## Trustees’ Annual Report for the period Period start date Period end date a A From 1 To q [iE Tie aa ie ya Ria ee: Charity name st Michaels School Parent Teachers & Friends Association | Other names charity is known by|st Michaels PTFA | Registered charity number (if any) Ratcliffe Drive Stoke Gifford ## Postcode ## BS34 8SG Names of the charity trustees who manage the charity 1 Gillian Goleman [Chair | SSSC*dAGM 2 [Michael Huton [Treasurer |[SSS™*~S~GM] 3 [Caroline Paines [Vice Char (| —S~SAMC 4|RachelPheasant | Secretary | AGM 5 [Kathryn Bridgford [Communications [|[—=—S~GMS] Charlesworth Ie 7[LoriRamsey | | Fromt2October2023 [AGM NG a A co A a a A 1 A nO ca a CG of] Names of the trustees for the charity, if any, (for example, any custodian trustees) [Name —C—i‘“‘;C*déDateS acted if notfor hole year Qe ee a TAR 1 **----- Start of picture text -----**
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Bank Pe Bank 61 Gloucester Road, Bristol, BS34 5JH |
|
|
l_ oe
Name of chief executive or names of senior staff members (Optional information)
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|Description of the charity’s trusts|Description of the charity’s trusts|| |---|---|---| |Typeofgoverningdocument|FonsiadoptedSeptember1991, lastupdated 2021|| |Howthe charity is constituted||“SSociation|| |F
T
fusesserecuonMoning:|Trustees are appointed orreappointed (nominated, seconded and voted
;
:
for)annually attheAnnual General Meeting held in October. Between|| ||AGM co-opted by committee members at committee meetings.|| |Additional governance issues (Optional information)||| |Youmaychoose to include|St MichaelsPTFAsolely supports St Michaels Primary School.|| |acdiionel satormation, where
relevant, about:|StMichaelsPTFAworksclosely withtheschooland theHeadTeacher,
,
;
plus at least one member of staff attends all committee meetings.|| |¢
policies and procedures||| |adopted for the induction and||St Michaels PTFA is
a member of Parentkind UK which provides the|| |training oftrustees;|association’s Public Liability and Personal Accident Insurance, and|| |e
the charity's organisational|provides helpful advice toUKPTAs.|| |structure and any wider
networkwith which the charity
works:
So
e
relationship with any related|.
.
.
.
The charity holds regularcommittee meetings, as aminimum oncea term.
Subcommitteesmay beformed bythecommittee orvolunteers towork on
specific events / activities and will report back tothe committee.|| |parties;
e
trustees’ consideration of|There isa child protection policy in place. CriminalRecords Bureau
checks are carried out priortocommencement ofemployment of|| |major risks and the system|trusteeship, via St Michaels Primary School.|| |and procedures to manage||| |them.|All trustees give theirtime voluntarily and receive no remuneration or other|| ||benefits.|| ||The objective ofthe association is toadvance the education ofpupils in _||| ||the school. The association may:|| |;
peioie otlects ofthe
c
arity se document
governing
doc|a) Developm**o**reextended relati**o**nshipsbetweenstaff,parentsand
othersass ciatedwiththescho l.
b) Engage in activitieswhichsupporttheschooland advancethe
education ofpupils attending it.|| ||c)
Provide and assist in the provision of facilities for education at the|| ||school (notnormallyprovided
by theLocalEducation Authority).|| |Summary ofthe main|Develop more extended relationships between the staff, parents and|| |activities undertaken forthe|others associated with the school.
ee|| |TAR|2|| **----- Start of picture text -----**
public benefit in relation to e The PTFA run a Fireworks event, Music Concert and Summer Fair
these objects (include within which, as well as raising funds for the school, also increases
this section the statutory commitment and familiarity with the school for the whole family. The
declaration that trustees have school staff always plays a key role in supporting these events,
had regard to the guidance volunteering their time alongside that of PTFA parents.
issuedby the Charity e The committee regularly attend staff meetings to provide an update of
Commission on public PTFA activities; ensuring the staff and engaged with PTFA events
benefit) and are able to submit requests for support.
e St Michaels PTFA supports new intake meetings/events to serve
refreshments, and to give parents a chance to purchase second hand
uniform.
e All families are actively encouraged to take part in these events.
Engage in activities which support the school and advance
education of pupils attending it.
e St Michaels PTFA contributed £10 per pupil towards the cost of
individual Year Group school trips.
e The PTFA purchase the Bristol scrap store membership, which
provides a source of materials for staff to conduct creative activities.
e The PTFA fund Year Group food tasting activities to support pupils’
social development.
Provide and assist in the provision of facilities for education at the
school.
In 2023/24 St Michaels PTFA provided to the school and for the use of
the whole school:
e Replacement gazebo in the school playground
e Community Garden, which is an on-going project, building some
amazing outdoor educational facilities
e Funding the school Community kitchen
e Providing SEN equipment for members of our student population with
sensory and additional supported education needs
St Michaels PTFA aims to make all of its activities accessible to everyone
in the school.
The PTFA issues a termly newsletter to all parents.
Additional details of objectives and activities (Optional information)
A great contribution is made by member volunteers. We are grateful for
the many hours volunteers have spent organising and supporting our
fundraising events. Without this valuable contribution of time, energy and
You may choose may choose choose to include expertise we would not have been able to achieve so much.
**----- End of picture text -----**
You may choose may choose choose to include further statements, where relevant, about: policy on grantmaking; ° policy programme related investment; contribution made by volunteers. TAR 3 Summary of the main The year began with a literal bang as our annual Fireworks event. achievements of the charity Following which, we quickly moved on to our various Christmas during the year Fundraising activities: Christmas Cards and Secret Present Room. During the Spring Term we held an Easter Raffle, then there were the ever popular Mother's and Father's Day Secret Rooms, in which the children delighted in choosing gifts for family members. For the second time we also hosted a music festival, Party in the Playground, with a teacher-led band entertaining the crowd. Finally, the fundraising culminated with another enormously successful Summer Fair to celebrate the end of the school year. Finally, dispersed throughout the year, we held uniform and ice cream sales; which have all been well attended. Some of our teachers also undertook the Three Peaks challenge for sponsorship. We were also very grateful to receive some grants to support the | installation of sound-clouds in our reception classrooms, this was to benefit a hearing impaired child joining out school community, although they also benefit all children. In addition to these grants, parents from the school also undertook some fundraising challenges, raising more money. The committee continued to attended several staff meetings this year to advertise all the amazing things the PTFA do, explain how they can help us, and most importantly how we can help them. This has continued to build a good open relationship with the Teachers and Staff of the school. The fantastic termly PTFA newsletter continues to enable us to also further promote our PTFA activities to all parents and staff. Our fundraising efforts this year have enabled us to pay to replace an outdoor gazebo, continue funding our community garden and to support out school community kitchen. We also subsidised class trips and events for Years Reception-6 and funded the Year 6 year-book, plus theatre visits and food tasting across all year groups. Brief The charity does not havea policy on reserves, but the Treasurer looks statement of the to maintain enough cash in the bank account to fund all forthcoming charity’s policy on reserves expenses, such as floats and expenses for events, and any commitments to donations to the school. At no point in the year was the bank account overdrawn. Details of any funds materially in deficit Further financial review details (Optional information) You may choose to includeF Our main: source of funds. this year; has been fundraising activities and additional information, where the receipt of a charitable donations and grants. relevant apout a The majority of income is applied to purchasing items for the school or e the charity's principal funding class activities for the students. sources of funds (including any fundraising); We have also held some cash funds in an interest-bearing account e how expenditure has | during the year, this is due to the school awaiting quotes and planning on supported the key objectives | significant facility improvement works, to which the PTFA will contribute of the charity; | funding. e investment policy and | objectives including any TAR 4 a —_ OO ethical investment policy adopted. — = — ## Section F ## Other optional information Future Plans 7 - awards and grants schemes to raise funds. All income will be used to support St Michaels Primary school. | The coming year will see a continued emphasis to fundraise and apply to local / business community The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Position (eg Secretary, . Date} 122124 TAR 5 ## **ST MICHAELS C of E VC PRIMARY SCHOOL** ## **MAIN INCOME AND EXPENDITURE ACCOUNT 2023/24** **----- Start of picture text -----**
BALANCES BROUGHT FORWARD FROM 22/23
PETTY CASH FLOAT 40.00
CURRENT ACCOUNT 36,324.54
DEPOSIT ACCOUNTS -
TOTAL 36,364.54
**----- End of picture text -----**
**----- Start of picture text -----**
TRANSACTIONS THROUGH CASHBOOK NON-CASH ADJUSTMENTS TOTAL
EXPENDITURE CASH BALANCE
ACCOUNTS 2023/24 INCOME THROUGH TRANSACTION MOVEMENT IN B/F FROM BALANCE ADJUSTMENT C/F TO RELEVANT PROFIT CHECK
FEES PREVIOUS YEAR TRANSFER FOLLOWING YEAR EXPENDITURE
CASHBOOK YEAR (DONATIONS)
Christmas Secret room 1,607.50 - 41.89 1,565.61 487.48 529.37 1,078.13 -
Easter 1,278.60 - 18.91 1,259.69 18.91 1,259.69 -
Summer Fair 8,419.88 785.54 50.41 7,583.93 222.59 1,058.54 7,361.34 -
Fireworks 11,008.63 3,873.37 249.48 6,885.78 1,462.88 5,585.73 5,422.90 -
Christmas Events 1,070.80 105.24 26.25 939.31 131.49 939.31 -
Christmas Cards 766.75 - - 766.75 - 766.75 -
Uniform Sales 1,086.60 - 6.79 1,079.81 6.79 1,079.81 -
Tea Towels 609.00 445.50 19.48 144.02 464.98 144.02 -
Ice Cream Sales 883.59 260.31 3.91 619.37 264.22 619.37 -
Fathers Day 810.00 - 30.41 779.59 257.97 288.38 521.62 -
Mothers Day 1,055.00 - 34.12 1,020.88 282.20 316.32 738.68 -
Small Fundraising 3,217.23 283.35 17.43 2,916.45 300.78 2,916.45 -
Secret room purchases - 1,304.45 (1,304.45) 1,103.38 (1,027.65) (217.18) (1,163.00) - - -
Fundraising Challenges 4,092.99 - 115.14 3,977.85 115.14 3,977.85 -
Party in the Playground 5,335.58 1,788.07 57.58 3,489.93 (222.59) 1,623.06 3,712.52 -
Miscellaneous, Grants and Donations 28,208.17 3,526.77 61.97 24,619.43 (1,259.80) 1,622.89 3,951.83 24,256.34 -
Licenses/ Memberships/ Subscriptions 725.04 (725.04) 725.04 (725.04) -
Accruals/ Prepayments 1,039.50 (1,039.50) 1,462.88 (1,462.88) (1,039.50) - - -
TOTAL 69,450.32 14,137.14 733.77 54,579.41 1,306.46 - (217.18) (579.61) 15,380.58 54,069.74 -
- check
23/24 FUNDS AVAILABLE FOR DISPERSAL
BALANCES BROUGHT FORWARD FROM 22/23 36,364.54
NET SURPLUS FROM 23/24 ACCOUNTS 54,579.41
90,943.95
PURCHASES FOR SCHOOL 41,902.87
23/24 FUNDS AFTER DISPERSAL 49,041.08
BALANCES CARRIED FORWARD TO 23/24
CASH FLOAT 40.00
CURRENT ACCOUNT 755.85
DEPOSIT ACCOUNTS 48,245.23
TOTAL BALANCE CARRIED FORWARD 49,041.08
**----- End of picture text -----**
|CASH FLOW ADJUSTMENTS|| |---|---| |CASH ON HAND|40.00| |CURRENT ACCOUNT|755.85| |UNPRESENTED CHEQUES|-| |EFT AWAITING SETTLEMENT|-| ||| |TOTAL BALANCE CARRIED FORWARD|795.85| Page 1 PTFA Accounts Pack YE Aug 2024 ## **St Michaels School PTFA - 2023/24** |Balance Bfwd
Receipts
Payments
Balance Sept 21
Receipts
Payments
Balance Oct 21
Receipts
Payments
Balance Nov 21
Receipts
Payments
Balance Dec 20
Receipts
Payments
Balance Jan 21
Receipts
Payments
Balance Feb 21
Receipts
Payments
Balance Mar 21
Receipts
Payments
Balance Apr 21
Receipts
Payments
Balance May 21
Receipts
Payments
Balance Jun 21
Receipts
Payments
Balance Jul 21
Receipts
Payments
Balance Aug 21
Opening Balance
Receipts
Payments
TOTAL
_Check_
BB Instant Access Online
32 Day Notice Account|Summary
Sheet
Deposit
Current
Summary
Cumulative
Cumulative
Float
accounts
account
Total
Total
Total
Difference
£
£
£
£
£
£
£
40.00
-
36,324.54
251.00
-
2,165.71
2,416.71
2,416.71
2,416.71
-
-
-
4,274.89
4,274.89
4,274.89
4,274.89
-
291.00
-
34,215.36
216.00
-
3,334.91
3,550.91
5,967.62
5,967.62
-
-
-
14,930.09
14,930.09
19,204.98
14,930.09
-
507.00
-
22,620.18
417.13
-
15,548.58
15,965.71
21,933.33
21,933.33
-
-
-
1,761.51
1,761.51
20,966.49
20,966.49
-
924.13
-
36,407.25
884.13
-
-
3,287.12
2,402.99
24,336.32
24,336.32
-
-
-
3,185.33
3,185.33
24,151.82
24,151.82
-
40.00
-
36,509.04
-
-
1,361.05
1,361.05
25,697.37
25,697.37
-
-
-
7,183.10
7,183.10
31,334.92
31,334.92
-
40.00
-
30,686.99
-
-
2,981.10
2,981.10
28,678.47
28,678.47
-
-
-
1,926.48
1,926.48
33,261.40
33,261.40
-
40.00
-
31,741.61
-
-
11,800.26
11,800.26
40,478.73
40,478.73
-
-
-
7,660.32
7,660.32
40,921.72
40,921.72
-
40.00
-
35,881.55
346.20
-
4,949.80
5,296.00
45,774.73
45,774.73
-
-
-
988.80
988.80
41,910.52
41,910.52
-
386.20
-
39,842.55
316.20
-
41,010.19
37,401.22
-
3,292.77
49,067.50
49,067.50
-
-
-
1,127.08
1,127.08
43,037.60
43,037.60
-
70.00
41,010.19
1,314.25
30.00
-
2,074.61
2,132.59
4,177.20
53,244.70
53,244.70
-
-
-
1,495.30
1,495.30
44,532.90
44,532.90
-
40.00
43,084.80
1,951.54
-
2,060.39
10,506.33
12,566.72
65,811.42
65,811.42
-
-
-
11,479.76
11,479.76
56,012.66
56,012.66
-
40.00
45,145.19
978.11
-
3,100.04
194.91
-
2,905.13
68,716.55
68,716.55
-
-
-
27.35
27.35
56,040.01
56,040.01
-
40.00
48,245.23
755.85
40.00
-
36,324.54
-
48,245.23
20,471.32
-
-
56,040.01
**40.00**
**48,245.23**
**755.85**
_-_
_-_
_-_
Balance
Accounts
Variance
48,245.23
-
**48,245.23**
**48,245.23**
-| |---|---| Cashbook Summary PTFA Accounts Pack YE Aug 2024 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name St Michael’s School PTFA **members of On accounts for the year** 31 August 2024 **Charity no** 1035983 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 20 November 2024 **Name:** Rebecca Rogers ~~HicFy)~~ **Relevant professional** ICAS **qualification(s) or body (if any):** **Address:** 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN 1 **October 2022** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2022** **IER** ## **Report of Independent Examination of the Accounts of St Michael's School (Stoke Gifford) PTFA** ## **Basis of Report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Purpose of Examination** - As St Michael’s PTFA usually generates an annual income of over £25,0000 (but less than £250,000) there is a requirement for an independent examination of the accounts and record keeping to be undertaken annually. - The examination is required to consider whether there are matters of material significance which give rise to a legal duty to report to the Charity Commission. - This report is based on the examination of the accounts and records presented to me. ## **Background** St Michael’s PTFA provides social enhancement activities for the wider St Michael’s school community. It makes financial contributions towards activities for children at the school and for the purchase of resources to support pupil development and enrichment. Income is generated from donations and through an annual programme of fundraising events such as a fireworks display and summer fair. ## **Independent examiner’s statement** I have completed my examination of the accounting records and find they have been kept to the required standard. All material transactions were reconciled with physical copies of the bank statements of the charity’s account with Lloyds (no. 01807286) and (no. 67593260). I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. I also believe the charity to be viable (a going concern) for the next financial year on the basis of the cash reserves £49,041.08 held at 31 August 2024 and the immaterial liabilities and commitments of the charity at that time. Signed: Name: Rebecca Rogers Address: 8 Buckingham Drive, Stoke Gifford, Bristol, BS34 8LN Date: 20 November 2024 3 **October 2022** **IER**