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Gerwal Fund 200 16.460 1813 20,DJJ 425 8,106 l O•n•M14Th1 Fund• Mwk•Ur Fund Funo 1rub1L*￿j Fund JI761 2Q,063 ).oJo 12Q,Q631 J.Oth•r*m•ts alTr PttrSthrrt4 bJlldlnol*lou•Jfrom T￿tert •ndWrekln Coundl atsYlniLved Ihrough tharn. blTh• ofth• bulllr4hw•notb•4n ¥alL*d 1¢rIn￿l 09?>Jntswr￿ Irwr• Paqo 4 /0-04-2023 I•BlwU Pvo4¢hLM)I Pl(rt•Bto St•l•mrt•lorthpYwrEnrf¢dJ1¥tllv¢h 2Q22 2022 2.267 46 637 615 4.130 442 ChlMrnn* FoodifoywTrtygJeth• 2022 2W21 752 10 2022 2021 SWllthèry& 37 T*phone 40 2022 2021 como 188fjr 318 DBStt 397 Pa98 8 611 DRC 75 275 4377 ## **Lilleshall Pre School** ## **Annual General Meeting** ## **9th May 2023** ## **Attendees:** Onsite: Stacie Jen Tina Jo Heidi Online via Teams Olivia Mom Luke & Alice Sarah Jayne Emma Brookes Hayley Leos Mom Amy Evans Amanda Clay Frances Taylor Tom Williams Becky Thomson Apologies: Michelle Pearce Caroline Giles Stephanie Wilde ## **Chairperson’s Report** This academic year has been another successful year with yet again, all children places filled which reflects the hard work, dedication and excellent education provided by all our staff with a super repution. After 30 plus years of service, we said goodbye to Christine Leyden as our Deputy Manager though pleased to say she helps out at the pre school supporting us. Alice Rowenhourst was promoted to Deputy Manager and Hattie Smith returned to pre school as a key worker – both positions were positively welcomed and both Alice and Hattie have proven themselves as great team players. With the pandemic over, we were able to continue with fundraising events and the Scarecrow Festival raised over £1338.49, Christmas fundraising £499.60 and Easter £207.75. We thank all staff, committee, parents and the community for their contribution to all the work and support in these events and monies raised. Due to the difficulty recruiting members for our parent led committee, the decision was made to change the leadership of the pre school from parent-led to a CIO (Charitable Incorporated Organisation). The requirement for a parent-led committee is 7 members – 60% of these to be parents of children at the preschool. Gone are the days of stay-at-home parents and with our busy lifestyles; this is not only an issue at our pre school, it is a national problem. A CIO requires only 3 members and allows the pre school to run effectively. With this in mind, parents voice and children’s needs is still our priority and we still be looking for support in future events. We have bit hit with a huge hike in energy bills and all supplier costs have increased. We have been monitoring these closely. All staff wages were increased in line with new minimum wage as directed by local government. Due to the cost increases, we had to increase fees however we kept this at a minimum. As a committee, we decided not to increase snack/resources fee this academic year. We have held back from spend to ensure that all costs have been covered, though this has not been to the detriment of the pre school. An example of cost cutting is the installation of a new paper towel hand drying unit which saves us around £55 a month. We do have a pot of money in fundraising and looking to purchase IT for the children along with other items. We will introduce technology more into the pre school however this will be limited use as technology does not replace basic skills. Our roof needs to be fixed an we are currently receiving quotes for this work. A new roof is circa £15,000 however we only need a re-seal which lowers costs. If anyone is aware of contacts able to assist us with this, any contacts would be appreciated. I will talk more about the CIO and cop-option of members if a short while though first I will pass you on to Tina our Pre School Manager and then Stacie Brown to present finance details. ## **Manager’s Report** I would like to thank all of my staff for all their hard work and commitment again this year. We know the children so well and are able to offer a curriculum to meet all of their need with each child being unique. In July we sadly said goodbye to Chris leyden after 30 plus years. She has been sadly missed and has taken all staff a long time to get used to her not being here, with being part of the furniture for many years. She is now our bank staff if we need cover. Alice Rouwenhorst took on the role has deputy Manager and is doing an amazing job. Hattie joined us has an assistant and has just taken on the role has a keyperson in April. Alice has now completed her level 3 send course and is now our named Sendco. Amy has wanted to do her level 3 qualification for many years and has started a apprenticeship in September to do this which is going well. We continue to meet with parents on a termly basis sharing children’s progress and next steps, giving us the opportunity to get to know parents building strong relationships. We are currently full we have only a few afternoon sessions available this side of September. We are losing 25 children In July has they move on to school. 21 to Lilleshall school, I to Muxton 2 to Sheriffhales. September sessions are going fast we only have a few sessions left so within the next few weeks we will be full too. This is so amazing has we don’t have to advertise it is all done by word of mouth. Thank you to luke Alices hubby for all the hard work he has done on developing and updating our website which is now live and looks amazing. A big thankyou to Stacie for all the hard work she has also done for preschool, at times I don’t know what I would have done without her support, she has taken on a lot of the paperwork etc giving me more time to concentrate more on leading the staff, and children’s progress. Thanks also Stace for helping me with my computer skills Which are not very good. WE ARE DUE AN OFSTED VISIT AT ANY TIME!!!!!!! ## **Treasurer’s Report** Firstly, I would like to thank parents, for all your efforts with the various fundraising events throughout the year, we do really appreciate all your help. We have received the accounts signed off from the Accountant now so I will quickly give you a run through these: For the year starting April 2021 and ending March 2022 we have received a total income of £98,116 with a total spend of £82,440. This left us with a surplus of £15,676 which when added onto the surplus of fundraising of £4,377 gave us a total of £20,053. The income is made up of funding we receive from Telford & Wrekin, fee’s from fee paying parents, snack fees, the sale of uniform, advertising and fundraising and donations. The spending for 2021 – 2022 is made up of the following: Salaries and Pension £67,625 Staff Training £1,091 Premises £9,946 Children’s Food/Toys/Hygiene £1,699 Administration £1,007 Accountancy and Payroll Fee’s £674 Other Spends £397 A breakdown of all of these items are shown on the Financial Statements if anybody would like a copy via email. To compare Bank balances, on the 3rd April 2022 Current account - £40,862 compared today 09/05/23 £40,977 Reserve account – £12,729 compared today 09/05/23 £14,010 Fundraising account - £6166 – compared today 09/05/23 £8,537 So, moving forward to the financial period 2022 – 2023 we’ve also had a good year, but the extra surplus raised in 2021 – 2022 as been used in the increase in bills/wages etc. This has meant we have had to increase the fee’s in April 23 again in light of the minimum wage increase and to hopefully keep on track for the years to come. I do not see us having any financial difficulties in the future, as long as we keep continuing to cut back on expenses where we can, as long as we have the support from parents with regards to Fundraising, we should stay on track for many years to come. Thank you! Constitution: The pre school model constitution is based on meeting the legal requirements of the former Children’s Service Act 1985. The current constitution rules are as follows: - To ensure we have a committee comprising of family members of children who attend Lilleshall pre school along with community volunteers who are willing to support the aims of the pre school. - Not less than 60% of the committee members, including co-opted members, shall at the time of election or so-option be family members. The standard protocol at an AGM is that all committee members stand down and parents voted in. Due to our change from our current constitution to CIO, some current members are no longer parents of children remaining at pre-school. All members require EYFS status and a DBS. In our experience and dealing with paperwork previously, EYFS has taken up to 6 months and DBS around 6 weeks to obtain. Dinky Ones are continuing to process the change from parent-led to CIO and this should be complete by September 2023. Based on this, we request that all current committee continue to stand until this time. I feel it is in the best interest of our charity during the change and have taken into account various factors including time lines, current committee input and support. To vote on new members who have to spend time applying for various memberships only to be a committee member for a few weeks is unreasonable to ask. I will continue with the votes and we require attendees to ‘yey’ and ‘second yey’ whilst running though names. If there is a no response to any of the members names, we will take this into account – the decision is your choice. Chair – Jenny Urey – Yeys Jo / Alice Treasurer – Stacie Brown – Stepped Down Safeguarding – Heidi Roe – Yeys Tina / Emma Michelle Pearce – Yeys – Jo / Becky Joanne Tombs – Yeys – Tina / Sarah Stephanie – Yeys – Becky / Emma Becky Thompson Yeys – Tina / Amy Caroline Giles – Yeys – Heidi / Sarah We will now sign the constitution. Thank you all for coming and attending our Annual General Meetings. The minutes and Accounts will be forwarded onto everybody via email.