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2021-03-31-accounts

Charity Registration No. 1036482

HAMPTON MAGNA PRE-SCHOOL

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Weavers

22 Ensign Business Centre

Westwood Way Westwood Business Park

Coventry CV4 8JA

HAMPTON MAGNA PRE-SCHOOL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mrs Elizabeth Jefferson Mrs Nicola Glynn Miss Hannah Gelfs Mr David Jefferson Ms E Stephens Mrs Rebecca Hilliar

Charity number

1036482

Independent examiner

Weavers 22 Ensign Business Centre Westwood Way Westwood Business Park Coventry United Kingdom CV4 8JA

HAMPTON MAGNA PRE-SCHOOL

CONTENTS

Page
Trustees’ report 1-5
Independent examiner's report 6
Statement offinancial activities 7
Balance sheet 8
Notestothefinancialstatements 9-14

HAMPTON MAGNA PRE-SCHOOL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their annual report and financial statements for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's deed of trust, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

Objectives and activities

The aims of the pre-school are set out in our constitution and are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;

(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The Committee of Management (the Trustees) has adopted a vision which is that every child should have the best possible preparation before entering school. We follow the guidance provided in the Early Years Foundation Stage Framework (EYFS) in order to provide high quality, open, inclusive preschool education and care to children who are safe, free from discrimination and happy while they play in our setting.

The trustees have paid due regard to guidance issued by the Charity Commission on public benefit by following the guidance when making decisions and have not departed from that guidance.

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HAMPTON MAGNA PRE-SCHOOL TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Achievements and performance

In April 2020, the number of children on our roll was 8 two year old children (4 of which were receiving Nursery Education Grant Funding (NEGF)) and 20 three & four year-old children all in receipt of Universal NEGF and including 15 receiving additional NEGF for working parents.

In September 2020, after the 4 year old children had left to attend school numbers fell to 7 two year old children and 10 three and four year old children. By March 2021 this had changed to 3 two year old children and 15 three and four year old children.

Overall the hours children were in preschool fell slightly and our NEFG was slightly down on previous years.

Our ability to deliver services was adversely affected by Covid-19 restrictions and on March 23rd 2020 we closed to all but vulnerable children and children of keyworkers following Government Guidelines and reopened on June ist 2020. Of the children who met the criteria for vulnerable and key worker parents very few took up places and we operated very much on a part time basis.

We were inspected by Ofsted in June 2018 and the Inspector found that our setting is "Good". We have improved significantly since our previous inspection and we aim to achieve "Outstanding" the next time we are inspected. The latest inspection report can be found on the Ofsted website http://reports.ofsted.gov.uk/ and our URN is 200607.

The Preschool has a strong positive relationship with Budbrooke Community Centre which owns the building from which we operate and has a very good reputation within the local community, with Special Educational Needs professionals, and with Budbrooke Primary School. In addition to NEGF sessions the Preschool operates an Early Morning Club and a Lunch Club enabling parents to access our services from 8:30am until 4:00pm on 4 days per week.

Safeguarding

Nothing is more important than children's welfare and children who need help and protection deserve high quality and effective support as soon as a need is identified. The Government issued guidance — Working Together to Safeguard Children in 2018 (the 2018 Guidance) where4 pillars of safeguarding are published: ¢ Protecting children from maltreatment

We have put in place systems that respond to the needs and interests of children and families by complying with the 2018 Guidance, the requirements of the Early Years Foundation Stage and the advice provided by the Early Years Alliance.

All staff, volunteers and trustees undertake safeguarding checks on joining the Preschool, in accordance with OfSTED requirements and these checks are updated annually. Staff, volunteers and trustees undertake safeguarding training relevant to their role and this training is updated periodically. Staff recruitment procedures follow the requirements of Warwickshire County Council's safer recruitment procedures and we work closely with Warwickshire’s Multi Agency Safeguarding Hub.

Income from privately paid sessions

Our commitment to supporting the Government's approach to funding childcare for working parents means that fewer working parents need to buy extra sessions and those that do need extra sessions buy fewer hours. Previously, we indicated that we may need to support the Preschool with a successful approach to fundraising, should our approach to ensuring parents need only take their funded places reduce our income from private fees. Covid-19 restrictions have seriously impacted on our ability to organise events and parents who were working from home needed fewer privately paid sessions. Fortunately, we are beginning to see private income pick up as voluntary take up for Early Morning Club and Lunch Club sessions is returning to normal levels.

“Dis

HAMPTON MAGNA PRE-SCHOOL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Fundraising activities

The Trustees aim to ensure that the Preschool is viable based on the income it receives from NEGF and parents who pay for non-funded sessions. However, we actively encourage fundraising activities and committee members, staff and parents are all active in raising funds that help to deliver our aims and objectives. This year we were unable to undertake any events due to Covid-19 restrictions.

Internal and external factors

The quality of our staff and the leadership of the Trustees has enabled the Preschool to improve its performance significantly and this has been assisted by the support from the local community.

The biggest factor to affect the preschool in its history was the UK wide lockdown in response to the health threats from COVID-19. However, the Preschool was able to remain available to key-worker parents and vulnerable children and managed a phased re-opening in July 2020. We fully opened in September 2020 and the Preschool has remained viable as, fortunately, Warwickshire County Council maintained their funding throughout.

Financial review

Financial position The Statement of Financial Activities shows that the Preschool had a small deficit of £920 in the year to 31st March 2021 compared to a surplus of £11,093 in 2020.

Fortunately, we received full funding for children in receipt of NEGF (albeit this was slightly lower than last year due to the number of children on roll) and we were able to retain all of our staff without having to claim under the Coronavirus Job Retention Scheme. We did lose income from private fees and for SEN children not attending. Overall, the accounts show a small deficit for the year but the Trustees believe this was a good result under the circumstances.

Recruiting the staff needed to deliver the high-quality service that we aim for continues to prove difficult. Minimum pay rates are increasing at significantly higher rates than our income and unless NEGF funding rates improve we will struggle to cover the increased costs let alone improve our salary packages and improve our competitiveness in the market.

In addition, rent and other costs continue to increase and the Trustees consider that achieving a financial break even position over the next two years will be a good achievement and modest excesses of expenditure over income are sustainable due to previous years surpluses. Funds stood at £37,261 on 31st March 2021.

Principal funding sources

The principal source of the charity's funds is the NEGF administered by WCC. For parents who are not eligible for funding or require more hours than the NEGF available to them, the pre-school charges £4.40 per hour for three and four year-olds and £5.30 per hour for two year-olds. These rates were last reviewed in Autumn 2018.

Currently, the Preschool operates a single Unrestricted General Fund. As of 31st March 2021 this fund amounted to £37,261 which represents 48.8% of the expenditure in the year to 31st March 2021. This exceeded our target, according to our reserves policy, of holding at least 20% of a year's expenditure at any time.

Funds received by the charity go towards the rent of the Community Centre, books, equipment etc. for the children and wages for the staff.

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HAMPTON MAGNA PRE-SCHOOL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Risk Management

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

The trustees have identified the following strategic and key operational risks and have measures and controls in place to ensure their effective management:

(a) failure to comply with key requirements under the EYFS resulting in safeguarding, health and safety risks not being effectively managed and resulting in harm to a child or adult including a serious reputational impact or an inadequate grading by Ofsted or closure of the Preschool,

(b) inadequate skills and experience of the Committee as a whole, resulting in poor governance or financial management or a lack of understanding of the requirements of the EYFS, Ofsted and WCC,

(c) the impact of Government policy in relation to the doubling of NEGF and the capacity of the Preschool to deliver this without disproportionate increases in cost,

(d) the loss of key staff,

(e) the loss of funds due to fraud, theft or negligence, (f) the availability of Budbrooke Community Centre as a venue for the Preschool, (g) concerns that potential new trustees may have in relation to their personal financial liability, (h) currently, in South West Warwick, there is an over-supply of early years places for three and four year-old children and we need to ensure our marketing strategy enables us to bring in as many children as possible. The over-supply is expected to reduce over the next 2 to 3 years as the development of around 350 new homes in Hampton Magna continues.

Future Plans

As reported above the current NEGF funding has resulted in the Preschool needing to find additional resources to ensure its future sustainability. We are developing a strategic approach to fundraising and we anticipate that this will help us bridge the gap between what the Government pays and what we need.

We are also developing our marketing strategies in order to ensure we attract as many of the local 2, 3 and 4- year old children as we can. We need to ensure that families moving into the area as a result of new developments are aware of the services we can offer as soon as they arrive.

Feedback from parents who do not use our Preschool suggests that not opening on Tuesdays is a significant reason for opting for other settings and we need to look at how we can address this including developing a wrap around service with local childminders.

Structure, Governance and Management

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. The full name of the charity is Hampton Magna Pre-School and its registered number is 1036482. The charity was established by a constitution adopted on the 3rd December, 1993. The constitution was subsequently updated to the 2008 model constitution issued by the Pre-school Learning Alliance at the Annual General Meeting of 6th October 2010.

The charity's principal address is Community Centre, Field Barn Road, Hampton Magna, CV35 8RX.

The trustees who served during the year and up to the date of signature of the financial statements were: Mrs Elizabeth Jefferson Mrs Nicola Glynn Miss Hannah Gelfs Mr David Jefferson Mr AAllsop (Resigned 8 December 2020) Mrs Lucy Field (Resigned 8 December 2020) Ms E Stephens Mrs Rebecca Hilliar

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HAMPTON MAGNA PRE-SCHOOL

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

Recruitment and appointment of new trustees

The Trustees are elected for one year at the Annual General Meeting. Retiring members are eligible for reelection unless they have served on the committee in any capacity for ten consecutive years. The Committee is able to co-opt up to 3 additional Trustees and a co-optee can serve on the committee until the next AGM unless they have served for 6 consecutive years.

Trustees including Co-Optees do not receive any remuneration or expenses in their capacity as members of the management committee.

Induction and training of new trustees

New Trustees are given suitable training in their duties and responsibilities as members of the management Committee. Additional training is provided if a committee member is also a volunteer worker in the Preschool.

The trustees’ report was approved by the Board of Trustees.

Mrs Elizabeth Jefferson Trustee

Dated: 25 November 2021

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HAMPTON MAGNA PRE-SCHOOL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAMPTON MAGNA PRE-SCHOOL

| report to the trustees on my examination of the financial statements of Hampton Magna Pre-School (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

| report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

| understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

| have no concerns and have come across no other matters in connection with the examination to which ojbeentionWoyshould be drawn in this report in order to enable a proper understanding of the financial statements

Edward W. Buckworth FCA Weavers

22 Ensign Business Centre Westwood Way Westwood Business Park Coventry CV4 8JA

Dated: 25 November 2021

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HAMPTON MAGNA PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted Unrestricted Unrestricted Unrestricted
funds funds
2021 2020
Notes £ £
Income from:
Donations received 2 35 130
Income from charitable activities - Preschool 3 75,442 79,126
Income from fundraising events 4 - 286
Interest received 5 12 38
Total income 75,489 79,580
Expenditure on:
Charitable activities 6 76,409 68,487
Net (expenditure)/income for the year/
Netmovement in funds (920) 11,093
Fund balances at 1 April 2020 38,181 27,088
Fundbalancesat31March2021 37,261 38,181

The statement offinancial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

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HAMPTON MAGNA PRE-SCHOOL

BALANCE SHEET

AS AT 31 MARCH 2021

2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 10 10 14
Current assets
Debtors 11 1,689 1,343
Cash at bank and in hand 41,056 44,927
42,745 46,270
Creditors: amounts falling due within
one year 12 (5,494) (8,103)
Net current assets 37,251 38,167
Total assets less current liabilities 37,261 38,181
Income funds
Unrestricted funds 37,261 38,181
37,261 38,181

The financial statements were approved by the Trustees on 25 November 2021

Mrs Elizabeth Jefferson Trustee

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Charity information

Hampton Magna Pre-School is an unincorporated charity, registered in England and Wales.

The registered office address and place of business is at The Community Centre, Field Barn Road, Hampton Magna, Warwick, CV35 8RT.

The Charity is a public-benefit entity.

1.1 Accounting convention The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Any income recognised for the period but not received at the Balance Sheet date is included as a debtor.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.

Voluntary services provided to the charity are not recognised financially in the accounts and no attempt is made to place a monetary value on such services.

The charity receives grants under the Nursery Education Grant Funding scheme from Warwick County Council. Income from this source is recognised on the basis of the period to which the grant funding relates.

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

(Continued)

1.6 Tangible fixed assets

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings

25% on reducing balance

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Donations received

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Donations and gifts 35 130
Pre-school Pre-school
income income
2021 2020
£ £
Preschool fees 8,106 8,111
Grants received under Nursery Education Grant Funding 67,336 71,015
75,442 79,126

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

4 Income from fundraising events

Total Unrestricted
funds
2021 2020
£ £
Fundraising events - 286
5 Interest received
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 12 38
6 Charitable activities
2021 2020
£ £
Staff costs 58,026 48,628
Depreciation 4 4
Insurance 773 765
Rent 10,884 11,406
Staff training 655 359
Equipment 2,121 2,025
Play group requisites 235 385
Food and drinks 318 382
Sundry expenses 2,455 3,519
75,471 67,473
Share ofgovernance costs (see note 7) 938 1,014
76,409 68,487

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

7 Support costs

Support costs
Support Governance 2021 2020 Basis ofallocation
costs costs
£ £ £ £
Accountancy - 638 638 666 Governance
Clerical assistance - 231 231 288 Governance
Bank charges ~ 69 69 60 Governance
- 938 938 1,014
Analysed between
Charitableactivities - 938 938 1,014

The charity was invoiced £637.68 including VAT in the year by the independent examiner (2020: £665.40).

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year other than those noted below.

Wages paid to committee members cover their work as members of staff and do not include pay for work as members of the committee.

Miss H. Gelfs is a committee member and is also on the staff of the preschool for which she is paid a salary.

In the course of the charity's operations trustees occasionally incur expenses on the charity's behalf and these amounts are reimbursed to the relevant trustee. Amounts are supported by invoices or other paperwork as appropriate.

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

9 Employees

Number of employees

The average monthly number of employees during the year was:

2021 2020
Number Number
5 4
Employment costs 2021 2020
£ £
Wages and salaries 56,336 47,056
Pension costs - defined contribution 1,690 1,572
58,026 48,628

No employee of the charity received emoluments in excess of £60,000.

10 Tangible fixed assets
Fixtures and fittings
£
Cost
At 1 April 2020 1,900
At 31 March 2021 1,900
Depreciation and impairment
At 1 April 2020 1,886
Depreciation charged in the year 4
At 31 March 2021 1,890
Carrying amount
At 31 March 2021 10
At31March2020 14

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HAMPTON MAGNA PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

11 Debtors
2021 2020
Amounts falling due within one year: £ £
Trade debtors 1,608 1,219
Other debtors ~ 43
Prepayments and accrued income 81 81
1,689 1,343
12 Creditors: amounts falling due within one year
2021 2020
£ £
Trade creditors 1,327 7,403
Other creditors 14 -
Accruals and deferred income 4,153 700
5,494 8,103

13 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).

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