Trustees’ annual report (including Directors’ report) for the period
From: 01/09/2019 To: 31/08/2020
Charity name: Sutton Bonington Preschool Playgroup
Charity registration number: 1036486
Company number: -
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the development and education of children aged between two and the statutory school age, and to encourage parents to understand and provide for the needs of their children. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Offering appropriate play, education and care facilities, ensuring that all activities offer opportunities for all children whatever their race, culture, religion, means or ability; Encouraging the study of the needs of children and their families and promoting public interest in and recognition of such needs in the local areas. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference NA Para 1.38 Policy on grant making NA Para 1.38 Policy on social investment including program related investment NA
Para 1.38 Contribution made by volunteers NA Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Continuation of high level of service and excellent reputation of the playgroup. Prudent financial management by monitoring of income streams and cost base. Payment of national living wage to eligible staff. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
NA Para 1.41 Achievements against objectives set NA Para 1.41 Performance of fundraising activities against objectives set NA Para 1.41 Investment performance against objectives NA Other
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | As a minimum, the charity aims to financially break-even when the levels of attendance are low. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | When attendance is at the optimum levels the charity looks to make a small increase to their reserves as a contingency to cover any future extraordinaryexpenditure. |
| Amount of reserves held | Para 1.22 | £40,000 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional) You may choose to include further statements where relevant about:
NA Para 1.47 The charity’s principal sources of funds (including any fundraising) NA Para 1.46 Investment policy and objectives including any social investment policy adopted NA Para 1.46 A description of the principal risks facing the charity NA Other
Structure, governance and management
Description of charity’s trusts:
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution |
|---|---|---|
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at Annual General Meeting. |
Additional information (optional) You may choose to include further statements where relevant about:
NA Para 1.51 Policies and procedures adopted for the induction and training of trustees NA Para 1.51 The charity’s organisational structure and any wider network with which the charity works NA Para 1.51 Relationship with any related parties NA Other
Reference and administrative details
| Charityname | Sutton Bonington Pre School Playgroup |
|---|---|
| Other name the charityuses | NA |
| Registered charitynumber | 1036486 |
| Charity’s principal address | Bucks Lane, Sutton Bonington, Nottinghamshire, LE12 5PB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jen Berridge | Chair | |||
| EmilyBrown | Secretary | |||
| Robert Cluley | Treasurer | |||
| Christopher Thornhill | ||||
| Marie Bisson | ||||
| Helen Ison | ||||
| Naomi Ison | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
NA |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
NA |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
NA |
Additional information (optional)
Names and addresses of advisers (optional information)
| Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
NA
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s) Full name(s) Robert John Cluley Position (for example Treasurer Secretary, Chair, etc) Date 22/11/2020
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Sutton Bonington Pre School Playgroup
| members of | Sutton Bonington Pre School Playgroup | ||
|---|---|---|---|
| On accounts for the year ended Set out on pages |
August 31st 2020 | Charity no (if any) |
1036486 |
| 3 (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
Date: 22/11/2020 Signed: Name: Robert Cluley Relevant professional qualification(s) or body (if any):
Address: 8 Bollards Lane, Sutton Bonington, LE12 5PA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Summary Accounts
Sutton Bonington Pre School Playrgroup Accounts
| 2019 | 2018 | 2017 | |
|---|---|---|---|
| Income | |||
| Fees | 5,402 | 15,944 | 9,154 |
| Lunch club | 0 | 243 | 741 |
| NCC Funding | 70,903 | 36,745 | 34,155 |
| Toddler Fees | 820 | 1,678 | 1,886 |
| Interest | 0 | 0 | |
| Other | 1236 | 761 | 6,599 |
| 78,361 | 55,371 | 52,535 | |
| Expenditure | |||
| Employment costs | 38781 | 36,320 | 38,062 |
| Rent | 4086 | 6,245 | 5,662 |
| Electricity | 5314 | 3,468 | 2,148 |
| Water | 734 | 540 | 596 |
| Rates | 332 | 817 | 811 |
| Telephone | 174 | 100 | 64 |
| Insurance | 661 | 705 | 637 |
| Photocopying/stationary | 2 | 91 | 42 |
| Milk and snacks | - | 29 | 89 |
| Training | 645 | 562 | 120 |
| Consumables | 4005 | 2,150 | 1,049 |
| Others | 7097 | 3,600 | 2,981 |
| 61,831 | 54,627 | 52,258 | |
| Operating income/expenditure | 16,456 | 744 | |
| Fundraising/Grant Income | 4282 | 674 | 1,007 |
| Fundraising/Grant Expenditure | 63 | - | |
| NET | 20738 | 1,418 | 1,284 |