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← St Michaels School Parent Teacher And Friends Association

2025-08-31-accounts

Trustees’ Annual Report for the period B { Period start date Period end date From 1 epl 2024 To August 2025 Section A Reference and administration details

Charity name st Michaels School Parent Teachers & Friends Association

Other names charity is known by| St Michaels PTFA Registered charity number (if any) |1035983 Charity's principal address| St Michael's School i

Ratcliffe Drive Stoke Gifford

Names of the charity trustees who manage the charity

3 | Kathryn Bridgford [Communications |—=S~AGMSSS 4 | Michaela Vice Treasurer AGM Charlesworth 7 Until 17 October 2024 8 | Rachel Pheasant Until 17 October 2024 | 1 N|VNWN"N”’.. | OT_"”""— | Tt(“ | SOOT’7NnN”"—__ | OO 5 a a | OO 5 | 9 |A | Names of the trustees for the charity, if any, (for example, any custodian trustees) , Name Dates acted if not for whole year | TAR 1

Namesand addresses ofadvisers (Optional information) Namesand addresses ofadvisers (Optional information)
Type of adviser
Name		 Address
Bank
=Bank
,Gloucester Road,Bristol,BS34 5JH
Nameof chiefexecutiveornames ofsenior staffmembers(OptionalInformation)
7
)
a
)
Section B
Structure, governance and management
Description ofthe charity’s trusts
Typeofgoverningdocument ConstitutionadoptedSeptember 1991, lastupdated2021
Howthecharity isconstituted Association
‘
Trustee
selectionmethods		 Trustees areappointed orreappointed (nominated, seconded and voted
for)annuallyattheAnnualGeneral Meeting held in October. Between
AGM co-opted bycommittee members at committee meetings.
Additional governance issues (Optional information)
Youmaychoose to include St MichaelsPTFAsolelysupports StMichaels PrimarySchool.
additional information,were
relevant, about:
e
policies and procedures		 StMichaelsPTFAworksclosely withthe schoolandtheHeadTeacher,
P
:
plus at leastonememberofstaffattends all committee meetings.
adopted forthe induction and
training oftrustees;		 St MichaelsPTFA is
amember of Parentkind UKwhich provides the
association's Public Liabilityand Personal Accident Insurance, and
¢
the charity's organisational		 provides helpful advice toUK PTAs.

structureand anywider
networkwithwhich thecharity
works:
a
e
relationship with any related		 specific events / activities and will report back tothe committee.
)
 parties;
e trustees’ consideration of
major risks and the system
and procedures to manage		 There isa child protection policy in place. CriminalRecordsBureau
checksarecarriedoutpriortocommencementofemploymentof
trusteeship, via StMichaels PrimarySchool.
them. All trustees give theirtime voluntarilyand receive no remuneration orother other
benefits.
SectionC __——sObjectivesandactivities =
C
Objectives and activities
Theobjectiveofthe association istoadvancetheeducation ofpupils
the school. The association may:

/		 :
charaaryoraL—ofthe
.
wcoadVs ablet
SESH
G
SCCAMIOT		 a) Developmoreextended relationshipsbetween staff, parentsand
others ass ciatedwiththeschool.
b) Engageinactivitieswhichsupporttheschooland advancethe
education ofpupilsattending it.
c)
Provide and assist in the provision offacilities for education atthe
, school
(not normally
provided by the Local Education Authority).
}
j
 TAR 2

| |

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Develop more extended relationships between the staff, parents and
others associated with the school.
e The PTFA run a Fireworks event, Music Concert and Summer Fair
which, as well as raising funds for the school, also increases
commitment and familiarity with the school for the whole family. The
school staff always plays a key role in supporting these events,
volunteering their time alongside that of PTFA parents.
e The committee regularly attend staff meetings to provide an update of
PTFA activities; ensuring the staff and engaged with PTFA events
and are able to submit requests for support.
e St Michaels PTFA supports new intake meetings/events to serve
refreshments, give parents a chance to purchase second hand
uniform and provide information on the work that the PTFA does to
support the school.
e All families are actively encouraged to take part in these events.
Engage in activities which support the school and advance
Summary of the main education of pupils attending it.
activities undertaken for the
public benefit in relation to e St Michaels PTFA contributed £10 per pupil towards the cost of
these objects (include within individual Year Group school trips.
this section the statutory e The PTFA purchase the Bristol scrap store membership, which
declaration that trustees have provides a source of materials for staff to conduct creative activities.
had regard to the guidance e The PTFA fund Year Group food tasting activities to support pupils’
issued by the Charity social development.
Commission on public
benefit) Provide and assist in the provision of facilities for education at the
school.
In 2024/25 St Michaels PTFA provided to the school and for the use of
the whole school:
e¢ Community Garden, which is an on-going project, building some
amazing outdoor educational facilities
| e Funding the school Community kitchen
sensory and additional supported education needs
| e Providing SEN equipment for members of our student population with
| e classInstallationroomsof Sound Clouds in the Reception and 1 of the year group
e Funding new Outdoor Play and Learning (OPAL) resources
e Funding a new school library with a set of 50 books per class
[the] [school.]
| St [in] Michaels PTFA aims to make all of its activities accessible to everyone
| The PTFA issues a termly newsletter to all parents.
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Additional details of objectives and activities (Optional information)

TAR

3

| | | ! |

| | | | : |

Section D Achievements and performance Summary of the main The year began with a literal bang as our annual Fireworks event. . : Following which, we quickly moved on to our various Christmas achievements of the charity Fundraisi tivities: Christ Card d Secret Present Room during the year undraising activities: Christmas Cards and Secr es . During the Spring Term we held an Easter Raffle and Bake Off, then there were the ever popular Mother's and Father's Day Secret Rooms, in which the children delighted in choosing gifts for family members. For the third time we also hosted a music festival, Party in the Playground, with a teacher-led band entertaining the crowd. Finally, the fundraising culminated with another enormously successful Summer Fair to celebrate the end of the school year. Finally, dispersed throughout the year, we held uniform and ice cream sales; which have all been well attended. We were also very grateful to receive some grants to support the installation of sound-clouds in our reception classrooms, this was to benefit a hearing impaired child joining out school community, although they also benefit all children. In addition to these grants, parents from the school also undertook some fundraising challenges, raising more money. The committee continued to attended several staff meetings this year to advertise all the amazing things the PTFA do, explain how they can help us, and most importantly how we can help them. This has continued to build a good open relationship with the Teachers and Staff of the school. The fantastic termly PTFA newsletter continues to enable us to also further promote our PTFA activities to all parents and staff. Our fundraising efforts this year have enabled us to pay to continue funding our community garden and to support out school community andkitchen.fundedWethe alsoYear subsidised6 year-book,class tripsplus foo an d eventstasting foracross Yearsall Ry e ception-6ar roups.

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TAR
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4

Section E Financial review Brief The charity does not have a policy on reserves, but the Treasurer looks statement of the to maintain enough cash in the bank account to fund all forthcoming | charity’s policy on reserves expenses, such as floats and expenses for events, and any commitments | to donations to the school. At no point in the year was the bank account | overdrawn. Details of any funds materially None in deficit Further financial review details (Optional information) You may choose to include; Our main: source offunds: this year: has been[fundraising] activities and _| additional information, where the receipt of a charitable donations and grants. °relevantthe charity's sveur principal. fundingThe majorityclass ofactivities income foris applied the students. to purchasing items for the school or || sources of funds (including any fundraising); We have also held some cash funds in an interest-bearing account e how expenditure has during the year, this is due to the school awaiting quotes and planning on supported the key objectives | significant facility improvement works, to which the PTFA will contribute of the charity; funding. | e investment policy and | objectives including any ethical investment policy adopted. ||

Section F

Other optional information

| Future Plans

_ The coming year will see a continued emphasis to fundraise and apply to local / business community awards | and grants schemes to raise funds. All income will be used to support St Michaels Primary school.

| |

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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity’s trustees

==> picture [290 x 81] intentionally omitted <==

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Wa Ff
Full nam oy Gillian Coleman Michael Hutton
Position (eg Secretary, F
Chair, etc) Chair Treasurer
Date 5/10 OLE
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TAR

5

ST MICHAELS C of E VC PRIMARY SCHOOL

MAIN INCOME AND EXPENDITURE ACCOUNT 2024/25

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BALANCES BROUGHT FORWARD FROM 23/24 STOCK OPEN MVT CLOSE
ACCRUALS & PREPAYMENTS 1,039.50 51.00 (1,090.50)
PETTY CASH FLOAT 40.00 SECRET ROOMS 1,163.00 (408.75) (754.25)
CURRENT ACCOUNT 755.85 FAMILY SUPPORT (1,622.89) 354.92 1,267.97
DEPOSIT ACCOUNTS 48,245.23
TOTAL 49,041.08 TOTAL 579.61 (2.83) (576.78)
TRANSACTIONS THROUGH CASHBOOK NON-CASH ADJUSTMENTS TOTAL
EXPENDITURE BALANCE
TRANSACTION CASH MOVEMENT B/F FROM BALANCE C/F TO RELEVANT
ACCOUNTS 2024/25 INCOME THROUGH ADJUSTMENT PROFIT CHECK
FEES IN YEAR PREVIOUS YEAR TRANSFER FOLLOWING YEAR EXPENDITURE
CASHBOOK (DONATIONS)
Christmas Secret room 1,612.50 - 48.53 1,563.97 576.00 624.53 987.97 -
Easter 489.50 - 5.09 484.41 5.09 484.41 -
Summer Fair 7,701.38 1,166.09 85.71 6,449.58 114.18 1,365.98 6,335.40 -
Fireworks 9,828.40 4,112.77 227.22 5,488.41 1,039.50 5,379.49 4,448.91 -
Christmas Events 999.00 36.46 30.39 932.15 66.85 932.15 -
Christmas Cards 612.75 - - 612.75 - 612.75 -
Uniform Sales 468.70 - 0.51 468.19 0.51 468.19 -
Tea Towels 480.00 279.00 23.82 177.18 302.82 177.18 -
Ice Cream Sales - - - - - - -
Fathers Day 812.50 - 38.97 773.53 298.82 337.79 474.71 -
Mothers Day 990.00 - 43.38 946.62 342.72 386.10 603.90 -
Small Fundraising 2,671.98 70.97 1.35 2,599.66 72.32 2,599.66 -
Secret room purchases - 1,118.51 (1,118.51) 1,163.00 (1,217.54) (309.72) (754.25) - - -
Fundraising Challenges - - - - - - -
Party in the Playground 5,266.95 1,439.72 89.62 3,737.61 (114.18) 1,415.16 3,851.79 -
Miscellaneous, Grants and Donations 19,104.01 1,281.83 - 17,822.18 (1,622.89) 1,267.97 926.91 18,177.10 -
Licenses/ Memberships/ Subscriptions 637.00 (637.00) 637.00 (637.00) -
Accruals/ Prepayments 1,090.50 (1,090.50) 1,039.50 (1,039.50) (1,090.50) - - -
TOTAL 51,037.67 11,232.85 594.59 39,210.23 579.61 - (309.72) (576.78) 11,520.55 39,517.12 -
- check
24/25 FUNDS AVAILABLE FOR DISPERSAL
BALANCES BROUGHT FORWARD FROM 23/24 49,041.08
NET SURPLUS FROM 24/25 ACCOUNTS 39,210.23
88,251.31
PURCHASES FOR SCHOOL 43,076.20 - check
OTHER CHARITABLE GRANTS (incl. in Surplus) 294.00
24/25 FUNDS AFTER DISPERSAL 45,175.11
BALANCES CARRIED FORWARD TO 25/26
CASH FLOAT 40.00
CURRENT ACCOUNT 654.02 654.02 input bank balance here for checks
DEPOSIT ACCOUNTS 44,481.09 -
TOTAL BALANCE CARRIED FORWARD 45,175.11
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Main Income & Expenditure

PTFA Accounts Pack YE Aug 2025

St Michaels School PTFA - 2024/25

Balance Bfwd
Receipts
Payments
Balance Sept 24
Receipts
Payments
Balance Oct 24
Receipts
Payments
Balance Nov 24
Receipts
Payments
Balance Dec 24
Receipts
Payments
Balance Jan 25
Receipts
Payments
Balance Feb 25
Receipts
Payments
Balance Mar 25
Receipts
Payments
Balance Apr 25
Receipts
Payments
Balance May 25
Receipts
Payments
Balance Jun 25
Receipts
Payments
Balance Jul 25
Receipts
Payments
Balance Aug 25
Opening Balance
Receipts
Payments
TOTAL
Check		 Summary
Sheet
Deposit
Current
Summary
Cumulative
Cumulative
Float
accounts
account
Total
Total
Total
Difference
£
£
£
£
£
£
£
40.00
48,245.23
755.85
-
3,969.81
-
4,233.70
263.89
263.89
263.89
-
-
-
3,941.46
3,941.46
3,941.46
3,941.46
-
40.00
44,275.42
1,048.09
210.78
19,962.87
-
24,280.76
4,528.67
4,792.56
4,792.56
-
-
-
22,104.54
22,104.54
26,046.00
22,104.54
-
250.78
24,312.55
3,224.31
210.78
-
10,026.36
1,195.97
-
8,619.61
13,412.17
13,412.17
-
-
-
1,009.95
1,009.95
27,055.95
27,055.95
-
40.00
34,338.91
1,018.39
-
1,055.90
964.03
2,019.93
15,432.10
15,432.10
-
-
-
482.64
482.64
27,538.59
27,538.59
-
40.00
35,394.81
1,499.78
-
358.62
-
3,266.93
2,908.31
18,340.41
18,340.41
-
-
-
1,620.15
1,620.15
29,158.74
29,158.74
-
40.00
35,036.19
3,146.56
-
3,027.24
1,500.41
-
1,526.83
19,867.24
19,867.24
-
-
-
444.36
444.36
29,603.10
29,603.10
-
40.00
38,063.43
1,201.79
-
11,899.51
57.37
11,956.88
31,824.12
31,824.12
-
-
-
939.74
939.74
30,542.84
30,542.84
-
40.00
49,962.94
319.42
-
536.94
339.21
876.15
32,700.27
32,700.27
-
-
-
426.00
426.00
30,968.84
30,968.84
-
40.00
50,499.88
232.63
680.50
405.29
-
6,338.62
6,613.83
39,314.10
39,314.10
-
-
-
4,931.90
4,931.90
35,900.74
35,900.74
-
720.50
50,094.59
1,639.35
680.50
-
5,719.12
-
12,994.49
6,594.87
45,908.97
45,908.97
-
-
-
13,702.88
13,702.88
49,603.62
49,603.62
-
40.00
44,375.47
930.96
-
77.62
4,251.57
4,329.19
50,238.16
50,238.16
-
-
-
4,671.43
4,671.43
54,275.05
54,275.05
-
40.00
44,453.09
511.10
-
28.00
176.92
204.92
50,443.08
50,443.08
-
-
-
34.00
34.00
54,309.05
54,309.05
-
40.00
44,481.09
654.02
40.00
48,245.23
755.85
-
3,764.14
-
54,207.22
-
-
54,309.05
40.00
44,481.09
654.02
-
-
-

Cashbook Summary

PTFA Accounts Pack YE Aug 2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name St Michael’s School PTFA members of

On accounts for the year 31 August 2025 Charity no 1035983 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 18 September 2025 Name: Rebecca Rogers ~~fa i~~ Relevant professional ICAS qualification(s) or body (if any):

Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN

1

October 2022

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2022

IER

Report of Independent Examination of the Accounts of St Michael's School (Stoke Gifford) PTFA

Basis of Report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Purpose of Examination

Background

St Michael’s PTFA provides social enhancement activities for the wider St Michael’s school community. It makes financial contributions towards activities for children at the school and for the purchase of resources to support pupil development and enrichment.

Income is generated from donations and through an annual programme of fundraising events such as a fireworks display and summer fair.

Independent examiner’s statement

I have completed my examination of the accounting records and find they have been kept to the required standard. All material transactions were reconciled with physical copies of the bank statements of the charity’s account with Lloyds (no. 01807286) and (no. 67593260).

I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I also believe the charity to be viable (a going concern) for the next financial year on the basis of the cash reserves £45,135.11 held at 31 August 2025 and the immaterial liabilities and commitments of the charity at that time.

Signed:

Name: Rebecca Rogers Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN Date: 18 September 2025

3

October 2022

IER