Trustees' Annual Report for the period
From
Period start date Period end date Day Month Year Day Month Year 1 September 2022 To 31 August 2023
Section A Reference and administration details
Charity name
Mylor Pre-school
Other names charity is known by Registered charity number (if any) 1036158
Charity's principal address The School Room, Comfort Road Mylor Bridge Cornwall Postcode TR11 5SE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| LLOYD MARTIN | Chairperson | Pre-school Family and AffiliateMembership |
||
| JOANNA BURTON | Pre-school Leader | Pre-school Family and Affiliate Membership |
||
| REBECCA ROWE | Treasurer | Pre-school Family and AffiliateMembership |
||
| RUTH LAMPIER | Secretary | Pre-school Family and Affiliate Membership |
||
| RACHAEL CAIRNS | 1/09/2022-1/05/23 | Pre-school Family and AffiliateMembership |
||
| ABI ROWE | Pre-school Family and Affiliate Membership |
|||
| KRYSTAL FANNING | Pre-school Family and AffiliateMembership |
|||
| JENNIE FOXELL | Pre-school Family and Affiliate Membership |
|||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
March 2012
TAR
1
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Bank | HSBC | 46 Market St, Falmouth TR11 3AA |
| Name of chief executive or names of senior staff members (Optional information) | ||
| Pre-school Leader - Joanna Burton Deputy - Rachael Cairns |
Section B Structure, governance and management
Description of the charity’s trusts
Pre-school Learning Alliance (PLA) Model Constitution 2011 Type of governing document (eg. trust deed, constitution) Unincorporated Charity How the charity is constituted (eg. trust, association, company) Election at Annual General Meeting plus co-option at subsequent Trustee selection methods Committee meetings (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Mylor Pre-school is a member of the Early Years Alliance which provides additional information, where helpful advice and guidance as the national membership body for prerelevant, about: schools. policies and procedures adopted for the induction and Disclosure and Barring Scheme (DBS) Checks are carried out prior to training of trustees; commencement of employment or on appointment as a trustee. the charity’s organisational All trustees give their time voluntarily and receive no remuneration or other structure and any wider benefits. network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The aims of the pre-school are to enhance the development and Summary of the objects of the education of children primarily under statutory school age by encouraging charity set out in its parents to understand and provide for the needs of their children through governing document community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
March 2012
TAR
2
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in local areas. (c) instigating and adhering to and furthering the aims and objects of the Early Years Alliance. |
|---|---|
| The pre-school team of qualified and experienced childcare professionals provide care between the hours of 9am and 3pm, and wrap-around between 8.30-9 a.m. to children aged from 2- 4 throughout the week during term time. All children within this age range are eligible to register with the pre-school. Activities within sessions are designed to give children of the Mylor Bridge community and surrounding area the opportunity to join together in learning and play in a safe and caring environment. Within the group, all children are supported in developing their potential at their own pace by means of developmentally appropriate play activities and a high level of adult support (with staff to child ratios typically lower than statutory requirements). We offer a curriculum which leads to nationally approved learning outcomes and prepares children to progress with confidence to the National Curriculum at the age of 5 years. We follow the Early Years Foundation Stage, set by The Department of Education, which sets out 7 areas of learning for the children. These are divided into two areas, the ‘Prime Areas’ and the ‘Specific Areas’. The Prime Areas are: • Personal, Social and Emotional Development • Physical development • Communication and language The Specific Areas are: • Literacy • Mathematics • Understanding the world • Expressive arts and design We encourage all children to be involved by having a go, to have their own ideas and to play and explore. In planning the pre-school provision, we can confirm that the trustees have had regard to the Charity Commission guidance on public benefit. |
Additional details of objectives and activities (Optional information)
March 2012
TAR
3
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
March 2012
TAR
4
Section D Achievements and performance
Summary of the main With 12 children having left pre-school to start school in July 2022 the achievements of the charity new academic year started well with 20 children enrolled in September. during the year Numbers increased steadily throughout the year, and by July there were 25 children enrolled. We are an inclusive early years’ provider and make positive steps to assist all children who need extra support. For the year 22/23 we had 2 children on the SEN register. Inclusion funding allowed us to ensure we worked over the staff to children ratio to provide the individual support needed to support areas of need. The staff work diligently to build trust and develop good relationships with parents. On several occasions over the course of the year, staff have supported families with applications for funding and schools. Transition to Primary School We supported 12 children in their transitions to primary schools, with the majority moving onto Mylor Bridge C.P. School and a couple of children to both Flushing C of E school and Kernow school. The excellent links with Mylor Bridge C.P. School were continued to be strengthened with staff working together to ensure a smooth transition. Regular visits to use the school hall were initiated in the Spring term and continued throughout the summer term. Fundraising With a new committee coming on board in October 2022 the decision was made that after a quiet year on the fundraising front due to the restrictions of the national lockdown of 2020 and beyond that the profile of the preschool and fundraising events needed to be a priority. Mylor Christmas cards were also produced and sold with a variety of homemade goods on the Pre-school honesty stall to raise funds. The committee organised a sponsored Welly Walk around the local gardens of Enys Gardens to encourage healthy lifestyles, provide an opportunity for parents to socialise and raise funds for the preschool. The committee also regularly ran the charity coffee and cake stall at the Mylor Craft and Produce Fair to raise funds. During the Summer Term the Committee organised a 50[th] Birthday garden fair to celebrate 50 years of Mylor Preschool and previous managers of the preschool attended to celebrate this landmark anniversary.
Section E Financial review
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
As it stands at the AGM in November 2023, the reserves are £12554 The operational expenditure of the pre-school for 2022/23 was £76241 Two months of operating expenditure (circa £8,000) will continue to be kept in reserve – to cover notice and redundancy costs and if money needed.
The remaining working capital of £4554 is left to be used as a baseline in the main account, to cover any differences in timing of expenditure / income within the year and to ensure preparedness should additional costs occur.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Position (eg Secretary, Chair, etc) Date
March 2012
TAR
6
Mylor Preschool Income and Expenditure Accounts for the year ending 31st August 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| INCOME | Income | ||||
| Funding | 51499 | Funding | 44477 | ||
| Fees | 22137 | Fees | 7015 | ||
| T-Shirts | 140 | T-Shirts | 112 | ||
| Fundraising | 946 | Fundraising | 1405 | ||
| Donations | 560 | Donations | 75 | ||
| Fruit | 110 | Fruit | 118 | ||
| Lunch | 5 | Lunch | 15 | ||
| Grants | 0 | Grants | 1633 | ||
| Easy fundraising | 181 | Easy fundraising | 215 | ||
| Wrap around | 67 | Wrap around | 21 | ||
| CC SEND Staffing | 0 | CC SEND Staffing | 594 | ||
| Sponsorship | 690 | Sponsorship | 94 | ||
| Interest | 80 | ||||
| Total Income | £76,415 | Total Income | £55,774 | ||
| Expenditure | Expenditure | ||||
| Wages | 60657 | Wages | 48764 | ||
| Rent | 5253 | Rent | 4950 | ||
| NEST | 1433 | NEST | 989 | ||
| Milk/Food/cleaning | 935 | Milk/Food/cleaning 1198 |
|||
| Materials/stationary | 2741 | Materials/stationary 497 |
|||
| Equipment | 1366 | Equipment | 1198 | ||
| Accounts/Payroll | 609 | Accounts/Payroll | 448 | ||
| Telephone | 1428 | Telephone | 1558 | ||
| Subscriptions | 134 | Subscriptions | 625 | ||
| Insurance | 754 | Insurance | 733 | ||
| OFSTED/Disclosure fees | 112 | OFSTED fees | 50 | ||
| Training | 215 | Training | 60 | ||
| Postage | 11 | Postage | 4 | ||
| Garden Maintenance | 200 | Garden Maintenance 280 |
|||
| Repairs and maintenance | 200 | Laptop | 319 | ||
| Bank fees | 61 | Repairs and maintenance 224 |
|||
| Website/Advertising | 132 | Bank fees Fee refund |
43 65 |
||
| £76,241 | £62,005 | ||||
| Operating (loss)/profit | £174 | Operating (loss)/profit | -£6,231 | ||
| Carried forward 31/08/2021 | £12,380 | Carried forward 31/08/2021 | £18,611 | ||
| Total Reserves | £12,554 | Total Reserves | £12,380 | ||
| Represented by: | Represented by: | ||||
| Bank Account | £2,879 | Bank Account | £3,645 | ||
| Deposit Account | £3,562 | Deposit Account | £3,524 | ||
| Interest Reserve Account | £3,212 | Interest Reserve Account | £3,178 | ||
| Fundraising Account | £2,289 | Fundraising Account | £1,919 | ||
| Petty Cash | £612 | Petty Cash | £114 | ||
| £12,554 | £12,380 |
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF MYLOR PRE-SCHOOL PLAYGROUP
I report on the accounts of the trust for the year ended 31st August 2023, which are set out on the attached pages.
Respective responsibilities of the trustees and the examiner
The Charities trustees are responsible for the preparation of the accounts. The charities trustees consider that an audit is not required for this year under section 144(2) if the Charities Act 2011 (the2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the general directions given by the charity commission under section 145 (5)(b) of the 2011 Act;
-
To state whether particular matters have come to my attention.
Basis of independent examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present and ‘true and fair’ view and the report is limited to matters set out in the statement below.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
To keep accounting records in accordance with section 130 of the 2011 Act; and
-
To prepare account which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
Have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts reached.
Claire Martin – MAAT Date: 20.10.23