2021-08-31-accounts - Courtney Ladybirds Pre-School

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| Courtney Ladybirds Pre-School Trading as Ladybird Playgroup Report of the Trustees for the Year Ended 31 August 2021 The trustees present their report report with the financial statements of the the charity for the year ended the year ended year ended ended 31 August 2021. The The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities ' preparing their accounts accounts In accordance with the Flnanclal Reporting Standard applicable In the UK UK and Republic of Ireland (FRS 102) | (effective 1 lanuary lanuary 2019). | OBJECTIVES AND ACTIVITIES ACTIVITIES ; Objectives and aims 1 As described in the constitution, the charity's Objects are to enhance the development and education of children under statutory | school age, by encouraging parents to understand and provide for the needs of their children, through community groups.

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The trustees present their report report with the financial statements of the the charity for the year ended the year ended year ended ended 31 August 2021. The The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts accounts In accordance with the Flnanclal Reporting Standard applicable In the UK UK and Republic of Ireland (FRS 102) (effective 1 lanuary lanuary 2019). OBJECTIVES AND ACTIVITIES ACTIVITIES

Significant activities

The main activity undertaken by the charity to accomplish its Objectives, is the running of a pre-school.

Pre-school activities We are a small term time only pre-school, our opening times are 9am - 3pm with the additional half hour for parents to drop off for 8:30am and late pick up at 4.00pm for a small cost. We provide care for chlldren ages 2 to 4 years.

We provide a wide range of activities to stimulate the children in a caring environment where they can independently learn and develop skills while building positive relationships. Observations are used to identify where the children are in their development.

Our setting aims to:

provide high quality care and educatlon for children below statutory school age;
work in partnership with parents to help children to tearn and develop;
add to the life and well-being of the local community; and
Offer children and their parents a service that promotes equality and values diverslty.

Parents

As a community based pre-school, we also depend on the good will of parents and their involvement to keep golng. Parents are regarded as members of our settIng who have full participatory rights. These include aright to be:

valued and respected;
kept informed;
consulted;
involved; and
- Included at all levels.

We aim to ensure that each child:

isin a safe and stimulating environment
is given generous care and attention, because of our ratio of qualifled staff to children, as well as volunteer parent helpers;
has the chance to Joln with other children and adults to live, play, work and learn together;
is helped to take forward her/his learning and development by being helped to build on what she/he already knows and can do;
- has a personal key person who makes sure each child makes satisfying progress;
ls ina setting that sees parents as partners in helping each child to learn and develop.

Public benefit

The provision of the pre-school provides education and tralning to children, and ts for public benefit.

The trustees have due regard for the charity commission's guidance on public benefit.

Volunteers

The chair-person, secretary and treasurer are volunteers who provide their time, free-of-charge.

We would Iike to take this opportunity to thank them for their ongoing contributions.

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Courtney Ladybirds Pre-Schoo! Trading as Ladybird Playgroup

Report of the Trustees

for the Year Ended 31 August 2021

OBJECTIVES AND ACTIVITIES CHILDREN'S DEVELOPMENT AND LEARNING

Our provision reflects the four guiding themes and principles of the Early Years Foundation Stage.

A Unlque Child Every child is a unique child who Is constantly learning and can be resilient, capable, confident and self-assured. Positive Relationships Children learn to be strong and independent through positive relationships.

Enabling Environments Children learn and develop well in enabling environments, in which their experiences respond to their individual needs and there is a strong partnership between practitloners, parents and carers.

Learning and Development

Children develop and learn in different ways. The framework covers the education and care of all children in early year's provision including children with special educational needs and disabillties.

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Trading as Ladybird Playgroup Report of the Trustees for the Year Ended 31 August 2021 Charitable activities | CHAIR’SACHIEVEMENTREPORT: AND PERFORMANCE : Courtney Ladybirds are thriving at the

Courtney Ladybirds are thriving at the moment. We have adapted really well to the ongoing changes and are running a very successful setting. Below are some things that have happened over the last year: * — Story sacks — these are provided by the library — we borrow one every 2 weeks, and the Preschool use these as a theme for the 2 weeks. The stary sacks include — Handa’s Surprise, Guess how much | love you and Winnie the Witch
e COVID 19- The setting has been able to reopen without bubbles. We stlll continue to use the outdoor areas as much as possible.
e Constitution has been adapted to allow for virtual online meetings
® Our numbers are great at the moment and we are nearing full capacity ¢ This means, we are Ilkely to Jook to employ another member of staff to ensure the smooth running of the preschool Online book fayre - This was a success with the parents and meant the preschool received several free educations books — including
Miss Molly's school of kindness and Miss Molly’s school of manners.
¢ Wealso ran guess how many sweets are in the jar, and guess the Lambs name over Easter 2021 — children loved picking their own names for the lamb — this ralsed approximately £120
« lam not sure what the following year holds but | do want to ensure the staff are happy and fulfilling their roles to the best of their ability and | want to ensure the preschool continues to thrive.

| MANAGER'S REPORT: | WeDespite haveall hadof a this very we mixedhave yearrun the duepres to c ovid,hool neverto the surebest ofif we our willability, be open,putting closed,our lch i mitldr e dn, numberParent s etc.and staff first. Since coming back in September it has been easler knowing that we will not have to keep shutting at the drop of a hat (bonus of having double Jabbed staff}

We are at present nearly full with only 16 sessions left out of a total of 280 which for November is amazing.

The downside of this is we have a high number of children that need extra support for one reason or another, a lot of the issues are we are facing Is due in part to the children being locked down which has affected them massively with areas such as PSED (personal, social, emotional development) CLL {communication, language and literacy) and PD (physical develapment)

The chitdren have missed out on social Interactlon with other children and family which has impacted on their ability to share, engage in others play and extend their language and understanding, physical actlvity such as playing in parks, going to soft pay or swimming which all effects their strength and balance.

We also have some children with more complex needs and Stacey and the girls are doing their best to support them and their families and also Involving outside agencies.

We have taken on a new part time member of staff Jade to work as one to one with a particular child who would otherwise not be able to function within the group without her support, unfortunately we are not able to access any funding for this child at present so itis coming from our own funding.

We have also advertised for another temporary member of staff to enable Stacey to concentrate on her SENDco role so we can offer these children the best opportunity possible and also spend more time with the others.

We have just completed keyperson phone calls to all the parents for a catchup and assessment check, we received some amazing feedback from our parents which was so nice to hear.

Pre school is going from strength to strength.

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Courtney Ladybirds Pre-School Trading as Ladybird Playgroup

Report of the Trustees for the Year Ended 31 August 2021

FINANCIAL REPORT: YEAR END 08/2021:

AGM REPORT 8TH NOVEMBER 2021

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|||||||| |---|---|---|---|---|---|---| |INCOME|120,833.91| |This was over on the budget by|£9879.92 due to SEND payments and pupil premium £9205.04,|This| |we|can't|budget.| |EXPENDITURE|104,516.82| |This was over on the|budget|by £4299.29,| |The|matin|reasons|belng:| |/|Equipment, purchased|unlit for trays| |and|2|office|chalrs|*747.07| |2/|Penslon|overpayment|-|new|provider| |Is|rectifying|-946.17| |3/|Statlonary|underspent|536.35| |4/|Telephone|- cheaper tarrif|334.36| |5/|Website|-|pald|in September 2021|1,430.00| |6/|Wage|overspend|but|comes|out of|-6,280,32| |SEND money received|

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ATC bills need to accrue agaln, we have had the bill, approximately £30,000 but disputing.

-5,672.85

Income higher this year as we had more children, 44 compared to 39 and less sessions held during the year.

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The accounts are now with the auditors who make the necessary adjustments.

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The overall gain will be £11561,36, but this needs to be confirmed.

internal and external factors

The most recent Ofsted inspection (October 2017) considered 4 areas - Effectiveness of the leadership and management; Quality of teaching, learning and assessment; Personal development, behaviour and welfare; and Outcomes for children.

Each area received a "Good" rating, and the pre-school recelved an overall rating of "Good".

How the charity has made a difference

Through the pre-school, we have provided a safe environment, within which the children may enhance thelr development and education. childrenBy using the pre-school community, the parents of the children have a resource to draw upon to provide for the needs of their

As detailed above, 39 children this year, along with their parents, have received the benefit of these factors.

FINANCIAL REVIEW

Financial position

Principal funding sources

We have had a good financial year. Providing for 2, 3 and 4 year olds mean the majority of our income is from the local government and then parents top up for extra sessions.

We have run fundraising events as well to be able to buy additional resources for the pre-school.

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Courtney Ladybirds Pre-School

Trading as Ladybird Playgroup

Report of the Trustees for the Year Ended 31 August 2021

FINANCIAL REVIEW Reserves policy The trustees seek to malntaln free reserves sufficient to cover around two terms to a year's expected expenditure. Any excess funds are encouraged, to allow the charity to pursue further enhancements, or other activities In pursult of the charitable objects, as determined by the trustees. Free reserves are the balance of reserves after excluding any restricted funds, and unrestricted long-term assets and liabilities.

At the balance sheet date, the total reserves were

Charity reserves are to be maintained at such levels to allow the charity to caver 6 months' worth of expenditure; this is to ensure that if anything occurs to Impact the Pre-Schaol income, the children will be supported for at least 2 terms.

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Funds in deficit
At the balance sheet date, none of the funds are in deficit.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
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The charity is controlled by Its governing document, a deed of trust and constitutes an unincorporated charity.

Charity constitution

The governing document ts referred to as Its Constitution, and was adapted 26th January 1994, and amended 17 December 2009.

The charitable objects can be identified in the Objectlves and Actlvities section.

Recruitment and appointment of new trustees The charity recruits new trustees at their AGM, and 90% of the current trustees must be parents/carers.

Potential new trustees will be reviewed using Disclosure and Barring Service checks, and voted upon by the Committee before being appointed as trustees.

DISASTER POLICY

In the event of a disaster at Courtney Ladybirds Pre-school and we had to close long term e.g. a fire or structural damage, we would not have access to another building for the children. The parents will be contacted at the earliest opportunity to let them know the sItuation. In the event of the pre-school closing short term, the parents will be contacted and staff will be expected to come to work dressed appropriately for the Incident. The chairperson, manager and finance assistant will have a copy of the insurance policy number and emergency contact numbers we need for an emergency. They will also have access to the text messaging service and emails to update the parents/carers on a daily basis.

If we have no committee we are legally unable to open, the preschool will be shut untl! a committee can be formed. All staff will still be expected to come to work and carry out cleaning, recruiting a committee, training and other things.

Approved by order of the board of trustees On... eee ee eens and signed on its behalf by:

K Collingborn-Hughes - Trustee

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Independent Examiner's Report to the Trustees of Courtney Ladybirds Pre-School

independent examiner's report to the trustees of Courtney Ladybirds Pre-School

| report to the charity trustees on my examination of the accounts of Courtney Ladybirds Pre-School (the Trust) for the year ended 31 August 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charlty Commission under section 145(5)(b) of the Act.

Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accaunts and Reports} Regulatlons 2008 other than any requirement that the accounts glve a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thls report In order to enable a proper understanding of the accounts to be reached.

Matthew Dobbins FCA Dunkley's Woodlands Grange Woodlands Lane

Bradley Stoke Bristol BS32 4J/Y Dates oc ccccerecasseeeetereseseneeeneres

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CHARITY COMMISSIO COURTNEY LADYBIRDS PRESCHOOL 1835169 FOR ENGLAND: AND WALES For theReceiptsperiod Period andstart payments date T accountsPeriad end dats CC16a Section A Receipts and paymentsfrom 01/09/2020 ° 31/08/2021 Unrestrictedfunds Restrictedfunds Endowmentfunds Total funds Last yyear to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ Al Receipts |BANKINTEREST OT DC CdtC“‘“‘C;CSCCdYiCONNCONC(##SNSNS JCLEANING oTWOT T™~—S ee ee | FEESSESSIONSi CdTC“‘éAAW=Y T™S™~<“—~idSC“‘“C CNNCOCOCO#S | FUNDRAISINGINURSERYEDUCATIONGRANT| C—“‘éSYT TCC™C“‘iSCCOCOC(“‘(S’SNNU§SCECCWN$NN’NNT_was] [|-—“‘(CsW™;!;!~«' SOUTH | GZ [™~—<~CE:C‘“‘CS!C.WC###C | SOUTH GLOSGLOS PUPILSEND PAYPRE M ENTSIUM Paz] ee 2| 342] Te UNIFORMCTWAGES[tC“‘CéirTYLCOOCOCOCOCOCdCLOTCNC(‘(#¥‘#(;YN’N$N§] PT QJ |™~‘“CS~C~~™Y FURLOUGH PC ES) ET GARDEN | ) ] ( SS) EE EEEpe EES ES)SE) EE)7)EE ( ES) FT Sub total (Gross incomeAR) for 119,606 119,608 A2 Asset and investment sales, {see table). ee Sub forall A3 Payments BREAKFASTOOOO LT Ld SY DBS EE es CHECKS Pas es] ( a OS 0 HLC/RATES/MAINTENANCE es 6 es e INSURANCE EEE) EE | OFSTEDSSC~—~SsSSSCSCSC~SOY CSCSes PSTSC—S Sto] |[OC PAYROLL/ACCOUNTS CHARGE.PENSION 5,744 5,744 PUPILSOUTH PREMIUM pO)sd Eeee S| -_ STAFF GLOUC SEND Fe Oe |sid STATIONARYENTERTAINING PoOO ET 00] [| SUBSCRIPTIONS 0 J SUNDRIESSC—~—YSCSSCSC~—tWOTEeeTCCdC~dSt@ |d C S |! eres ee Ld

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es Cd
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CCXX R2 accounts (SS)

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06/07/2022

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Aé4 Asset and investment
purchases, (see table)
Sub total | |
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Transfers between funds [| |S dL
AG CashCash funds fundslast thisyear yearend end[1e428] ee[|| |] ___er e
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Section B Statement of assets and liabilities at the end of the period Categories Details Unrestrictedfunds Restrictedfunds Endowmentfunds to nearest £ to nearest £ to nearest £ | se | (agree balances with recelpts and payments account(s)) OK OK OK Unrestricted Restricted Endowment Details to nearest £ to nearest £ to nearest £ ee | ee ee |ee ee Details eoFund to which eeCost (optional) Current vale || —_ —===a 2ee Details Fund to which Cost (optional) Current vawe COXX R3 accounts (SS) || erorr2022

CCXX R4 a¢wunts ISSI 0610712022

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Details Fund to which Amount dus Whenden due
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Signed by one or two trustees on Signature Print Name Date of
behailf of all the trustees oo
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CCXX R5 accounts (SS)

06/07/2022