Alphabets Pre-School Botley
(September 2024 - August 2025) ANNUAL REPORT
Annual General Meeting Monday 16th March 2026, 7.30pm.
Staffing
Pre-school Manager - Mandy Searle Pre-school Deputy Manager/Senco - Helen Hall Practitioner - Sarah Fisher Practitioner - Emma Jewell Practitioner - Amanda Hunt
Alphabets Management Committee
These were the volunteers who made up the committee, helping the staff team to run Alphabets for the year September 2024- August 2025. Alex and Heather resigned at the end of the year as their children left to start school. We are currently looking for new volunteers to help us and need to recruit a Chairperson and secretary.
Chairperson - Laura Harvey Secretary - Carley Glasper-Hassell Treasurer - Kate Mckillen Member - Becky Morgan-Walsh Member - Wendy Whitfield
Manager’s report
We have had another busy and successful year at Alphabets Pre-school.
Numbers at the start of September 2024 were average for the start of the year, Numbers then built up steadily over the course of the year and reached full capacity by the end of the summer term on most of the days Alphabets is open.
Christmas craft activities and singing – parents were invited in to see the children singing and then had lots of Christmas craft activities to do. We held a raffle to raise some funds for the pre-school and made over £250.
Graduation – this was held at the end of the summer term with the group of children leaving us to go to school in September. Parents/carers were invited in so see their children ‘graduate’.
During the spring term Alphabets used EYPP money to purchase wooden round tables and chairs to help create a more natural and calming environment for the children and to help encourage and support communication and social interactions. Alphabets also purchased two water activity centres for the garden – one was a coloured water wall and the other was a wooden water tray which the children loved playing with during the summer months.
We have continued to be a happy stable team who are very dedicated and committed in building secure relationships with all children and parents. All staff continue with their professional development through online training and regular staff meetings.
Finally, I would like to thank the Alphabets team and Committee for their continued support and hard work over the past year and also all the families who attend with their children and support the pre-school.
Amanda Searle, Pre-school Manager.
Finance report
Alphabets finished the financial year with a balance of £5,507. This was made up of £14,183 brought forward from the previous year and a loss of £8,676 from this year.
Our total income was £115,912. This is mainly made up of fees, fundraising & grants.
Our total expenditure was £124,588. This was mainly spent on staff wages, rent, insurance and equipment.
We made a loss this year as we had increases to rent, wages, pension contributions and the cost of living increases.
We raised £885 through our fundraising events this year and a grant of £200 from Eastleigh Borough Council. This money all goes to improving equipment and facilities for the children.
We continue to fund the training and development of our staff to ensure we have an experienced and well qualified team providing good quality care and education for the children attending Alphabets.
Overall, we are in a good financial position but as costs continue to increase, we will be monitoring the situation on a regular basis to ensure that Alphabets remains in a safe and secure financial position.
Kate Mckillen
Committee Treasurer
- ALPHABETS PRE SCHOOL, BOTLEY
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2025
ALPHABETS PRE-SCHOOL
| CONTENTS | |
|---|---|
| Page | |
| Annual Report | 1 |
| Independent Examiner’s Report | 2 |
| Notes to the Accounts | 3 |
| Payments and Receipts Account | 4 |
| Statement of Assets and Liabilities | 5 |
ALPHABETS PRE-SCHOOL
Annual Report For the Year Ended 31 August 2025
The managing committee present the report for the year ended 31 August 2025.
The members of the managing committee who acted as trustees of the charity during the year were:-
Becky Morgan-Walsh Kate McKillen Wendy Whitfied Philippa Tanaka Carley Glasper-Hassell
The managing committee members are elected or appointed on an annual basis with the officers being elected from the membership of the managing committee. The Annual General Meeting is held during March.
The charity was established on 1[st] March 1994 and is registered with the Charity Commission, No. 1036169. The Charity’s address is 15, Sovereign Drive, Botley, Southampton, SO30 2SR.
Objects, Organisation and Activities.
The charity is established for the provision of safe and satisfying group play for the promotion of the education of pre-school children.
The committee’s aim is to retain sufficient reserves to enable the pre-school to meet its objectives.
On behalf of the managing committee
................................................................ Kate Mckillen Management Trustee
Date .....................................................
ALPHABETS PRE-SCHOOL
Independent Examiner’s Report to
The Trustees of the Alphabets Pre-school, Botley
I report on the accounts of the Trust for the year ended 31 August 2025, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144(2)) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:
-
Examine the accounts (under section 145(1)(a) of the 2011 Act);
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners of the 2011 Act: and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General directions given by the Charity commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention;
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
To keep accounting records in accordance with Section 142 of the 2011 Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
............................................................ Stuart Delmege ACA
ALPHABETS PRE-SCHOOL
Notes to the Accounts For the Year Ended 31 August 2025
1. Accounting policies
General
The accounts have been prepared under the historical cost convention on a receipts and payments basis and in accordance with the applicable accounting standards, the Statement of Recommended Practice on Accounting by Charities and the Charities Act 2011.
2. Trustee’s Remuneration and Expenses
No remuneration directly or indirectly out of the trust funds of the charity was paid or is payable for the year to any trustee or to any person known to be connected with any of them.
No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year from the trust fund.
Alphabets Pre-school
Receipts and Payments Account for the year ended 31 August 2025
| 2025 | 2024 | |
|---|---|---|
| Recipts | £ | £ |
| Fees | 114551 | 108074 |
| Fund raising | 885 | 627 |
| Uniform | 157 | 87 |
| Grants/donations | 200 | 0 |
| Food voucher grant | 0 | 150 |
| Deposits | 0 | 150 |
| Sundries | 119 | 0 |
| 115912 | 109088 | |
| Payments | ||
| Direct costs | ||
| Uniform | 100 | 656 |
| Activities | 302 | 382 |
| Refreshments | 237 | 288 |
| Cleaning | 58 | 55 |
| Post & stationery | 22 | 52 |
| Printing/photocopying | 22 | 0 |
| Rewards for volunteers | 25 | 25 |
| Staff incentive scheme | 225 | 620 |
| Food vouchers | 0 | 150 |
| Sundries | 8 | 19 |
| 999 | 2247 | |
| Overheads | ||
| Wages | 100575 | 94776 |
| Insurance/rent | 10700 | 10437 |
| Fundraising | 20 | 20 |
| Equipment/resources | 5844 | 6552 |
| Telephone/internet | 792 | 761 |
| Sundries | 58 | 433 |
| Training | 342 | 1198 |
| Accountant | 936 | 893 |
| Pension | 4250 | 3663 |
| Bank charges | 72 | 67 |
| 123589 | 118800 | |
| Year Profit/Loss | -£8,676 | -£11,959 |
Alphabets Pre-school Statement of Assets and Liabilities As at 31st August 2025
| 31.8.25 | 31.8.24 | |
|---|---|---|
| Bank Account HSBC | £5,507 | £14,183 |
| Plus cash left in petty cash | £0 | £0 |
| Total | £5,507 | £14,183 |
| REPRESENTED BY: | ||
| Balance brought forward | £14,183 | £26,142 |
| Year Loss/profit | -£8,676 | -£11,959 |
| Balance carried forward | £5,507 | £14,183 |
On behalf of Alphabets Management Committee
…………………………………………………
Kate Mckillen - Treasurer
………………………………………………… Laura Harvey - Chair
Alphabets Pre-School Botley
(September 2024 - August 2025) ANNUAL REPORT
Annual General Meeting Monday 16th March 2026, 7.30pm.
Staffing
Pre-school Manager - Mandy Searle Pre-school Deputy Manager/Senco - Helen Hall Practitioner - Sarah Fisher Practitioner - Emma Jewell Practitioner - Amanda Hunt
Alphabets Management Committee
These were the volunteers who made up the committee, helping the staff team to run Alphabets for the year September 2024- August 2025. Alex and Heather resigned at the end of the year as their children left to start school. We are currently looking for new volunteers to help us and need to recruit a Chairperson and secretary.
Chairperson - Laura Harvey Secretary - Carley Glasper-Hassell Treasurer - Kate Mckillen Member - Becky Morgan-Walsh Member - Wendy Whitfield
Manager’s report
We have had another busy and successful year at Alphabets Pre-school.
Numbers at the start of September 2024 were average for the start of the year, Numbers then built up steadily over the course of the year and reached full capacity by the end of the summer term on most of the days Alphabets is open.
Christmas craft activities and singing – parents were invited in to see the children singing and then had lots of Christmas craft activities to do. We held a raffle to raise some funds for the pre-school and made over £250.
Graduation – this was held at the end of the summer term with the group of children leaving us to go to school in September. Parents/carers were invited in so see their children ‘graduate’.
During the spring term Alphabets used EYPP money to purchase wooden round tables and chairs to help create a more natural and calming environment for the children and to help encourage and support communication and social interactions. Alphabets also purchased two water activity centres for the garden – one was a coloured water wall and the other was a wooden water tray which the children loved playing with during the summer months.
We have continued to be a happy stable team who are very dedicated and committed in building secure relationships with all children and parents. All staff continue with their professional development through online training and regular staff meetings.
Finally, I would like to thank the Alphabets team and Committee for their continued support and hard work over the past year and also all the families who attend with their children and support the pre-school.
Amanda Searle, Pre-school Manager.
Finance report
Alphabets finished the financial year with a balance of £5,507. This was made up of £14,183 brought forward from the previous year and a loss of £8,676 from this year.
Our total income was £115,912. This is mainly made up of fees, fundraising & grants.
Our total expenditure was £124,588. This was mainly spent on staff wages, rent, insurance and equipment.
We made a loss this year as we had increases to rent, wages, pension contributions and the cost of living increases.
We raised £885 through our fundraising events this year and a grant of £200 from Eastleigh Borough Council. This money all goes to improving equipment and facilities for the children.
We continue to fund the training and development of our staff to ensure we have an experienced and well qualified team providing good quality care and education for the children attending Alphabets.
Overall, we are in a good financial position but as costs continue to increase, we will be monitoring the situation on a regular basis to ensure that Alphabets remains in a safe and secure financial position.
Kate Mckillen
Committee Treasurer
Alphabets Pre-school
Receipts and Payments Account for the year ended 31 August 2025
| 2025 2024 |
2025 2024 |
2025 2024 |
2025 2024 |
|
|---|---|---|---|---|
| £ £ |
||||
| RECEIPTS | ||||
| Fees 114551 108074 Fund raising 885 627 |
||||
| Uniform 157 87 |
||||
| Grants/donations 200 |
0 | |||
| Food voucher grant 0 150 |
||||
| Deposits | 0 150 |
|||
| Sundries 119 0 |
||||
| 115912 109088 |
||||
| LESS PAYMENTS | ||||
| Direct costs | ||||
| Uniform 100 656 |
||||
| Activities 302 382 |
||||
| Refreshments 237 288 |
||||
| Cleaning 58 55 |
||||
| Post & stationery | 22 | 52 | ||
| Printing/photocopying | 22 | 0 | ||
| Rewards for volunteers | 25 | 25 | ||
| Staff incentive scheme | 225 | 620 | ||
| Food vouchers | 0 | 150 | ||
| Sundries 8 |
19 | |||
| 999 2247 |
||||
| Overheads | ||||
| Wages | 100575 | 94776 | ||
| Insurance/rent | 10700 | 10437 | ||
| Fundraising | 20 | 20 | ||
| Equipment/resources 5844 6552 |
||||
| Telephone/internet 792 761 |
||||
| Sundries | 58 433 |
|||
| Training 342 |
1198 | |||
| Accountant 936 893 |
||||
| Pension | 4250 | 3663 | ||
| Bank charges | 72 | 67 | ||
| 123589 118800 |
||||
| YEAR PROFIT/LOSS |
£-8676 £-11959 |
Alphabets Pre-school Statement of Assets and Liabilities As at 31st August 2025
| 31.8.25 31.8.24 |
31.8.25 31.8.24 |
31.8.25 31.8.24 |
|---|---|---|
| Bank Account HSBC £ 5507 |
£14183 | |
| Plus cash left in petty cash | £ 0 | £ 0 |
| TOTAL | £ 5506 | £14183 |
| REPRESENTED BY: | ||
| Balance brought forward | £14183 £26142 |
|
| Year Loss/profit | - £ 8677 | - £11959 |
| 6 | ||
| Balance carried forward | £5507 £14,183 |
On behalf of Alphabets Management Committee
…………………………………………………
Kate Mckillen - Treasurer
………………………………………………… Laura Harvey - Chair