**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 September 2024 **To** 31 August 2025
## Section A Reference and administration details
**Charity name** Courtney Ladybirds Pre-School **Other names charity is known by Registered charity number (if any)** 1036160 **Charity's principal address** Courtney Primary school Courtney Road Bristol **Postcode** BS15 9RD
## **Names of the charity trustees who manage the charity**
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Name of person (or body) entitled
Trustee name Office (if any) Dates acted if not for whole year
to appoint trustee (if any)
1 Amy Smith Chair
2 Kayleigh Burnham Secretary
3 Robert Cupper Treasurer
4 Rebecca Harvey general
5 Samantha Harvey general
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Independent examiner**|Luke Green|Ground Floor, Wessex House, Pixash Lane,
Keynsham, BS31 1TP|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Deed of trust dated 26 January 1994, amended 17 December 2009. Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) The charity recruits new trustees at their AGM, and 90% of the current Trustee selection methods trustees must be parents/carers. (eg. appointed by, elected by) Potential new trustees will be reviewed using Disclosure and Barring Service checks, and voted upon by the Committee before being appointed as trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, **Summary of the objects of the** ensuring that such groups offer opportunities for all children whatever **charity set out in its** their race, culture, religion, means or ability. **governing document** (b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. (c) Instigating and adhering to and furthering the aims and objects of the pre-school learning alliance.
**Significant activities** The main activity undertaken by the charity to accomplish its Objectives, is the running of a pre-school. **Pre-school activities** We are a small term time only pre-school, our opening times are 8.30am - 3pm. We provide care for children ages 2 to 4 years. We provide a wide range of activities to stimulate the children in a caring environment where they can independently learn and develop skills while building positive relationships. Observations are used to identify where the children are in their development. **Our setting aims to:** - provide high quality care and education for children below statutory school age - work in partnership with parents to help children to learn and **Summary of the main** develop **activities undertaken for the** - add to the life and well-being of the local community; and **public benefit in relation to** - Offer children and their parents a service that promotes **these objects (include within** equality and values diversity. **this section the statutory declaration that trustees have Parents had regard to the guidance** As a community-based pre-school, we also depend on the good **issued by the Charity** will of parents and their involvement to keep going. Parents are **Commission on public** regarded as members of our setting who have full participatory **benefit)** rights. These include a right to be: - valued and respected - kept informed - consulted - involved; and - Included at all levels. **We aim to ensure that each child:** - is in a safe and stimulating environment - is given generous care and attention, because of our ratio of qualified staff to children, as well as volunteer parent helpers - has the chance to join with other children and adults to live, play, work and learn together - is helped to take forward her/his learning and development by being helped to build on what she/he already knows and can do - has a personal key person who makes sure each child makes satisfying progress
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- Is in a setting that sees parents as partners in helping each child to learn and develop.
## **Public benefit**
The provision of the pre-school provides education and training to children and is for public benefit.
The trustees have due regard for the charity commission's guidance on public benefit.
## **Additional details of objectives and activities (Optional information)**
## **DISASTER POLICY**
In the event of a disaster at Courtney Ladybirds Pre-school and we had to close long term e.g. a fire or structural damage, we would not have access to another building for the children. The parents will be contacted at the earliest opportunity to let them know the situation.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
In the event of the pre-school closing short term, the parents will be contacted, and staff will be expected to come to work dressed appropriately for the incident.
The chairperson, manager and finance assistant will have a copy of the insurance policy number and emergency contact numbers we need for an emergency. They will also have access to the text messaging service and emails to update the parents/carers daily.
If we have no committee, we are legally unable to open, the preschool will be shut until a committee can be formed. All staff will still be expected to come to work and carry out cleaning, recruiting a committee, training and other things. Volunteers.
The chairperson, secretary and treasurer are volunteers who provide their time, free-of-charge.
We would like to take this opportunity to thank them for their ongoing contributions.
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**How the charity has made a difference** Through the pre-school, we have provided a safe environment, within which the children may enhance their development and education. By using the pre-school community, the parents of the children have a resource to draw upon to provide for the needs of their children As detailed above, 39 children this year, along with their parents, have received the benefit of these factors. CHAIR’S REPORT: Please see below a recap of what the Committee has been involved with throughout the 24/25 preschool year: • Committee agreed for a professional cleaning company to be hired by the preschool. We soon cancelled the contract after it not working out. • Committee organised Halloween Colouring Competition to raise funds for preschool. • Christmas Wrap completed with the children to raise funds as well as the Committee helping out with the Christmas concert. • Staff received £100 voucher for Christmas. • Easter colouring competition arranged to raise funds. • Mother’s Day flowers sold to raise funds. • Staff pay rises agreed by Committee to bring in line with current national average . • Consumable charges rising in September 2025 with opt out available. • Preschool fees rising to £20 per session September 2025. • Committee implemented new bereavement policy for staff. MANAGER'S REPORT: The past year has been both productive and rewarding for our preschool. The dedication and hard work of our staff have been instrumental in creating an environment that is safe, enjoyable, stimulating, and nurturing, where every child has the opportunity to flourish. This year, two children with exceptionally high needs required one-to-one support. Thanks to the efforts of our Special Educational Needs (SEN) coordinator, we successfully secured funding to provide these essential resources. This has enabled us to dedicate the time and attention necessary for these children to thrive in our setting. We are delighted to report that both children have now been accepted into specialist schools, which is a tremendous achievement for them and their families. In addition to these two children, we have supported several others who, while not requiring the same level of intervention, have nonetheless needed considerable assistance to access the full range of opportunities we offer. To meet these needs, we have purposefully overstaffed, believing strongly that investing in our team and the wellbeing of the children is far more valuable than retaining funds in savings. Our passion lies in providing the best possible start for every child, even if it means exceeding our wage budget. We are pleased to announce that Tabitha, who joined us as a temporary
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Section D Achievements and performance
one-to-one support worker, has made a significant positive impact on both our staff and the children. Her commitment and effectiveness have led us to offer her a permanent position with us from September. Furthermore, we have enrolled her in an apprenticeship programme to support her journey toward professional qualification, reflecting our belief in nurturing talent within the childcare sector, especially at a time when fewer people are entering the profession. Although we are currently operating at a loss, our financial position has enabled us to continue providing high-quality care and support. Our enrolment numbers for September are promising, especially given the challenges faced by many other providers who are having to consider whether they can remain open. The ability to sustain our provision is largely due to the savings we have accumulated, though these reserves are now beginning to diminish.
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## **Section E Financial review**
The trustees seek to maintain free reserves sufficient to cover around two **Brief statement of the** terms to a year's expected expenditure. **charity’s policy on reserves** Any excess funds are encouraged, to allow the charity to pursue further enhancements, or other activities in pursuit of the charitable objects, as determined by the trustees. Free reserves are the balance of reserves after excluding any restricted funds, and unrestricted long-term assets and liabilities.
**At the balance sheet date, the total reserves were £111967**
Charity reserves are to be maintained at such levels to allow the charity to cover 6 months' worth of expenditure; this is to ensure that if anything occurs to impact the Pre-School income, the children will be supported for at least 2 terms. **Details of any funds materially** At the balance sheet date, no funds are in deficit. **in deficit Further financial review details (Optional information)**
We have had a hard financial year. We started with the grant You **may choose** to include payment for the Autumn 24 term being paid in August 24 which additional information, where masked that the year end of 23/24 had run at a loss and has relevant about: made the 24/25 accounts loss exaggerated. We are in the the charity’s principal fortunate position of having a good savings account so we sources of funds (including remain viable. any fundraising); However, we have continued to provide for 2, 3 and 4 year olds, how expenditure has the majority of our income is from the local government and then parents paying a direct fee to top up for extra sessions. supported the key objectives of the charity; We have run successful fundraising events to be able to buy investment policy and additional resources for the pre-school. objectives including any ethical investment policy adopted. Total income for the year was £153536, and total expenditure for the year was £193536. The main reasons for variation on budgeted figures being: The first term Grant payment for Autumn 2024 was paid into the previous years financial accounts in August 2024 rather than September 2024 which has made our loss exaggerated. **Income** Parent fees were down by £3550 on previous year Nursery education grant down by £6025 **Expenditure Over budget** Cleaners - £550 Gardener - £415 HMRC - £3422 Pension - £2607 Accountant - £820 Telephone & internet - £816 Training - £1036
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We have actively responded to the financial figures by staff cleaning themselves and staff doing the gardening. Training is all up to date for the next 2 years We have sourced a new accountant
**Section F Other optional information**
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**Internal and external factors**
The most recent Ofsted inspection (June 2023) considered 4 areas - Effectiveness of the leadership and management; Quality of teaching, learning and assessment; Personal development, behaviour and welfare; and Outcomes for children.
Each area received a "Good" rating, and the pre-school received an overall rating of "Good".
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _Amy Smith_ **Full name(s)** Amy Smith **Position (eg Secretary, Chair,** Trustee **etc) Date** 16.12.2025
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## **Independent examiner’s report to the Trustees of Courtney Ladybirds PreSchool**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31[st] August 2025
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act)
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s report**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in respect of the Trust as required by section 130 of The Act; or 2) the accounts do not accord with those accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Edward Holcombe ACA
Institute of Chartered Accountants in England & Wales (ICAEW) – 3174840
Address: TC Group, 30-31 St James Place, Mangotsfield, Bristol, BS16 9JB
Date: 9[th] June 2026
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Charity Name No (if any)
COURTNEY LADYBIRDS PRESCHOOL 1036160
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.09.2024 31.08.2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
BANK INTEREST 1,828 - - 1,828 1,924
CONSUMMABLES 2,071 - - 2,071 1,215
COMMISSION PHOTOS - - - - 82
DEPOSITS 700 - - 700 1,150
FEES PARENTS SEPT24-AUG25 11,450 - - 11,450 -
FEES SESSIONS - - - - 24,428
FUNDRAISING 1,250 - - 1,250 86
GOODWILL GESTURE BANK - - - - 50
LEVERS PARTY - - - - 105
NURSERY EDUCATION GRANT 128,974 - - 128,974 135,955
PETTY CASH - - - - 654
SOUTH GLOS PUPIL PREMIUM 2,298 - - 2,298 -
SOUTH GLOS SEND PAYMENTS 4,885 - - 4,885 10,945
SUNDRIES 17 - - 17 -
UNIFORM 64 - - 64 168
-
Sub total (Gross income for AR) 153,536 - - 153,536 176,762
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 153,536 - - 153,536 176,762
A3 Payments
ADVERTISING - - -
ACCOUNTANT CHARGE 1,920 1,920 1,939
BANK CHARGES 61 - - 61 65
BREAKFAST - -
CLEANING 1,485 - - 1,485 746
DBS CHECKS 20 20 244
EQUIPMENT 414 414 1,114
DEPOSIT REFUND 600 - - 600 -
FEES REFUND - 164
FUNDRAISER (GARDEN) 566 - - 566 107
HLC/RATES/MAINTENANCE 6,643 - - 6,643 11,297
INSURANCE 556 - - 556 886
HMRC 21,423 21,423 17,419
MISCELOLANOUS 251 251 305
OFSTED 50 - - 50 50
PENSION MONTHLY CHARGE & ANNUAL CHARGES 614 614
PENSION STAFF WAGES 9,608 9,608 7,035
PARTY EXPENSES 501 501 375
PAYROLL RUN CHARGES 96 96 659
PUPIL PREMIUM - - -
REFUGE 1,930 1,930 1,906
SNACK 376 376 373
SOUTH GLOS SEND/PUPIL PREMIUM 746 746 404
SOUTH GLOS GRANT REFUND 1,510 1,510 -
STAFF LOAN TO BE DEDUCTED FROM WAGES 400 400 -
STAFF ENTERTAINING 400 400 320
STATIONARY 541 541 261
SUBSCRIPTIONS 342 342 1,025
SUNDRIES 189 189 127
TELEPHONE 1,667 1,667 1,116
TOYS 153 153 531
TRAINING 1,037 1,037 101
UNIFORM - 297
VOUCHERS 900 900 1,600
WAGESCCXX R1 accounts (SS) 138,256 1 138,256 24/06/2026 126,833
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WEBSITE FEE & ANNUAL COST 272 - - 272 262
Sub total [ 193,527 ] - - 193,527 177,561
A4 Asset and investment purchases, (see table)
EQUIPMENT - - - -
- - -
Sub total [ 193,527 ] - - - -
Total payments 193,527 - - 193,527 177,561
Net of receipts/(payments) - 39,990 - - - 39,990 - 799
A5 Transfers between funds - - - -
A6 Cash funds last year end 151,957 - - 151,957 152,756
Cash funds this year end 111,967 - - 111,967 151,957
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CCXX R2 accounts (SS)
24/06/2026
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
CURRENT ACCOUNT 31/08/2025
BMM ACCOUNT 31/08/2025
PETTY CASH 31/08/2025
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**|Signature
CURRENT ACCOUNT 31/08/2025
BMM ACCOUNT 31/08/2025
PETTY CASH 31/08/2025
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**|Signature
CURRENT ACCOUNT 31/08/2025
BMM ACCOUNT 31/08/2025
PETTY CASH 31/08/2025
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
9,698
**-**
101,988
**-**
282
**-**
**111,967**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Amy Smith|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|---|---|
||||||**-**|
||||||OK|
||||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
|||||||
||||||**09/12/2025**|
|||||||
CCXX R3 accounts (SS)
24/06/2026
3
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