Trustees' Annual Report For the period: 01/04/2024 to 31/03/2025 ## **Section A – Reference and administration details** Charity Name: 12[th] Caterham Scout Group Registered Charity Number: 1036454 Charity’s principal address: Parsons Pightle Coulsdon Road Old Coulsdon Surrey Names of the charity trustees who manage the charity ||Trustee Board|Office (if any)|Dates acted if not
for whole year| |---|---|---|---| |1
~~a~~|Vicky Jeal|Chairperson|| |2
~~a~~|Samantha Hennessey|Treasurer|| |3
~~a~~|Neil Turner
~~es~~|GLV
~~es~~|~~es~~| |4
~~a~~|Craig Prescott|Secretary|| |~~a~~|Leadership Team||| |6
~~a~~|Gavin|TL Scouts|| |7
~~a~~|Harry|TM Scouts|| |8
~~a~~|Trevor|TL Cubs|| |9
~~a~~|Paul|TM Cubs|| |10|Dan|TM Cubs
(Provisional)|| |11
~~a~~|Shaun
~~es~~|TL Beavers
~~es~~|~~es~~| |12
~~a~~|Andy|TM Beavers|| |13
~~a~~|||| |14
~~a~~|||| |~~a~~|||| Page 1 of 5 ## **Section B – Structure, governance and management** Description of the charity’s trusts |Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association,
company)
Trustee selection methods
(e.g. appointed by, elected by)|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||The Group is a trust established under its rules which are
common to all Scouts| ||The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout Association| ||| ||The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.| ||The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders
and parent’s representation and meets every 4 months.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| ||**Risk and Internal Control**
The Group has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.| Page 2 of 5 ## **Section C – Objectives and activities** |Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
in relation to these objects|The objectives of the Group are as a unit of the
Scout Association.
The Aim of The Scout Association is to promote the
development of young people in achieving their full
physical, intellectual, social and spiritual potentials,
as individuals, as responsible citizens and as
members of their local national and international
communities. The method of achieving the Aim of
the Association is by providing an enjoyable and
attractive scheme of progressive training, based on
the Scout Promise and Law and guided by adult
leadership.| |---|---| ||The Beavers are progressing towards there Bronze
Chief Scout Awards
We currently have 2 leaders in the Beaver Section
and require additional Leaders in the Beaver
Section.
Cubs have all carried out numerous badges and all
are working towards their Silver Chief Scout Award.
We have 2 leaders in the Cub Section and require
additional Leaders in the Cub Section
The scout section has had various activities, and we
now have a good number of scouts although regular
attendance would make activities easier to plan.
All are working towards their Gold Chief Scout
Award.
All have been working on various activity badges, the
Scouts had a camp at Scout about 2024 this was
well attended by the Troop. They attended the Frost
Camp 2025 at Bentley Copse run by the County this
was also attended by Chaldon Scouts
We have 2 leaders in the scout section and require
additional Leaders in the Scout Section| Page 3 of 5 ## **Section D – Achievements and performance** Summary of the main achievements of the charity during the year We have maintained sections of scouts, cubs & beavers. We are currently requiring an additional 1 beaver leaders enable to have a full and balanced programme colony. We have a cub leader and assistant and we require another assistant cub leader. The Scout section has a scout leader and a Sectional assistant leader. We require additional Assistant Leaders The GSL now covers the Scout Sections until the additional leaders have been recruited. Unfortunately, this cannot be maintained and either we will have to close sections until additional leaders can be found. The Headquarters had been improved in last years plan we are now looking to improve our outside spaces which includes refurbishment of the Climbing tower still ongoing. We also have completed the permanent axe throwing enclosure. And have started to use this activity. The permanent Gazebo in the outside space has slowly been converted into our outside kitchen space giving a more flexible approach to our scouting activities outside. We have maintained a healthy financial position. We have collected over 90% of subscriptions from members and will be addressing the short fall to get back to 100% We have had a further offer of additional equipment which the group will be giving to the district camp site. Page 4 of 5 **Section E – Financial review** |Brief statement of the charity’s
policy on reserves|Reserves Policy
The Group's policy on reserves is to hold sufficient| |---|---| ||resources to continue the charitable activities of the| ||group should income and fundraising activities fall| ||short. The Group Executive Committee considers| ||that the group should hold a sum equivalent to 6| ||months running costs, circa £5000.00| ||The Group held reserves of approximately £13| ||118.87 against this at year end. This is on par with| ||the level required for operating expenses.| ||We however will be carrying out fundraising activities| ||in the year for other Charities.| |Investment policy and
objectives|**Investment Policy**
The Group's Income and Expenditure is very small| ||and as a consequence does not have sufficient| ||funds to invest in longer-term investments such as| ||stocks and shares. The Group has therefore adopted| ||a low risk strategy to the investment of its funds. All| ||funds are held in cash using only mainstream banks| ||or building societies.| ## **Section G – Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature||| |---|---|---| ||Vicky Jeal|Neil Turner| |Full Names||| ||Chairman|GSL| |Position||| |Date||| Page 5 of 5 ## **12th Caterham Scout Group Receipts and Payments Account** |For the year
from|Year start date||Year end date| |---|---|---|---| ||01st April 2024|To|31st March 2025| ||||| |**Receipts and payments**|||| |**Receipts**
**Donations, legacies and similar income**
Membership subscriptions
Less:Membership subscriptions paid on (National/County/Area/District)
Net membership subscriptions retained
Refund Caterham District
Legacies
Gift Aid
Other similar income
**Sub total**
**Grants**
Maintenenace grant
Other grants
**Sub total**
**Fundraising (gross) & Activities**
Equipment Hire
Camp Money paid in
General Fund Raising
Payments Received for Scout Activities
**Sub total**
**Investment income**
Bank interest
Building Society interest
The Scout Association Short Term Investment Service
Property Rent income
Sundry receipts
**Sub total**
**_Total Gross Income_**
Asset and investment sales, etc.
**_Total receipts_**|**2024/25**||**2023/24**| ||**Unrestricted funds**||**Unrestricted funds**| ||**£**||**£**| ||||| ||||| ||10,933.50||10,376.00| ||8,128.00||| ||2,805.50||10,376.00| ||45.00||41.5| ||0||| ||0||| ||0||| ||2,850.50||10,417.50| ||||| ||0.00||0.00| ||0||0| ||0.00||0.00| ||||| ||0||| ||3,144.86||5,189.99| ||1343.54||| ||0||0| ||4,488.40||5,189.99| ||||| ||0||0| ||0||0| ||0||0| ||17,909.00||16,680.00| ||||720| ||17,909.00||17,400.00| ||||| ||25,247.90||33,007.49| ||||| ||0||0| ||||| ||25,247.90||33,007.49| ## **12th Caterham Scout Group** ## **Receipts and Payments Account** |For the year
from|Year start date||Year end date| |---|---|---|---| ||01st April 2024|To|31st March 2025| ||||| |**Receipts and payments**|||| |**Payments**
**Charitable Payments**
Beaver, Cub & Scout Weekly Activity Fund
Rent / Rates
Water and Sewerage
Electricity and Gas
Insurance
Repairs and Renewals
Materials and equipment
General Site Expenses / Gardening
Car park payment to rugby club
Uniforms / Badges
AGM and trustee expenses
Activities Paid For
Camp Money Paid Out
Provisions for camp
Cleaning
HQ Refurb Cost
SumUp Costs
Donations
Online Scout Manager
Capitation
Bushcraft
Bank charges
**_Sub total_**
Fundraising expenses
Caterham Carnival
Fireworks evening
Other fundraising costs
**_Sub total_**
**_Total Gross Expenditure_**
Asset and investment purchases, etc.
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds last year end_**
**_Cash funds this year end_**|**2024/25**||**2023/24**| ||**Unrestricted funds**||**Unrestricted funds**| ||£||£| ||||| ||||| ||‐904.82||‐| ||‐225.35||‐221.88| ||‐147.00||‐168| ||‐3,767.53||‐3,395.64| ||‐2,203.20||0.00| ||‐13.14||0.00| ||‐158.25||‐2,026.03| ||‐2,553.61||‐4,443.47| ||‐1,169.00||| ||‐660.39||‐565.45| ||‐413.78||‐231.56| ||‐462.60||‐2,824.93| ||‐5,264.80||‐6,396.53| ||‐339.8||0| ||‐1,440.00||‐480| ||‐3,834.76||‐8,847.53| ||£0.00||0| ||||‐500| ||‐118.94||‐53| ||||‐3631.25| ||0||‐35| ||‐7||| ||‐23,683.97||‐33,820.27| ||||| ||0||0| ||0||0| ||0||0| ||0||0| ||0||0| ||||| ||‐23,683.97||‐33,820.27| ||0
‐23,683.97
1,563.93
6,179.52
7,743.45||0| ||||‐33,820.27| ||||| ||||‐812.78| ||||6,992.30| ||7,743.45||6,179.52| ## **Statement of assets and liabilities at the end of the year** |**Cash funds**
Bank current account
Bank deposit account
Building society account
Scouts/Cubs accounts
Cash/Floats
Other monetary assets
Tax claim
Debts due from the County/Area/District/Group
Insurance claim
Investment assets
Investment property ‐ detail
Quoted investments
Other investments ‐ detail
Non monetary assets for charity's own use
Badge stock
Shop stock
Other stock
Land and buildings
Motor vehicles
Scouting equipment, furniture etc
Other
Liabilities
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan ‐ detail
Other liabilities|**_Total cash funds_**
**_Sub total_**
**_Sub total_**
**_Sub total_**
**_Sub total_**|31st March 2025
2023/24
Unrestricted funds
Unrestricted funds
£
£
7,743.45
6,179.52
0
0
0
0
0
0
0
0
7,743.45
6,179.52
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
150
150
0
0
0
0
10,000.00
10,000.00
0
0
12,500.00
12,500.00
1,000.00
1,000.00
23,650.00
23,650.00
0
0
0
0
0
0
0
0
0
0
0
0
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~~Le~~| |---|---|---| ## **Contingent liabilities and future obligations** The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on___________________________ (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name Print Name Nicola Bosher ## **Independent Examiner's Report to the Trustees of the** ## 12[th] CATERHAM SCOUT GROUP I report on the accounts of the Group for the year ended .......... **31[st] March 2025** which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Sections 43 and 44 of the Charities Act 1993. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43 (2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 43 (3) (a) of the 1993 Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements. - to keep accounting records in accordance with Section 41 of the 1993 Act and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name :-Nicola Bosher . Qualification :-ACIMA Address: 13 Tollers Lane, Coulsdon, Surrey, CR5 1BE ## Date :-10.07.25 **LT700006**