Dothill Pre-School and Childcare
Severn Drive
Wellington TF1 3JB Charity number: 1035949
Trustees’ Annual Report 2020
2020 has been a difficult year for Dothill Pre-School and Childcare with the various different restrictions that COVID-19 has and is continuing to present. Due to the enforced lockdown periods the setting has seen a dramatic drop in the number of children attending the out of hours club, with schools only remaining open for key worker and vulnerable children and parents no longer requiring after school or holiday care.
The aims of the charity have remained the same and the setting continues to enhance the development and education of children aged 2 to 11 years by creating a welcoming environment that encourages all children to develop a love of learning through exploration, fun and challenge in a safe place. All children attending the setting are offered equal opportunities regardless of their gender, race, culture, religion, means or ability and are supported to achieve their best from their unique starting point.
- Current Trustees of Dothill Pre School and Childcare charity
Rosey Marsland Adele Woodward Karen Renshaw Zellah Goswell Kate Dolan Sarah Hickman Jo Davies
Trustees were elected to their posts and will serve the charity until they choose to resign or the charity closes.
All trustees, except the Executive Director, have not taken any remuneration or expenses during the year and volunteer their services in the interests of ensuring quality provision for the children attending the setting. The trustees have kept an eye on financial matters throughout the year and are confident that the setting continues to provide good value for money.
During this financial year all trustee meetings held have been virtual meetings with any necessary additional communication being conducted via email. The planned general meeting (GM) due in March was cancelled due to a ‘lockdown’ and the annual general meeting (AGM)
was postponed from July to September, with the hope that restrictions would have been lifted. The AGM in September was also a virtual meeting and was attended by the trustees with no parents wishing to attend.
The minutes of all trustee meetings have been recorded as consistently true and accurate.
Constitution
The current constitution that was adopted still remains current and no changes were proposed by the trustees during this year.
Aims of the charity
Dothill Pre-School and Childcare aims to advance the development and education of children aged 2 to 11 years in such ways as the charity’s trustees think fit, including:
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By offering children aged 2-11 years living in the local area and beyond, high quality childcare that meets all legal requirements and national standards for educational provision.
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By working with local schools and other professional bodies to provide the best outcomes and opportunities for children attending the setting.
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By working with parents and carers to ensure that the children attending the setting have access to a range of learning activities.
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For the public benefit: the charity may carry out such other charitable activities as the charity’s trustees think fit for the benefit of the children.
In accordance with the Charity Commission’s requirements, trustees have agreed:
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To be a non-profit making organisation where any profits made are used to extend and develop the pre-schools provision.
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To work with other agencies to ensure that the education given links to children’s future learning and supports other areas of their development.
- Who serves on the Pre School trustee board?
The day to day running of the setting is the responsibility of the trustees and manager. Decisions regarding staffing levels and staff recruitment are discussed with the trustees. The trustee Ofsted ‘nominated person’ is currently Rosey Marsland.
The following people are trustees:
Rosey Marsland - Executive Director (paid staff member)
Adele Woodward - Chairperson
Karen Renshaw – Treasurer and parent Sarah Hickman – Secretary and parent Kate Dolan – parent Zellah Goswell – parent Jo Davies
Dothill Pre-School and Childcare staff team: Rosey Marsland – Executive director Claire Olliver – Setting manager Sharon Spragg – Deputy Pre-School Manager and SENDCo Judy Roberts – Out of School Lead and deputy SENDCo Rebecca Everson – Pre-school practitioner Eunice Pearce - Playworker Molly Lamb - Playworker Megan Mcilwaine - Playworker Sue Langford - Playworker Michelle Webb - Playworker Michelle Foster - Playworker Karen Savage – Playworker
Who can attend the setting?
Our trustees recognise the importance of equality of access and of opportunity. Children aged from 2 to 11 years from across Telford are welcome to attend the setting. The PreSchool offers 15 hour funded sessions for 2, 3 & 4 year olds and also the extended 30 hours for any eligible 3&4 year olds.
The setting works in partnership with parents’ and supports their requirements for their children, and has contact with parents, carers, other relatives, and childminders, as far as any legal constraints allow. The trustees monitor the gender and ethnicity of children joining our setting to ensure that there is no unfair discrimination.
What activities does the setting offer?
The ethos within the setting is learning through play. Learning is encouraged through firsthand fun, age-appropriate activities, challenges and experiences. A wide range of activities and resources are offered to the children for them to explore and experiment with. Every child matters and staff are expected to ensure activities planned and opportunities provided support every child’s individual needs and abilities. Children are encouraged to be independent, and staff take the lead from the children taking into account their current interests and needs, when planning or scaffolding learning.
The setting has senior members of staff with responsibility for special educational needs and behaviour. There is a clear emphasis on children sharing, taking turns, and enjoying their learning and the trustees monitor the provision and resources so that the children have quality learning experiences.
- What has happened throughout this year at Dothill Pre school and Childcare?
We are so thankful for our hard working, dedicated staff who have continued to support the setting throughout the year. Staff have had to quickly adapt to different ways of working as COVID rules and regulations have been updated.
With only key worker and vulnerable children being able to attend school during the lockdown period and the holiday club remaining closed most holiday periods, the numbers on role have declined. The pre-school numbers have remained slightly more consistent.
Throughout the pandemic the pre-school continued to receive its full early years funding regardless of how many pre-school children attended the setting.
Staff have had their working hours temporarily reduced due to the dwindling numbers of children attending. All staff have been able to access the furlough scheme throughout the year which has been a great benefit to the setting. Staff deemed critically vulnerable by the NHS and required to ‘shield’ for extended periods of time, remained furloughed for longer periods.
The setting was able to access a £10,000 grant available for all eligible childcare settings in Telford and Wrekin.
The setting continues to buy into Telford and Wrekin core package and the support offered by our T&W Childcare Consultant, Louise Dutton remains a great help.
The T&W Section 11 safeguarding audit was completed in October and no follow up actions were required.
The setting undertook a virtual health and safety inspection through Citation and any actions identified in the report were immediately addressed.
Annual DBS update service checks were carried out on all trustees registered with the service and all trustees continue to have an up-to-date enhanced DBS checks.
Staff carry out training when required and all essential paediatric first aid and safeguarding training remains up to date for staff. The named DSL’s continue to keep informed of safeguarding updates by attending termly Telford & Wrekin (T&W) DSL network updates. The setting SENDCo attends termly T&W network meetings and is supported by Lorraine Nutt, our T&W Early Years advisory teacher/SENDCo.
All staff receive termly support and supervision meetings with the setting manager and the executive director, these meetings now include a health and wellbeing element as well as areas for professional development.
The setting managers ‘support and supervision’ meetings are also carried out termly by the executive director.
The manager attends all trustee meetings and provides the trustees with a written report. The manager also provides the executive director with a weekly managers report, this includes any safeguarding concerns that may have been raised that week.
The setting Facebook page is very popular with our parents and their families. It has proven to be a wonderful way of sharing the lovely activities the children are involved with and is used for sharing information and updates with the parents.
Parents have expressed their appreciation in the setting maintaining ‘normality’ for their children throughout the pandemic. The staff continue to receive lots of positive comments from parents regarding the care their children are receiving whilst at the setting.
The children continue to enjoy coming to the setting and the atmosphere within the setting remains busy, calm, happy and relaxed.
Our Statutory Duty as a charity
As Trustees, we are confident that we have compiled with the duty in Section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission.
The Trustees would like to thank the staff of Dothill Pre-School and Childcare for all their hard work, support and enthusiasm and the parents who put their trust in the setting and bring their children here.
Rosey Marsland
Executive Director
Dothill Pre-School and Childcare
October 2020
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DOTHILL PRE-SCHOOL
REGISTERED CHARITY NUMBER 1035949
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDING 31ST DECEMBER 2020
DOTHILL PRE-SCHOOL
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INDEX :
PAGE
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Reference and Administrative Details
:
Independent Examiners Report
Balance Sheet
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1
Independent Examiners Report 2 Balance Sheet 3
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Notes to the Accounts
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4-5
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Income and Expenditure Account
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DOTHILL PRE-SCHOOL
REFERENCE AND ADMINISTRATIVE DETAILS
CHARITY NUMBER 1035949 PRINCIPAL ADDRESS Severn Drive Wellington Telford Shropshire TF1 3JB TRUSTEES Mrs Adele Woodward Mrs Karen Renshaw Mrs Sarah Hickman Mrs Zellah Goswell Mrs Kate Dolan Mrs Jo Davies INDEPENDENT EXAMINER B Talbot FCCA . Clear Accountancy Services Limited e-Innovation Centre Priorslee Telford TF2 OFT
BANKERS TSB Bank pic 8 Walker Street Wellington Telford Shropshire TF1 1BE
-1-
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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF DOTHILL PRE-SCHOOL
| report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ending 31st December 2020.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preperation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying cut my examination. | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
The examination included a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
Independent Examiner's Statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe in, any material respect:
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1.) the accounting records were not kept in accordance with section 130 of the
Charities Act; or
2.) the accounts did not accord with the accounting records; or
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3.) the accounts did not comply with the applicable requirements set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement that the accounts
give a “true and fair" view which is not a matter considered as part of an independent
examination. :
Ihave no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this respect in order to enable a
proper understanding of the accounts to be reached.
4
Mr B Talbot FCCA Date:
Chartered Certified Accountant
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Clear Accountancy Services Limited
e-Innovation Centre Priorslee Telford TF2 SFT
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DOTHILL PRE-SCHOOL
Balance Sheet
As at 31st December 2020
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Note As at 31/12/2020 As at 31/12/2019
Fixed Assets
Tangible Assets 2 4,252 4,724
Current Assets
Debtors 3 7,500 7,500
Cash at bank and in hand 103,760 105,497
111,260 112,997
Creditors: Amounts falling due within one year 3,352 3,100
Working capital 107,308 109,897
Total Assets less Current liabilities 112,160 114,621
Less: Long Term Liabilities . -
Net assets 412,460" 1462
Capital and reserves
Reserve account balance | 112,160 114,621
112,160 114,621
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DOTHILL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2019
1. Principal Accounting Policies
a) Basis of Accounting
These accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland", the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102) and the Charities Act 2011.
The accounts are prepared in sterling, which is the fundamental currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention. The principal accounting policies are set out below. The trustees consider the charity to be a going concern and have considered a period of twelve months from the date of approval of the financial statements.
b) income
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
d Expenditure
Expenditure is accounted for on an actual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to headings they have been allocated to activities on a basis consistent with the use of resources.
d) Taxation
No provision has been made for Corporation Tax as the charity is exempt from tax on it's charitable activities.
e) Tangible Fixed Assets
Depreciation is provided to write off costs of each asset over it's estimated useful life at the following rates:
Fixtures and Fittings
10% reducing balance
;
. 4.
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DOTHILL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE 6 MONTHS ENDED 31ST DECEMBER 2019
2. Tangible Fixed Assets
| Fixtures | ||
|---|---|---|
| & Fittings | Total | |
| £ | £ | |
| Cost | ||
| At 1January2020 | 5,249 | 5,249 |
| Additions | - | - |
| Disposals | - | - |
| At31 December 2020 | 5,249 | 5,249 |
| Depreciation | ||
| At 1January2020 | §25 | $25 |
| ChargeforPeriod | 472 | 472 |
| Disposals | - | - |
| At31 December2020 | 997 | 997 |
| NetBookValue | ||
| At31December2020 | 4,252 | 4,252 |
| At31December2019 | 4,724 | 4,724 |
| Dec20 | Dec 19 | |
| 3. Debtors | £ | |
| Lease Deposit . |
7,500 ———— |
7,500 SSae==E=EZEZ=[== |
4, Other Commitments
The total of future minimum lease payments under non-cancellable operating leases are as following:
| ; | , | Landand Buildings | Landand Buildings | |
|---|---|---|---|---|
| Dec20 | Dec19 | |||
| £ | £ | |||
| Within | 1Year | Year | 30,000 | 30,000 |
| 30,000 | 30,000 |
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DOTHILL PRE-SCHOOL
income & Expenditure Account
For the year ending 31st December 2020
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|||||||
|---|---|---|---|---|---|
|Year|to|31/12/20|Period|to|31/12/19|
|T&WC|Funding|44,112|23,432|
|Fees|79,812|58,185|
|Snacks|-|36|
|Bank|Interest|240|305|
|Grants|10,000|-|
|JRS|Claims|21,194|-|
|Donations|-|-|
|185,358|81,958|
|Audit|Fee|456|365|
|Accountancy|Fees|720|450|
|CPD|434|415|
|Funding Adjustment|(Church|St Day|Nursery)|-|402|
|Hygiene|294|151|
|Insurance|||647|84|
|Rent|30,375|15,000|
|Stationery &|Equipment|1,966|1,092|
|Wages,|NIC|and|Pensions|116,072|55,760|
|Food|,|2,633|1,691|
|Sundries|583|315|
|Professional|Fees|3,166|3,155|
|Depreciation|472|§25|
|157,819|79,404|
|,|
|Surplus/(Deficit)|for the|period|-|2,461|2,554|
|Reserves|brought forward|114,621|112,067|
|Balance on|Reserve|account|112,160|114,621|
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DOTHILL PRE-SCHOOL
REGISTERED CHARITY NUMBER 1035949
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDING 31ST DECEMBER 2020
DOTHILL PRE-SCHOOL
|
INDEX :
PAGE
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----- Start of picture text -----
Reference and Administrative Details
:
Independent Examiners Report
Balance Sheet
|
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1
Independent Examiners Report 2 Balance Sheet 3
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----- Start of picture text -----
Notes to the Accounts
----- End of picture text -----
4-5
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Income and Expenditure Account
----- End of picture text -----
6
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.
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DOTHILL PRE-SCHOOL
REFERENCE AND ADMINISTRATIVE DETAILS
CHARITY NUMBER 1035949 PRINCIPAL ADDRESS Severn Drive Wellington Telford Shropshire TF1 3JB TRUSTEES Mrs Adele Woodward Mrs Karen Renshaw Mrs Sarah Hickman Mrs Zellah Goswell Mrs Kate Dolan Mrs Jo Davies INDEPENDENT EXAMINER B Talbot FCCA . Clear Accountancy Services Limited e-Innovation Centre Priorslee Telford TF2 OFT
BANKERS TSB Bank pic 8 Walker Street Wellington Telford Shropshire TF1 1BE
-1-
|
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF DOTHILL PRE-SCHOOL
| report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ending 31st December 2020.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preperation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying cut my examination. | have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
The examination included a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below.
Independent Examiner's Statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe in, any material respect:
==> picture [263 x 43] intentionally omitted <==
----- Start of picture text -----
1.) the accounting records were not kept in accordance with section 130 of the
Charities Act; or
2.) the accounts did not accord with the accounting records; or
----- End of picture text -----
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----- Start of picture text -----
3.) the accounts did not comply with the applicable requirements set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement that the accounts
give a “true and fair" view which is not a matter considered as part of an independent
examination. :
Ihave no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this respect in order to enable a
proper understanding of the accounts to be reached.
4
Mr B Talbot FCCA Date:
Chartered Certified Accountant
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Clear Accountancy Services Limited
e-Innovation Centre Priorslee Telford TF2 SFT
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----- Start of picture text -----
-2-
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DOTHILL PRE-SCHOOL
Balance Sheet
As at 31st December 2020
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----- Start of picture text -----
Note As at 31/12/2020 As at 31/12/2019
Fixed Assets
Tangible Assets 2 4,252 4,724
Current Assets
Debtors 3 7,500 7,500
Cash at bank and in hand 103,760 105,497
111,260 112,997
Creditors: Amounts falling due within one year 3,352 3,100
Working capital 107,308 109,897
Total Assets less Current liabilities 112,160 114,621
Less: Long Term Liabilities . -
Net assets 412,460" 1462
Capital and reserves
Reserve account balance | 112,160 114,621
112,160 114,621
----- End of picture text -----
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DOTHILL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2019
1. Principal Accounting Policies
a) Basis of Accounting
These accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland", the statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102) and the Charities Act 2011.
The accounts are prepared in sterling, which is the fundamental currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention. The principal accounting policies are set out below. The trustees consider the charity to be a going concern and have considered a period of twelve months from the date of approval of the financial statements.
b) income
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
d Expenditure
Expenditure is accounted for on an actual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to headings they have been allocated to activities on a basis consistent with the use of resources.
d) Taxation
No provision has been made for Corporation Tax as the charity is exempt from tax on it's charitable activities.
e) Tangible Fixed Assets
Depreciation is provided to write off costs of each asset over it's estimated useful life at the following rates:
Fixtures and Fittings
10% reducing balance
;
. 4.
|
|
DOTHILL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE 6 MONTHS ENDED 31ST DECEMBER 2019
2. Tangible Fixed Assets
| Fixtures | ||
|---|---|---|
| & Fittings | Total | |
| £ | £ | |
| Cost | ||
| At 1January2020 | 5,249 | 5,249 |
| Additions | - | - |
| Disposals | - | - |
| At31 December 2020 | 5,249 | 5,249 |
| Depreciation | ||
| At 1January2020 | §25 | $25 |
| ChargeforPeriod | 472 | 472 |
| Disposals | - | - |
| At31 December2020 | 997 | 997 |
| NetBookValue | ||
| At31December2020 | 4,252 | 4,252 |
| At31December2019 | 4,724 | 4,724 |
| Dec20 | Dec 19 | |
| 3. Debtors | £ | |
| Lease Deposit . |
7,500 ———— |
7,500 SSae==E=EZEZ=[== |
4, Other Commitments
The total of future minimum lease payments under non-cancellable operating leases are as following:
| ; | , | Landand Buildings | Landand Buildings | |
|---|---|---|---|---|
| Dec20 | Dec19 | |||
| £ | £ | |||
| Within | 1Year | Year | 30,000 | 30,000 |
| 30,000 | 30,000 |
- 5 -
DOTHILL PRE-SCHOOL
income & Expenditure Account
For the year ending 31st December 2020
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----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|Year|to|31/12/20|Period|to|31/12/19|
|T&WC|Funding|44,112|23,432|
|Fees|79,812|58,185|
|Snacks|-|36|
|Bank|Interest|240|305|
|Grants|10,000|-|
|JRS|Claims|21,194|-|
|Donations|-|-|
|185,358|81,958|
|Audit|Fee|456|365|
|Accountancy|Fees|720|450|
|CPD|434|415|
|Funding Adjustment|(Church|St Day|Nursery)|-|402|
|Hygiene|294|151|
|Insurance|||647|84|
|Rent|30,375|15,000|
|Stationery &|Equipment|1,966|1,092|
|Wages,|NIC|and|Pensions|116,072|55,760|
|Food|,|2,633|1,691|
|Sundries|583|315|
|Professional|Fees|3,166|3,155|
|Depreciation|472|§25|
|157,819|79,404|
|,|
|Surplus/(Deficit)|for the|period|-|2,461|2,554|
|Reserves|brought forward|114,621|112,067|
|Balance on|Reserve|account|112,160|114,621|
----- End of picture text -----
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