## **Trustees’ Annual Report for the period** **From 01/09/2022 To** **31/08/2023** ## **Charity name: Dodleston Pre-school** ## **Charity registration number:1035994** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide a safe and inclusive**
**environment for all children aged**
**between 2 - 5 years, with an emphasis on**
**risky play and outdoors based activities.**
**We meet the requirements of EYFS whilst**
**instilling a sense of self belief, self-**
**confidence and independence within**
**each individual, meeting each child’s**
**specific need.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Dodleston Pre-school’s purpose is to**
**provide an affordable, flexible and safe**
**childcare enviornment, with managed**
**risks and in the moment planning as the**
**central ethos. The children make their or**
**own choices about how they spend their**
**time with us, allowing them to develop**
**independence and confidence in their**
**own decision making. We follow local**
**term times in order to allow families**
**using multiple settings enjoy whole**
**family holidays, rather than having**
**differing attendances at different settings.**
**We aim to be as flexible as possible in**
**our operating, with no minimum sessions**
**requires, early collection / late drop off to**
**meet the needs of individuals, although**
**most children attended either full**
**morning sessions or full days. We are**
**situated very near to the border between**
**England and Wales, so ideally suited to**
**accommodate the needs of families in**
**both areas.**
**The childcare sector continues to be**
**challenging, but we have constantly**
**reviewed and adapted our routines and**
**practices to remain relevant and**
**accessible.**
**We continue to accept Early Years**
**funding for 2, 3 and 4 year olds, as well**
**as childcare vouchers, Tax Free childcare**
**payments and have kept our fees**| |||**affordable for the families who pay**
**directly for their childcare.**
**We feel that we have achieved our**
**purpose in providing a safe, affordable,**
**flexible service for the families living in**
**the immediate area and farther afield,**
**allowing our families to feel confident**
**that the children in our care and their**
**safety is our paramount concern,**
**irrespective of personal circumstances.**
**We hold regular meetings of various**
**types - full committee, with sections both**
**with and without staff, parents meetings**
**and staff supervisions, which all**
**contribute to maintaining the clear and**
**open communications necessary to**
**better understand the challenges we face**
**and managing these, including**
**considering our objectives and how we**
**meet them, our public benefit**
**requirement, our families, the local**
**community and the wider area.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are aware of the guidance**
**on public benefit and have maintained**
**regard to it in their oversight of the Pre-**
**school. Staffing remained, as ever, a**
**challenge, but the Trustees have ensured**
**that the necessary services and support**
**has been available to those who needed**
**it, balancing this with the requirements of**
**the business, including welfare, safety**
**and affordability.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This has been yet another challenging**
**year, including issues around staffing**
**and financial sustainability, but the**
**Trustees have acted in the best interest**
**of the people who rely on the preschool -**
**both as a provider and an employer.**
**Our attendance through the year**
**remained steady. We started the year with**
**21 children on roll - 9 x 2 year olds and 12**
**x 3 year olds, of whom 8 were in receipt**
**of EY funding. By the end of the year**
**there were 26 children on roll, with 6 x 2**
**year olds (1 receiving funding) and 20 x**
**3/4 year olds, all of whom were in receipt**
**of some level of EY funding.**
**Our total income increased by £6,686,**
**which put us back on par with previous**
**years’ income levels, and was due to an**
**increase in attendance levels. However,**
**costs also increased by £6,389, negating**
**the rise in income; this rise can be**
**attributed predominantly to increased**
**wages costs, with rises in hourly paid**
**rates. This has, unfortunately, led to 3rd**
**year loss, albeit slightly less than**
**previous years.**
**We have had some staff changes but**
**have remained as committed as ever to**
**nuturing and building the relationships**
**with our families and the wider**
**community outside of the preschool.**
**Ongoing CPD remains a key priority, as**
**does improving oursetting and**
**resources, which has also accounted for**
**some of our costs, but they are**
**necessary investments.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our end of year holdings now stand at**
**£20,755, slightly lower than at the end of**
**2022; some of this is ringfenced and the**
**issue does need tobe addressed in the**
**coming year, possibly by way of greater**
**fundraising and grant applications.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The preschool retain a small ring-fenced**
**amount in the savings account, the**
**purpose of which is to maintain a fund for**
**redundancy, in the event that pre-school**
**should ever become unviable.**| |Amount of reserves held|Para 1.22|**£12,078**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There is no concern regarding the charity**
**continuing, we just need to ensure that**
**the trend of losses experienced over the**
**last 4 years is reversed.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Early Years Alliance Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**A committee of Trustees forming an**
**unincorporated constitution**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election by committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**Safeguarding is a vital part of our**
**operational procedures, with all staf,**
**committee and volunteers having an**
**Enhanced DS with Childrens barred list**
**check.**
**We endeavour to have an assisted and**
**smooth handover from outgoing to**
**incoming Trustees. The Chair at year end**
**has been a Trustee since 2015 is looking**
**to step down as Chair, but happy to**
**remain on board as a Trustee to assist in**
**this process and pass on his knowledge**
**the next year progresses.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Dodleston Pre-school is a community**
**based charity pre-school providing care**
**for children aged between 2 and 5 years,**
**following the EYFS structure.**
**We are governed and inspected by Ofsted**
**and our structure aims to accommodate**
**the physical and mental wellbeing of the**
**children who attend in addition to offer**
**support, where necessary, to the wider**
**family members.**| |Relationship with any related
parties|Para 1.51|**The pre-school is well known within the**
**village and is a fundamental part of the**
**village life. We are involved with many**
**village events, both as guests and**
**organiser. This helps us to build**
**relationships with our key schools,**
**making the transition to primary school**
**process easier for the children and**
**families.**| |Other||**Our Trustees and committee members**
**give of their time freely to the benefit of**
**the Pre-school; this includes meetings,**
**fundraisers and village events, all of**
**which help to maintain our presence**
**within the village and wider areas.**| ## **Reference and Administrative details** |Charity name|Dodleston Pre-school| |---|---| |Other name the charity uses|| |Registered charity number|1035994| |Charity’s principal address|Village Hall
Pulford Lane
Dodleston
Cheshire
CH4 9NN| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Andrew Barnett|Chair|Oct 2015 -present|Pre-school Committee| ||Rhian Wayte|Secretary|Oct 2021 - Present|| ||AmyDilworth|Co-Chair|Oct 2022 - Present|| ||Ella Batley-Moss||Oct 2019 - Oct 2022|| ||YangLingLeung||Oct 2019 - Oct 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
Emma Hutt
Full name(s) Andrew Barnett
Position (eg Secretary, Chair Co-Chair
Chair, etc)
Date
20/6/2024
**----- End of picture text -----**
## **DODLESTON PRE-SCHOOL** **Financial Statements 31 August 2023 Charity number 1035994** **----- Start of picture text -----**
INDEX
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- 1 Accountants Report - 2 Receipts and Payments account/ Balance Sheet ## **DODLESTON PRE-SCHOOL** ## **INDEPENDENT EXAMINERS REPORT** I report on the financial statements of the Charity for the year ended 31 August 2023 set out on pages 3 to 9 ## **Respective responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiners statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
AC Accountants
04-Dec-23
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Page 1
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## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS** ## **Year end 31 August 2023** |**RECEIPTS**
CWAC Funding
Flintshire funding
Welsh Government funding
On line fees
Cash fees
Childcare vouchers
Fundraising
Donations
Uniform
HMRC grants
Miscellaneous / Refunds
Savings acc interest
**Total Receipts**
**PAYMENTS**
Wages
Pension Nest
PAYE
Gross wages
Catering costs
Premises (Rent)
Administration
Training Costs
Job adverts
Skip hire/repairs
Laptop
Insurance
Accountancy
Equipment
PPE /Santising
Consumables
Subscriptions
Donations
Uniform
Phone
Stationery
Trips
Event Expenses
Miscellaneous expenses
**TOTAL PAYMENTS**
**Excess of payments over receipts**
**BALANCE SHEET**
**31 August 2023**
Bank current account
Bank savings account
Petty cash
Creditor
Capital account
Signed
**CHAIRMAN**|**2023**
**2022**
42397
39468
2284
2238
620
15884
11920
712
1010
1668
1300
183
616
143
354
87
82
120
232
50
2
**64028**
**57342**
53465
48044
1518
1093
665
1148
55648
50285
241
165
3361
3671
250
664
252
834
75
299
479
859
733
450
435
1223
686
177
557
276
220
348
23
0
719
144
900
794
358
108
78
186
115
212
**66107**
**59718**
**2079**
**2376**
8818
10454
12078
12028
309
787
-450
-435
**20755**
**22834**
**20755**
**22834**| |---|---| ## **TREASURER** Page 2 ## **DODLESTON PRE-SCHOOL** **Financial Statements 31 August 2023 Charity number 1035994** **----- Start of picture text -----**
INDEX
**----- End of picture text -----**
- 1 Accountants Report - 2 Receipts and Payments account/ Balance Sheet ## **DODLESTON PRE-SCHOOL** ## **INDEPENDENT EXAMINERS REPORT** I report on the financial statements of the Charity for the year ended 31 August 2023 set out on pages 3 to 9 ## **Respective responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiners statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
AC Accountants
04-Dec-23
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Page 1
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## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS** ## **Year end 31 August 2023** |**RECEIPTS**
CWAC Funding
Flintshire funding
Welsh Government funding
On line fees
Cash fees
Childcare vouchers
Fundraising
Donations
Uniform
HMRC grants
Miscellaneous / Refunds
Savings acc interest
**Total Receipts**
**PAYMENTS**
Wages
Pension Nest
PAYE
Gross wages
Catering costs
Premises (Rent)
Administration
Training Costs
Job adverts
Skip hire/repairs
Laptop
Insurance
Accountancy
Equipment
PPE /Santising
Consumables
Subscriptions
Donations
Uniform
Phone
Stationery
Trips
Event Expenses
Miscellaneous expenses
**TOTAL PAYMENTS**
**Excess of payments over receipts**
**BALANCE SHEET**
**31 August 2023**
Bank current account
Bank savings account
Petty cash
Creditor
Capital account
Signed
**CHAIRMAN**|**2023**
**2022**
42397
39468
2284
2238
620
15884
11920
712
1010
1668
1300
183
616
143
354
87
82
120
232
50
2
**64028**
**57342**
53465
48044
1518
1093
665
1148
55648
50285
241
165
3361
3671
250
664
252
834
75
299
479
859
733
450
435
1223
686
177
557
276
220
348
23
0
719
144
900
794
358
108
78
186
115
212
**66107**
**59718**
**2079**
**2376**
8818
10454
12078
12028
309
787
-450
-435
**20755**
**22834**
**20755**
**22834**| |---|---| ## **TREASURER** Page 2