Trustees. Annual Report for the period Period start date Day Morth Period end date Day Month Year Year From 01 APRIL 12024 To 31 MARCH Reference and administration details 2025 Section A Charity name CLYST VALLEY PRESCHOOL Other names charity is known by Registered charity number (If any) 1036131 Charity's principal address CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER Postcode EX5 1BG Names of the charity trustees who manage the charity Dates actad If not for wholo Tru8tse name Office (If any) Name of person (or body) entitled oint tru8ts0 ifan EIFION JONES CHAIR LEFT November 2024 FRANCESCA IMLLIAMS SEcRARy RACHEAL LEVERTON RACHEL HAYWOOD PETER HALE TREASURER LEFf March 2025 GENERAL COMMirrEE GENERAL COMMIThEE GENERAL COMMirrEE GENERAL COMMirrEE GENERAL COMMIThEE LINDSEY BORLASE LEFT January 2025 KATIE GUMEDE LEFf Nov 2024 ANNA WHITTAKER LE Nov 2024 VICTORIA REDFORD CHAIR JOINED Nov 2024 10 ZOE DARCH GENERAL COMMIThEE GENERAL COMMirrEE JOINED Nov 2024 GEORGIA PINcorr ALLEN JOINED Nov 2024 12 NICHOLAS MURRAY GENERAL COMMITTEE GENERAL COMMIThEE GENERAL COMMirrEE JOINED Nov 2024 13 SAMANTHA WLKINSON JOINED Nov 2024 14 SOPHIE ALLEN JOINED Nov 2024 15 DANIEL JOHNS GENERAL cOMMIEE JOINED Nov 2024 TAR Marth 2012
Names of the trustees for the charity. if any. (for example. any custodian trustees) Name Dates acted rf not for whole ear Names and addresses of advisers (Optional infomiation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiatlon) Section B Structure, overnance and mana ement Descrlption of the charity's trusts PRESCHOOL LEARNING ALLINACE 2008 Type of goveming document (i ub( iJ¥tIU. LV¥ Ibll[lJllU'. How the charity is constituted UNINCORPORATED ASSOCIATION Trustee selection methods ELECTED FROM MEMBERSHIP Additional govèrnance issues (Optlonal Infonnation) The Preschool is inspected on a regular basis by Otsted. The preschool was awarded GOOD at it's most recent inspection in Dember 2022. Trustees are elected from our parent memi)ers annually. Trustees oversee the policies and procedures adopted by the group. including risk assessments, financial planning and recruitment. You may chooso to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees,. the charity's organisational structure and any wider network with which the charity Devon County Council Childcare advisors together with DCC Earfy Years Consultants provide help. support, and guidan wrth Educational issues, SEND support, financial and inspection infonnation, including setting visits, training and workshops. relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. The charity is a member of the Early Years Alliance which supports, guides and provides literature and guidance, especially within areas of financial management, policy writing, legal advi, and staff training. The trustees employ an administrator who assists in the daily business management and ensures sufficient contingency funds & planning is in place. TAR Marth 2012
Section C Objectives and activities To provide quality, affordable early years care and education for children under the statLrtory school age. from the age of 2 years 8 months enhancing their progress and development. To provide a safe and secure environment for children to thrive and develop self-confidence, self-esteem, independence and to practice social skills. Induding those children with additional needs To engage with and support parents in understanding child development, the Importan of leaming at home and developing parenting skills and to become art of their child's Earl Years settin To provide a safe, secure and stimulating preschool experience to young children. Offering fun, meaningful leaming opportunrties within our sessions to aid their development and Early Years education. Full-time day-care Monday - Friday during school hours and tenm time is provided. There is a fee charged to attend these sessions, which may be met in full or part from Universal hours (15) or 30 hours Working Entitlement Early Years Funding provided by Devon County Council. Early Bird sessions are now available should parents require an earlier start time, these sessions a chargeable and outside of the early years funding provision. Applications are taken for all children between the stated age criteria and are admitted in accordance to our Admissions Policy. Summary oftho objects of the charity set out in its governing document Summary of tha main activities undertaken for the public beneflt In relation to these objects (include wlthin this section the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commisslon on public benefit) Surpluses are retained at the preschool for the benefit of the children and are spent on replacingladding to equipment, facilities, resource8, Staffing and on maintaining competitive hourly fees. Rent is paid to Devon County Council for the classroom premises, this is kept in a 'sinking fund. for building maintenance costs in agreement with our lease. In planning our activities, projects and services for the year we keep in mind the Charty Commissions guidan on public benefit at our trustee rneetings. As detailed above the focus of our activity is to provide preschool aged children with sessions and leaming opportunities to aid their progress, development and early years education during their time in childcare within school hours and during term ts'me. Additional details of objectives and activities (Optional informatlon TAR Marth 2012
Written policies and procedures are developed in collaboration with the management committee and staff team and are discussed and scrutinised by the general committee before they are officially adopted. Existing policies are reviewed and updated by the managerladministrator before being agreed by the committee annually. You may choose to include further statements, whe relevant, about: policy on grantmaking. policy programme related investment; A staff representative assists the committee and advises regarding statutory requirements and regularly meets with the offirS to support their management of the setting. The Committee consists of volunteers from our members (parents and carers of children on role) who assist staff in running various family events, (such as an annual nativity, sports day, Christmas Market etc) and look at various opportunities to raise funds for the charity to purchase new resources, equipment and to support children in their play and leaming, as well as aid funding staff CPD opportunities. contribution made by volunteers. Section D Achievements and performance Summary of the main achievements of the charity during the year One staff member, the groups deputy manager, has completed her level 5 Leadership apprenticeship studies and has achieved a Distinction. Other continued staff training includes, 'Letters and Sounds,, Food Allergy Training, Food Hygiene, Sensory development, updated EYFS training, and Paediatric First Aid, as well as regular Statutory Safeguarding training needs The setting has been able to provide many additional outdoor resources and large equipment this year due to sucSsful fundraising. SEND resources have been updated and addrtional rtems purchased such as weighted blanket, sensory tube as well as additional staffing being financed in order to support children with specific SEND needs and to enable them to fully aCsS and enjoy preschool leaming experiences. The preschool has worked in close cooperation with professionals from the local specialist children ntre. The Preschool vegetable garden and wildlife zones have been developed further, wrth better accessibility and secuiity. outdoor water play equipment has also been purchased. Section E Financial review The group aims to maintain sufficient funds to meet all the financial obligations of the charity and to fund any redundancy liabilities. We aim to fund any building and garden Maintenan contingencies in accordance wtth our lease. Our reserves policy aims to maintain sufficient working funds for 6 months operation should child numbers decrease signfficantly. The group also maintain sufficient funds to increase staffin to meet the re uired ratios, rf and when child numbers Brief statement of the charity's policy on reserves TAR March 2012
increase as demand fluctuates annually. It is the Preschool's aim to meet raises in the national working and minimum wage, and to allow the salary scale to remain unaffected and fair. Detafls of any funds materially in deficit Further financial review detsils (Optional infomiation) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Principal fvnding comes from Devon County Council Early Years Entitlement. Fees paid by parents. Fund-raising. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Signaturels) Full namels) Position (eg Secretary. Chair, etc) ViCto(io Qedfor CHAIRPERSON Dats 7/112G TAR March 2012
CLYST VALLEY pRECHOOL INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 PAARCH 2025 2025 2024 INCOME Fee's Parents Funded Fees Fund Raising Other Interest 23,365 121.037 3.225 14,015 89,715 3.158 608 59 371 150.565 107,555 EXPENDITURE Wages Employer's Nl costs Nest Pension Employer Equlpment Rent UtliltieslRates Training Stationary& Consummables Insurance & Annual Fees Break time sundries CleaninWPPE Other 100,867 1.756 1,897 3,770 7,500 4,888 737 2,113 2,252 650 385 4,337 86,805 1,447 1,632 480 2,715 1,993 2,102 635 723 2,154 131,152 19.413 101,034 6,521 Surplus for th• y•ar CLYST VALLEY PRESCHOOOL STATEMENT OF ASSETS & LIABILMES AS AT 311 MARCH 2025 Opening balance: Current Account Deposit Account Petty Cash 30.041 60.075 61,052 22,516 35 90,124 19,413 109,537 83.603 6,521 90.124 Income & expenditure Account Surplus Represented by: Closing Balance: Current Account Deposit Account Pettycash Total funds at year end 42,576 30,041 60,075 15 109,537 90,124
CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A l-. Independent Examinevs Report Report to the trustoe8 CLYST VALLEY PRE-SCHOOL On accounts for the year ended 31# March 2025 Charity no lif any) 1036131 Set out on page8 The attached page. I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 3110312025. Responslbllltles and ba$18 of report AS the charity's trustees, you are responsible for tha preparation of the accounts in accordance with the requirements of the Charitl8s Act 2011 nhe Act.). I report in respert of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independont I have completed my examination. I confirm that no material matters examiner'8 statsment have come to my attention in conneL#ion with the examination which gwes me cause to believe that in, any material respect: the accounting records were not kept in accordance wtth sectlon 130 01 the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any quirement that the accounts give a Irue and fairf view which is not a matter considered as part of an Indendent examlnatlon. I have no concems and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Name: BRL D W/W Relevant professlonal qualiflcatlon(8} or body (If any): Assoeiat/&fj £zrg-u£¥ Address: Pr/*£ s¥0/2 8 9> IER Oct 2018