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2023-03-31-accounts

REGISTERED CHARITY NUMBER: 1036482

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

HAMPTON MAGNA PRE-SCHOOL

Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry West Midlands CV4 8HX

HAMPTON MAGNA PRE-SCHOOL

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 13
Detailed Statement of Financial Activities 14

HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Tributes and thanks

The Committee would like to remember our former Chair, Elizabeth Jefferson (Liz), who sadly passed away in March 2023. Liz had been Chair since July 2013 when she found out that the Preschool was about to close. She felt strongly that such a fabulous community resource needed to stay open and her offer to join the Preschool's committee, encourage other members of the community to step forward. A new committee was formed, Liz was elected Chair and in September we re-opened with 7 children and 3 staff. In the years that followed and through Liz's desire to keep going the Preschool thrived and in September this year we welcomed 25 children. That is a fitting tribute to Liz's hard work.

The Committee would also like to thank Rhonda Treacey-Hales. Rhonda stepped forward as new Chair of Committee at a really difficult time and has shown equal commitment to sustaining the Preschool. The Committee is sure that the Preschool will continue to be one of the local community's most valuable resources.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The aims of the pre-school are set out in our constitution and are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;

(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The Committee of Management (the Trustees) has adopted a vision which is that every child should have the best possible preparation before entering school. We follow the guidance provided in the Early Years Foundation Stage Framework (EYFS) in order to provide high quality, open, inclusive preschool education and care to children who are safe, free from discrimination and happy while they play in our setting.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission on public benefit by following the guidance when making decisions and have not departed from that guidance.

Page 1

HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The preschool has continued to grow this year with an increasing number of children attending.

In addition to NEGF sessions the preschool operates an Early Morning Club and a lunch club enabling parents to access our services from 8:30am until 4:00pm on 4 days per week.

The preschool has a strong relationship with Budbrooke Community Centre which owns the building from which we operate and has a very good relationship with the local council, with Special Educational Needs professionals and with Budbrooke Primary School.

We were inspected by Ofsted in June 2018 and the Inspector found that our setting is "Good". We have improved significantly since our previous inspection and we aim to achieve "Outstanding" the next time we are inspected. The latest inspection report can be found on the Ofsted website http://reports.ofsted.gov.uk/ and our URN is 200607.

Safeguarding

Nothing is more important than children's welfare and children who need help and protection deserve high quality and effective support as soon as a need is identified. The Government issued guidance - Working Together to Safeguard Children in 2018 (the 2018 Guidance) where 4 pillars of safeguarding are published:

We have put in place systems that respond to the needs and interests of children and families by complying with the 2018 Guidance, the requirements of the Early Years Foundation Stage and the advice provided by the Early Years Alliance.

All staff, volunteers and trustees undertake safeguarding checks on joining the Preschool, in accordance with OfSTED requirements and these checks are updated annually. Staff, volunteers and trustees undertake safeguarding training relevant to their role and this training is updated periodically. Staff recruitment procedures follow the requirements of Warwickshire County Council's safer recruitment procedures and we work closely with Warwickshire's Multi Agency Safeguarding Hub.

Fundraising activities

The Trustees aim to ensure that the preschool is viable based on the income it receives from NEGF and parents who pay for non-funded sessions. However we actively encourage fundraising activities and committee members, staff and parents are all active in raising funds that help to deliver our aims and objectives. Covid-19 put a stop to fundraising activities in the past two years but a small number of events were held in 2022-23 and we hope to do more in this area in future.

Internal and external factors

The quality of our staff and the leadership of the Trustees has enabled the Preschool to improve its performance significantly and this has been assisted by the support from the local community.

The demographic mix of the local population in Budbrooke is changing rapidly. The village of Hampton Magna has nearly doubled in size with new private and social housing. This housing has brought in new families with young children and the preschool is running at close to full capacity. The range of family incomes has stretched and there are calls on our services, from those who can and wish to pay for sessions above and beyond the Government's funded offer and equally from those families who rely solely on the funded offer.

We have noticed an increase in children and families who need additional support and that puts pressure on staff. So, whilst we remain vigilant that strong budgetary control is needed, we are adding staff resources which are used in two ways. Additional staffing allows the Preschool Manager time to access support and apply for additional funding. There is a problem in that additional financial support for Special Educational Needs lags 12 to 18 months behind the need and is not paid for any period prior to the claim for funding being approved. So the other use of additional staffing is to support those children who need it with one to one support.

Page 2

HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

FINANCIAL REVIEW

Financial position

The Statement Financial Activities shows that the preschool had a deficit of £7,695 in the year ended 31st March 2023, compared to a surplus of £4,914 in the year to 31st March 2022.

Income from funding and from private fees increased compared to the previous year although funding for children with Special Educational Needs (SEN) fell. There is a time lag between taking on children with Special Educational Needs and funding for them being paid but in the meantime the preschool has to incur the cost of the staff required to work with such children and this led to an increase in staff costs in the year.

Funding is being pursued so it is hoped that it will increase in 2023/24 and be sufficient to cover the staff costs.

A small amount of additional funding was received in 2022/23 in respect of Covid-19 support although this was less than in 2021/22 being £1,605 compared to £12,500.

Principal funding sources

The principal source of the charity's funds is the NEGF administered by WCC. For parents who are not eligible for funding or require more hours than the NEGF available to them, the pre-school charges £5.10 per hour for three and four year-olds and £5.80 per hour for two year-olds .

Currently, the Preschool operates a single Unrestricted General Fund. As at 31st March 2023 the balance on this fund was £34,480 which represents 32% of the expenditure for the year to 31st March 2023. This therefore exceeded our target according to our reserves policy of holding at least 20% of year's expenditure at any time.

Funds received by the charity go towards the rent of the Community Centre, books, equipment etc. for the children and wages for the staff.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The charity has adopted the 2011 model constitution of the Preschool Learning Alliance, subject to an amendment to clause 5.5 to allow trustees to serve for 14 years rather than 10.

Recruitment and appointment of new trustees

The Trustees are elected for one year at the Annual General Meeting. Retiring members are eligible for re-election unless they have served on the committee in any capacity for ten consecutive years. The Committee is able to co-opt up to 3 additional Trustees and a co-optee can serve on the committee until the next AGM unless they have served for 6 consecutive years.

Trustees including Co-Optees do not receive any remuneration or expenses in their capacity as members of the management committee.

Page 3

HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees have identified the following strategic and key operational risks and have measures and controls in place to ensure their effective management:

(a) failure to comply with key requirements under the EYFS resulting in safeguarding, health and safety risks not being effectively managed and resulting in harm to a child or adult including a serious reputational impact or an inadequate grading by Ofsted or closure of the Preschool,

(b) inadequate skills and experience of the Committee as a whole, resulting in poor governance or financial management or a lack of understanding of the requirements of the EYFS, Ofsted and WCC,

(c) the impact of Government policy in relation to the doubling of NEGF and the capacity of the Preschool to deliver this without disproportionate increases in cost,

(d) the loss of key staff,

(e) the loss of funds due to fraud, theft or negligence,

(f) the availability of Budbrooke Community Centre as a venue for the Preschool,

(g) concerns that potential new trustees may have in relation to their personal financial liability,

(h) currently, in South West Warwick, there is an over-supply of early years places for three and four year - old children and we need to ensure our marketing strategy enables us to bring in as many children as possible. The over-supply is expected to reduce over the next 2 to 3 years as the development of around 350 new homes in Hampton Magna gets under way.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1036482

Principal address

Community Centre Field Barn Road Hampton Magna Warwickshire CV35 8RX

Trustees

Mrs E Jefferson (resigned 26.3.2023) Mrs N Powell D Jefferson Ms E Stephens (resigned 13.12.2022) Mrs R Hilliar (resigned 9.7.2023) Mrs R Treacy-Hales (appointed 13.12.2022) A Allsopp (appointed 13.12.2022) Mrs L Galabova (appointed 13.12.2022) Miss H Gelfs (appointed 19.1.2023)

Independent Examiner

Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry West Midlands CV4 8HX

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HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Mrs R Treacy-Hales - Trustee

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAMPTON MAGNA PRE-SCHOOL

Independent examiner's report to the trustees of Hampton Magna Pre-School

I report to the charity trustees on my examination of the accounts of Hampton Magna Pre-School (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Muhammed Shabbir

Armstrongs Chartered Accountants and Tax Advisers 1 & 2 Mercia Village Torwood Close Westwood Business Park Coventry West Midlands CV4 8HX

Date: .............................................

Page 6

HAMPTON MAGNA PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
2023 2022
Unrestricted Total
fund funds
Notes £ £
INCOME AND ENDOWMENTS FROM
Charitable activities 4
Preschool 99,274 92,796
Other trading activities 2 458 54
Investment income 3 229 5
Total 99,961 92,855
EXPENDITURE ON
Charitable activities
Preschool 107,656 87,941
NET INCOME/(EXPENDITURE) (7,695) 4,914
RECONCILIATION OF FUNDS
Total funds brought forward 42,175 37,261
TOTAL FUNDS CARRIED FORWARD 34,480 42,175
----- End of picture text -----

The notes form part of these financial statements

Page 7

HAMPTON MAGNA PRE-SCHOOL

BALANCE SHEET

31 MARCH 2023

----- Start of picture text -----
2023 2022
Unrestricted Total
fund funds
Notes £ £
FIXED ASSETS
Tangible assets 6 5 7
CURRENT ASSETS
Debtors 7 1,479 1,915
Cash at bank 47,532 51,491
49,011 53,406
CREDITORS
Amounts falling due within one year 8 (14,536) (11,238)
NET CURRENT ASSETS 34,475 42,168
TOTAL ASSETS LESS CURRENT
LIABILITIES 34,480 42,175
NET ASSETS 34,480 42,175
FUNDS 9
Unrestricted funds 34,480 42,175
TOTAL FUNDS 34,480 42,175
----- End of picture text -----

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

.............................................

R Treacy-Hales - Trustee

The notes form part of these financial statements

Page 8

HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Preschool fees are accounted for when they are payable.

Grants from the local council are accounted for when received as the amount cannot be reliably estimated prior to that point.

Donated services are not valued in the accounts.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Public benefit

The Charity is a public benefit entity.

continued...

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

2. OTHER TRADING ACTIVITIES

----- Start of picture text -----
2023 2022
£ £
Fundraising events 458 54
3. INVESTMENT INCOME
2023 2022
£ £
Deposit account interest 229 5
4. INCOME FROM CHARITABLE ACTIVITIES
2023 2022
Activity £ £
Preschool fees Preschool 18,142 11,014
Grants Preschool 81,132 81,782
99,274 92,796
Grants received
Nursery Education Grant Funding Scheme grants
Grants for Special Educational Needs 75,071 57,090
Covid-19 support grants 4,456 12,192
1,605 12,500
81,132 81,782
----- End of picture text -----

5. TRUSTEES' REMUNERATION AND BENEFITS

Any wages paid to trustees cover their work as members of staff of the preschool and do not include pay for work as trustees.

Miss H. Gelfs is a trustee and is also a member of staff of the preschool. She is paid a salary for her work for the preschool.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

continued...

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

6. TANGIBLE FIXED ASSETS

----- Start of picture text -----
Fixtures
and
fittings
£
COST
At 1 April 2022 and 31 March 2023 1,900
DEPRECIATION
At 1 April 2022 1,893
Charge for year 2
At 31 March 2023 1,895
NET BOOK VALUE
At 31 March 2023 5
At 31 March 2022 7
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade debtors 1,389 1,826
Prepayments 90 89
1,479 1,915
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade creditors 4,586 331
Other creditors 9,950 10,907
14,536 11,238
9. MOVEMENT IN FUNDS
Net
movement At
At 1.4.22 in funds 31.3.23
£ £ £
Unrestricted funds
General fund 42,175 (7,695) 34,480
TOTAL FUNDS 42,175 (7,695) 34,480
----- End of picture text -----

continued...

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

9. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
99,961
TOTAL FUNDS
99,961
Comparatives for movement in funds
At 1.4.21
£
Unrestricted funds
General fund
37,261
TOTAL FUNDS
37,261
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
92,855
TOTAL FUNDS
92,855		 Resources
Movemen
expended
in funds
£
£
(107,656)
(7,695)
(107,656)
(7,695)
Net
movement
At
in funds
31.3.22
£
£
4,914
42,175
4,914
42,175
Resources
Movemen
expended
in funds
£
£
(87,941)
4,914
(87,941)
4,914

A current year 12 months and prior year 12 months combined position is as follows:

At 1.4.21
£
Unrestricted funds
General fund
37,261		 Net
movement
At
in funds
31.3.23
£
£
(2,781)
34,480
TOTAL FUNDS
37,261		 (2,781)
34,480

continued...

Page 12

HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

9. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
192,816
192,816		 Resources
Movement
expended
in funds
£
£
(195,597)
(2,781)
(195,597)
(2,781)

10. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 13

HAMPTON MAGNA PRE-SCHOOL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
2023 2022
£ £
INCOME AND ENDOWMENTS
Other trading activities
Fundraising events 458 54
Investment income
Deposit account interest 229 5
Charitable activities
Preschool fees 18,142 11,014
Grants 81,132 81,782
99,274 92,796
Total incoming resources 99,961 92,855
EXPENDITURE
Charitable activities
Wages 83,155 66,458
Pensions 1,051 830
Other operating leases 14,557 12,419
Insurance 735 732
Sundries 2,575 2,255
Equipment purchased 1,200 1,041
Agency staff costs 356 1,135
Regulatory fees 384 239
Food and drinks 739 577
Fees for outside activities 1,320 1,020
Staff training 540 119
Depreciation of tangible fixed assets 2 3
106,614 86,828
Support costs
Finance
Bank charges 72 97
Governance costs
Accountancy and legal fees 682 656
Clerical assistance 288 360
970 1,016
Total resources expended 107,656 87,941
Net (expenditure)/income (7,695) 4,914
----- End of picture text -----

This page does not form part of the statutory financial statements

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