Spittal Playgroup Church Hall, Spittal 07902 513 590
Registered Provider’s/Trustees Annual Report 2020/2021 for the AGM to be held on the 2nd December at the Pump on the Green at 7.30pm. (this was cancelled due to Covid and has been rescheduled for Wednesday the 9th of February)
THE OBJECTIVES – are to enhance the development and education of pre-school children in Wales, by encouraging parents to understand and provide for their needs through high quality pre-school provision and childcare.
OUR AIMS - are to offer high quality care and education to pre-school children in a safe and stimulating environment.
THE FINANCIAL REPORT – will be presented by the treasurer.
Spittal Playgroup is registered to take 24 children from the age of 2, and during the 12 months from September 2020 to July 2021 we have had 21 children on our register,
(23 in 2019/20) (31 in 2018/19) (29 in 2017/18) (30 in 2016/17) (37 in 2015/16) (33 in 2014/15) (44 – 13/14),
9 of whom received the Welsh government funding for 3 year olds.
(11 in 2019/20) (11 in 18/19) (10 – 17/18) (13 – 16/17) (17 – 15/16) (19 – 14/15) (20 in 13/14) We currently have 21 children on the register of which 6 are funded. (9 in 2019/20)(15 in 18/19) (21 in 17/18) (13 in 16/17) (16 in 15/16, 17 in 14/15, 26 in 13/14).
2020/21 saw playgroup reopen with limited numbers of children and staff on the 14[th] of September 2020 following Welsh Government guidelines. We successfully reopened in an adapted way and we provided a safe and consistent environment for the children during unprecedented times.
We are pleased to report the safe reopening of playgroup and enquiries for new starters led to playgroup extending our numbers and welcoming our new member of staff Jade Codd after the November half term. She has settled into playgroup brilliantly and her interaction and heart-warming, caring attitude with the children is fantastic. We have a brilliant team of staff who work well together and provide high standards, fun and exciting activities and area enhancements to provide a bright and stimulating environment. I thank Fran for her continued hard work and commitment to playgroup, she has an excellent rapport with parents and the children. She is an asset to our playgroup. I thank our treasurer Karen who also helps at playgroup whenever needed, her support to cover staff and help during events is amazing, this contributes to the playgroup running smoothly.
I am delighted to report that after providing evidence of improvements made to playgroup, we came out of Estyn review in March 202. We received a catch up inspection with Estyn in May 2021 which went really well and they are happy with the service that we provide, it was commented on how settled and happy the children were.
Playgroup numbers are increasing which has been exhibited in our numbers, we were full for our staffing (3) ratios for 2 out of our 3 operating days with only one 3yr old space on the remaining day. Numbers are looking promising for January 2022 and parents have increased sessions attended. A waiting list is available for anyone interested in starting playgroup.
I would like to thank parents for their amazing comments and feedback for the Quality-of-Care Review (which is available for anyone to view) and their continued support through all our activities and fundraising ideas. Fundraising has been different due to Childcare Covid restrictions and only allowing essential visitors into playgroup. We have still managed to fundraise with some very successful events. In the Autumn term we did our own photography session which has proved to be very
successful and produced some lovely natural photographs. We took part in the Joint Annual Christmas Hamper Draw with Spittal School, collecting donations and selling tickets which we receive half of the funds raised. We also took part in Children in need and had a fantastic Christmas Party.
In the Spring term we had our Sponsored St David’s Play Week which is a fantastic event celebrating our language and culture.
We had a busy summer term collecting items for our Bags2Schools fundraising event which was supported brilliantly by our parents and the community. We also enjoyed taking part in the Spittal Community Fun Day, as we saw a relaxation to the restrictions. We held a car boot stall which proved to be very popular. It was a lovely catch up with parents, past, current and future. Even though these events have been slightly different this year we look forward to having face to face fundraising in the not-so-distant future. We secured grants that were able to help towards training, running costs and purchasing essential equipment to run in a Covid safe way including PPE.
I would like to thank the committee for their support and commitment over the last 12 months; it is gratefully appreciated. I take this opportunity to thank Judith for her continued support and whilst I take over as registered person her advice and experience has been invaluable. I completed the registration process with CIW in November 2021 and look forward to the future of our fantastic community-based playgroup.
Date
27th April 2020 28th April 2020 4th May 2020 13th May 2020 18th May 2020 28th May 2020 3rd June 2020 26th June 2020 6th July 2020 10th July 2020 23rd July 2020 28th July 2020 29th July 2020 7th August 2020 24th August 2020 28th August 2020
7th August 2020
8th September 2020 29th September 2020 30th September 2020
2nd October 2020
6th October 2020
12th October 2020 22nd October 2020 22nd October 2020
27th October 2020 27th October 2020 27th October 2020 28th October 2020
9th November 2020
10th November 2020 13th November 2020 17th November 2020 20th November 2020 23rd November 2020
25th November 2020 26th November 2020 26th November 2020 27th November 2020 27th November 2020 30th November 2020
3rd December 2020 4th December 2020 8th December 2020 9th December 2020 10th December 2020 14th December 2020 16th December 2020 16th December 2020 18th December 2020 18th December 2020 21st December 2020 21st December 2020
5th January 2021
11th January 2021 18th January 2021 18th January 2021 22nd January 2021 28th January 2021 29th January 2021 4th February 2021 5th February 2021 10th February 2021 11th February 2021 15th February 2021 15th February 2021 18th February 2021 19th February 2021 23rd February 2021 24th February 2021 26th February 2021 26th February 2021 1st March 2021
4th March 2021
5th March 2021 9th March 2021 11th March 2021 12th March 2021 15th March 2021 18th March 2021 22nd March 2021 22nd March 2021 23rd March 2021 24th March 2021 26th March 2021 26th March 2021 29th March 2021 29th March 2021 31st March 2021 1st April 2021 1st April 2021 1st April 2021
Spittal Playgroup income and expenditure from 5th April 2020
Judith - £50 sponsorship + £200 March fees + £90 Feb. Fees April Wages - furlough March Fees HMRC JRS Grant ICO fee May Furlough pay HMRC JRS Grant June Furlough pay HMRC JRS Grant Sophie Taylor Furlough pay Judith's expenses - gift for Kim (Accountant) July Wages Furlough Moondance Foundation grant HMRC JRS Grant August Fees August Wages Furlough
HMRC JRS Grant Judith Doncaster pound coins petty cash September Wages September Fees September Fees September Fees 3 Year Old Funding Judith Doncaster Expenses (September Wages Jade and Suzy Wages) October Fees October Wages Suzy Expenses - PCC reclaim for FPN (overpayment) October Fees October Fees November Fees November Fees November Fees November Fees November Fees November Fees
Judith Doncaster Expenses November Fees PCC EYPDG Funding Judith Doncaster - Jade Wages November Wages November Fees Photos Money Photos Money December Fees December Fees December Fees December Fees Christmas Hamper £174 - £74 pounds for petty cash + £84 Nov.+Dec. Fees - £4 petty cash Reindeer Food Judith Expenses-£326.12 Jade's salary + £35 petty cash coins + £20 Santa's charity donation December Fees December Wages Donation (Cath Gibbons - Mum?) December Fees
December Fees Judith - Rent Spring and Autumn terms 2020 January Fees January Fees January Wages January Fees PCC 3 year old Funding January Fees February Fees February Fees February Fees Suzy Expenses - Moondance Grant + Expenses February Fees February Fees February Fees February Fees February Wages Photo Money £45 - £10 coins for petty cash + Bee Kind poster fundraiser £65 +£3 Reindeer food - £3 coins for petty cash Cheque Donation (27.11.20 V. Chilvers )
St Davids Day sponsor money
March Fees March Fees PCC FPN Grant 3 y o funding (£330) + Covid Support Grant (£1800) Feb. Fees PCC Sustainability Grant March Fees St Davids Day Sponsorship £285 - £10 coins for petty cash March Fees March Fees Post Office St Davids Day sponsorship £10 + £10 donation Petty Cash March Fees March Wages £1783 + Hall Rent (Spring) £396 March Fees PCC 3 y o funding Tesco resources Training Insurance
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£2,632.62
Opening Balance 5th April 2020
Cheque Number Income Expenditure balance
£340.00 £2,972.62
£1,708.44
£1,264.18
£1,748.44
£40.00
£2,695.59
£947.15
£2,660.59
£35.00
£1,743.06
£917.53
£2,656.79
£913.73
£1,718.39
£938.40
£2,657.99
£939.60
£2,491.50
£166.49
£2,448.50
£43.00
£1,425.96
£1,022.54
£5,361.96
£3,936.00
£6,443.57
£1,081.61
£6,563.57
£120.00
£5,934.01
£629.56
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£6,563.57
£629.56
£6,363.57
£200.00
£5,590.49
£773.08
£5,857.49
£267.00
£5,913.49
56
£5,974.49
61
£8,074.49
£2,100.00
£65.00 £8,009.49
£154.00 £8,163.49
£772.28 £7,391.21
£75.00 £7,316.21
£9.00 £7,325.21
£70.00 £7,395.21
£168.00 £7,563.21
£168.00 £7,731.21
£112.00 £7,843.21
£112.00 £7,955.21
£140.00 £8,095.21
£98.00 £8,193.21
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`
£8,184.41
£8.80
£8,254.41
£70.00
£8,554.41
300
£8,331.17
£223.24
£7,380.49
£950.68
£7,408.49
28
£7,438.49
£30.00
£7,468.49
£30.00
£7,594.49
£126.00
£7,762.49
£168
£7,874.49
£112.00
£7,944.49
70
£8,124.49
£180.00
£8,127.49
£3.00
£7,746.37
£381.12
£7,802.37
£56.00
£6,921.45
£880.92
£6,951.45
£30.00
£7,119.45
£168.00
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£7,231.45 £112.00 £6,479.95 £751.50 £7,109.95 £630.00 £7,165.95 £56.00 £6,040.87 £1,125.08 £6,068.87 £28.00 £6,728.87 £660.00 £6,840.87 £112.00 £6,966.87 £126.00 £7,092.87 £126.00 £7,134.87 £42.00 £6,551.39 £583.48 £6,621.39 70 £6,642.39 21 £6,768.39 £126.00 £6,852.39 84 £5,866.83 £985.56 £5,966.83 £100.00 £6,016.83 52 £50.00
£6,071.83 £55.00 £6,869.83 £798.00 £6,953.83 £84.00 £9,083.83 2130 £9,167.83 £84.00 ### £841.60 ### £112.00 ### £275.00 ### £28.00 ### £84.00 ### £20.00 ### £10.00 ### £56.00 £8,395.43 £2,179.00 £8,409.43 £14.00 ### £5,000.00 ### £35.00 ### £36.00 ### £186.26
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Income Expenditure
Totals ### £15,238.70
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
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£0.00
Autumn Term 2020 Financial Report
Opening Balance B/Fwd
Receipts
Fees 3 year old funding Donations PCC EY funding Photo Money Spittal School Christmas Hamper Snack Donations Reindeer food
PCC Grant Total Receipts
Expenditure
Wages Petty Cash Judith's Expenses Santa's charity donation PCC overpayment
Total Expenditure
Summary
We have made a profit of £ in the Autumn term.
£6.563.57
Spittal Playgroup April 2020 - 2021 end of year Financial Report Barclays A/C Opening Balance B/Fwd: £2632.62
Receipts
| Fees | £5,540.00 |
|---|---|
| 3 Year Old Funding | £8,090.00 |
| St David's Day Sponsorship | £400.00 |
| HMRC JRS Grant | £4,511.65 |
| Moondance Foundation Grant | £3,936.00 |
| PCC EYPDG Funding | £300.00 |
| Photograph Money | £105.00 |
| Spittal School Christmas Hamper | £174.00 |
| Reindeer Food | £6.00 |
| Donations | £90.00 |
| Bee Kind Fundraiser | £65.00 |
| Covid Support Grant | £1,800.00 |
| PCC Sustainability Grant | £841.60 |
| Total Receipts | £25,859.25 |
| Expenditure Bank Reconciliatio Kims Figures Opening Balance Wages £8,312.01 -65.00 8247.01 Receipts Wages - Furlough 4511.65 4511.65 Hall Rent- Spring/Autumn 2020 and Spring ' 1147.5 1147.50 TOTAL ICO annual direct debit (data protection) £35.00 35.00 Training £36.00 36.00 Judith Expenses £8.80 65.00 73.80 Petty Cash £346.00 346.00 Suzy Expenses and Moondance Grant £583.48 583.48 Resources £35.00 35.00 Reclaim for PCC FPN Overpayment £75.00 75.00 Early Years Wales Membership and Insuranc £186.26 186.26 Gift for Kim Accountant £43.00 43.00 Santa's charity Donation £20.00 20.00 Total Expenditure £15,339.70 15339.70 TOTAL PROFIT/LOSS £10,519.55 Closing Balance: £13152.17 Unrepresented Cheques: 0 |
n 2632.62 Payments 25859.25 Closing Balance 28491.87 |
15339.7 13152.17 28491.87 |
|---|---|---|
Summary We have made a profit of £10519.55!
Wages continue to be the biggest expense. Fundraising was difficult this year due to the Coronavirus Pandemic restrictions. We still raised £471 (this includes £50 from last year's sponsored St David's Day) not including £90 very kind donations. We gratefully received £174 from Spittal School Christmas Hamper 2020. We most gratefully received grants from Pembrokeshire Council for £2641.60 and a Moondance Foundation charitable grant of £3936, all sourced by our outstanding Playleader and new Registered Person Suzy Armstrong. Suzy also took the photos this year and parents paid a total of £105 towards the digital images. Petty cash used for heating and resources. In the initial return after the start of the coronavirus pandemic children provided their own snack. Petty cash was broken down into £269 for Heating + £10 for Leaver's reading books, £7.99 for cleaning products, £4 for Easter eggs, £3.47 for First Aid materials, £6 Welsh Lady spoons and £2.69 for DBS postage, with the remainder in the petty cash tin. This is the last year of voluntary accountant services from Kim Thomas after approximately 30 very generous years! This is also the last year of Judith Doncaster being our Registered Person after over 30 fantastic years of voluntary service to the Playgroup. Additonal expenses to Suzy in this financial year include £42.31 on Ink cartridges and £76 on 2 DBS checks. This will be claimed in the next financial year (December 2021) when the Treasurer received the paid invoices.
Karen John, Treasurer.
I therefore, confirm, that I have independently audited the accounts for Spittal Playgroup for the period ending 5 April 2021.
Hi Karen
I have audited the Spittal Playgroup Accounts for the period ending 5 April 2021.
Everything looks fine. I have made a few adjustments which you may wish to amend on your original Financial Report.
I have adjusted the wages to match what actually went through the payroll system. It was a bit confusing with the Furlough Pay, but it is advisable to show the amount of Furlough pay received to contra the same amount paid out. Otherwise it may look as if we have claimed too much Furlough Pay. (Just for your information, the difference in the figures was due to the holiday pay in July which was shown on the payslips as holiday pay and for which I claimed Furlough Pay)
There were also two transactions posted to Wages which were actually Rent £396 and Judith’s expenses £65 which you will see in my adjustment column.
Finally, it is always a good idea to show a breakdown of the petty cash. Ie if it was used for electricity in the hall, include another line in the expenditure section and split the figure of £346. Otherwise, it appears that you have £346 cash “in hand” instead of the actual expense that it was used for.
Hope this makes sense.
Please contact me if you require any further clarification.
I therefore, confirm, that I have independently audited the accounts for Spittal Playgroup for the period ending 5 April 2021.
Kim Thomas MAAT