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← Courtney Ladybirds Pre-School

2020-08-31-accounts

ANNUAL GENERAL MEETING 19/10/2020

PRESENT:

Alaine Paige Rebecca Burchill Annan Bull Rebecca o’Rourke Lois Bromley Jo Grimes Sarah Frostick Kirsty Hughes Joanna Hood Reeve Drennen Nickey Priddle Lynne Mahoney

APOLOGIES:

Gill Waller Louise Kayley Waller

CHAIR’S REPORT”:

It has been an interesting year. As a committee and Preschool we have dealt with things that have never happened before, as has everyone, but we all continued to support each other and work hard to get to where we are now. Below is a re-cap of what has happened throughout the 2019/2020 school year:

· November/December 2019 – New fence was agreed and installed on the outskirts of the premises

· Christmas Nativity/raffle – this went really well and raised over £400 – included selling tickets to watch, raffles, hampers, photos etc.

· Story sacks – these are provided by the library – we borrow one every 2 weeks, and the Preschool use these as a theme for the 2 weeks. The story sacks include – Handas Surprise, Guess how much I love you and Winnie the Witch

· COVID 19- The setting had to close in line with government guidance in March but when we were able to re-open we did. Before re-opening we did the following to ensure the safety of the staff and children:

  1. Changed the taps to sensor taps (no touch ones).

  2. Paper hand towels were introduced.

  3. Large gate was purchased to go across the double doors so we could leave them open, and have adequate ventilation without any risk to the children.

  4. Lots of cleaning equipment was purchased and a deep clean of the setting took place.

In June, we re-opened with small ‘bubbles’ of children and each bubble had a set staff member to avoid cross contamination – each bubble had access to their own set of toys which were thoroughly cleaned before other bubbles could use.

In September we no longer needed to have small ‘bubbles’ however the cleaning routine is still in place, and children are dropped off at the gate where members of staff will meet them, take them temp and provide hand gel. This has worked really well.

· New Samsung pads have recently been purchased because the old ones were not charging properly or working as well as they should. Tapestry is the most effective way for the preschool to communicate with the parents and therefore having technology that works well and quickly is essential.

· Constitution has been adapted to allow for virtual online meetings.

· In the future, I am looking forward to the committee being creative and finding COVID safe ways of fundraising for the preschool.

MANAGER’S REPORT:

Despite COVID-19, it has been a good year over all. Before Lockdown happened the preschool had 39 children on roll, 18 of which were school leavers.

During lockdown, 2 members of staff were furloughed, while the rest were kept on full salary – due to L.A. funding. All members of staff were involved with E-Learning, as well as additional responsibilities.

Jo - continued to check emails and do general admin work, wages etc.

Gill - continued to check and respond to emails, kept in touch with our setting support officer weekly, and was in weekly contact with our vulnerable families and their social workers and taking part in skype case conferences.

Stacey - continued her work with the SEN children and kept in close contact with the families.

Nicola - continued with her gardening project, keeping children and parents updated.

Anne - monitored our Facebook and added updates for parents.

A few adjustments to the building were made during lockdown (mentioned in Chair’s report above).

From re-opening in June 2020, 27 children attended the preschool on reduced sessions to facilitate social bubbles. All the children returned well and were very happy to spend time with the other children and staff. During the summer holidays, the staff organised a family picnic in the preschool garden for the school leavers as we could not have our usual leavers party and activities.

When we returned in September, things were very different, parents could not bring their children in and had to leave them at the gate, temperatures are taken at the gate and all children gelled on the way in. Surprisingly this has not fazed the children in the slightest and they all stand and wait to be “zapped”, and hand gelled. In fact the children now come in happier and are now a lot more independent which is really good.

The children have all settled really well and are enjoying their time in preschool especially the garden which is now open a lot longer.

The staff have all come back positive and ready to go, and we are all working together and supporting each other with any issues that have occurred both inside and outside of work with special regard to mental health.

We now have 38 children in attendance (14/10/2020) which is really good news – of the 38 children, 14 are 2-year olds which is fantastic for our September 2021 numbers. The majority of the children are funded.

We continue to have show rounds but these are either at 8/8.30 or 3.30/4 and most visits result in a child being signed up – Masks must be worn by visitors.

We do have a few children with additional needs and Stacey is working very hard to support them and apply for funding, we also have 8/9 with various speech issues who we are supporting through our welcome resource.

Stacey has managed to secure funding for one child of £1,800 for us to use to employ someone temporarily for 11 hours each week until March 12th, to enable staff to be able to work with the child individually and in small groups, which will hopefully boost his skills and also an additional £650 for resources, this will cover 6 months and we can then apply again

which will really increase the time that we can spend with this child to help gain better outcomes before leaving for school.

On the whole the pre-school is going from strength to strength which is very good news.

FINANCIAL REPORT:

YEAR END 08/2020:

There was an expected gain for the year of £5295.13 – the file has been sent to the accountant (15/10/2020).

The preschool made an additional £2689.64 from the early drop off (08h00 – 09h00) and late pick up (15h00 – 16h00). There is only one child currently registered for this service, although emails have been sent to parents – to review at the end of the year.

SEND payments from South Glos – the preschool received £4902.25. The preschool are using these funds to pay for a one to one with a child.

The total monetary loss due to COVID-19 for the preschool was £6200.00 - £4500 normal fees and £1700 early/late fees.

ATC Invoices – the preschool is in arrears of approximately £12 000. Despite our best efforts of chasing them for an invoice, we are yet to receive one.

The preschool spent £624.02 on equipment needed to open safely - £420 on changing the taps, the rest on a Thermoscan and stair gate. We overspent £200 on our budget for cleaning products due to COVID-19.

BANK ACCOUNT BALANCES AT 31/09/2020:

Current Account: £71 095.40

Savings Account: £97 158.90

We need to look at moving some money to a bond to receive a higher interest – we only received £150.72 last year.

BUDGET FOR 2020/2021:

The expected end of year gain (09/2021) is £2480.65

Early/Late fees – these are less this year (£2000 as opposed to £2700 last year). We only have one child making use of these services, although we have emailed parents advertising them.

The cleaning budget has increased (as explained above) due to COVID-19.

Equipment – the school purchased new Samsung tablets at £1800. The old I-Pads were sold to staff to offset this cost by £180.

The website update was delayed due to lockdown. Adam will be revamping it at a reduced cost of £1300.

We currently have 39 children on roll, 34 of which have a held space. We have 62 remaining spaces unfilled.

QUESTIONS RAISED AT END OF MEETING:

Anna questioned why the preschool haven’t paid the gas/electric bill as they had been in the building for 9 years.

Jo – has been chasing the WESSEX, however the person that she had been making headway with has sadly passed on. The preschool pays rent of £350/year but has not received an invoice. Jo estimates the gas, electric and maintenance bill to be around £12 00 - £16 000. Jo has been given the run around by WESSEX. They are, however, still servicing the building. Jo is wanting them to send invoices so that there are no unexpected costs.

STANDING DOWN AND ELECTION OF COMMITTEE MEMBERS:

In order for a member to stand down from their responsibilities, they must sign an official letter.

The preschool needs a minimum of 5 and maximum of 12 committee members to be allowed to run.

The nominations are as follows:

Both Lynne and Joanne are stepping down as Vice Chair and Treasurer respectively.

The current constitution was voted back in. In particular, the following was discussed:

All members need a DBS and EY2 registration to be on the committee. The preschool pays £15 per volunteers DBS.

Anna will drop the DBS and EY2 forms at preschool – socially distant. She will also send through the details of committee network meetings and evidence list.

Kirsty to contact new starters with regards to registering for these.

No further questions.

Lad¥birds Prtrsc￿l Tradln -￿8$ Ladybird Pla DetaiiedStstemertofFiThaL forthe Year Ended 31 Au 31.8.20 31.8.19 INCOME AP4D ENDOWMENTS oihtrtradln8actlvit￿s FundrèisinE events 793 1,376 In¥estm¥nt intome Deposit account interest 151 192 Charlt4ble act6vltes Fees Breakfast club Vouchers QRS Grant Grants UnifTrrm income SEND payme4)ts le,360 8,029 721 88,227 69,715 1,113 2,768 307 4,902 7,925 291 101,855 IL&193 Total In¢•mlthg resourres 102,799 106.761 EXPENOITUftE RalslnB donaiions and Iy¢bs Insurance Advertising Entertaining Fundraisin8 719 36 184 598 710 42 205 9ZS 1,$37 2,382 iXhertrndin£attl¥lti•s Purchases ftefu8e S55 981 353 1,215 1.536 1.568 Charitabl¢ actI¥￿￿e$ Wages Social secur Pensions Rates and water Training Pupil premium 77,829 1,875 1.395 88.089 352 1,259 4,000 698 1.278 347 913 86,359 95,676 Support W5ts Ma￿lement Telephone Postage and ststionery Oeanin8 Sundries Carried forward. 734 879 810 968 1,834 i98 610 4,010 2,430 Thls p38e doe5 not fomi part ofthe ststuEoryfin¥ntial ststements Pa8e 17

Courtn -￿X la￿d blrds Pre-st Detslled Statement ol Fl.rJanclal Actryltie5 forthey 31.8.2C 31.8.19 man1￿Ment Brou8ht forward 2,430 634 240 4,010 DBS Checks Ofsted re8lStration Fsxtures and fittin8S Loss on sale of tan8ible fixed asset5 315 4,426 4,319 26 7,730 8.780 Information technolo8v Repair5 and renewals Website 38 226 226 Goyemènte costs Accountancy and legal fees 2,103 1,469 Total resources expended 99,303 iio.ioi Nei Intomellexpendrturel 3,496 13,3401 Thls pa8e does not forrn part olthe 5tstutoryfinancial ststernents PaÉe 18

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