## **Trustees’ Annual Report for the period**
**From 01/09/2020 Period start date To 31/08/2021 Period end date**
## **Charity name: Dodleston Pre-school**
**Charity registration number: 1035994**
## **Objectives and Activities**
SORP reference Summary of the purposes Para 1.17 **To provide a safe and inclusive** of the charity as set out in **environment for all children aged** its governing document **between 2 – 5 years, with a emphasis on “Risky play” with a free flow indoors and outdoors choice for the children, not only meeting he requirements of EYFS but also instilling self-belief, selfconfidence and independence within each individual.**
||Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the activities,
projects or services
identifed in the accounts.|Para 1.17 and
1.19|**Dodleston Pre-school’s purpose**
**always has been and remains, to**
**provide an afordable, fexible safe**
**childcare environment with some**
**managed risks and planning in the**
**moment at the core of our practice.**
**Allowing the children to make their**
**own choices about how they spend**
**their time with us allows the**
**children to develop independence**
**and confdence in their own**
**thinking and decision making. We**
**adhere to local term times to allow**
**parents with sibling children at**
**local primaries to enjoy whole**
**family holidays rather than**
**diferent weeks at diferent**
**settings. We try to operate a**
**fexibly as possible, with no**
**minimum session attendance, early**
**collection if requested and**
**although normally a morning or full**
**day attendance, we do have some**
**children who attend afternoons**
**only as this is the best way to meet**
**their individual needs.**
**Located so close to the border of**
**England and Wales, we are ideally**
**situated to accommodate families**
**from both regions. It has been**
**another challenging year for the**
**childcare sector and Dodleston**
**Pre-school has been no exception**
**to this, but we have adapted to**
**the necessary changes in routine**
**and practice to allow us to remain**
**open and function as fully and**
**normally as possible for our**
**children and families, whilst**|
|---|---|---|---|
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maintaining safety, both generally
and in terms of Covid, at all times.
We managed to keep our
reasonably priced fees unchanged
right through the academic year
and continued to accept Early
Years funding for 2, 3 and 4 year
olds, as well as Childcare vouchers
and Tax Free Childcare payments,
allowing parents as much
flexibility as possible in their
financial management. We feel
that we have succeeded in our
purpose to provide a safe, flexible,
affordable service for families
living in both the local area and
from further afield, giving our
families the contentment that the
children and their safety are our
most important consideration,
regardless of personal
circumstances or requirements.
We hold regular meetings of
various types – full committee,
with and without staff present,
parents only and staff supervision
– all of which aid in keeping clear
and open communication between
all parties. In working this way,
the Trustees are able to better
understand the challenges faced
by the pre-school and manage the
needs of such, including
considering our objectives, our
public benefit requirement, our
families, the local community and
wider areas.
Statement confirming Para 1.18 The Trustees are aware of the
whether the trustees guidance on public benefit and
have had regard to the have maintained regard to it in
guidance issued by the their steering of the Preschool.
Charity Commission on This continued to be very relevant
public benefit with the ongoing Covid situation
and ensuring that the right
services were available to those
who need it the most and
balancing this with the needs of
the staff and their families also,
simultaneously ensuring welfare
and safety in the setting and
preserving affordability for
families.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference
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Policy on grant making Para 1.38
Para 1.38
Policy on social
investment including
program related
investment
Contribution made by Para 1.38
volunteers
Other
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## **Achievements and Performance**
SORP reference
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The bank balance was hit
somewhat in the previous year so
our starting point, whilst still
Summary of the main healthy, was reduced to £13,521,
achievements of the and again some reserves were
charity, identifying the Para 1.20 used to support the setting. Our
difference the charity’s session attendance picked up
work has made to the again though from the previous
circumstances of its year.
beneficiaries and any We started our year with 15
wider benefits to society children on register – 4 x 2 Y.O.
as a whole. and 11 x 3 Y.O. with at least some
funding being claimed by 1 x 2 Y.O.
and 10 of the 3 Y.O. These figures
rose to 29 on register – 5 x 2Y.O.
13 x 3 Y.O. and 11 x 4 Y.O. with 10
x 3Y.O. and 11 x 4 Y.O. claiming
some funding by year end. Our
total income was up by almost
£4,500 but expenses also
increased by almost £3,000;
overall we made a small loss of
£530 for the year. Unfortunately,
due to restrictions still in place we
were unable to hold any real
fundraising events, so income from
this and donations was virtually
nil.
Staff have maintained their
training and learning, albeit
virtually, so that we can continue
to stay abreast of requirements
and best practice; in this way we
can pursue our objective of
delivering the best service possible
for our families. As face to face
sessions resumed we worked hard
to re-establish relationships with
both the children and their
families, providing reassurance in
an uncertain world. We ahev
maintained a vital provision for
families, both in the village of
Dodleston and in the wider area. It
may be coincidental good luck or a
result of our meticulous routines,
but we have been fortunate
enough to have very few covid
cases within the setting (either
children or staff), so we were able
to continuing operating virtually
fully for our families, with the
reassurance that we were as safe
as we could be and thereby
reducing some anxieties through a
difficult time and at the same time
allowing those parents who needed
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to, to continue working.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
Performance of fundraising activities against objectives set Para 1.41 Investment performance against Para 1.41 objectives Other
## **Financial Review**
Review of the charity’s Para 1.21 **Although we have carried a small** financial position at the **loss for the second year in a row,** end of the period **we are still in strong position overall. Total funds held at year end were £25,211, including a ringfenced £12,026 – virtually unchanged from the previous year.** Statement explaining Para 1.22 **The pre-school retain a ring-fenced** the policy for holding **amount in the savings account, the** reserves stating why **purpose of which is to maintain a** they are held **fund for redundancy in the event that pre-school should ever become unviable. We are also aiming to fund new premises in the future which would allow us to extend the services we offer.** Amount of reserves held Para 1.22 **£12,026** Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**are:The main revenue sources for 2020/21** - The charity’s principal - sources of funds **Early Years funding** (including any Para 1.47 **Fees** fundraising)
Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the Para 1.46 charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Early Years Alliance Constitution
document (trust deed, (unincorporated constitution).
royal charter)
How is the Para 1.25 A committee of Trustees
charity
constituted?
(e.g
unincorporated
association, CIO)
Trustee selection methods Para 1.25 Election by committee
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Safeguarding is a vital part of our
operational procedures, all staff,
Policies and procedures committee and volunteers having
adopted for the induction an Enhanced DBS with DBS
and Para 1.51 Children’s barred list check.
training of trustees We endeavour to have a detailed
handover from outgoing to
incoming Trustees so that
everyone has an awareness of
policies and procedures and the
changeover is as smooth and
seamless as possible. The current
Chair has been a trustee since
2015, so has a very good
understanding of the preschool
and how all the elements function
cohesively.
Dodleston Pre-school is a
community based charity pre-
The charity’s school providing care for children
organisational structure between the ages of 2 – 5 years
and any wider network Para 1.51 and following the EYFS structure.
with which the charity We are governed and inspected by
works Ofsted and our structure aims to
accommodate the physical and
mental wellbeing of the children
who attend, as well as the wider
family members.
Dodleston Pre-school is a
fundamental part of village life,
Relationship with any being involved with many village
related parties Para 1.51 events. This, in part, helps us to
build relationships with our key
schools, making the transition to
primary school easier for our
children and families.
Our Trustees, committee members
Other and volunteers give of their time
free of charge to the benefit of the
pre-school; this is at both meetings
and more socially at village events,
which help to continue and
strengthen our presence with the
village of Dodleston and the
surrounding areas.
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## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Dodleston Pre-school
Other name the charity
uses
Registered charity 1035994
number
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Charity’s principal Village Hall, Pulford Lane address Dodleston, Chester Cheshire CH4 9NN
## **Names of the charity trustees who manage the charity**
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Dates acted if not for Name of person (or body)
Trustee name Office (if any) whole year entitled to appoint trustee
(if any)
Andrew Barnett Chair Oct 2015 - Present Pre-school Committee
Rhian Wayte Secretary Oct 2021 - Present
Ella Batley-Moss Oct 2019 - Present
Yang Ling Leung Nov 2020 - Present
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11 12 13
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20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
## **Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Full name(s)
Andrew Barnett
Yang Ling Leung
Position (eg
Secretary, Committee member Chair
Chair,
etc)
Date 04/05/2022
03/05/22
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## **DODLESTON PRE SCHOOL**
**RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2021**
## **Independent examiner’s report to the trustees of Dodleston Pre-School**
I report to the trustees on my examination of the accounts of **Dodleston Pre-School** for the year ended 31[st] August 2021.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 30 April 2022**
## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021**
|**RECEIPTS**
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
**TOTAL RECEIPTS**
**PAYMENTS**
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
**TOTAL PAYMENTS**
**SURPLUS**
**SURPLUS b/f**
**SURPLUS c/f**|**2021**
**2020**
13,025
10,180
42,501
38,712
2,121
3,615
191
885
185
2,710
120
53
3,494
2,840
1723
90
3
19|
|---|---|
||**£63,363**
**£59,104**|
||357
345
3,519
2,784
53,322
49,424
888
942
712
1,197
262
669
348
934
720
668
486
428
538
684
365
549
328
232
0
125
70
30
979
0
683
703
18
188
0
219
115
448
0
360
183
110|
||**£63,893**
**£61,039**|
||-£530
-£1,935
£25740
£27,675|
||**£25,210**
**£25,740**|
## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020**
|**REPRESENTED BY**
**BANK BALANCE (CURRENT ACC)**
93167615
**BANK BALANCE (SAVING ACC)**
63942880
**PETTY CASH**
**TOTAL FUNDS**|**2021**
**2020**
12,835
13,521
12,026
12,023
349
196|
|---|---|
||**£25,210**
**£25,740**|
Chairman
Treasurer
30[th] April 2022
## **DODLESTON PRE SCHOOL**
**RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2021**
## **Independent examiner’s report to the trustees of Dodleston Pre-School**
I report to the trustees on my examination of the accounts of **Dodleston Pre-School** for the year ended 31[st] August 2021.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Dodleston Pre-School as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Noel Guilford BA BFP FCA Fellow of the Institute of Chartered Accountants in England & Wales Fourwinds House, Balderton, Chester, CH4 9LF 30 April 2022**
## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021**
|**RECEIPTS**
Fees
CWAC funding
Flintshire funding
Fundraising
Donations
Uniform
HMRC Job Retention Scheme
Miscellaneous
Bank interest
**TOTAL RECEIPTS**
**PAYMENTS**
Catering costs (fruit)
Premises Rent
Staff costs (Wages)
NEST Pension
PAYE
Administration
Training Costs
Insurance
Consumables
Equipment
PPE/Sanitising
Ofsted/DBS fees
Photos/Xmas cards
Donations
Uniform
Telephone
Stationery
Trips
Event Expenses
Gardening
Miscellaneous expenses
**TOTAL PAYMENTS**
**SURPLUS**
**SURPLUS b/f**
**SURPLUS c/f**|**2021**
**2020**
13,025
10,180
42,501
38,712
2,121
3,615
191
885
185
2,710
120
53
3,494
2,840
1723
90
3
19|
|---|---|
||**£63,363**
**£59,104**|
||357
345
3,519
2,784
53,322
49,424
888
942
712
1,197
262
669
348
934
720
668
486
428
538
684
365
549
328
232
0
125
70
30
979
0
683
703
18
188
0
219
115
448
0
360
183
110|
||**£63,893**
**£61,039**|
||-£530
-£1,935
£25740
£27,675|
||**£25,210**
**£25,740**|
## **DODLESTON PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020**
|**REPRESENTED BY**
**BANK BALANCE (CURRENT ACC)**
93167615
**BANK BALANCE (SAVING ACC)**
63942880
**PETTY CASH**
**TOTAL FUNDS**|**2021**
**2020**
12,835
13,521
12,026
12,023
349
196|
|---|---|
||**£25,210**
**£25,740**|
Chairman
Treasurer
30[th] April 2022