## Alphabets Pre-School Botley (September 2023 - August 2024) ANNUAL REPORT Annual General Meeting Monday 17th March 2025, 8pm. ## **Staffing** During this financial year we said goodbye to Shelley, Hazel, Helen W and Michelle as they moved on to new ventures. Pre-school Manager - Mandy Searle Pre-school Deputy Manager/Senco - Helen Hall Practitioner - Sarah Fisher Practitioner - Emma Jewell Practitioner - Amanda Hunt ## **Alphabets Management Committee** These were the volunteers who made up the committee, helping the staff team to run Alphabets for the year September 2023- August 2024. Alex and Heather resigned at the end of the year as their children left to start school. We are currently looking for new volunteers to help us and need to recruit a Chairperson and secretary. Chairperson - Vacancy Secretary - Vacancy Treasurer - Kate Mckillen Member - Becky Morgan-Walsh Member - Philippa Tanaka Member - Vacancy ## **Manager’s report** We have had another busy and successful year at Alphabets Pre-school. Staff changes are - Shelley left in May 2024 Hazel left in March 2024 Helen W left in July 2024 Michelle left July 2024 We have had 3 new members of staff – Emma started Alphabets in September 2024 Amanda H started Alphabets in September 2024 Georgina started Alphabets in September 2024 Numbers at the start of September 2023 were low, this improved steadily over the course of the year and did reach full capacity by the end of the summer term on all our days Alphabets is open. In March 2024, Alphabets had Ofsted visit to do the full inspection – Ofsted looked at Alphabets Curriculum, planning, provision, children’s development / learning and Senco provision. The outcome in all areas was Good this is a very positive result. We had two recommendations. – “support staff to consistently help children to understand the expectations for their behaviour and the impact of this on others.” “sharpen arrangements for monitoring staff practice, to enable more-focused support on enhancing their teaching skills further.” All the team are working hard to continually work towards the recommendations as outlined by Ofsted. During the spring term Alphabets used EYPP money to purchase wooden round tables and chairs to help create a more natural and calming environment for the children and to help encourage and support communication and social interactions. Alphabets also purchased two water activity centres for the garden – one was a coloured water wall and the other was a wooden water tray which the children loved playing with during the summer months. During the Summer Term Alphabets children and staff had a sponsored walk around the recreation area which all the children really enjoyed. The money raised, along with other fundraising, was used to buy an inside sand tray. We have continued to be a happy stable team who are very dedicated and committed in building secure relationships with all children and parents. All staff continue with their professional development through online training and regular staff meetings. Finally, I would like to thank the Alphabets team and Committee for their continued support and hard work over the past year and also all the families who attend with their children and support the pre-school. Amanda Searle, Pre-school Manager. ## **Finance report** Alphabets finished the financial year with a balance of £14,183. This was made up of £26,142 brought forward from the previous year and a loss of £11,959 from this year. Our total income was £109,088. This is mainly made up of fees, fundraising & grants. Our total expenditure was £121,047. This was mainly spent on staff wages, rent, insurance and equipment. We made a loss this year as we had increases to rent, wages, pension contributions and the cost of living increases. We raised £600 through our fundraising events this year. This money all goes to improving equipment and facilities for the children. We continue to fund the training and development of our staff to ensure we have an experienced and well qualified team providing good quality care and education for the children attending Alphabets. Overall, we are in a good financial position but as costs continue to increase, we will be monitoring the situation on a regular basis to ensure that Alphabets remains in a safe and secure financial position. Kate Mckillen Treasurer ALPHABETS PRE-SCHOOL BOTLEY STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUfAJST 2024 ALPHABETS PRE-SCHOOL CONTENrs Page Annual Report Independent Examiner's Report Notes to the Accounts Payments and Receipts Account Statement of Assets and Liabilities ALPHABETS PRE-SCHOOL Annual Report For the Year Ended 31 August 2024 The managing committee present the report for the year ended 31 August 2024. The members of the managing committee who acted as trustees of the charity during the year were: Becky Morgan-walsh Kate McKillen Sarah Grove Philippa Tanaka The managing committee members are elected or appointed on an annual basis with the officers being elected from the membership of the managing couututtee. The Annual General Meeting is held during March. st The charity was established on l March 1994 and is registered with the Charity Con]mission, No. 1036169. The Charity's address is 15, Sovereign Drive, Botley, Southampton, S030 2SR. Objects, Organisation and Activities. The charity is established for the provision of safe and satisfying group play for the promotion of the education of pre-school children. The committee's aim is to retain sufficient reserves to enable the pre-school to meet its objectives. On behalf of the managing committee Kate Mckillen Management TTUStee Date ALPHABETS PRE-SCHOOL Independent Examiner's Report to The Trustees of the Alphabets Pre-school, Botley I report on the accounts of the Trust for the year ended 31 August 2024, which are set out on pages 3 to 5. Respective responsibilities of trustees and examiner. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consid¢r that an audit is not required for this year (under scction 144(2)) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 145(IXa) of the 2011 Act)" To follow the procedures laid down in the General Directions given by the Charity Commissioners of the 2011 Act: and To state whether particular matters have come to my attention. Basis of illdependent examiner's report My examination was carried out in accordance with the General directions given by the Charity commissioners. An examination includes a Teview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an alldit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention. l. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with Section 142 of the 2011 Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met. or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stuart Delmege ACA ALPHABETS PRE-SCHOOL Notes to the Accounts For the Year Ended 31 August 2024 l. Accounting policies General The accounts have been prepared under the historical cost convention on a receipts and payments basis and in accordance with the applicable accounting standards. the Statement of Recommended Practice on Accounting by Charities and the Charities Act 2011. 2. Trustee's Remuneration and Expenses No remuneration directly or indirecdy out of the trust funds of the charity was paid or is payable for the year to any trustee or to any person known to be connected with any of them. No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year from the m￿t fund. ALPHABEfs PRE-SCHOOL Receipts and Payments Account for the year ended 31 August 2024 2024 2023 RECEIPTS Fees Fund raising Unifonn Grants/donations Food voucher grant Deposits Sundries 108.074 627 103,464 1515 87 80 12.619 150 150 150 275 89 118.192 109,088 LESS PAYMENfS Direct costs Uniforni Activities Refreshments Cleaning Post & stationery Printinglphotocopying Rewards for voluntee Staff incentive scheme Food vouche Sundries 656 523 475 317 124 55 52 59 25 620 45 594 150 150 19 2247 2,331 Overheads Wages Insurancelrent Fundraising Equipmentlresources Telephonelinternet Sundries Training Accountant Pension Bank charges 94.776 10.437 20 92.346 9,820 46 6,552 761 12,522 749 502 1.198 893 853 840 3,663 67 118,800 3.422 74 121,174 YEAR PROFITILOSS -11,959 -5,313 ALPHABEfs PRE-SCHOOL Statement of Assets and Liabilities As at 31st August 2024 31.8.24 31.8.23 Bank Account HSBC Plus cash left in petty cash £14.183 £26,142 £0 £0 TOTAL £U,183 £26,142 REPRESEFifED BY: Balance brought forward Year Loss/profit £26,142 -£11.959 £31.455 -£5.313 Balance carried forward £14,183 £26.142 On behalf of Alphabets Managenient Conunittee Kate Mckillen . Treasurer Becky Morgan - Walsh ALPHABETS PRE-SCHOOL BOTLEY STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 AUfAJST 2024 ALPHABETS PRE-SCHOOL CONTENrs Page Annual Report Independent Examiner's Report Notes to the Accounts Payments and Receipts Account Statement of Assets and Liabilities ALPHABETS PRE-SCHOOL Annual Report For the Year Ended 31 August 2024 The managing committee present the report for the year ended 31 August 2024. The members of the managing committee who acted as trustees of the charity during the year were: Becky Morgan-walsh Kate McKillen Sarah Grove Philippa Tanaka The managing committee members are elected or appointed on an annual basis with the officers being elected from the membership of the managing couututtee. The Annual General Meeting is held during March. st The charity was established on l March 1994 and is registered with the Charity Con]mission, No. 1036169. The Charity's address is 15, Sovereign Drive, Botley, Southampton, S030 2SR. Objects, Organisation and Activities. The charity is established for the provision of safe and satisfying group play for the promotion of the education of pre-school children. The committee's aim is to retain sufficient reserves to enable the pre-school to meet its objectives. On behalf of the managing committee Kate Mckillen Management TTUStee Date ALPHABETS PRE-SCHOOL Independent Examiner's Report to The Trustees of the Alphabets Pre-school, Botley I report on the accounts of the Trust for the year ended 31 August 2024, which are set out on pages 3 to 5. Respective responsibilities of trustees and examiner. The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consid¢r that an audit is not required for this year (under scction 144(2)) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: Examine the accounts (under section 145(IXa) of the 2011 Act)" To follow the procedures laid down in the General Directions given by the Charity Commissioners of the 2011 Act: and To state whether particular matters have come to my attention. Basis of illdependent examiner's report My examination was carried out in accordance with the General directions given by the Charity commissioners. An examination includes a Teview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an alldit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention. l. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with Section 142 of the 2011 Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met. or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stuart Delmege ACA ALPHABETS PRE-SCHOOL Notes to the Accounts For the Year Ended 31 August 2024 l. Accounting policies General The accounts have been prepared under the historical cost convention on a receipts and payments basis and in accordance with the applicable accounting standards. the Statement of Recommended Practice on Accounting by Charities and the Charities Act 2011. 2. Trustee's Remuneration and Expenses No remuneration directly or indirecdy out of the trust funds of the charity was paid or is payable for the year to any trustee or to any person known to be connected with any of them. No reimbursement of expenses has been made or is due to be made to any of the trustees in respect of the year from the m￿t fund. ALPHABEfs PRE-SCHOOL Receipts and Payments Account for the year ended 31 August 2024 2024 2023 RECEIPTS Fees Fund raising Unifonn Grants/donations Food voucher grant Deposits Sundries 108.074 627 103,464 1515 87 80 12.619 150 150 150 275 89 118.192 109,088 LESS PAYMENfS Direct costs Uniforni Activities Refreshments Cleaning Post & stationery Printinglphotocopying Rewards for voluntee Staff incentive scheme Food vouche Sundries 656 523 475 317 124 55 52 59 25 620 45 594 150 150 19 2247 2,331 Overheads Wages Insurancelrent Fundraising Equipmentlresources Telephonelinternet Sundries Training Accountant Pension Bank charges 94.776 10.437 20 92.346 9,820 46 6,552 761 12,522 749 502 1.198 893 853 840 3,663 67 118,800 3.422 74 121,174 YEAR PROFITILOSS -11,959 -5,313 ALPHABEfs PRE-SCHOOL Statement of Assets and Liabilities As at 31st August 2024 31.8.24 31.8.23 Bank Account HSBC Plus cash left in petty cash £14.183 £26,142 £0 £0 TOTAL £U,183 £26,142 REPRESEFifED BY: Balance brought forward Year Loss/profit £26,142 -£11.959 £31.455 -£5.313 Balance carried forward £14,183 £26.142 On behalf of Alphabets Managenient Conunittee Kate Mckillen . Treasurer Becky Morgan - Walsh