty"on of l%bmen's Insblutes. It is ents'tled to appoint Fedoration representatsves to The National Fedeiation and is bound by the Consbtubon of the Nats'onal Federatson. The memorandum and a￿'deS of 8ss0uai￿n grant w￿e po¥*rs of in¥*slment lo the tru5tee5. A•••t ¢ov•r for fund8 The notes to the accounts set out an anatysis of the assets attributable to thé various funds and a desrJipts'on of the trusts. These assets are suffiaent to meet the charl￿$ obligations on a lund by fund basis. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) TRUSTEES. REPORT IINCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 The trustees. report was approved by Board of Trustees. Mrs E Brichta Ichaimian) Tru8 Oate.. THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES ILIMITED BY GUARANTEE) I report to the trustees on my examination of the finanual statements of The Vkst Sussex County Fed8ration of Women's Inslrtuies {Limited By Guaranteè) (the o)mpany} for the year ended 31 March 2024. R••pon•lbllhl?s and ba•1• of r•port As the trustees ol the company (and atso rts dirertor5 for the purposes of company law) you are responsible for the prèparation ol the finanual statements In accordance wth the requirements of the Companies Act 2006 Ith8 2006 Hawng satisfied mysell that the finanoal statements of the company are not required to be audited under Part 16 of the 2006 Act and are •I￿lbIe for independent examination. I report in respect of my examinab'on of the Company's financial statements carried out under section 145 of th8 Chanbes Act 2011 (the 2011 Act). In carying out my examination I have followed all the applicable Directions given by the Chanty Comrnission under seGb'on 14515llb) olthe 2011 Ad. Ind•p•nd•nl •xamln•rf• 8tat•m•nt I have completed my examinalion. I confimi that no matters ha￿ come to my attenlion in connection with the ex8mination giwng me cause to beI￿ve that in any material respect. a¢Gounling records were not kept in respect of the company as required by section 386 of the 2006 Act, or th8 finanaal statements do not accord those records., or the financial ststements do not ccrfnply wrth the accountirYJ requirements of section 396 of the 2006 Act other than any requirement that the accounts give a tnje and lair vivw which is not a matter consthred as part of an independent examinats"on', or the financial statements have nol been prepared in accordanrx with the methods and principles of tha Statsmént of Recommended Pracknce lor accounb'ng and reporting by chantses applicable to charit￿6 preparing their accounts in accordence wrth the Financbal RepO￿.￿a Standard applicable in the UK arKI Republic ol Ireland IFRS 102). I hove no conrAms and have Come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the ffinancial statements to be reached. r• Norwood Bsc FCA Carpentei Box Piper House 4 Dukes Court Bognoi Road Chich8steT lthst Sussex P019 8FX N.l.f l.a THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AIARCH 2024 Currnnl Ilnanclal year Unrn8trlet•d Unr•strictsd R•8trlct•d Endowm•nt fund• funds fund• g•n•rnl d•slgnated 2024 2024 Totsl Total 2024 2024 2024 2023 Not•s om• and • Donations and a￿e$ Charitable activities Other ancillary trading activitiè8 Inv8strnents Other in¢ome 1,340 61,790 1,340 61,790 12,000 59,431 6.714 16,792 4,734 6.714 20.225 4.734 6,476 12,909 588,206 598 2.835 Total In¢om• •nd •ndovmi•nts 91,370 598 2,835 94,803 679,022 Raising funds Ancillary trading 4,106 4,106 4,592 Membership and county activities 99,291 129 1.277 100.697 107,094 Total charltabl• •xp•ndltur• 99,291 129 1,277 100,697 107.094 Other 13 soo 3.408 534 Total •xp•ndltur• 106.305 129 1.277 500 108,211 112.220 N•t loutgolngylncomlng rw40ur¢es before tr*n8f•rn (14.935) 469 (1.277) 2,335 (13.4081 566,802 Gross tTansfers betsv88n funds {129) 129 N•t mov•m•nt In funds (15.064) 598 {1.277) 2,335 {13,4081 566.802 Fund balances at 1 April 2023 820.981 12.303 16,053 59,996 909.333 342.531 Fund balanc•8 at 31 March 2024 805,917 12,901 14,776 62,331 895.925 909.333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED FOR THE YEAR ENDED 31 AIARCH 2024 The ststement ol finanaal aclivrt￿s includes all gains and losses recognised in year. All income and expenditure derive from continuing activit￿$. Prlor flnan¢lal y￿r Unr•strlctsd Unr•8trl¢tsd RMtrlct•d EndQ￿n•nt fund• fund• fund• funds gonaral d•8lgn•t•d 2023 2023 Total 2023 2023 2023 Not•s Inco ndowm•nts from: Donations and1￿a￿•S Charitable activities Other ancillary Irading activr(w4 Investr)ents Other income 12.000 12,000 59,431 6,476 12,909 588.206 59.431 6.476 11.679 588.206 214 1,016 Tolal Incom• and •ndoTm•nts 665,792 214 12,000 1,016 679,022 Raising funds Ancillary trading costs 4,592 4.592 Membership and county activit 96.127 10,442 525 107,094 Totsl ch•rltsbl• •xp•ndltur• 96.127 10.442 525 107,094 Other 13 534 534 Totsl •xp•ndllur• 100.719 10.442 525 534 112.220 N•t {outgolngYlncomlng mour¢•s b•lor• tran•f•r4 565,073 {10.228) 11.475 482 566,802 Gross transfers between funds {10.442) 10.442 N•t mov•m•nt In fund• 554,631 214 11,475 482 566.802 Fund balances at 1 April 2022 266.350 12,089 4.578 59.514 342,531 Fund b•l•neM at 31 I￿a￿h 2023 820,981 12,303 16.053 59.996 909,333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) SUMMARY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 All Income funds 2024 2023 Gross income 91.968 678,006 Total expenditure from income funds 107.711 111,888 N•t {•xp•ndfture)Ilncom• lor th• y•ar {15.743) 566,320 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES {LIMITED BY GUARANTEE) BALANCE SHEET AS AT31 MARCH 2024 2024 2023 Not•s Flx•d a•••l• Tangibb assets 419.827 381.644 Curr•nt •81•ts Stock5 Debtors Cash at bank and in hand 16 17 1,027 6,341 745,702 7.741 695.771 703.512 753,070 Cr•dltorn: amounts falllng du• Thlthln one y•ar 18 1227.414) 1225.381) Net current assets 476.098 527.689 Total *•••ts l•s• ¢urr•nt Il•bllltl•• 895,925 909,333 C•plt•l fund• General endowment funds 62,331 59,996 62.331 59,996 Pemianent endowment Expendable endowment 62,331 59,996 19 62.331 59.996 Incom• lund• Restricted fvnds 14.776 16,053 Designated funds: Othèr designated funds 12.901 12,089 12.901 805.917 12,303 820.981 General unrestricted fvnds 818.818 833,284 895.925 909.333 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) BALANCE SHEET (CONTINUED) ASAT31 MARCH 2024 The company is entitled to the exemption from the audit requirement contsir& in seth'on 477 of the Companies AGt 2006. for the year ended 31 Marth 2024. The directors acknowledge their responsibilities for comptying wrth the requirements of the Companies Act 2006 with re$￿ct to accounts'ng records and the preparats'on of financial statements. The members have not required the company to obtain an audit of its finanaal ststements for the year in question in accordance with section 476. These financial statsmènts have been prepared in accordance wrth the piovisions applicable to companh?s subject to tho small companies regima. Th8 finanual statements weré approved by the Trustees on .. ........ rs Yvonne Price Tru•1 Company f•glstratlon numb•r 2917631 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Aeeountlng poll¢i Ch•rlty Inforniallon The Sussex County Federatson of Mk)men's Institutes IL*niied By Guarantee) is a privat8 company limited by guarantee incorporated in England and Wdles. The regislered offi(x is 60 Queen Street, Horsham, sl Sussex. RH13 SAD. The chanty number is 1036497. 1.1 A¢¢ountlng eonv•nllon The financial statements have been p￿Pared in accordance with th8 company s Igoveming documenll, the Companies Acl 2006, FRS 102 'The Finanual Reportsng Stsndard applicable in the UK and Republic of Ireland" I'FRS 102.) and the Chanlies SORP "Accounknng and Reporting by Charitses: Statement of Recommended Practice applicable to chariti.es preparing their accounts in accordancy with the Financial Reporting Slandard applicable in tho UK and Republic of I￿land (FRS 102)" {effective l January 20191. The company is 8 Public Benefft Entty as defined by FRS 102. The company has taken advantage of prowsions in the SORP for charities not to prepare a Statement of Cash Flows. The financial Statements have deP￿d from the Charities (Arxounts and Report$} Rogulats'ons 2008 only to the extent required to provide a true and lair view. This departure has involved following the Statement of Recommended Practice for charitss applying FRS 102 rather Ihan the version of the Statgmenl of Recommended Practice which is referred lo in the Regulakn"ons but which ha$ since been wrthdrawn. The financial ststsments are prepar8d in $lèrfing. vknich is the funclional currency of the company. Monetary amounts in Ihese financial statements are rounded to the noarest £. The accounts have been prepared on the historical cost conventson. The prinupal accounting policies adopted are set out below. 1.2 Golng con¢•rn At Ihe b'me of approvirrfj the financial slalements, the trustees have a reasonable expgctats'on that the company ha$ adequate resources to conlinue in operational existence for the foreseeable future. Thus the tnJ$tee$ ¢ontinue to adopt the going con￿rn basis of accountiThJ in preparing the financial Jtatements. 1.3 Chlrltablo fund• Unrestricted funds are available for use at the discretion of trustees in furtherani* of their charitable objectives. Deswjnated fund8 compri88 which have been set asKle at the discretion of the trustaès ft)r sp9Ctfi purposes. The purposes ar￿ uses of the designated fvnds are set out in the notes to the financial $tOtements. Restricted funds are subject to sp8cFfic conditions by donors or grantors as to how they may be used. The purposes and uses of the restncted funds are set out in the notes lo the financial ststements. Endowment fvrKls are $uty'ect to speafic condit￿n$ by donors that the capital must be maintained by thè company. 1A In¢om• Income is recognised when the company is *ally entitted to it after any perlornan￿ conditions have been met, the amounts can be rneasu￿d ￿liab￿. and it is probable that income wll be reL%ived. Cash donations are reeognised on receipt. Other donats'ons are recognised once the company has been notified of the donats"on. unless perfonnance cond￿'0n$ require deferral of the amount. Income tax recoverable in relation to donations re¢eNed undef Gfft Aid or deeds of co¥Enanl is recognised at the time of the donation. 10- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accountlng pollch8 {Contlnu•d) Legaries are re￿nISed on ￿e￿ipl or olhepwise rf the company has been notified of an impending distribution, the amount is known, and rKeipt is expected. If the amount is not known. the legacy is treated as a contingent asset. Grants are credited as income in the year in which they are rectivable. Grants received for specific purposes are accounted for as restricted fvnds. Grants are not recognised as reLYivable until all conditsons for ￿ceIpt have been complied with. ￿tsre donor imposed restn'cts'ons apply to the b.ming of related expenditure as a prewcondition for rts use, the grant is treated as defe￿ed income unbl those restrictions are mel. Income relating to memberships. n8Ws18tters and events are recognised in period in which it relates and in which the seNice or goods are provid6d or the event tskes place. Deferred income is then released to income in the reporting period in which the perfomance related or other conditions that limit recognition are met. Tumov8r is measured at thè fair value of t￿ considerat￿n rnceivéd or rnt*ivable and represents amounts rec8ivabl& for goods and $8Mc6s provthd in the nomal coutse of business, nèt of discounts, VAT and Dther salès related tsxes. 1.6 Exp•ndltur• Exwndrture is recognised once there is a legal or constructive I)bI￿atIon to transfer economic benefit to thir(I party, rt is probable that a transfer of oconomic benefits will be required in settlement, and the amount of the oblw8tion can be measured reliabty. Exp8nditure is Classif￿ by aclivity. The costs of each actiwty are made up of the total of direct costs and shared costs. including support cosls involved in undertaking each aclivty. Direct costs attnbutable to a single activty are allocaled diredy to thal activty. Shared costs which contn'bute to more than one activity and support cosls which are not attributsble to a single activity are appO￿'0ned be￿n those activities on a basis consislenl wilh Ihe use of resources. Central staff cosls are allocaled on the basis of time spent, and deprecialion charges are allocated on tho portion of the asseys use. Costs have been allocated under diff•rent Wings. Costs of pu￿1¢3￿.0n$ and mer¢handi$e hove been olloG8ted to raising fund$ to be matched against the inGome from sales ol publicknons and merchandise. Costs relating to sub committ88 8xpens8s. 31x1 plus expenses and bursaries and donatsons have been allocaled lo charitable actmtses urKl8rtaken directy. Costs relating to accountancy. bookkeeping. trustses, travel. courses and conferenrAs have been allocated to govemance costs. All other costs have been allocated to support costs. Both govemance costs and support costs are allocated lo the chantable acts'wty of the company. Expendrture includes any VAT which cannot be fvlfy recovered and is Teported as irrecoverable VAT in the accounls. The charity deregistered from VAT in the year and thereforn all costs going foNard will be reported on a gross basis. 11 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE> NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Aecountlng poll¢l {Contlnu•d) 1.6 Tan9lbl• fix•d a•••ts Tangible fixed assets are initialy measured at ¢ost and subsequenty measured at cost or valuation, not of depreaation arKI any impaimient losses. Depreciation is recognised so as to wrrte off the cost or valuation of assets kss their residual values over their uselul lives on the following bases.. Land and buildings Fixtures. fittings & equipmont Computèrs 20% reduaNJ balanc8 20% reduarYJ balan The gain or loss arising on the disposal of an asset is detemined as the difference between the sale proceeds and the carying value of the assel, and is recognised in the slalement of finanaal ath'vits'os. Land and bulldings are shown in the accounts at 31 March 1993 value v￿tr the addition$ of any Improvements since that date. Depreciation on the building 1$ not w>vided on the basis of immatenalty. 1.7 knp•lnn•nt of Ilx•d au•ts At each reportiry end date, the Company rev￿￿$ the carying amounts of ts tangible assets to detennine whether there is any indication that those assets have suffered an impaimont loss. If any such indication exists, the recoverable amount ol the assel is esb'mated in order to detemine the extent of the impairment k)s8 lil any). Recoverab￿ amount is the h￿her of fw'r value less costs lo sell arKI valuo in use. In 0sso33ing valuè in u¥e, the estimated luture cash flows are discounted to their present value using 8 prevtsx discount ratè that reflects current market assessments of the bme value of money and the risks spwfic to the asset for which the estimates of future cash flows have not been adjusted. If the recoverable amount of an asset is ests'mated to be less than its uryiNJ 8mounL the carying amount of the asset 1$ reduced to its recoverable amount. An impaimient 1033 15 recognised irnmediately in incomol lexpgndrture for the year, unless the relevant asset ts carl￿d at a revalued amount, in which case the impaimenl loss is treated as a revaluaty'on decrease. Recognised Impai￿nent losses are revorsed if, and onfy rf, the reason5 for the impai￿ent loss have ceased to apply. Wth8re an impaimient loss subsequenty reverses. the carying amount of the asset is increased to the revised estsmate of its recoverable amount. but so that the in(¥ea8ed carying amount does not exceed the carying amount that woukl have been detemined had no impaiment loss been recognised for the asset in prior years. A reversal of an impaimient loss is recognised immediately. Un￿$$ the relevant assol is Carried in at a revalued amourt in which case the rev8rsal of the impaiment loss is treated as a revaluation increase. 1.8 Stoeks Stocks are stated at the ltywer of cost and estsmated selling price less costs to complete and sell. Cost comprises dI￿¢t matsnals and, where applicable. direct labour costs and those ovetheads thal have been incurred in bringing the stoths to t￿1[ present location aThd condilion. Items held for distributs'on al no or nominal eonsiderats'on are measured the lower of replacement cosl and cost. 1.9 Cash and cash equlvahnts Cash and cash equivalents include cash in hand. deposts held at call with banks, other short-tem liquid investments wrth onginal malunlies of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowngs in current liabili￿5. 12- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting pollcie• (Contlnu•d) 1.10 Flnan¢lal In•trum•nts The company has elected to apply the provisions of Section 11 'Basic Finanaal Instnjments, and Section 12 'Other Finanaal Instruments Issues. of FRS 102 to all of its financial instruments. Finanaal instruments are re￿nISed in the company's balance sheet *th8n the company becomes paty to the contractual provisions of the instrument. Finanrial assets and liabilities are offset. wrth the net amounts presenled in the finanrial statements, when there 15 a ￿9allY enforceable right lo set off the recognised amounts and there is an intention to setue on a nel basis or to r6alise the asset and settle the liabilty simultaneousty. Basic fin•ncl•l a$8•f4 Basic financial assets, which indude debtors and cash and bank balances, are initialty measured at transaction price incI￿ling Iransaclion costs and are subsequenly carried at arno￿"$ed cost using the effective interest method unknss the a￿angernent constitutes a finanung transaction. vtheré thé transaction is rneasU￿d at the present value of the future receipts discounted al a mathet rate of intere$t. Finanryal assets classified as receivable wthin one year are not amorts'sed. Impalrni•nt ol Iln•n¢l•l •s8•ts Financial as8et5, other than th¢)se held at lair value throu9h incomo and expendrture. are assessed for indicators of impaiment at each reporb.ng dale. Financial assets are impaired where there is ow'ective evidence that, as a resutt of one or more events that occurred after the in￿.01 re￿nth'on of the financial asset, the èstimated future ￿$h flows have been affected. 11 an asset is impaired. the Nnpainnent loss is the dfflerenrx befvKen Ihe carying amount and the present value of the estimated cash fl04YS discounted at the asset's original effects've interesl rate. The impaimienl loss is rec¢)gnised in net incomel{ex￿nd￿Urn) lor the year. If there is a decrease in the wnpaiment loss arising from •n evenl occurring after tho impairment was recognised, the impaimient is reversed. The reltrsal 1$ such that the current C8rying amount does not exceed what thè carying amount woukl ha¥e been, had the impaiment not prewousty been recognised. The impairment reversal is recognised in net incomel(expenditure) for the year. B4sle fln•nel•l Il•bllld•s Basic financial liabilits'es, indudirwj trade and othor payab￿$, aro initially reco9nised at transaction pricè unless the arrangement conststutes a finanrjng transaction, where the debt instrument is measurod al the pr&sent value of the lutUTe receipts discounted at a rna￿et rate of interesL Debl instnjments arn subsequenuy carried at amortised cost, using the effecb've interest rate methtxl. Trade payables are Obl￿allonS to pay for goods or services that have been acquired in the ordinary course of operations from suppl*rs. Accounts Payab￿ are daSSrf￿ as current liabilit￿6 if payment is due within one year or less. If noL Ihey are p￿sented as noThJs where the revision affects both current and fvtura poriods. K•y •ourcM ol •8tlmallon un¢•rtalnty D•pr•clatlon The annual depffjciation charge is sensitive to changes in the estimated useful lives and residual value of the assets. The rwjidual values are rethassessed annualty and ameTrJed where necessary. Donatlon• Ind l•gael•• Unr••trlet•d R•8trlct•d fund8 lunds g•n•ral 2024 2023 Donatsons and gifts Sponsorships which are in substance donations 1.340 8,000 4,000 1.340 12,000 14- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Incom• from charltabl• acllvltl•• Unr•8trlct•d fund8 2024 Unr•itrl¢t•d fvnds 2023 M•mb•r•hlp & county aclfvftl•s Membership income Income from Sub Committees 300 Plus Club income 41.395 17,040 3.355 39,299 16,762 3.370 61.790 59,431 In¢om• from oth•r tradlng a¢ilvlth• Unmtrlct•d Unr••trlctsd fund• fund• 2024 2023 Sales of publicatsons merchandise 6,714 8,476 15- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Oth•r Sneome Unrv4tr1ct•d Unrestrlctod fund• lund$ 2024 2023 Net gain on disposal of tangible fixed assets Other income 585.871 2.335 4,734 4,734 2.335 Exp•ndltur• on r•l•lng fund• Unr••trlct•d Unr••trl¢t•d fund• lund• 2024 2023 Anelllary hdlng ¢o•ts Costs of publications and m•rthandise 4,106 4,592 Exp•ndltur• on eharltsbl• a￿vIll hl•mb•r•hlp M•mb•rnhlp & county & county a¢tlvlil •¢t￿ltIeS 2024 2023 Dlv•ct C￿1* Subcommittee expenses 300 Plus Club expenses 11,999 3,435 20.940 2.542 15,434 23.482 Shar• ol •upport and gov•rnanc• ¢o•ts (M• not• 10) Support Govemance 71,214 14,049 71.628 11.984 100,697 107,094 Analy81s by fund Unrestricled furKls - general Unrestri¢led funds - designated Restricted funds 99.291 129 1,277 96,127 10.442 525 100,697 107.094 17- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AfARCH 2024 10 Support ¢o•ts allocat•d to acllvltS•• M•mbornhlp & county aetlvltlo8 2024 Tolal 2023 Staff costs Depreciation Office costs Premises and repairs Other Govemance 36,821 2.951 11.036 19,416 28,965 731 12,329 28,371 1,232 11.984 14,049 85,263 83,612 2024 2023 Gov•m•ne• ¢o•ts ¢omprlM: Bookkeeping Accountancy Courses and conferences Trustees trav8lling 4,330 6,012 2.812 6.048 740 2,384 3,707 14,049 11,984 Thè trustees consider that all support and govemance fx)sts should be allocated to the charitsble actsvilies of the charity. 11 Tn￿t99¥ None of the trustees lor any perwns conneded with th8ml received any remuneralion during the year, but 12 of them were roimbursed a tolal of £3,707 for travelling expenses arKI Annual National Council meeting eX￿nSes1202￿ 12 were reimburwl £2,384). 12 Employm• The average monthly number of employees during the year was.. 2024 Numb•r 2023 Numbor Adminislration 18- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 12 Employoes IContlnu8d) Employm•nt ¢￿ts 2024 2023 Wages and salaries Other pension Costs 36,730 91 28,492 473 36,821 28,￿5 A part time Stsff member was also employed in addrtion to th8 disdosure above. to help with the day to day administration work of the chanty. All empbyees were mada redundant following the sale of North Lodge. Thore were no employees *those annual remuneration w8s more than £60,1)JO. 13 Oth•r Unr••trl¢t•d Endowm•nt fund• fund• g•n•r•l 2024 Tolal Endovffliént funds 2024 2024 2023 Other expenditure 3,408 534 3,408 534 14 T•x*llon The charity is exempt Irom taxatson on its aclivities bècause all ts in¢ome is applied f¢r ¢h4rrtabl8 purpo$e$. 19- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Tanglbl• flx•d a•$•l• L•nd and buildings Flxturn•. Comput•r¥ rrtungs & •qulprn•nt Tol•1 Co•1 At 1 Apnl 2023 Add￿'onS 378.717 29.307 10,316 11,827 11.692 400.725 41.134 At 31 March 2024 408,024 22,143 11.692 441,859 Dopr•elatlon and Impalrni•nt At 1 April 2023 Depreciatson charged in the year 9.415 19,081 2,951 405 At 31 March 2024 10,071 22,032 C•rrylng amount At 31 March 2024 408.024 10.182 1,621 419,827 At 31 Ma￿h 2023 378.717 901 2,026 381,644 North Lodge, Northgate. Chichester . West Sussex was purchased fr¢)m Sussex County Federation of Women's In$lilule House Limited on 22 June 1995 tor a sum 01 £27.636. There was an infomal valualion in 1993. the Instr'tute's Suwyor valued the property at £130.000. Since that date improvements were carried out increasing the value to £157,096. The property was sold in the year ended 31 March 2023 for £742,967 and new property purchased at 60 Queen Street, Horsham for £378.717. The propety in Horsham 18 undergoing renovatson before rt can be used by the chanty as a headquarters and this was not complete at the year end. Improvements of £29,307 were mad8 in the year ended 31 March 2024. 16 Stock• 2024 2023 Finished goods and good$ for resale 1,027 17 Dobtorn 2024 2023 Amounts falllng du• wlthln on• y•ar. Trade debtors Other deblors Prepaymenls and accrued income 2,153 1.798 3.790 2.245 260 3.836 7,741 6,341 -20- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Crndltor8: amounts falllng duo ￿1n on• y•ar 2024 2023 Other taxation and social security Payments received on account Trade credrtors Other credrtors Accruals and deferred income 836 209,628 5.440 2,197 7,280 215,105 653 227,414 225,381 19 Endowmènl fund• At 1 Aprll 2023 Ineoffllng r••ourc•• R•sour¢•• At 31 March •xp•nd•d 2024 Expond•bl• •ndo*Th•nts Betty Memtt "Give 8 Carer a Break" 53.026 6,970 2,560 275 1500} 55.088 7.245 59.996 2.835 (500) 62,331 Pr•vlou• y•ar: At 1 Aprll 2022 Incomlng r•sour￿* R￿QU￿￿ At 31 March •xp•nd•d 2023 Exp•ndabl• •ndO￿n•fits Betty Memtt "Give a Carer a Break. 52,642 6.872 918 98 ($341 53,026 6.970 59.514 1,018 (534) 59.996 21 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 20 RMtrlct•d fund• The restrided lurKls of the thanty tcAnprise the UneXper￿ balan￿$ of donations and grants hekl on trust subject to specific condrtions by donors as to how they may be used. At 1 Aprll 2023 Ineomlng rn•ourc•• At 31 March 2024 •xpond•d Br8mber Beeches Centenary fund for offico equipment Denman Maintenance Fund Awards For All £1 Denman Bursary Draw Marketing Initiative Midhurst Wl sponsorship Midhurst IM Centenary 8ursary 63 63 1.283 132 2.297 1,283 105 2.297 {271 (1,250) 2.750 7.508 7.508 16.053 (1.277) 14,778 Pr•vlou• y•ar: Al 1 Aprfl 2022 In¢omlng r••oure•• R••our¢•• At 31 March •xp•nd•d 2023 Bramber Beèches Centenary fund for offic4 equipmonl Denman Maintenanc• FurKI Awards For All £1 Denman Bursary Draw Mavk•ting Initiattve Midhurst IM sponsorship Midhurst M Centenary Bursary 63 1,283 165 2.297 1.283 132 2,297 133) 4,000 7.508 (492) 4.578 12.000 1525) 16,053 THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AIARCH 2024 20 R•8trl¢tsd funds (Contlnu•d Bramber Beeches Fund represents a donaljon for the upkeep of trees at Bramber. Ttre Maintenance Fund represents donation5 received for the Sussex Room at Denman College. The Denman Bursary Draw comprises donatK)ns reL¥ived for Denman course fees and expenses. The Awards for All lund was esLgblbshed upon receipt of a grant for the purchasè of computsr equiwnent to be used for prèsentations. conferences and meeb'ngs. The Centenary Grant was awarded to help promote the Wl. lo recrurt new members and open new IAqs. The Federation has attended Vario￿ village and town open days to facilitate this. The Markéting Initiative represents fvnding gi¥*n to promote the ￿. The Midhurst sponsorship is to SLVPOrt changes to the administrab'on of the ¥lk6t Sussex News. The Midhurst Centenary Bursary is to support education. 21 Unr•8trl¢t•d lund8 - d•slgnat•d The unrestricted frjnds of the charty comprise the unexpended balances of donations and grants which are nol subject to specific conditions by donors and grantors as lo how they may be used. These include designated fund5 which have been set aside out of unrestricted funds by the trustees for 8p8cific purposes. At 1 Aprll 2023 Ineomlng R•#ourc r••ourc •xp•nd•d Tran•f•rn At 31 March 2024 12.303 (129) 129 12,901 Pv•vlou• y••r: At 1 Aprll 2022 Incomlng ft•sourc•• r••ourc•• •xp•nd•d Trnn•hrn At 31 M*reh 2023 12,089 214 (10,442) 10,442 12,303 -23- THE WEST SUSSEX COUNTY FEDERATION OF WOMEN'S INSTITUTES (LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AIARCH 2024 22 Analy$l8 of not a•••ts ￿tw••n funds Unr••trlct•d Unr••trl¢t•d RMtrl¢tsd Endowment fund• funds funds funds gonornl dMlgnat•d Xi24 2024 Total 2024 2024 2024 Fund balan¢M at 31 Ma￿h 2024 •r• r•pro8•nt•d by: Tangibb assets Current assetsl{liabi1￿.osI 419.827 386.090 419.827 476.098 12.901 14.778 62.331 805,917 12,901 14,776 62.331 895,925 Unmtrlct•d Unr•¥trlct•d R•*trlet•d Endowm•nt funds funds fund• fund• 9•n•r•l dMlgn•t•d 2023 2023 Total 2023 2023 2023 Fund balan¢M at 31 I￿a￿h 2023 •r• r•pr••ont•d by: Tangibb assets Current assetsl(liabililiesl 381.644 439.337 381.644 527.689 12,303 16.053 59,996 820.981 12,303 16.053 59.996 909.333 23 Frnudul•nt tran••¢tlon A request for paymenl was made lo the aGcounts department for £5.815.44, which looked to be from the Chairn)an Eri¢a Brichts. however email address was not that of the Chainnan. This was authorisod for payment by the Trustees, but was subsequenly found to be a fraudulent transaction. Barclays Bank were contacte(l and they agreed to refund 50% of this. w the cost to chanty was £2.907.72. -24-