2022-08-31-accounts - Courtney Ladybirds Pre-School

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Courtney Ladybirds Pre-School

Trading as Ladybird Playgroup

Year ending 31 August 2022

Charity number 106160

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Courtney Ladybirds Pre-School

INDEX TO THE FINANCIAL STATEMENTS

REFERENCE AND ADMINISTRATIVE DETAILS	2
STRUCTURE, GOVERNANCEAND MANAGEMENT	3
OBJECTIVES AND ACTIVITIES	3
ACHIEVEMENTAND PERFORMANCE	4
FINANCIAL REVIEW	5
OTHER INFORMATION	6
DECLARATION	6
FINANCIALSTATEMENTS	7

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Courtney Ladvbirds Pre-School
Trading as Ladybird Playgroup
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Report of the Trustees_

for the Year Ended 31 August 2022

The trustees present thelr report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charltles: Statement of Recommended Practice applicable to charitles preparing thelr accounts In accordance with the Financlal Reporting Standard applicable In the UK and Republic of Ireland {FRS 102) (effective 1 January 2019),

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Courtney Ladybirds Pre-School Other Names The Charity Is Known As Ladybird Playgroup

Registered Charity number 208941

Trustesname	Datesacted Ifnotforwholeyear	Datesacted Ifnotforwholeyear	entitled to
Kirsty Hughes
Joanne Pope	Appointed	13January2022
KayleyWaller	Appointed	8 November 2021
Hayley	Appointed	8November2021	:
Cordina-Wilson
Rebecca Orourke	Appolnted	8November2021
Chloe Cullimore	Appalnted	8November 2021
ReeveDrennen

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Type of adviser Name Address
Independent Dunkley’s and Co Chartered Accountants Woodlands Grange, Woodlands Lane, Bradley Stoke, Bristol
examiner BS32 4Y
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Courtney Ladybirds Pre-School

Trading as Ladybird Pisygroup

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by Its governing document, a deed of trust and constitutes an unincorporated charity.

Charity constitution

The governing document is referred to as Its Constitutlon, and was adopted 26th January 1994, and amended 17 December 2005,

Trustee selection methods The charlty recruits new trustees at their AGM, and 90% of the current trustees must be parents/carers. Potentlal new trustees will be reviewed using Disclosure and Barring Service checks, and voted upon by the Committee before being appointed as trustees

OBJECTIVES AND ACTIVITIES

Objectives and alms

As described In the constitution, the alms of the pre-school are to enhance the development and educatian of children primarily under statutory school age by encouraging parents to understand and provide for the needs of thelr children through community groups and by:

{a} Offering appropriate play, educatian and care facilities, family learning and extended hours groups, together with the right of parents ta take responsibility for and to become Involved In the actlvitles of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

(b) Encouraging the study of the needs of such children and their familles and promoting public Interest In and recognition of such needs fn the local areas;

(c} Instigating and adhering to and furthering the aims and objects of the pre-school learning alliance.

Significant activities

The main activity undertaken by the charity to accomplish Its Objectives, is the running of a pre-school.

Pre-school activitles We are a small term time only pre-school, our opening times are 9am - 3pm with the additlonal half hour for parents to drop off for 8:30am and late pick up at 4.00pm for a small cost. We provide care for children ages 2 to 4 years.

We provide a wide range of activitles to stimulate the children In a caring environmant where they can Independently learn and develop skills while bullding posttive relationships. Observations are used to identify where the children are in thelr development.

Our setting aims to:

provide high quallty care and education for children below statutory school age;
work In partnership with parents to help children to learn and develop; - add to the life and well-being of the local community; and - Offer children and their parents a service that promotes equallty and values diversity.

Parents As a community based pre-school, we also depend on the good will of parents and thelr involvement to keep going. Parents are regarded as members of our setting who have full particlpatory rights. These include a right to be:

valued and respected;
kept informed;
consulted;
involved; and - included at all levels.

We alm to ensure that each child:

ls ina safe and stimulating environment
Is glven generous care and attention, because of our ratlo of qualified staff to children, as well as volunteer parent helpers;
has tha chance to Join with other children and adults to live, play, work and leam together;

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Courtney Ladybirds Pre-Schoo! Trading as Ladybird Playgroup

ls helped to take forward her/his learning and development by belng helped to bulld on what she/he already knows and can do; - has a personal key person who makes sure each child makes satisfying progress; - Is Ina setting that sees parents as partners In helping each child to learn and develop.

Public benefit

The provision of the pre-school provides education and training to children, and is for public benefit.

The trustees have due regard for the charity commission's guidance on public benefit.

Volunteers The chair-person, secretary and treasurer are volunteers who provide their time, free-of-charge.

We would like to take this opportunity to thank them for their ongaing contributlons.

CHILDREN'S DEVELOPMENT AND LEARNING

Our provision reflects the four guiding themes and principles of the Early Years Foundation Stage.

A Unique Child Every child Is a unique child who Is constantly learning and can be resillent, capable, confident and self-assured.

Positive Relationships Children Jearn to be strong and Independent through positive relationships.

Enabling Environments Children learn and and davelap well well in enabling environments, enabling environments, environments, in which thelr experiences there Is a strong partnership between practitioners, parents and carers.

Children learn and and davelap well well in enabling environments, enabling environments, environments, in which thelr experiences respond to thelr individual needs and

Learning and Development

Children develop and learn In different ways. The framework covers the education and care of all children In early year's provision including children with special educational needs and disabilities.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

CHAIR’S REPORT:

Courtney Ladybirds are thriving at the moment. We have adapted really well to the ongoing changes and are running a

very successful setting.

Below are some things that have happened over the last year:

® Story sacks — these are provided by the library ~ we borrow one evary 2 weeks, and the Preschool use these as a theme for the 2 weeks. The story sacks Include — Handas Surprise, Guess how much | love you and Winnie the Witch
- COVID 19- The setting has been able to reopen without bubbles. We stlll continue to use the outdoor areas as much as possible,
e Constitutlon has been adapted to allow for virtual online meetings « Our numbers are great at the moment and we are nearing full capacity « This means, we are likely to look to employ another memberof staff to ensure the smooth running of the preschool ¢ Online book fayre - This was a success with the parents and meant the preschool recelved several free educations books ~ including Mss Moltys school of kindness and Miss Mollys school of manners.
- We also ran guess how many sweets are in the Jar, and guess the Lambs name over Easter 2021 - children loved picking thelr own names for the lamb — this ralsed approximately £120.00
¢ |amnot sure what the following year holds but | do want to ensure the steff are happy and fulfilling thelr roles to the best of thelr ability and | want to ensure the preschool continues to thrive.

MANAGER'S REPORT:

We have had a very mixed year due to covid, never sure If we will be open, closed, limited numbers etc.

Desplte all of this we have run the preschool to the best of our abllity, putting our[children,][Parents][and][staff][ first.]

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Courtney Ladybirds Pre-Schoo! Trading a3 Ladybird Plavaroup

Since coming back In September it has been easier knowlng that we will not have to keep shutting at the drop of a hat (bonus of having double Jabbed staff)

We are at present nearly full with only 16 sessions left out ofa total of 280 which for November Is amazing.

The downside of[this][Is][we][have][a][high][number][of][children][that][need][extra][support][for][ one][reason][or another,][a] lot of the issues are we are facing

is due In part to the children belng locked down which has affected them massively with areas such as PSED (personal, social, emotlonal development) CLL (communication, language and literacy) and PD (phystcal develapment)

The children have missed out on social interaction with other children and family which has Impacted on thelr ability to share, engage In others play and extend their language and understanding, physical activity such as playing in parks, going to soft pay or swimming which ail effects thelr strength and balance.

We also have some children with more complex needs and Stacey and the girls are doing thelr best to support them and thelr familles and also involving outside agencies.

We have taken on a new part time member of staff Jade to work as one to one with a particular child who would otherwise not be able to function within the group without her support, unfortunately we are not able to access any funding for this child at present so It is coming from our awn funding.

We have also advertised for anothar temporary member of staff to enable Stacey to concentrate on her SENDco role so we can offer these childran the best opportuntty possible and also spend more time with the others.

We have just completed keyperson phone calls to all the parants for a catchup and assessment check, we received some amazing feedback fram Our parents which was so nice to hear.

Internal and external factors

The most recent Ofsted inspection (October 2017) considered 4 areas - Effectiveness of the leadership and management; Quality of teaching, learning and assessment; Personal development, behaviour and welfara; and Outcomes for children.

Each area recelved a "Good" rating, and the pre-school recelved an overall rating of "Good".

How the charity has made a diffarance

Through the pre-school, we have provided a safe environment, within which the children may enhance their development and education.

By using the pre-school communtlty, the parents of the children have a resource to draw upon to provide for the needs of thelr children

As detalled above, 39 chikdren thls year, along with their parents, have recelved the benefit of these factors,

Principal funding sourcas

We have had a good financial year, Providing for 2, 3 and 4 year olds mean the majority of our income Is from the local government and then parents top up for extra sessions.

We have run fundralsing events as well to be able to buy additional resources for the pre-school,

FINANCIAL REVIEW

Total Income for the year was £113,115, which exceeded the budget by £10,115 due to SEND payments and pupil premium £2,831. These figures cannot be forecasted so are omitted from consideration during the budgeting.

Total expenditure for the year was £158,463, which was overbudget by £46,654. The maln reasons being:

£ V Invoice not recelved for approximately 8 years although chased for from Wessex (HLC/ Rates / 32,456 Maintenance).

2f Extra hour’s for Nicola and Jade to cover Stacey working In the office to support our SEND children. 1,331

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Courtney Ladybirds Pre-School Trading as Ladybird Playgroun

3/	Increase InwagestocaveronetooneonSEND childrenoffsetagainstSouth GlosSENDpayment.	8,777
4/	SENDpurchases, extraequipmenttosupport ourSENDchildren.	3,482
5/	Changeofstaffuniform&newstaff	463
6/	Otherindividuallytrivialttems Total	145 46,654
Reserve	policies

The trustees seek to maintaln free reserves sufficlent to cover around two terms toa year’s expected expenditure,

Any excess funds are encouraged, to allow the charity to pursue further enhancements, or other activities In pursutt of the charitable objects, as determined by the trustees. Free reserves are the balance of reserves after excluding any restricted funds, and unrestricted long-term assets and Habllitles, At the balance sheat date, the total free reserves were £161,281

Charity reserves are to be malntalned at such levels to allow the charlty to cover 6 months’ worth of expenditure; this is to ensure that If anything occurs to Impact the Pre-School income, the children will be supported for at least 2 terms. Funds in deficit At the balance sheet date, no funds are in deficit.

OTHER INFORMATION

DISASTER POLICY in the avent of a disaster at Courtney Ladybirds Pre-school and we had to close long term e.g. a fire or structural damage, we would not have access to another bullding for the children. The parents will se contacted at the earliest opportunity to let them know the situation.

In the event of the pre-school closing short term, the parents will be contacted and staff will be expected to come to work dressed appropriately for the Incident. The chairperson, manager and finance assistant will have a copy of the Insurance policy number and emergency contact numbers we need for an emergency. They wil! also have access to the text messaging service and emalls to update the parents/carers on a daily basis. If we have no committee we are legally unable to open, the preschool will be shut until a committee can be formed. All staff will still be expected to come to work and carry out cleaning, recrulting a committee, training and other things.

DECLARATION Approved by order of the board of trustees on OF02/202% and signed on Its behalf by:

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Indgpandent Examiner's Report to the Trustees of

Courtney Ladybirds Pre-School

__ Independent examiner's report to the trustees of Courtney Ladybirds Pre-School | report to the charity trustees on my examination of the accounts of Courtney Ladyblrds Pre-School {the Trust) for the year ended 31 August 2022.

Responsibilitias and basts of report

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As the charity trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the’ Charitles Act 2014 ('the Act’), ; : | report in respect of my examinatian of the Trust's accounts carrled out under Section 145 of the Act and In carrying out my . examination | have followed all applicable Directions glven by the Charity Cammisston under Section 145(5)(b) of the Act Independent examiner's statement | have completed my examination. | canfirm that no materlat matters have come to my attention in connection with the examination : giving me cause to believe that In any material respect: : L accounting records were not kept in respect of the Trust as required by Sectlon 130 of the Act; or 2. the accounts do not accord with those records; or . 3: the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the : ' Charltles (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gle a true and fair view : whlch Is not 6 matter considered as part of an independent examination. | have no concerns and have come across no other matters In connection with the examination ta which attention should be drawn in thls report in orderto anable a proper understanding of the accounts ta be reached. ‘ Debbins : : Dunkley's Woodlands Grange . . Woodlands Lane . Bradley Stoke : Bristol ~ B532 4/Y F :

‘Matthew Debbins

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||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Ly|CHARITY|COMMISSION|Courtney|Ladybiris Pre Schoo!|1036160| |Gy?|FOR ENGLAND AND|WALES| |Receipts|and|payments|accounts|CC16a| |For the period|||Period|start date|T|Period end date| |from|01/09/2021|°|31/08/2022| |Section|A|Receipts|and|payments| |Unrestrictedfunds‘|Restrictedfunds|Endowmentfunds|Total funds|Last|yooryea| |tothe|nearest|£|to|the|nearest|£|to|the|nearest£|to|the|nearest £|to|the|nearest £| |A1|Recolpts| |[BANKINTEREST.|OTC|TCC|tT| |[CLEANING|—CSCCCY]|™C~—CSCS|||[TCU]| |COVID|SSP|PCS|TtSC—CCY CC| |EARLYDROPOrFS.—“C—éi‘iRSC“‘(CS;CO!;#CM@GY|TC TT| |FEESPARENTSSEPT22CT|OO TCee PT-|L120 || |FUNDRAISING|2| |GARDEN.—OSCTTCCTCCCYTSS|TTTTTCdY CTa|[TCS]]|2ee|L818| |NOW|PENSIONS|eS|Pe| |a|ee| |ISOUTHGLOSPUPILPREMIUMSOUTH|«||Spat||CT|[ et]|[P9342]||| |GLOS|SEND|PAYMENTS|es| |SUNDRIES|2 iOe Cs2| |UNIFORM|||ee|P2086| |Se|Oe|6s SO| |Sub|total (Gross income|for|«19.608| |AR)|,| |A2|Asset and|Investment|sales,| |(see|table).|‘| |es| |Sub total[||| |Total|receipts|136,114 a|||ee|||436,114|||119,606| |A3|Payments| |BANKCHARGES.SO™~—“—~sYSC“‘;™S™S|AzCTSCTTTCCdT Ta| |BREAKFAST.|OOC~SYSSC‘“CSSCOCO#C#C#dCL|YYSNS“‘®’NSN’$NYNNJ|@PS| |IDBSCHECKS.O—STCSCTTC|eeTCE 2eee| |C—O| |Feest—“—CSTC~C~CSCSCSYT TCC| |FUNDRAISER|ae so| |ee 2|Pe| |forsted[|||[ |)]|0|[[00]| |ANNUALPENSION CHARGES MONTHLY CHARGE &|288|288|P|| |PENSION|STAFF|WAGES|ee| |es|Td| |JACCOUNTANTCHARGEsiCLCCC‘O||ee 2ee| |REFUGESISOUTHGLOSSEND——SSC~CSSS~C~CS~stSa]| [OT CCCCdCdTTTCC™Yid ts| [aLe|| |STATIONARY|ee|0|[400|| |SUBSCRIPTIONS|es see| |SUNDRIES|rb| |TELEPHONE|03]|[08] [80| |TRAINING|dd| |UNIFORM|Pen} f(T)es|2ee [a|[18|| |VOUCHERS|Celt|Crd CS a| |WAGES|AND|HMRC|048s} PC| |WEBSITE|FEE|&|ANNUAL|COST|es ee|Pp| |Sub total{|ts2m]|[______-][[—||

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CCXX R1 accounts (SS) 1 24/05/2024

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Ad Asset and Investment
purchases, (see table
EQUIPMENT P_a.zea | [3288
es eS YC CSCisSCY
Sub total|__3,283 | S|
Net of recelpts/(payments)[-3sel{” SST CULTS
AGTransfore between funds =[—|[ S| SSS dTCTCCdCCSOTCTCS
AS Cash funds last year end ee |es _
Cash funds this year end Se |ee |
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CCXX R2 accounts (SS)

24/05/2024

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment Catagories Details funds funds funds to noarest£ to nearest £ to nearest£ es |[es] Totalcashfunds es |es | teizei}{[JL] (agree balances with uiptsor accounts)and pa! ts. OK OK OK Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest[£] — — Fund to which Current value Details asset belongs Cost (optional) ‘optional — —= Fund to which Current value BA Assets rotalned for the Detalls asset belongs a)Coat (optional) | optional Fund to which Amount due When dus ——Detalis =lability relates optional: =optional Signed by one or two trustees on Date of behaif of all the trustees Signature Print Name =

CCXX R3 accounts (SS)

24/05/2024