REGISTERED CHARITY NUMBER: 1036482 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR HAMPTON MAGNA PRE-SCHOOL Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry CV4 8HX
HAMPTON MAGNA PRE-SCHOOL CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page 1 to 5 Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Detailed Statement of Financial Activities 8 9 to 11 12
HAMPTON MAGNA PRE-SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The aims of the pre-school are set out in our constitution and are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:- (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. The Committee of Management (the Trustees) has adopted a vision which is that every child should have the best possible preparation before entering school. We follow the guidance provided in the Early Years Foundation Stage Framework (EYFS) in order to provide high quality, open, inclusive preschool education and care to children who are sate, free from discrimination and happy while they play in our setting. Public benefit The trustees have paid due regard to guidance issued by the Charity Commission on public benefit by following the guidance when making decisions and have not departed from that guidance. Page 1
HAMPTON MAGNA PRE-SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 ACHIEVEMENTS AND PERFORMANCE Charitable activities The preschool has continued to grow this year with an increasing number of children attending. In addition to NEGF sessions the preschool operates an Early Morning Club and a lunch club enabling parents to access our services from 8:30am until 4:00pm on 4 days per week. The preschool has a strong relationship with Budbrooke Community Centre which owns the building from which we operate and has a very good relationship with the local council, with Special Educational Needs professionals and with Budbrooke Primary School. We were inspected by Ofsted in June 2024 and the Inspector found that our setting is "Good". The latest inspection report can be found on the Ofsted website http://reports.ofsted.gov.uk/ and our URN is 200607. Safeguarding Nothing is more important than children's welfare and children who need help and protection deserve high quality and effective support as soon as a need is identified. The Government issued guidance - Working Together to Safeguard Children in 2024 (the 2024 Guidance) where 4 pillars of safeguarding are published: - Protecting children from maltreatment - Preventing impairment of children's health or development - Ensuring the children grow up in circumstances consistent with the provision of safe and effective care - Taking action to enable all children to have the best outcomes. We have put in place systems that respond to the needs and interests of children and families by complying with the 2024 Guidance, the requirements of the Early Years Foundation Stage and the advice provided by the Early Years All staff, volunteers and trustees undertake safeguarding checks on joining the Preschool, in accordance with OfSTED requirements and these checks are updated annually. Staff, volunteers and trustees undertake sateguarding training relevant to ter role and tis training is updated periodically. Staff recruitment procedures follow the requirements of Warwickshire County Council's safer recruitment procedures and we work closely with Warwickshire's Multi Agency Safeguarding Hub. The Trustees aim to ensure that the preschool is viable based on the income it receives from NEGF and parents who pay for non-funded sessions. However we actively encourage fundraising activities and committee members, staff and parents are all active in raising funds that help to deliver our aims and objectives. Internal and external factors The quality of our staff and the leadership of the Trustees has enabled the Preschool to improve its performance significantly and this has been assisted by the support from the local community. The demographic mix of the local population in Budbrooke is changing rapidly. The village of Hampton Magna has nearly doubled in size in recent years with new private and social housing. This housing has brought in new families with young children and the preschool is running at close to full capacity. The range of family incomes has stretched and there are calls on our services, from those who can and wish to pay for sessions above and beyond the Government's funded offer and equally from those families who rely solely on the funded offer. We have noticed an increase in children and families who need additional support and that puts pressure on staff. So, whilst we remain vigilant that strong budgetary control is needed, we are adding staff resources which are used in two ways. Additional staffing allows the Preschool Manager time to access support and apply for additional funding. Additional financial support for Special Educational Needs lags 12 to 18 months behind the need and is not paid for any period prior to the claim for funding being approved. So the other use of additional staffing is to support those children who need it with one to one support. We have fewer children on this funding so this has been less of a problem this year. Page 2
HAMPTON MAGNA PRE-SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW Financial position he Statement Financial Activities shows that the preschool made a surplus of £50,910 in the year ended 31st Maro )25, compared to a surplus of £36,439 in the year to 31st March 202 Income from funding increased compared to the previous year due to an expansion of funding from the Government. rivate tees tell as more of the hours were covered by Government funding. Funding for children with Speci ducational Needs (SEN) fell although this was due to the preschool having fewer children with such need Overall income was up from £160,856 to £173,477. Principal funding sources The principal source of the charity's funds is the NEGF administered by WCC. For parents who are not eligible for funding or require more hours than the NEGF available to them, the pre-school charges €6.10 per hour. Currently, the Preschool operates a single Unrestricted General Fund. As at 31st March 2025 the balance on this fund was £121,829 which represents 99% of the expenditure for the year to 31st March 2025. This therefore exceeded our target according to our reserves policy of holding at least 20% of year's expenditure at any time. Funds received by the charity go towards the rent of the Community Centre, books, equipment etc. for the children and wages for the staff. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity has adopted the 2011 model constitution of the Preschool Learning Alliance, subject to an amendment to clause 5.5 to allow trustees to serve for 14 years rather than 10. Recruitment and appointment of new trustees The Trustees are elected for one year at the Annual General Meeting. Retiring members are eligible for re-election unless they have served on the committee in any capacity for ten consecutive years. The Committee is able to co-opt up to 3 additional Trustees and a co-optee can serve on the committee until the next AGM unless they have served for 6 consecutive years. Trustees including Co-Optees do not receive any remuneration or expenses in their capacity as members of the management committee. Page 3
HAMPTON MAGNA PRE-SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees have identified the following strategic and key operational risks and have measures and controls in place to ensure their effective management: grading by Ofsted or closure of the Preschool, (b inack of a skil and experience if en of tie 5, Orated and ing in poor governance or financial management (C) the impact of Government policy in relation to the doubling of NEGF and the capacity of the Preschool to deliver this without disproportionate increases in cost, (d) the loss of key staff, (e) the loss of funds due to fraud, theft or negligence, (f) the availability of Budbrooke Community Centre as a venue for the Preschool, (g) concerns that potential new trustees may have in relation to their personal financial liability, (h) currently, in South West Warwick, there is an over-supply of early years places for three and four year-old children and we need to ensure our marketing strategy enables us to bring in as many children as possible. The over-supply is expected to reduce over the next 2 to 3 years as the development of around 350 new homes in Hampton Magna gets REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1036482 Principal address Community Centre Field Barn Road Hampton Magna Warwickshire CV35 8RX Trustees Nicola Powell (resigned 20.5.2024) Rhonda Treacy-Hales Andrew Allsopp (resigned 10.12.2024) Lucia Galabova Hannah Gelfs Amie Christmas Chloe Crane Natalie Field (appointed 10.12.2024) Emma Aldred (appointed 10.12.2024) Independent Examiner Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry West Midlands CV4 8HX Page 4
HAMPTON MAGNA PRE-SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Approved by order of the board of rutes on 1/12/2025... treaste Rhonda Treacy-Hales - Trustee ... and signed on its behalf by: Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAMPTON MAGNA PRE-SCHOOL Independent examiner's report to the trustees of Hampton Magna Pre-School I report to the charity trustees on my examination of the accounts of Hampton Magna Pre-School (the Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Amstrongs, Muhammed Shabbir Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry West Midlands CV4 8HX Date: 02/12 / 2025 Armstrongs. Chartered Accountants & Tax Advisers 1 & 2 Mercia Village, Torwood Close, Westwood Business Park, Coventry, CV4 8HX (024) 7671 5111 www.armstrongs-accountancy.co.uk Page 6
HAMPTON MAGNA PRE-SCHOOL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Preschool Other trading activities Investment income Total EXPENDITURE ON Charitable activities Preschool NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 2 3 2025 Unrestricted fund € 695 171,027 908 847 173,477 122,567 50,910 70,919 121,829 The notes form part of these financial statements Page 7 2024 Total funds 1,182 158,289 689 696 160,856 124,417 36,439 34,480 70,919
HAMPTON MAGNA PRE-SCHOOL BALANCE SHEET 31 MARCH 2025 FIXED ASSETS Tangible assets CURRENT ASSETS Debtors Cash at bank and in hand Notes 5 6 CREDITORS Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds TOTAL FUNDS The financial 7 2025 Unrestricted fund 3 15,649 112,690 128,339 (6,513) 121,826 2024 Total funds 4 3,694 73,362 77,056 (6,141) 70,915 121,829 121,829 121,829 121,829 70,919 70,919 70,919 70,919 were approved by the Board of Trustees and authorised for issue on ... and were signed on its behalf by: Uncantal Rhonda Treacy-Hales - Trustee The notes form part of these financial statements Page 8
HAMPTON MAGNA PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective | January 2019); Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Preschool fees are accounted for when they are payable. Grants from the local council are accounted for when received as the amount cannot be reliably estimated prior to that point. Donated services are not valued in the accounts. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful Fixtures and fittings - 25% on reducing balance Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Hire purchase and leasing commitments Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. Pension costs and other post-retirement benefits The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Public benefit The Charity is a public benefit entity. Page 9 continued...
2. 3. 4. 5. HAMPTON MAGNA PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 OTHER TRADING ACTIVITIES Fundraising events 2025 908 2024 689 INVESTMENT INCOME Deposit account interest 2025 847 2024 696 TRUSTEES' REMUNERATION AND BENEFITS Any wages paid to trustees cover their work as members of staff of the preschool and do not include pay for work as trustees. Miss H. Gelfs is a trustee and is also a member of staff of the preschool. She is paid a salary for her work for the preschool. Trustees' expenses There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. TANGIBLE FIXED ASSETS Fixtures and fittings 1,900 COST At 1 April 2024 and 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 4 Page 10 continued...
7. 8. HAMPTON MAGNA PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments 2025 3,336 12,075 238 15,649 2024 3,694 : 3,694 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 2025 31 6,482 6.513 2024 € 101 530 5,510 6,141 RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 11
HAMPTON MAGNA PRE-SCHOOL DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND ENDOWMENTS Donations and legacies Donations ther trading activiti indraising even nvestment income eposit account interes haritable activitie eschool fe Grants 2025 695 908 847 25,131 145,896 171,027 173,477 Total incoming resources EXPENDITURE Charitable activities Wages Pensions Other operating leases Insurance Postage and stationery Sundries Equipment purchased Agency staff costs Regulatory fees Food and drinks Fees for outside activities Staff training Depreciation of tangible fixed assets Support costs Finance Bank charges Governance costs Accountancy and legal fees Clerical assistance Total resources expended Net income 93,341 1,831 14,991 727 456 2,250 4,738 Isi 1,235 1,224 506 1 121,451 60 810 246 1,056 122,567 50,910 This page does not form part of the statutory financial statements Page 12 2024 1,182 689 696 30,299 127,990 158,289 160,856 95,875 2,788 13,106 790 530 3,637 3,265 452 316 900 1,128 553 1 123,341 60 800 216 1,016 124,417 36,439