**Dothill Pre-School and Childcare** **Severn Drive Wellington TF1 3JB** **Charity number: 1035949 Ofsted registration number: EY398358** ## Trustees’ Annual Report 2021 Dothill Pre-School and Childcare is run as a charity for the public benefit of the children in the local area. The aims of the charity remain the same and the setting continues to enhance the development and education of children aged 2 to 11 years by creating a welcoming environment that encourages all children to develop a love of learning through exploration, fun and challenge in a safe place. All children attending the setting are offered equal opportunities regardless of their gender, race, culture, religion, means or ability and are supported to achieve their best from their unique starting point. ## - Current Trustees of Dothill Pre School and Childcare charity Rosey Marsland Adele Woodward Karen Renshaw Zellah Goswell Kate Dolan Sarah Hickman Jo Davies Trustees were elected to their posts and will serve the charity until they choose to resign or the charity closes. All trustees, except the Executive Director, have not taken any remuneration or expenses during the year and volunteer their services in the interests of ensuring quality provision for the children attending the setting. The trustees have kept an eye on financial matters throughout the year and are confident that the setting continues to provide good value for money. During this year all trustee meetings held have continued to be virtual meetings with any necessary additional communication being conducted via email. The annual general meeting (AGM) due to be held in the September was rescheduled to January 2022 due to the impact of various COVID-19 restrictions and a delay in preparing our end of year accounts, a result of the sudden retirement of our accountant. The trustees agreed to a change of date for the AGM and all service users were notified. The AGM for 2021 is to be held in January 2022. Minutes of all trustee meetings held have been recorded as consistently true and accurate and signed copies are kept on file. ## Constitution The constitution that the setting has adopted still remains current and no changes were proposed by the trustees during this year. ## Aims of the charity Dothill Pre-School and Childcare aims to advance the development and education of children aged 2 to 11 years in such ways as the charity’s trustees think fit, including: - By offering children aged 2-11 years living in the local area and beyond, high quality childcare that meets all legal requirements and national standards for educational provision. - By working with local schools and other professional bodies to provide the best outcomes and opportunities for children attending the setting. - By working with parents and carers to ensure that the children attending the setting have access to a range of learning activities. - For the public benefit: the charity may carry out such other charitable activities as the charity’s trustees think fit for the benefit of the children. In accordance with the Charity Commission’s requirements, trustees have agreed: - To be a non-profit making organisation where any profits made are used to extend and develop the pre-schools provision. - To work with other agencies to ensure that the education given links to children’s future learning and supports other areas of their development. ## - Who serves on Dothill Pre School and Childcare trustee board? The day to day running of the setting is the responsibility of the Executive Director and the manager. Decisions regarding staffing levels and staff recruitment are discussed with the trustees. Rosey Marsland is the Ofsted nominated person. The following people are trustees: Rosey Marsland Executive Director (paid staff member) Adele Woodward Chairperson Karen Renshaw Treasurer and parent Sarah Hickman Secretary and parent Kate Dolan parent Zellah Goswell parent Jo Davies - Dothill Pre School and Childcare staff team: |Rosey Marsland|Executive director| |---|---| |Claire Olliver|Setting manager| |Sharon Spragg|Deputy Pre-School Manager and SENDCo| |Judy Roberts|Out of School Lead and deputy SENDCo until August 2021| |Rebecca Everson|Pre-school practitioner| |Eunice Pearce|Senior Playworker and deputy SENDCo from August 2021| |Molly Lamb|Playworker| |Sue Langford|Playworker| |Michelle Webb|Playworker| |Michelle Foster|Pre-School Playworker| |Karen Savage|Playworker| ## Who can attend the setting? Our trustees recognise the importance of equality of access and of opportunity. Children aged from 2 to 11 years from across Telford are welcome to attend the setting. The PreSchool offers 15 hour funded sessions for 2, 3 & 4 year olds and also the extended 30 hours for any eligible 3&4 year olds. The setting works in partnership with parents’ and supports their requirements for their children, and has contact with parents, carers, other relatives, and childminders, as far as any legal constraints allow. The trustees monitor the gender and ethnicity of children joining our setting to ensure that there is no unfair discrimination. ## What activities does the setting offer? The ethos within the setting is learning through play. Learning is encouraged through firsthand fun, age-appropriate activities, challenges and experiences. A wide range of activities and resources are offered to the children for them to explore and experiment with. Every child matters and staff are expected to ensure activities planned and opportunities provided support every child’s individual needs and abilities. Children are encouraged to be independent, and staff take the lead from the children taking into account their current interests and needs, when planning or scaffolding learning. The setting has senior members of staff with responsibility for special educational needs and behaviour. There is a clear emphasis on children sharing, taking turns, building good relationships and enjoying their learning, the trustees monitor the provision and resources so that the children have quality learning experiences. ## - What has happened throughout this year at Dothill Pre school and Childcare? We remain extremely lucky with our loyal team of dedicated staff. Our staff are experienced practitioners, some of whom also work within our feeder school, enabling continuity for our children attending the out of school club. Staff have continued to go above and beyond when supporting the setting throughout another unsettled COVID year. Routines have had to change sometimes with very little notice, the holiday club has had periods of enforced closure due to no bookings. Fortunately, we have been able to access the government flexible furlough scheme throughout the pandemic. Despite the lockdown restrictions, parents working from home, families isolating due to vulnerable family members, families testing positive for coronavirus etc. the new school year in September saw numbers of children on role begin to slowly increase. The pre-school saw an increase of 2-year-olds attending, with this in mind we were able to increase an existing member of staff’s hours and change her contract to a permanent position. With the numbers on role within the pre-school steadily increasing, we are exploring the possibility of offering a level 2/3 playworker apprenticeship. The trustees are fully supportive of this, and believe the setting would be a wonderful place for an apprentice to learn and develop. As the restrictions began to ease towards the end of the summer term, the pre-school children starting school after the summer were able to participate in a transition session with Dothill school and their new teacher came into the setting to meet them. We celebrated the end of their pre-school journey with a graduation and were fortunate, due to the lovely weather, to be able to hold this in our garden and could therefore invite parents to share the event. The out of school lead retired after the summer holiday and a decision was made by the trustees not to advertise the position but instead create a level 3 senior practitioner role within the out of school club, this was advertised internally, and an appointment was made. The role of senior practitioner is working well, the person appointed is an asset to the setting and the out of school club is running smoothly. The setting continues to buy into Telford and Wrekin core package and welcomes the support offered by our T&W Childcare Consultant, Louise Dutton. In October the Telford & Wrekin section 11 safeguarding audit was completed with no follow up actions required. Citation carried out its annual health and safety inspection and no actions were identified that required action. Annual DBS update service checks were carried out on all trustees registered with the service and all trustees continue to have an up-to-date enhanced DBS checks in place. Staff carry out training when required and all essential paediatric first aid and safeguarding training remains up to date for staff. The named Designated Safeguarding Leads (DSL) within the setting continue to keep informed of safeguarding updates by attending termly Telford & Wrekin (T&W) DSL network updates. All staff have undertaken FGM and Prevent training. The setting SENDCo and deputy SENDCo attend termly T&W SEND (Special Educational Needs and Disabilities) network meetings and as a setting we are supported by Lorraine Nutt, our T&W Early Years advisory teacher/SENDCo. Staff receive annual appraisal meetings and termly support and supervision meetings with the setting manager and the executive director, these meetings have a health and wellbeing element embedded within them as well as areas for professional development. The setting manager also receives an annual appraisal and termly support and supervision meetings, these meetings are carried out by the executive director. The manager attends all trustee meetings and provides the trustees with a written report. The manager also provides the executive director with a weekly managers report, this includes any safeguarding concerns that may have been raised that week and any other relevant information to be shared. All staff attend monthly staff meetings, these meetings have an agenda and always include a child protection/safeguarding and health and safety element. Minutes of these meetings are kept on file and staff receive a copy for their records. Dothill Pre-School and Childcare Facebook page provides an up-to-date method of communication with our families, photographs of different activities the children are involved in are shared with parents, as is any information and updates. The children continue to enjoy coming to the setting and the atmosphere within the setting remains busy, calm, happy and relaxed. Our Statutory Duty as a charity As Trustees, we are confident that we have compiled with the duty in Section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission. The Trustees would like to thank the staff of Dothill Pre-School and Childcare for all their hard work, support and enthusiasm and the parents who put their trust in the setting and bring their children here. Rosey Marsland Executive Director Dothill Pre-School and Childcare December 2021 DOTHILL PRE-SCHOOL AND CHILDCARE REGISTERED CHARITY NUMBER 1035949 STATEMENT OF ACCOUNTS FOR THE YEAR ENDING 31ST DECEMBER 2021 DOTHILL PRE-SCHOOL AND CHILDCARE INDEX PAGE Reference and Administrative Detalls Independent Exarniners Report Bolance Sheet Notes to the Accounts Income and Expenditure Account DOTHILL PRE-SCHOOL AND CHILDCARE REFEIIENCE AND ADMINISTRATIVE DETAILS CHARITY NUMBER 1035949 PRINICPAL ADDRESS Severn Orlve We111nBton Telford 5hropshlre TFI 3J8 TRLISTEes Mr5 Arsele Woodward Mr5 Karen Renshèw Mrs Sarah Hickmèn Mrs Zellah G05well Mrs Kate Oolan Mrs Jo Dèvles INDEPENDENT EXAMINE B Talbot FcfA Clear Accountancy 5ervlces Umlred e-lnnovation Centre Prlorslee Tellord TF2 9FT TSB Bank plc 8 Walker Street WellinBton Telford Shwopshlre TFI IBE INDEPENDENT EXAMINERS REPOATTO THE TRUSTEE5 OF DOTHILL PRE-SCHOOL AND CHILDCARE I report to thetNstees on my emarnination of the accountsof the above charity 1.the Trust'l forthevear e#dinK 31st December 2011. As the chartty's rrusiees. vou are re5pon51ble for the preperation of the accotynts in accordance wlth the requirements of Ihe Charities Act 20111.the Art'l. I rEPQrt in respect of myexamination of theTrusi'*accountscarried out ￿nder 5ertion 145 of the 2011 Act wnd in carrwng out my examination. I have fvllowEd all the applicable dlreuions S￿en by the charltyCommls￿n Unde¥sert￿n 14515llbl ofthe Act. The exarnination Included a review of the accounting recDrds kept byth@ Charity 3nd compartson of the atcovnts presented with these record5. It a150 included tonsider3tlDn of any unusual IteTh50r d15closures in rhe accounts, and seekingexplanaLIon5froffl you as Trustee5, Co￿terni￿8 any Such matter5. The procedures undertaken do not provide all the eviden¢ethat would be iequired in an audit. and consequently opiniDn is gwen asto etherthe accoun15 pre5enr a'true andtsirviEW" and the re￿rt*S lirnited tothose matters setout In the siatemtnts below. ndent ExarniD I have completed myeyamination. I tonfirmthatno material maryers have come to mv attention In connection with the exarnination which 8ives me cause to bèllÈve in. any rD3ierial fespert.. l.) the a¢count*n8records were not kept in acco¥datyce wlth sectlon 130 ofthe Charitie5 Act., or 2.1 the accounts dNI nor accord wth the accountinsrewfds." or 3.1 the accounts did not complywith the aPpI￿ab￿ rÈquirements set out in the Charities (Accounts and Reports) Re8vlation$ 2CQ8 otherthan any requitementthat the accovnts g￿e a.true and fair'view which ￿n01 a matterconsidered as part of an independent examinabon. I have no concefflsand have come across no Dtherma¢ter5 in (Dnnertlon wlth the examinatitsn to whith attention Should be drawn In thi5 respert In order toenable a proper underst3ndSn8ofthe accounts to be reached. I FCCA Ch¥rtÈred Certified Accountsllt aearAccoumtsnry Se￿(e$ Umlted e4nno¥aUon Cenir* Prioysleé Telford TF29 DOTHILL PRE-SCHOOL AND CHILDCARE Balance Sheet As at 3tst Dewnber 2021 As •t 31MY2O21 A• at 3111212020 FSJE•d A¥•ets Tong￿￿ Assèts 4.109 4.252 Current A•wts Debtors Cash at bank •nd in haTrJ 1(r3,082 103,760 116.582 111,260 3,352 Credltorn: Amounts falllng du• withln on• yJ•r 1,657 Worklng uplt•l 114,926 107.904 112.160 Totsl A•••ts l•M Curr•nl Il•billll•• 119.034 L•M: Long T•mi U•blllO•• 119,034 112.160 C•pltsl •nd rts•pM• Reserve •c£ount b￿an¢* 119.034 112.160 119.034 112,180 DOTHILL PRE-SCHOOL AND CHILDCARE NOTESTO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021 l. Prtnclpal Accountlnl Pollcles •) Ba4$ of Accountln8 These accounts have been Prepared In accordance with FRS 102 "The Flnanclal Rèporting Standard applicable in the UK and Republic of Ireland" the Statement of Retommended Practlce applltable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 IChaTlties SORP IFRS 1021 and the Charilies Act 2011. The accounts are prepared in steflin$. which 15 the fundamental turrency of the charlty. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared under the historical ¢ost conventlon. The prlncipal accountin8 pollcies are set out below. The trustees consider the charityto be a 80ing concern and hbve ¢on5idered a period of twelve monlhs from the dale of approval of the financial statements. bl Income Ail incoming resources are included in the Statemenl of Financi31 Activities when the charityls leBalty entiiled to the income and the amount can be quanlified with reasonable accuracy. c) Eyndtture Expendllurels accounted for on an actual bas15 and ha5 been classlfled under headings that a88re8ate all cost related to the cateBOry. Where costs cannot be directly attrlbuted to headlngs they have been allocated to actlvltles on a bas15 conslstent wlth the use of resources. d) Taxatlon No provision has been made for Corporation Tax as the charity is exempt from lax on It's charitable activities. e) Tan8lble Flxed Assets Depretialion is provided to write off costs of each a55et over it's estimated useful life at the following rates.. Fixtures and Fittin8s IO% reducing balance DOTHILL PRE-SCHOOL AND CHILDCARE NOTES TO THE FINANCIAL STATEMENT5 FOR THE 6 MONTHS ENDED 315TDECEMBER 2021 2. TanOble Flxed Asset5 Fl¥tures & FlttlnRs Total At l January 2021 Addltlons DIsposa15 At 3IDe￿Mber 2021 5,249 313 5,249 313 5,562 5,562 At l January 2021 Charge for Period Dlsposals At 31 De￿mber 20ZI 997 456 997 456 1,453 1.453 Net Book At 31 Decernber 2021 4,109 4.109 At 31 December 2020 4252 4.252 Dec20 3. Debtors Lease Oeposlt 7,500 7,500 4. Other Commltments The total of luture minimum lease payments under non%ancellable operating leases are as following.. land and bulldiny De¢2 withln l Year 30.750 30,750 30,000 30.0 DOTHILL PRE-SCHOOL AND CHILDCARE Income & Expendlture Account For the year endlng 31st December 2021 Year to 3111W21 Pgrlod to 31112120 44,112 79,812 T8WC Funding Fees Snacks Bank Interest Grants JRS Claims Donations 80.973 97,675 240 10,000 21,194 5,899 184,650 155,358 548 870 315 456 720 434 Au(Jit Fee Accountsncy Fees CPD Funding Adjustment (Churth St Day Nursery) Hygiene Insurance Rent Stationery & Equipment Wages. NIC and Pensions Food Sundries Professional Fees Depreuation 294 647 30,375 1,966 116,072 2,633 583 3,166 472 865 30,750 2,916 133,285 3,492 1,052 2,587 456 177,776 157.819 6,874 2,461 1 SurplusllDeficitl for the period 112,160 114,621 Reseryes brought forward 119.034 112.160 Balance on Reserve account DEpE14￿*￿EXAm1NE￿sI¢EPfjNT7OmTru5￿QF DOTrMLLPHE.SCHLKXANDCHILDCI ThB rt¢A ¥I-10-LL lel