.' PerKKI stsrt date Dtsy Pwicrtl end date Year From Septerrtw 2023 To 31 AugLSt Section A Reference and administration details Charity name Courtney Ladybirds Pre-school Other names charity is knovm by Registered charity number (if any) 1036160 Charitys principal addTrss Courthey prim￿ Schoot Courkney Road Bristr Postcode BS15 9RD Names of the charity trustees who manage the charity TnJst¢* name 0ffi¢¢151 orhyl Dat•s a¢led11 Dotforwhtsle year Name ol person lor body) entltled Inttrustee an Amy Smith Kayleigh Bumham Samantha Harvey Rebecca HaTvey Kelly Lewtr)n Robert Cupper Hannah Bishop Kirslin Dolman Hayley White Nicola Barret Chair Secretary Treasurer inted 0810712024 Appointed 0810712024 Appointed 0810712024 ApKKJinted 2410912025 Resigned 3010612025 Resigned 0810712024 Resigned 0810712024 Resigned 0810712024 10 11 12 13 14 15 16 17 18 19 Names of the trustees for the chaTity, rf any. (for example, any custodian trustees) Narne Dates acted rf not for whole TAR Marth 2012 Names and addresses of advi$ers {Optional infomkition) e of adviser Narne Address Independent examiner Dunkley's and Co Wi)odlands Grange. WocMJlaThYs Lane. Bradley Stoke, Charteted Accountants Bristol 8S32 4JY Name of chief executive or names of senior stsff members (Optional infonnation) Section B Structure, governance and management Description of the charity's trusts Deed of trust dated 26 January 1994. amerKJed 17 December 2009. Type of goveming docyjment leg trust deed constiknlio How the charity is cortslituled Trust Twstee selection methcrfls The tharity reuutts new trustees at ￿1rAGM, and 90% of the current trustees must be parenlslcarers. Potentl81 new trustees wll be revimd using Disdosure 2nd Barring SeNice checks, and Vot￿ uFon by the Commtltee before being appointed as trustees. Additional governance issues (Optional infonnation) You may choose to include additional inlonnation. where relevant, about: policies and proGedures adopted for the induction and training of trustees,. the charity's ￿anISational structure and any wider network with which the tharity relationship ￿th any related trustees. consideration of major risks and the system and pti)cedures to manage them. TAR March 2012 Section C Ob"ectives and activities The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to Unde￿tand aThJ prowde the needs of their children through (x)mmunty groups and by: (a) Offering appropriate ￿ay. education and care facilities. family learning and extended ￿U[S groups, togethw wth the right of parents to lake responsibility for and to be(x)me involved in the activities of such groups. ensuring that such ￿0up5 offer optothnities for all children whatever their race. culture. religion. means ¢x abilty.. Summary of the objects of the charity set out in its governing document Ib) En(x)uraging the study of the n￿d5 of such children and their families and pmmoting public interest in and recognition of such needs in the local areas.. (¢1 Instigating and adh￿ing to and furthering the aims and objects of the pre-schod leaming allian￿. Signifi¢ant activities The main activity undertaken by the charity to accomplish its Objectives. is the njnning of a pte-school. Pre-school activities We are a small temi time onty pte-sthool, our opening times are 9am - 3pm. We provide care for chikjren ages 2 to 4 yea[5. We provide a wide range of activities to stimulate the children in a caring environment ￿ere they fAll independent5y leam and develop skills while building positNe relationships. Obseryalion5 are used to idenlify where the children are in their development. Our setting aims to: Fxovide high quality care and education for children below stalulory school age - work in parthership wth parents to help children to leam and develop - add to the Itfe aTrJ well-beiThJ of the I￿81 community.. and Offer (*ildren and their parents a seTvKe that promotes equalty and values diversity. Summary of the rnain activities undertaken for the public benefit in relation to these objects (include within this section the statuiory declaration that trustees have had regard to the guidance issued by the Charty Commission on publi¢ benefit) PaTents As a community-based pre.schcol. we also depend on the good will of parents and their involvement to keep going. Parents are regarded as members of our se1t1￿j who have full parbcipalory rights. These indude a right to be: - valued and respected - kept informed - consulted - invofved: and Induded at all levels. We aim to ensure that each child: is in a safe and stimulating environfrMt is gNen generous care and attention. because of our ratio of qualiffied staff to children. as well as volunteer parent helpers has the Chan￿ to j(￿n wth other children and adults to live. play, work and leam together - is hel ed to take fO￿ard herlhis learnin and develo mer¢1 b TAR Marth 2012 being helped to buikj on ￿al shelhe already kn￿￿5 and can do - has a personal key pe￿on who makes sure each thild makes satisfying progress Is in a sthing that sees parents as partner5 in helping each child to learn and develop. Public benefft The [￿lsion crf the pre-school provides educat#)n and training to children and is for public benefit The trustees have due regard for the charity cclnmission's guidance on publiG benefiL Additional details of objectives and a￿1VitieS Ioplional infomiation) DISASTER POUCY In the event of a disaster at Courtney Ladybirds Pre-school and we had to dose long term e.g. a fire (K structural datnage, we would not have 8ccess lo another building for the children. The parents will be contacted at the earfiest opwtunity to let them know the situation. In the event of the pre-school closing short temi. the parents will be conlacted. arKY staff will be expected to come to work dressed appropriately for the incidenl. You may choose to indude further slalemerts, where relevant. aLM)ut-. The chaffperson. manager and finan￿ assistant will have a copy of the insurance F¥Jlicy number and emergency ￿ntact numbers we need for an emergency. They will also have access to the text messaging service and emails to upjate the parentslcarets daily. policy on grarstmaking-, policy pmgramme relaled investment., contribution made by volunteers. Ifwe have no ctsmmittee. we are legalty unable lo open. the preschool will be shut until a committee be fomied. All stsff wll still be expected lo c(Mne to Wotk and carry out deaning, recruiting a coThiittee. training and other thing5. Voluntee￿. The chaiTperscffi, secretary and treasurer are volunteers who provide their time, free-of-¢harge. We would like to tske this opportLtnity lo thank them for their contributions. TAR Marc* 2012 Section D Achievements and performance Summary of the main achievements of the charity during the year How the ¢harity has made a differen¢e Through the prevschool, we have provided a safe environmenL within which the children may enhan￿ their development and educat￿n. By using the pre-scho)I communty, the parents of the children have a resource to draw U[￿n to [￿vide for the needs of their children. As detailed at￿Ve. 39 children this year. ak)ThJ with their parents, have received the benefft of these factors. CHAIR'S REPORT.. Dis￿pIlnary actionlmeeting agairtst LB PdyTises for all staff- bringing slaff inline ujrrent national average Committee helped out with Christh)as conrErt Christmas wrap done wth the children- ￿lSing money for pre-school Committee agreed hire of new member of staff 1.1 Staff received a £200 voucher at Christmas Consumable charges agreed at £0.50p per child per se5s#)n (due to the cost of living increase) AJ promoted to full time deputy . LB stepped down to level 3 and reduced hou ANAGER'S REPORT". We have had a very busy but enjoyable yew with numbers being full from very earfy on. The staff have been amazing as we have had a lot of high needs children again. we are lucky enough to be li a very strong FK)Sition financially and are able to overstaff so we could provide 8 lot of one-t one time for the 3 higher needs children and to see how they have flourished because of this is amaing while not having an impact on the test of the group. stacey has done an amazing job as ever in her role of SENDCO and has completed numerous reports resulting in us being able to SUPFK)rt these children and their families and also receNirKJ funding. we h8ve 2 coming back in September with an EHCP so we again use this money lo part support a One-t1￿ne who is hopefully starting Y￿} us full tiffle in September. she has also put a lol of time into supporttng parents and guiding the staff who had chitdren goir¥J to school this year that needed supported Iransilions. Anne has be¢(xne full lime Deputy Manager and has been very efficient, organized and an amazing support foi fTyself and the gids. l¢x)king lo the future Anne has the kn￿￿edge and skills to hopefully step up seamlessly as Manager when I leave (retire hopefvllyl. We have 22 children leaving for schod thi5 year and one who has high needs that is staying with us as the school can't accommodate and it would not be in the child's best interest to attend a mainstream school, out of the 22 children 14 have needed sUPPOrted transthons to hopefully give them the best start possibte as they move cfft to their new adventures al school. TAR March 2012 Section E Financial review The ttustees seek to maintain free resetves sufficient to cover around two tefflts to a yeaffs expe(*ed expenditure. Brief statement of the charity's policy on reserves Any ex(*ss funds are encouraged. to allow the charity to pursue fvrther enhancements. C￿ other activities in pursuit of the charitable objects, as deleffliined by the trustees. Free reseNes are the balance of reserves after excluding any re5tricled fvnds. and unrestricted long-lerm assets and liabilib'es. At the balance sheel date. the total reserve$ were £151,957 Charity reserves are to be maintained at such levels lo allow the charity lo cover 6 months. worth of expenditure., this is to ensure that if anything oc(xJtS to impact the Pre-Schcx)l income, the children wll be supported for * leasi 2 le￿n$. Details of any funds materially in deficit At the balan￿ sheet dale. no fvnds are in deficit. Further financial review details (Optional inforrnation) We have had a good finanaal year. Providing for 2, 3 and 4 year olds. the majority of our incc¥ne is from the I￿al govemment and then parents pay direca fee to top up for extra sessions. You may choose lo include additional information. where relevant about.. the charity's p￿rt￿paI sources of funds linduding any fundraisingi., how expenditure has supported the key objectives of the charity., investment policy and objectives including any elhical investment policy adopted. We have njn furKlraising events as we51 to be able to buy addttional re50ur¢es for the pre-school. Total income for Ihe year was £176,762. and total expenditure for the year was £177,561. the main reasons for variation on budgeted figures being: Income Nursery el￿￿tion ￿ant ha5 increased pef kK4Jr due to the Cost of INifbg Expenditure Large increase in Rentfrom Wessex irrfxeasing from £13tLJ per quarterto over£2000 per quarter. TAR Mard) 2012 Section F Other optional information Intemal and external factors The most recent Ofsted inspedK)n (June 2023) considered 4 areas Effectiveness of the leadership arbd management., Quality of teaching, leaming and assessment: Personal development. behaviour and wetfare: and Ouicomes foi children. Each area received a 'GocKI- raling. and the we&school received an overall rating of "Goc*J'. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitys truslees Signature(s) Full name($) AJny Smith Position leg Secretary, Chair. et¢) Chair Date 1411012025 TAR March 2012 COURTheYLADYWRDS PRE.SQIOOL Ind¢pend•nt examIne￿S report tothetrust¢es of Courtney lath￿$ Prtrsthool I rerort to the charity trustees on my examination of the actounts of Courtney Lad￿1rd$ Prtrsthool (the Trust) for the year ended 31 August 2024. R05ponslbliitiR5 and basls of rtport As the charity trustees of the Tru5tyou are resportsthle forthe weporation ol the arcwnts in attordance with the requlrements of the Chartti2sAct 20111.the pth'l. I report In resp£tt of my exarnination of the Trnst's acco￿15 carried under Seaion 145 of the Act and in carryinE out my amination I have followed all applicable Direthins 8r¥en bythe Charity Commissbtsn under Seciion 14515llbl of the Independ*mtÈxamlnees statem4nt I have completed my exÈrnin81ion. I confirm Ihal no rnater￿ matters hwe come to my anenuon in connecth)n wrth the exatninatlon gfving me causeto belie4e that in anymaterfal re¥ert.' accounting records were not kept in re5pertOftheT￿￿ asreqwred tysettion 130 ofthe Act: or the accounts do not accotd those records.. or the accounts do not cornpty with the applKable reQ￿rements cortemlnq the form and c¢)nient of accounts set Our In the Charities IAccounts and Reports) RegulatH)ns 2(M)8 other ihan any le4￿rer￿ent that the accounts qi¥e a true and fair view whth isnot a matter considerÈd as partof an indepwdent examinatiorL I have no concem5 and have come across no other Tnatter5 in connea￿Tr with the exanmnatbn to which attentlon shoukl be diawn In thfjs report in Order to enable a proppr understanding of thexcounts to te rexhed. Matthew Dobbins FCA Dunklry's Woodlands GranEe Woodl3n(ts Lane Br3dley Stoke Bristol United Kin8dom 8532 4JY Oate.. 12aL£ CHARITY COMMISSION FOR ENGLAP40 ANO WALES URTPIEY LADYBIRDS PRE-SCHOOL 1036160 Receipts and pa ments accounts CC16a Forthe period from To 01.09.2023 31.082024 Section A Receipts and payments Unrestricted fvnds Restricted Jrbjs fuTvJ$ Tota funts LaSt￿*r toth•Mgi**t£ tothensxt£ tothen•ar•sl£ A1 Recelpts BANK INTEREST 1215 1.150 24N2B 1.21S 1.150 24.429 DEPOStrs FEES SESSIONS FVNDRNSING GO(￿ILLGEsTuRE BANK LEAVERS PARr NURSERYEDUCATION GRANT PErtYCASH SOUTH GLOS PUPIL PREMIUM $￿TH GLQS SEND PAYMENTS SUNDRES UNIFORM CCWMLSSION PHOTOS Sub lotal(Gross ￿cOrne for ARJ A2 Ass*t and InbEslment $at•s, (see ¢ablel. 14.506 72 SD 106 10S 13*956 ¢54 108,BB3 IOJ45 10,•46 21 42 42 178,762 17$.762 124162 Sub totsl 176.762 176.762 125.662 A3 Payments ADVERTISING AccoupifANT CHARGE BANK CHARGES CLEANING DBS CHECKS EQUIPMEFir FEES REFUND FRUIT & SNACK GARDENER HL￿PATEs￿￿A1ll[ENNACE INSURANCE MISCELLANOUS OFSTED PENSION STAFF WAGES PARf( EXPENSES PAYROLL RUN CHARGES 63 1.939 65 746 1,939 746 244 1.114 164 373 107 11,297 886 305 135 524 1.1f4 373 107 11,297 3,gOD 305 35 50 7.035 375 7.035 375 659 188 442 337 1,701 527 RÉFUGE SOUTH GLOS SENO STAFF ENTERTAINING STATIONARY SUBSCRIPTIONS SUNDRIES TELEPHONE TOYS TRAINING UNIFORM VOUCHERS WAGES HMRC WEBSITE FEE & ANNUAL COST Sub lotal 1.906 404 320 261 1.025 127 320 261 1.025 127 1.116 531 101 297 1.600 126.B32 17,419 262 177.S61 502 389 100 1,360 460 582 1,299 1,20D 105.217 7.441 Bjt 101 297 1.600 126.832 17.419 262 177.561 134.189 CCXX R1 accounts ISSI 13110Q025 A4Asset and In*sknent urchases. see table EQUIPMENT Sub total Totalpayments 177.561 1n.561 134,189 Net of rernIp￿P4yrn0ftts) . A5 Transfer5 between fvnds A6 Cash funds last year end Cash funds thls y•arend 8,527 152,754 151,957 152.754 151.957 161,281 152,754 1311012025 Section B Statement of assets and liabilities at the end of the period Endowm•nt funds to ne¥*st£ Categorvds D¢tsi15 lo nexestt 81 Cash funds 51,758.95 8mmA￿(YjNT2lh)8r2D24 ICKJ,159.70 38.39 Tolal Cash fthids 151.857 sli L1nrestric￿ Restrlcted funds funds Endowment funds ton¢arest£ Details tonoares¢e F￿di0￿bI￿ Detalls Cost{opUonall B3 Investment assets Cwrentvaluè lortal 12,318 Details EoUIP￿NT.{￿F￿E FVRNfrvRE£ rr & P￿yE￿PMÉ11T *55et b￿1 CostlopUon* B4 Assets retained for the charity's own use FUND Fund iotythkh AmDUThtthe en due Details B5 Liabililies d by oneortsD tsu51ees on Sb3naiLYe Print Name Dale of roval CCLY R3 account51SS1 13n012025 CHARITY COMMISSION Foli ENGLAND AND WALES COURTNEY LADYBIRDS PRESCHOOL Receipts and payments accounts CC16a For the perfod from To 01 09 2023 3108 2024 Section A Receipts and payments Unrejtricted lund• Restricted fund8 Endowm•nt fund$ Tot41 fvnd• ia•t y•ar lo th? nwrg•te toth• M•mt£ A1 Recelpts BANK INTEREST CLEAtr41NG CONSUMMABLES OEPOSITS FEES SESSIONS FUNDRAISING GOODWILL GESTURE BANK LEAVERS PARTY NOW PENSIONS NURSERY EOUCATION GRANT PETfY CASH 1.924 1.029 1,210 1150 24,428 24, 14,508 72 105 135.958 6S4 108 883 SOUTH GLOS PUPIL PREMIUM SOUTH GLOS SEND PAYMENTS STAFF ENTEFiTAINING SUNDRIES TOYS UNIFORM COMMISSION PHOTOS Sub total(Gross income for AR) 094 10.W 21 89 176,762 176.782 126,662 A2 A•8•t and Snv••tm•nt •alM, l¥Joe table). Sub total 17•,702 171.763 12S,662 A3 Paym•nts ADVERTISING ACCOUNTANT CHARGE BANK Ck4ARGES CLEANING DBS CHECKS EQUIPMENT FEES rfun Frull & Snack FUNDRAISER GARDENER HLCIRATESWJNTENANCE INSURA14CE MISCELLANOUS OFSTED PENSION MONTHLY CHARGE & ANNUAL CHARGES PENSION STAFF WAGES PARTY EXPENSES PAYROLL RUN CHARGES petty cash REFUGE SOUTH GLOS 5E14D STAFF ENTERT￿NING STATIONARY SUBSCRIPTIOP4S SUNDRIES TELEPHONÉ 19J9 6S 746 748 244 135 164 373 373 107 17,291 11.297 J05 35 50 7.OJ5 373 7,03S 375 659 6,73S 442 337 1,701 $27 404 320 261 1.025 127 1.116 320 502 389 100 1,360 1.02S 127 1.116 UNIFORM VOUCHERS WAGES HMRC WEBSITE FEE & ANNUAL COST Sub total 297 29T 1.600 120,B32 17.419 262 17Y.MI 1,299 1,200 105,217 7,441 12Q832 17.419 262 17T.581 134.189 A4 A•••t and Inv••tm•nt urch8••8, EQUIPMENT Sub total 177,68t 177,661 176.702 Not olrec•lpts/(paym•nts) AS Tr*n•for• botw••n lund• A6 Cash lynd$ last Y￿rend Cash funds thls yearend 152.Y44 ££££ Section B Statement of assets and liabilities at the end of the period Unrestdct•d R•strfcted funds nd$ Endowmènt funds Ottails to noar•¥t£ B1 ¢￿h funds CURRENT ACCOUNT 31K>V2024 51758.95 8MMACCOUNT 31W2024 I￿159.7 Total cash funds 161.957 Unr••trfct lundB RMtrfet•d fund• to nMr•8t£ Endowm•nt funds Detalls Cwl lop11￿*1> Curr•nt volu• on•1 D•tsS18 Fwd to wl4¢h Cufront ¥alu• Detalls ÈQUIPMENT ¢o•tlopUon•E) B4 A•80ts r•t•ln•d for th• chArlty'• own u•• OFFICE 8 12.318 10 wMl¢h NAnount dup When du• OMI Detalls B5 Llabllltlo8 Signed by one OT tsvo trustses on tehaff of all th& trustees Dafr of roval Signature Print N8ma ## _**COURTNEY LADYBIRDS PRE-SCHOOL**_ Dunkley’s Woodlands Grange Woodlands Lane Bradley Stoke Bristol BS32 4JY October 2025 Dear Sirs ## **COURTNEY LADYBIRDS PRE-SCHOOL INDEPENDENT EXAMINATION FOR THE YEAR ENDED 31 August 2024** This representation letter is provided in connection with your independent examination of the financial statements of the charity for the year ended 31 August 2024 (“the period”), in accordance with the Charities Act 2011 requirements. We confirm that the following representations are made on the basis of enquiries of the trustees, management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you: REPRESENTATION - 1 We have fulfilled our responsibilities as trustees under the Charities Act 2011 for preparing financial statements, in accordance with the applicable financial reporting framework [CC16 Receipts and Payments accounts]. - 2 We confirm that all necessary accounting records have been made available to you for the purpose of your independent examination, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other relevant records and related information, including minutes of all management, trustees’ and members’ meetings, have been made available to you. - We have provided any additional information that you have requested for the purposes of your independent examination. - 3 We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. - 4 We confirm that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to you and accounted for and disclosed in accordance with the applicable financial reporting framework. - 8 We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements. - 9 We confirm that we are aware of the definition of a related party for the purpose of the accounting framework being applied in the preparation of the accounts. COURTNEY PRIMARY SCHOOL CHARITY NUMBER 1036160 COURTNEY ROAD, BRISTOL, BS15 9RD We confirm that the related party relationships and transactions set out below are a complete list of such relationships and transactions and that we are not aware of any further related parties or transactions. |**Party**|**Relationship**|**Nature of transaction**| |---|---|---| |AmySmith|Trustee|Fees| |Samantha Harvey|Trustee|Fees| |Kayleigh Burnham|Trustee|None| |Rebecca Harvey|Trustee|None| |KellyLewton|Trustee|Fees| |Robert Cupper|Trustee|None| |Hannah Bishop|Trustee duringtheyear|Fees| |Kirstin Dolman|Trustee duringtheyear|Expenses| |HayleyWhite|Trustee duringtheyear|None| |Nicola Barret|Trustee duringtheyear|Expenses| - 10 We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financial reporting framework. - 10.2 We confirm that we have provided a complete list of such relationships and transactions including close family members. - 11 We confirm that the charity neither had, at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor provided guarantees of any kind on behalf of the trustees. - 12 We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements - 14 We have disclosed to you all (if any) instances of non-compliance or suspected non-compliance with laws and regulations, whose effects should be considered when preparing the financial statements, together with the actual or contingent consequences which may arise therefrom. Other than these matters, we are not aware of any actual or possible instances of non-compliance with laws or regulations whose effects should be considered when preparing financial statements of the charity. - 15 We acknowledge our responsibility for the design, implementation and maintenance of internal controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our risk assessment of the risk of fraud in the organisation. We have disclosed to you all (if any) deficiencies in internal control of which we are aware. - 16 We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by trustees, former trustees, analysts, employees, former employees, regulators or others. - 17 We confirm that, in our opinion, the charity’s financial statements should be prepared on the going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. In reaching this conclusion, we have taken into account all relevant matters of which we are aware, and have considered a period of at least one year from the date on which the financial statements are due to be approved. COURTNEY PRIMARY SCHOOL CHARITY NUMBER 1036160 COURTNEY ROAD, BRISTOL, BS15 9RD - 18 We confirm that in our opinion the effects of uncorrected misstatements are immaterial, both individually and in aggregate, to the financial statements as a whole. - 19 We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income. - 20 We confirm that we are not aware of any matters of material significance that should be reported to regulators. Yours faithfully ……………………………………………. For and behalf of the board of trustees Amy Smith Trustee name……………………………. 14/10/2025 Date ………………………………. COURTNEY PRIMARY SCHOOL CHARITY NUMBER 1036160 COURTNEY ROAD, BRISTOL, BS15 9RD