## **HAYLE SURF LIFESAVING CLUB AGM**
24[th] NOVEMBER 2023
HAYLE SURF LIFESAVING CLUB AT 7:30pm
Present –, Ben Jacobs, Fiona Jacobs, Nick Brown, Anna Brown, Gerard Hughes, Anna Brown, Graham Williams, Curtis Young, James Deacon, Ria Stephens, Colin Wilson, Josh Chandler, Andrea Harvey, Colin Higgins, Matthew Perry, Ben Holtaway, Andrew Berriman. Amanda Simons, San Ishmael, Becky Hughes, Lowenna Chandler, Sarah Hoggett Crisp & Charlie Hoggett Crisp
- 1) Vice Chair Ben Jacobs welcomed everyone to the AGM
- 2) Apologies – Emma Tredinnick, Traci Parker, Emma Collins, Dan Stephens, Gilly Gratton, Kim Riggall, Steph Langley, Tina Hughes and Tim Eustace
- 3) Minutes of the 2022 AGM were ratified proposed by Gerard Hughes and Seconded by Curtis Young
- 4) Chairperson’s Report – Ben Jacobs read Emma Tredinnick’s report (See Attached)
- 5) Secretary’s Report _ Fiona Jacobs (See Attached)
- 6) Treasurer’s Report – Traci Parker ( See Attached)
Ratify Club Accounts – Proposed Traci Parker Seconded Graham Williams
- 7) Club Captain’s Report – Nick Brown (See Attached)
- 8) Election of Club Officer’s
President – Tim LaTouche
Proposed Nick Brown Seconded Ben Holtaway
Chairperson – Ben Jacobs
Ben Jacobs – Proposed by Matthew Perry Seconded by James Deacon and Emma Tredinnick Proposed Fiona Jacobs Seconded Ria Stephens – Ben received the most votes
Vice Chair – Andrew Berriman
Proposed Fiona Jacobs Seconded Matthew Perry
Secretary – Fiona Jacobs
Proposed Nick Brown Seconded Sarah Hoggett Crisp
Membership Secretary – Lowenna Chandler Proposed Fiona Jacobs Seconded Amanda Simons
Treasurer – Traci Parker
Proposed Fiona Jacobs Seconded Lowenna Chandler
Committee Members –
Emma Tredinnick – Proposed Anna Brown Seconded Fiona Jacobs Charlie Hogget Crisp, Sarah Hoggett Crisp, Colin Wilson, Colin Higgins, Gilly Gratton, Gerard Hughes - Proposed Andrew Berriman Seconded Graham Williams
- 9) Membership Fees – 1[st] Jan 2024
Nick Brown proposed Gerard Hughes seconded membership should increase by £5 and Sarah Hoggett Crisp proposed and James Deacon seconded membership should increase by £10. The majority voted to increase by £5. Therefore memberships for 1[st] Jan 2024 will be;
Senior - £60.00 Junior - £50.00 Nippers and Sandhoppers - £40.00 Family membership - £175.00 Non- active members - £30.00
## 10) Changes to constitution – None
11) Elect any Life Members – None
- 12) Any other business – None
The meeting closed at 20:08
ACTIVE MEMBERS MEETING 2023
## HAYLE SURF LIFESAVING CLUB
- 1) Election of Officers –
Captain – Nick Brown Proposed Matthew Perry Seconded Sarah Hoggett Crisp
Vice Captain – James Deacon Proposed Nick Brown Seconded Colin Higgins
Team Managers Seniors – Colin Higgins Proposed James Deacon Seconded San Ishmael Juniors – Nick Brown Proposed Graham Willaims Seconded Gerard Hughes
Team Admin Nippers – Fiona Jacobs Proposed Andrew Berriman Seconded Ben Holtaway
Gear Steward – Charlie Hoggett Crisp Proposed Fiona Jacobs Seconded Colin Higgins
Quarter Master – Anna Brown Proposed Josh Chandler Seconded Charlie Hoggett Crisp Assistant Quarter Master – Andrea Harvey Proposed Colin Higgins Seconded Charlie Hoggett Crisp
Training Officer – Matthew Perry Proposed Andrea Harvey Seconded Ben Holtaway
IRB Officer – Nick Runnalls Proposed Nick Brown Seconded Josh Chandler
School Liaison Officer – Ben Holtaway Proposed Amanda Simons Seconded Matthew Perry
Child Protection Officers – Traci Parker & Colin Wilson Proposed Fiona Jacobs Seconded Sarah Hoggett Crisp
Web Design Steph Langley Proposed Nick Brown Seconded Colin Higgins
Social Secretary – Emma Collins Proposed Lowenna Chandler Seconded Colin Higgins
Nipper Officers – Traci Parker, Emma Tredinnick, Nick Brown, Kim Riggall, Ben Jacobs, Ben Holtaway, Curtis Young, Amanda Simons, Andrew Berriman, Josh Chandler, Ria Stephens & Colin Wilson all willing to stand again. Proposed Anna Brown Seconded Colin Higgins
San Ishmael, Becky Hughes, Sam Clarke, James Burlingham, Matt Walters, Rob Mackie and Paul Friday - Proposed Curtis Young Seconded Josh Chandler
Sandhopper Officers - Ben Jacobs & Dan Stephens Proposed Colin Higgins Seconded Colin Wilson
Buildings Manager – Colin Higgins Proposed James Deacon Seconded Charlie Hoggett Crisp
- 2) Any other business
- Christmas Day swim to go ahead this year 10am for 10:30am
- Membership – It was agreed that this is to be paid by the end of the year
- Medals – Lee Stanbury can provide medals for the Club Gala at £1.49 each. It was proposed by San Ishmael and seconded by Graham Williams to buy enough for 2024 Club gala.
The meeting closed at 20:50
Date of next meeting – 7[th] Jan at 4:30pm
**REGISTERED CHARITY NUMBER: 1035924**
## **REPORT OF THE TRUSTEES AND**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
## **FOR**
**HAYLE SURF LIFE SAVING CLUB**
Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
**HAYLE SURF LIFE SAVING CLUB**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**||1||
|**Independent Examiner's Report**||2||
|**Statement of Financial Activities**||3||
|**Balance Sheet**||4||
|**Notes to the Financial Statements**|5|to|10|
|**Detailed Statement of Financial Activities**|11|to|12|
**HAYLE SURF LIFE SAVING CLUB**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1035924
## **Principal address**
Riviere Towans Phillack Hayle Cornwall TR27 5AF
## **Trustees**
Ms T Parker Treasurer and Child Protection F Jacobs Secretary E Tredinnick B Jacobs Chairman T LaTouche President (appointed 1/1/2023) A Berriman Vice-Chairman (appointed 1/1/2023) L Chandler Membership Secretary (appointed 1/1/2023) C Hoggett Crisp (appointed 1/1/2023) S Hoggett Crisp (appointed 1/1/2023) C Wilson Child Protection (appointed 1/1/2023) C Higgins (appointed 1/1/2023) G Gratton (appointed 1/1/2023) G Hughes (appointed 1/1/2023) N Brown Captain (appointed 1/1/2023)
## **Independent Examiner**
Robert Langley ATT CTA Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
Approved by order of the board of trustees on 29 November 2024 and signed on its behalf by:
B Jacobs - Trustee
Page 1
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAYLE SURF LIFE SAVING CLUB**
## **Independent examiner's report to the trustees of Hayle Surf Life Saving Club**
I report to the charity trustees on my examination of the accounts of Hayle Surf Life Saving Club (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Langley ATT CTA
Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
29 November 2024
Page 2
**HAYLE SURF LIFE SAVING CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
4,952
Other trading activities
3
59,253
Investment income
4
126
**Total**
64,331
**EXPENDITURE ON**
Raising funds
44,446
**Charitable activities**
General fund raising actvities
14,074
**Total**
58,520
**NET INCOME/(EXPENDITURE)**
5,811
**RECONCILIATION OF FUNDS**
Total funds brought forward
630,455
**TOTAL FUNDS CARRIED FORWARD**
636,266|Restricted
funds
£
-
-
-
-
-
-
-
-
20,001
20,001|2023
Total
funds
£
4,952
59,253
126
64,331
44,446
14,074
58,520
5,811
650,456
656,267|2022
Total
funds
£
13,864
41,485
7
55,356
31,802
24,041
55,843
(487)
650,943
650,456|
|---|---|---|---|
The notes form part of these financial statements
Page 3
## **HAYLE SURF LIFE SAVING CLUB**
## **BALANCE SHEET 31 DECEMBER 2023**
|Notes
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Stocks
8
Cash at bank
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
586,704
2,450
47,112
49,562
49,562
636,266
636,266|Restricted
funds
£
20,001
-
-
-
-
20,001
20,001|2023
Total
funds
£
606,705
2,450
47,112
49,562
49,562
656,267
656,267
636,266
20,001
656,267|2022
Total
funds
£
608,232
2,450
39,774|
|---|---|---|---|---|
|||||42,224|
|||||42,224|
|||||650,456|
|||||650,456|
|||||630,455
20,001|
|||||650,456|
The financial statements were approved by the Board of Trustees and authorised for issue on 29 November 2024 and were signed on its behalf by:
B Jacobs - Trustee
T Parker - Trustee
The notes form part of these financial statements
Page 4
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
|Donations
Grants|2023
£
4,152
800
4,952|2022
£
2,291
11,573|
|---|---|---|
|||13,864|
Page 5
continued...
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **2. DONATIONS AND LEGACIES - continued**
Grants received, included in the above, are as follows:
|Co-op
Sportsbid
Sported
Devon & Cornwall Police
**3.**
**OTHER TRADING ACTIVITIES**
Fundraising events
Membership & subscriptions
Swimming fees/subs
Course fees
Clothing & kit sales
Equipment sales
Competition fees
Sundry income
**4.**
**INVESTMENT INCOME**
Deposit account interest|2023
£
-
-
-
800
800
2023
£
12,077
16,562
16,169
2,097
4,257
1,150
6,941
-
59,253
2023
£
126|2022
£
2,688
8,685
200
-|
|---|---|---|
|||11,573|
|||2022
£
7,133
11,290
17,052
-
4,782
150
913
165|
|||41,485|
|||2022
£
7|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Page 6
continued...
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
|**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
13,864
Other trading activities
41,485
Investment income
7
**Total**
55,356
**EXPENDITURE ON**
Raising funds
31,802
**Charitable activities**
General fund raising actvities
24,041
**Total**
55,843
**NET INCOME/(EXPENDITURE)**
(487)
**RECONCILIATION OF FUNDS**
Total funds brought forward
630,942
**TOTAL FUNDS CARRIED FORWARD**
630,455
**7.**
**TANGIBLE FIXED ASSETS**
Long
leasehold
£
**COST**
At 1 January 2023 and 31 December 2023
492,315
**DEPRECIATION**
At 1 January 2023
-
Charge for year
-
At 31 December 2023
-
**NET BOOK VALUE**
At 31 December 2023
492,315
At 31 December 2022
492,315|Restricted
funds
£
-
-
-
-
-
-
-
-
20,001
20,001
Plant and
machinery
£
117,313
1,396
1,527
2,923
114,390
115,917|Total
funds
£
13,864
41,485
7
55,356
31,802
24,041
55,843
(487)
650,943
650,456
Totals
£
609,628
1,396
1,527
2,923
606,705
608,232|
|---|---|---|
continued...
Page 7
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **8. STOCKS**
|Stocks
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**|At 1/1/23
£
630,455
1,489
8,712
9,800
20,001
650,456
Incoming
resources
£
64,331
64,331
At 1/1/22
£
630,942
1,489
8,712
9,800
20,001
650,943|2023
2022
£
£
2,450
2,450
Net
movement
At
in funds
31/12/23
£
£
5,811
636,266
-
1,489
-
8,712
-
9,800
-
20,001
5,811
656,267
Resources
Movement
expended
in funds
£
£
(58,520)
5,811
(58,520)
5,811
Net
movement
At
in funds
31/12/22
£
£
(487)
630,455
-
1,489
-
8,712
-
9,800
-
20,001
(487)
650,456|
|---|---|---|
continued...
Page 8
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **9. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|55,356|(55,843)|(487)|
|**TOTAL FUNDS**|55,356|(55,843)|(487)|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**|At 1/1/22
£
630,942
1,489
8,712
9,800
20,001
650,943|Net
movement
in funds
£
5,324
-
-
-
-
5,324|At
31/12/23
£
636,266
1,489
8,712
9,800|
|---|---|---|---|
||||20,001|
||||656,267|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|119,687|(114,363)|5,324|
|**TOTAL FUNDS**|119,687|(114,363)|5,324|
continued...
Page 9
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2023.
Page 10
**HAYLE SURF LIFE SAVING CLUB**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
||2023|2022|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|4,152|2,291|
|Grants|800|11,573|
||4,952|13,864|
|**Other trading activities**|||
|Fundraising events|12,077|7,133|
|Membership & subscriptions|16,562|11,290|
|Swimming fees/subs|16,169|17,052|
|Course fees|2,097|-|
|Clothing & kit sales|4,257|4,782|
|Equipment sales|1,150|150|
|Competition fees|6,941|913|
|Sundry income|-|165|
||59,253|41,485|
|**Investment income**|||
|Deposit account interest|126|7|
|**Total incoming resources**|64,331|55,356|
|**EXPENDITURE**|||
|**Other trading activities**|||
|Club activities cost|8,405|6,863|
|Club functions cost|6,257|3,290|
|Cost of clothing for resale|5,945|4,079|
|SLSGB subscriptions|8,298|6,775|
|Affiliation fees|200|200|
|Examination & course fees|1,544|5,591|
|Competition expenses|13,797|5,004|
||44,446|31,802|
|**Charitable activities**|||
|Rates and water|995|157|
|Insurance|1,857|2,815|
|Light and heat|2,060|2,052|
|Telephone|501|65|
|Sundries|44|-|
|Building repairs|4,038|4,109|
|Equipment costs|2,772|13,480|
|Mule & IRB costs|280|834|
||12,547|23,512|
This page does not form part of the statutory financial statements
Page 11
**HAYLE SURF LIFE SAVING CLUB**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
||2023|2022|
|---|---|---|
||£|£|
|**Support costs**|||
|**Management**|||
|Plant and machinery|1,527|529|
|Total resources expended|58,520|55,843|
|**Net income/(expenditure)**|5,811|(487)|
This page does not form part of the statutory financial statements
Page 12
**REGISTERED CHARITY NUMBER: 1035924**
## **REPORT OF THE TRUSTEES AND**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
## **FOR**
**HAYLE SURF LIFE SAVING CLUB**
Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
**HAYLE SURF LIFE SAVING CLUB**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**||1||
|**Independent Examiner's Report**||2||
|**Statement of Financial Activities**||3||
|**Balance Sheet**||4||
|**Notes to the Financial Statements**|5|to|10|
|**Detailed Statement of Financial Activities**|11|to|12|
**HAYLE SURF LIFE SAVING CLUB**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1035924
## **Principal address**
Riviere Towans Phillack Hayle Cornwall TR27 5AF
## **Trustees**
Ms T Parker Treasurer and Child Protection F Jacobs Secretary E Tredinnick B Jacobs Chairman T LaTouche President (appointed 1/1/2023) A Berriman Vice-Chairman (appointed 1/1/2023) L Chandler Membership Secretary (appointed 1/1/2023) C Hoggett Crisp (appointed 1/1/2023) S Hoggett Crisp (appointed 1/1/2023) C Wilson Child Protection (appointed 1/1/2023) C Higgins (appointed 1/1/2023) G Gratton (appointed 1/1/2023) G Hughes (appointed 1/1/2023) N Brown Captain (appointed 1/1/2023)
## **Independent Examiner**
Robert Langley ATT CTA Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
Approved by order of the board of trustees on 29 November 2024 and signed on its behalf by:
B Jacobs - Trustee
Page 1
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAYLE SURF LIFE SAVING CLUB**
## **Independent examiner's report to the trustees of Hayle Surf Life Saving Club**
I report to the charity trustees on my examination of the accounts of Hayle Surf Life Saving Club (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Langley ATT CTA
Greenwood Wilson The Old School The Stennack St Ives Cornwall TR26 1QU
29 November 2024
Page 2
**HAYLE SURF LIFE SAVING CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
4,952
Other trading activities
3
59,253
Investment income
4
126
**Total**
64,331
**EXPENDITURE ON**
Raising funds
44,446
**Charitable activities**
General fund raising actvities
14,074
**Total**
58,520
**NET INCOME/(EXPENDITURE)**
5,811
**RECONCILIATION OF FUNDS**
Total funds brought forward
630,455
**TOTAL FUNDS CARRIED FORWARD**
636,266|Restricted
funds
£
-
-
-
-
-
-
-
-
20,001
20,001|2023
Total
funds
£
4,952
59,253
126
64,331
44,446
14,074
58,520
5,811
650,456
656,267|2022
Total
funds
£
13,864
41,485
7
55,356
31,802
24,041
55,843
(487)
650,943
650,456|
|---|---|---|---|
The notes form part of these financial statements
Page 3
## **HAYLE SURF LIFE SAVING CLUB**
## **BALANCE SHEET 31 DECEMBER 2023**
|Notes
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Stocks
8
Cash at bank
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
586,704
2,450
47,112
49,562
49,562
636,266
636,266|Restricted
funds
£
20,001
-
-
-
-
20,001
20,001|2023
Total
funds
£
606,705
2,450
47,112
49,562
49,562
656,267
656,267
636,266
20,001
656,267|2022
Total
funds
£
608,232
2,450
39,774|
|---|---|---|---|---|
|||||42,224|
|||||42,224|
|||||650,456|
|||||650,456|
|||||630,455
20,001|
|||||650,456|
The financial statements were approved by the Board of Trustees and authorised for issue on 29 November 2024 and were signed on its behalf by:
B Jacobs - Trustee
T Parker - Trustee
The notes form part of these financial statements
Page 4
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. DONATIONS AND LEGACIES**
|Donations
Grants|2023
£
4,152
800
4,952|2022
£
2,291
11,573|
|---|---|---|
|||13,864|
Page 5
continued...
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **2. DONATIONS AND LEGACIES - continued**
Grants received, included in the above, are as follows:
|Co-op
Sportsbid
Sported
Devon & Cornwall Police
**3.**
**OTHER TRADING ACTIVITIES**
Fundraising events
Membership & subscriptions
Swimming fees/subs
Course fees
Clothing & kit sales
Equipment sales
Competition fees
Sundry income
**4.**
**INVESTMENT INCOME**
Deposit account interest|2023
£
-
-
-
800
800
2023
£
12,077
16,562
16,169
2,097
4,257
1,150
6,941
-
59,253
2023
£
126|2022
£
2,688
8,685
200
-|
|---|---|---|
|||11,573|
|||2022
£
7,133
11,290
17,052
-
4,782
150
913
165|
|||41,485|
|||2022
£
7|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Page 6
continued...
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
|**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
13,864
Other trading activities
41,485
Investment income
7
**Total**
55,356
**EXPENDITURE ON**
Raising funds
31,802
**Charitable activities**
General fund raising actvities
24,041
**Total**
55,843
**NET INCOME/(EXPENDITURE)**
(487)
**RECONCILIATION OF FUNDS**
Total funds brought forward
630,942
**TOTAL FUNDS CARRIED FORWARD**
630,455
**7.**
**TANGIBLE FIXED ASSETS**
Long
leasehold
£
**COST**
At 1 January 2023 and 31 December 2023
492,315
**DEPRECIATION**
At 1 January 2023
-
Charge for year
-
At 31 December 2023
-
**NET BOOK VALUE**
At 31 December 2023
492,315
At 31 December 2022
492,315|Restricted
funds
£
-
-
-
-
-
-
-
-
20,001
20,001
Plant and
machinery
£
117,313
1,396
1,527
2,923
114,390
115,917|Total
funds
£
13,864
41,485
7
55,356
31,802
24,041
55,843
(487)
650,943
650,456
Totals
£
609,628
1,396
1,527
2,923
606,705
608,232|
|---|---|---|
continued...
Page 7
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **8. STOCKS**
|Stocks
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**|At 1/1/23
£
630,455
1,489
8,712
9,800
20,001
650,456
Incoming
resources
£
64,331
64,331
At 1/1/22
£
630,942
1,489
8,712
9,800
20,001
650,943|2023
2022
£
£
2,450
2,450
Net
movement
At
in funds
31/12/23
£
£
5,811
636,266
-
1,489
-
8,712
-
9,800
-
20,001
5,811
656,267
Resources
Movement
expended
in funds
£
£
(58,520)
5,811
(58,520)
5,811
Net
movement
At
in funds
31/12/22
£
£
(487)
630,455
-
1,489
-
8,712
-
9,800
-
20,001
(487)
650,456|
|---|---|---|
continued...
Page 8
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **9. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|55,356|(55,843)|(487)|
|**TOTAL FUNDS**|55,356|(55,843)|(487)|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Co-op
Sportsbid
Esc Lottery
**TOTAL FUNDS**|At 1/1/22
£
630,942
1,489
8,712
9,800
20,001
650,943|Net
movement
in funds
£
5,324
-
-
-
-
5,324|At
31/12/23
£
636,266
1,489
8,712
9,800|
|---|---|---|---|
||||20,001|
||||656,267|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|119,687|(114,363)|5,324|
|**TOTAL FUNDS**|119,687|(114,363)|5,324|
continued...
Page 9
**HAYLE SURF LIFE SAVING CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2023.
Page 10
**HAYLE SURF LIFE SAVING CLUB**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
||2023|2022|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|4,152|2,291|
|Grants|800|11,573|
||4,952|13,864|
|**Other trading activities**|||
|Fundraising events|12,077|7,133|
|Membership & subscriptions|16,562|11,290|
|Swimming fees/subs|16,169|17,052|
|Course fees|2,097|-|
|Clothing & kit sales|4,257|4,782|
|Equipment sales|1,150|150|
|Competition fees|6,941|913|
|Sundry income|-|165|
||59,253|41,485|
|**Investment income**|||
|Deposit account interest|126|7|
|**Total incoming resources**|64,331|55,356|
|**EXPENDITURE**|||
|**Other trading activities**|||
|Club activities cost|8,405|6,863|
|Club functions cost|6,257|3,290|
|Cost of clothing for resale|5,945|4,079|
|SLSGB subscriptions|8,298|6,775|
|Affiliation fees|200|200|
|Examination & course fees|1,544|5,591|
|Competition expenses|13,797|5,004|
||44,446|31,802|
|**Charitable activities**|||
|Rates and water|995|157|
|Insurance|1,857|2,815|
|Light and heat|2,060|2,052|
|Telephone|501|65|
|Sundries|44|-|
|Building repairs|4,038|4,109|
|Equipment costs|2,772|13,480|
|Mule & IRB costs|280|834|
||12,547|23,512|
This page does not form part of the statutory financial statements
Page 11
**HAYLE SURF LIFE SAVING CLUB**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
||2023|2022|
|---|---|---|
||£|£|
|**Support costs**|||
|**Management**|||
|Plant and machinery|1,527|529|
|Total resources expended|58,520|55,843|
|**Net income/(expenditure)**|5,811|(487)|
This page does not form part of the statutory financial statements
Page 12