**Trustees' Annual Report for the period** Period start date Period end date ~~aA~~ **From** 01 April 2023 **To** 31 March 2024 Section A Reference and administration details ~~a~~ **Charity name** CLYST VALLEY PRESCHOOL ~~Pp~~ **Other names charity is known by** N/A ~~PO~~ **Registered charity number (if any)** 1036131 ~~T~~ **Charity's principal address** CLYST ST MARY PRIMARY SCHOOL CLYST ST MARY EXETER **Postcode** EX5 1BG **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** ~~ee ee~~ 1 EIFION JONES CHAIR ~~es~~ SECRETARY 2[FRANCESCA ] WILLIAMS ~~a ee~~ TREASURER 3[RACHEAL ] LEVERTON ~~ee ee ee~~ GENERAL 4[PETER HALE ] COMMITTEE ~~a ee~~ GENERAL 5[RACHEL ] HAYWOOD COMMITTEE ~~a a~~ GENERAL Joined May 2023 6[LINDSEY BORLASE ] COMMITTEE ~~ee ee~~ 7[KATIE GUMEDE ] GENERAL Joined May 2023 COMMITTEE ~~a~~ GENERAL 8[ANNA ] WHITTAKER COMMITTEE ~~a~~ 9 ~~a ee ee~~ 10 ~~ee ee ee ee~~ 11 ~~ee ee ee ee~~ 12 ~~ee ee ee ee~~ 13 ~~ee ee ee ee~~ 14 ~~a ee ee ee~~ 15 ~~a ee ee ee ee ee~~ **TAR** 1 March **2012** ~~ee~~ March **2012** **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** PRESCHOOL LEARNING ALLIANCE 2008 Type of governing document (eg. trust deed, constitution) UNINCORPORATED ASSOCIATION How the charity is constituted - (eg. trust, association, company) ELECTED FROM MEMBERSHIP Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; Work is inspected on a regular basis by Ofsted. The preschool was awarded GOOD at it’s most recent inspection in December 2022. Trustees are elected from our parent members annually. Trustees oversee the policies and procedures adopted by the group, including risk assessments, financial planning and recruitment. Devon County Council Childcare advisors together with DCC Early Years Consultants provide help, support, and guidance with Educational issues, SEN support, financial and inspection information, including setting visits, training and workshops. The charity is a member of the Early Years Alliance which supports, guides and provides literature and guidance, especially within areas of financial management, policy writing, legal advice, and staff training. - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** To provide affordable, quality early years care and education of children under statutory school age, from the age of 2 years 6 months enhancing their progress and development. **Summary of the objects of the** To provide a safe and secure environment for children to thrive and **charity set out in its** develop self-confidence, self-esteem, independence and to practice **governing document** social skills. To engage with and support parents in understanding child development, the importance of learning at home and developing parenting skills and to become part of their child’s Early Years setting. To provide a safe, secure and stimulating environment in order to offer preschool aged children meaningful, learning opportunities within our sessions to aid their development and Early Years education. Full-time day-care Monday – Friday during school hours and term time is provided. There is a fee charged to attend these sessions, which may be met in full or part from Universal hours (15) or 30 hours Working Entitlement Early Years Funding provided by Devon County Council. Early Bird sessions are now available should parents require an earlier start time, these sessions are chargeable and outside the early years funding provision. Applications are taken for all children between the stated age criteria and **Summary of the main** are admitted in accordance to our Admissions Policy. **activities undertaken for the public benefit in relation to** Surpluses are retained at the preschool for the benefit of the children and **these objects (include within** are spent on replacing/adding to equipment, facilities, resources, staffing **this section the statutory** and on maintaining competitive hourly fees. **declaration that trustees have** Rent is paid to Devon County Council for our premises, this is kept in a **had regard to the guidance** ‘sinking fund’ for building maintenance costs in agreement with our lease. **issued by the Charity Commission on public** In planning our activities, projects and services for the year we keep in **benefit)** mind the Charity Commissions guidance on public benefit at our trustee meetings. As detailed above the focus of our activity is to provide preschool aged children with sessions and learning opportunities to aid their progress, development and early years education during their time in childcare within school hours. **TAR** March **2012** 3 ## **Additional details of objectives and activities (Optional information)** Newly written policies are developed in collaboration with the management committee and staff team and are discussed and scrutinised by the general committee before they are officially adopted. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Existing policies are reviewed and updated by the manager/administrator before being agreed by the committee annually. A staff representative assists the committee and advises regarding statutory requirements, and regularly meets with the officers to support their management of the setting. The Committee consists of volunteers from our members (parents and carers of children on role) who assist staff in running various family events, (such as an annual nativity, sports day etc) and look at various opportunities to raise funds for the charity to purchase new resources, equipment and to support children in their play and learning, as well as aid funding staff CPD opportunities. **Summary of the main achievements of the charity during the year** A staff member has updated her NNEB qualifications and refreshed her understanding of the EYEF by completing the Early Years Development Workplace Programme. A staff member has completed SENDCo training, and another is upgrading her level 3 qualification by undertaking level 5 Leadership apprenticeship training. Other continued staff training includes, ‘Letters and Sounds’, Food Allergy Training, Food Hygiene, Sensory development and Paediatric First Aid, as well as regular Statutory Safeguarding training needs. The setting has been able to provide additional resources and extra staffing to support several children with SEND to enable them to fully access, and enjoy preschool learning experiences, and have worked in close cooperation with professionals from the local specialist children centre. This year we have developed an unused area into a vegetable garden and wildlife zone, purchases were made of equipment to build raised beds and to gravel the path making it safe and fully accessible, as well as a small greenhouse, shed, gardening tools and plants, compost bins and water butts. **TAR** March **2012** 4 **Section E Financial review** ~~ee~~ **Brief statement of the** ## **charity’s policy on reserves** To maintain sufficient funds to meet all the financial obligations of the charity. To fund any redundancy liabilities. To fund any building and garden maintenance contingencies in accordance with our lease. To maintain sufficient funds when child numbers decrease from term to term. To maintain sufficient funds to increase staffing to meet the required ratios, if and when child numbers increase as demand fluctuates annually. To meet raises in the national working and minimum wage, and to allow the salary scale to remain unaffected and fair. **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Principal funding comes from Devon County Council Early Years Entitlement. Fees paid by parents. Fund-raising. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## ~~ee~~ **Section G Declaration The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Eifion Jones ~~ee~~ **Position (eg Secretary, Chair,** Chair **etc)** ~~a~~ **Date** 11[th] December 2024 ~~ee~~ **TAR** March **2012** 5 IPI¢OME& EXPENDrrURE￿¢Qj FOR THEYEAF EN￿ 3144&r 2024 2023 INGQME 14015 FundEd Fw, FundR¥*ng &B178 315 107J55 115412 EXPENOITURE 78818 N•ei Pén¥kn Emth•r Equlpm•nt 1447 IW2 3783 3789 4232 254 U11￿￿R•t•I Trlini 1893 2102 eJs 723 2101 In•uwne• &AMwlF• 8t•ak Ilm• ¢I￿nI￿1PPE 421 2eo3 10433T 3218 970J7 1747 CiY$TVALLEYPRE5CHOOOL STATEMENTOF ASSESTS& LIABILlnE3 ASATJ1 Op•rdng b•i•nL*. euThnt*Krounl D￿0111A￿uni 20014 20 Inwm•&0xF*rt￿j￿A￿￿￿nI Cthlr¥ BJ* 3rNI ew75 610S2 22S10 Ev￿￿¢¢0￿ P•UyCMh 90124 838Q3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Independent.:Examlner.' Report to the trusteesldirectorsl members of P LE go(4fJrJL On accounts for the year ended loS(c>Ka( Charity no.: Company no.: Set out on pages I report to the charity truslees on my examination of the accounts of the Company for the year ended 31 . 0 3. As the charity's trustees of the Company (who are also the dlrectors of the company for the purposes of company law). you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("Ihe 2006 Act"). Responsibilities and basis of report Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examinalion, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination, I have followcd the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examiner's statement ceede&£2504(4tr8iittrylified-to. -b￿be+F￿Ue1rfled-mem1)EroMlThSert-naffle.of. appli6abWtsle£UbodyH-.-Belete-t'_] ifrnot applicable. I have completed my examination. I confirm that no material mattprs have come lo my attention ) which gives me cause to believe Ihal: accounting records were not kept in accordance with section 386 of the Companies Act 2006" or the accounts do not accord with such records., or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independenl examination. or .the accounts have not been prepared in accordance with the Charities SORP (FRS102). IER October 2018 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 4- ILIO Name: Relevant professional qualiflcation(s) or body (if any): Address: Secllon.B , Dlsclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independenl examination of charity aGcounts'. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018