## **HAYLE SURF LIFESAVING CLUB AGM** 18[th] NOVEMBER 2022 HAYLE SURF LIFESAVING CLUB AT 7:30pm Present – Emma Tredinnick, Ben Jacobs, Fiona Jacobs, Nick Brown, Anna Brown, Traci Parker, Gerard Hughes, Tina Hughes, Graham Williams, Curtis Young, James Deacon, Dan Stephens, Ria Stephens, Gilly Gratton, Colin Wilson, Josh Chandler, Lowenna Chandler, Tim Eustace, Steph Langley, Dave Parker, Nick Runnalls, Sarah Hoggett-Crisp & Charlie Hoggett-Crisp - 1) Chairperson Emma Tredinnick welcomed everyone to the AGM - 2) Apologies – Amanda Simons, Colin Higgins, Andrew Berriman, Matthew Perry, Michael Long, Kim Riggall, Nick Kelly, Neil Butler, Julie Butler and Ben Holtaway - 3) Minutes of the 2021 AGM were ratified proposed by Graham Williams and Seconded by Curtis Young - 4) Chairperson’s Report – Emma Tredinnick (See Attached) - 5) Secretary’s Report _ Fiona Jacobs (See Attached) - 6) Treasurer’s Report – Traci Parker ( See Attached) Ratify Club Accounts – Proposed Traci Parker Seconded Stephanie Langley - 7) Club Captain’s Report – Nick Brown (See Attached) - 8) Election of Club Officer’s President – Tim LaTouche Proposed Traci Parker Seconded Nick Brown Chairperson – Emma Tredinnick Proposed Fiona Jacobs Seconded Tina Hughes Vice Chair – Ben Jacobs Proposed Dave Parker Seconded Anna Brown Secretary – Fiona Jacobs Proposed Nick Brown Seconded Traci Parker Membership Secretary – Lowenna Chandler Proposed Fiona Jacobs Seconded Nick Brown Treasurer – Traci Parker Proposed James Deacon Seconded Curtis Young Committee Members – Charlie Hoggett-Crisp and Sarah Hoggett-Crisp Proposed Nick Brown Seconded Steph Langley Colin Higgins - Proposed Fiona Jacobs Seconded Gerard Hughes Colin Wilson and Gilly Gratton - Proposed Nick Brown Seconded Curtis Young Gerard Hughes and Tina Hughes - Proposed Fiona Jacobs Seconded Traci Parker - 9) Membership Fees – Senior - £55.00 Junior - £45.00 Nippers and Sandhoppers - £35.00 Family membership - £155.00 Proposed by Nick Brown and seconded by Ben Jacobs - 10) Changes to constitution – None - 11) Elect any Life Members – None - 12) Any other business – None The meeting closed at 20:03 HAYLE SURF LIFESAVING CLUB ACTIVE MEMBERS MEETING 2022 - 1) Election of Officers – Captain – Nick Brown Proposed James Deacon Seconded Gerard Hughes Vice Captain – Dave Parker Proposed Gerard Hughes Seconded Graham Williams Team Managers Seniors – Charlie Hoggett-Crisp Proposed Steph Langley Seconded Nick Brown Juniors – Nick Brown Proposed Fiona Jacobs Seconded Charlie Hoggett-Crisp Team Admin Nippers – Fiona Jacobs Proposed Nick Brown Seconded Curtis Young Gear Steward – Tim Eustace Proposed Nick Brown Seconded Gerard Hughes Quarter Master – Anna Brown Proposed Fiona Jacobs Seconded Dave Parker Junior Captain – Emi Hoggett – Crisp (already decided) Training Officer – Matthew Perry Proposed Nick Brown Seconded Emma Tredinnick IRB Officer – Nick Runnalls Proposed Nick Brown Seconded Gerard Hughes School Liaison Officer – Amanda Simons Proposed Fiona Jacobs Seconded James Deacon Child Protection Officers – Traci Parker & Emma Collins Proposed Nick Brown Seconded Sarah Hoggett-Crisp Web Design Steph Langley Proposed Nick Brown Seconded Charlie Hoggett-Crisp Social Secretary – Sarah Hoggett-Crisp Proposed Nick Brown Seconded Steph Langley Nipper Officers – Traci Parker, Emma Tredinnick, Graham Williams, Nick Brown, Kim Riggall, Ben Jacobs, Ben Holtaway, Nick Kelly, James Deacon, Curtis Young, Amanda Simons, Andrew Berriman & Josh Chandler all willing to stand again. Ria Stephens - Proposed Fiona Jacobs Seconded James Deacon Colin Wilson - Proposed Nick Brown Seconded Curtis Young Sandhopper Officers - Dave Parker & Ben Jacobs Proposed Nick Brown Seconded Curtis Young - 2) Any other business - Christmas Day swim to go ahead this year 10am for 10:30am - It was agreed that moving forward Juniors would pay for their Tuesday swim training termly. - Club Gala will be held on Sunday 27[th] November 3-5.30pm The meeting closed at 20:31 Date of next meeting – 8[th] Jan at 4:30pm REI GISTERED CHARITY NUMIIER: 1035924 REPORT OF THE TRusfEI ES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEiKBEI R 2022 FOR HAYLE SURF LIFE SAVING CLUB Greenwood WElson The Old School The Stennack St Ives Coimwall TR26 IQU HAYLE SURF LIFE SAVINC CLUB CONTENTS OF THE FINANCIAL STATCI Mli IYTS FOR THE YEAR ENDCI D 31 DECEMBER 2022 Page Report of the Trustees Independent Ei xnmlner's Report statement of Finaneial Activities BAIAnce Sheet Note5 to the FiELanclal Statements 5 to 10 Detaaled Statement of FAMancial Activities HA YL£ SURF Lifi E SAVING CLUB REPORT OF TRUSTEES FOR THE YCIAR ENDEID 31 DECEMBER 2022 The trustees present th¢ir report with the financial statein¢nts ol the Iharity for the year ended 31 Decembei. 2022. The trustees have adopted the pi"ovisions of Accounting and Reporting by Charities: Stateinent of Recommended Practice applicAble to cl)arities preparing their accounts in accovdance with tbe Finaiicial Reporting Standard applicable in tlie UK and Republic of Ireland (FRS 1021 (effective l Jat]uary 2019). Sl'HucfuRL, GOVERNANCE AND MANAGEMENT Governing do¢ument The oharity is controlled by its governing documeiil, a deed of trust and constitstes ali unincorpoi'ated charity. REFERENCJ£ AND ADMINISTRATIVEI DKTAILS Regi&tered Charlty number 1035924 Pi'ineÉpAI address Rivicre Ttswans Philla¢k EIayle LoiMwall TR27 SAF Trustees Ms T Parker Tr&wurer F Jacobs Secr¥tary E Tredinnick Chairwoman B Jacobs Vi¢e-chair Independent Kxamlner Robcrt Langley CTA Girenwood Wilson The Old School 'I'h¢ Stenllack St Ives Coi'iiwall TR26 IQU Approved by order of tbe board of trustees on 24 Novejnber 2023 aTrd signed on its behalf by.. E Ti'edinni¢k- Trnstee Page I INDEI PEI NDEI NT EI XAMINER'S REPORT TO THE TRUSTEES OF HAYLE SURF LIFE SAVING CLUB Independent cxaminer's repoi't to the trustees of Hayle Sui'f Life Saving Club I repoi't to tlie charity tt'ustees on my exainination of tlie accounts of Hayle Surf LEfe Savsng Club (tlie Ti￿St) for the year ¢nded 31 Deceniber 2022. Resp0Th5ibililies and basi5 of report As the cliai'ity trustees of the fiust you are i'eswnsible foi. the pi'epai'ation of the accounts iii accordance with the requireEne]Jts of the Charities Act 2011 ('the Act,). I repoit in respect of Iny exainination of the Tru5t'5 accounts carried out under Section 145 of the Act and in cai'rying out Jny exaiDination I have foll(Fwed all applicable Directions given by thc Chai'ity Commission undei. Section 145(5J(b) of the Act, Independent examiner'5 5tgtement I have completed my exainination. I conf]rm that no material iiiattei% haye ¢oine to atteThtion in connection with the examillation giviiig me cause to believe Éhal in any material respect: aceouNling i'ecords were kept in r6spect of the Tr￿st as required by Sectioii 130 of the Act,. or the accounts do not accord with those JEcords; oi. the accounts do not coinply with the applicable requii'ements concerning the form and content of accounts set out in the Cliayities (Accollnts alld Reports) Regulations 2008 other than any requireinenL that the accollnts give a true alld fair view which is not a iiiattcr coiisidci'cd as part of an independent examination. I have no eollcerns and have coine across no other Inatters in Connection with the examinatlgn to which attention should be drawn iii thts repoil in ol'der to enable a proper undei'standing of the aciounts to be reached. Robert Langl¢y CTA GIEenwood Wilson The Old bchool The Stennack St Ives Cvi'nwall TR26 IQU 24 Novembei. 2023 Page 2 HAYLE SURF LifiE SAVING CLUB STATEI MEI NT OF FINANCIAL ACTIVITIBS FOR THL YKAR ENDCI D 31 DECEIMBER2022 2Q22 Total ftTrnds 2021 Total funds Ut)restricted fund Resth'icted funds Notes INCOlVtE AND ENDOWMEI NTS FROtvi Doi)ations and legacies 13,864 13,864 3,126 Other tr2ding activities Investmet)t income 41,485 41,485 33,461 Total 55,356 55,356 36,588 EXPENDITURE OIY Raising thnds 31,802 31,802 21,840 Charitable aetlvlties Genernl fund raising actvEtie5 24,041 24,041 6,864 Tot81 55,843 55,843 28,704 NET INCOMEI{EXPENDITURE) {487) {487) 7,884 RECONCILIATION OF FUNDS Tutal lunds bi'uublht fonvai.d 630,942 20,001 650,943 643,059 TOTAL VUNDS CARRIED FORWARD 630,455 20,001 650,456 650,943 The notes forill part of these fLnan¢ial stateLnents Page 3 HAYLE SURf Lifi C SAVING CLUB BALANCE SHEEI T 31 DCICKMBCI R 2022 2022 Total funds 2021 Total funds UN'estri¢tsd fund Restricted funds Notes FtXED ASSETS Tallgible assets 588,231 20,001 608,232 603,195 CURRENT ASSETS Stocks Cash at bank 2,450 39,774 2,450 39,774 2,450 45,298 42,224 42,224 47,748 NET CURRENT ASSETS 42,224 42,224 47,748 TOTAL ASSETS LESS CURREiYr LIABILITIES 630,455 20.001 650,456 650,943 NET ASSETS 630,455 20,001 650,456 650,943 FUND.8 Llnrcqtricted ￿lld8 Restricted funds 630,455 20,001 630,942 20,001 TOTAL FUNDS 650,456 650,943 The f￿ancIal statfflnents were &pproved by the Boai'd of Tn￿tE0S and authorised for issue on 24 November 2023 and were signed on its behalf by.. E Tr¢dinnick- Trustee T Parker- Trustee The Dotes forin pai'l of these finan¢ial statements Page 4 HAYLE SURF LIFE SAVING CLUB NOTEI S TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDEDJI DECEMJIER 2022 ACCOUNTINC POLICIES Basis of prepariDg the fin&iJci81 st8temellts The financial statenieJts of the chai'ity, which is a publi¢ benefit entity under FRS 102, have been pi'epared in aceoi'dance with the Chai'ilies SORP {FRS 102) 'Accounting and Reporting by Chai'ities.. Statejnent of Recoinii)ended Practice applicable to Charities PlEpaiing Iheii. accounts in accordance with the FEtiancial Reporting Standard applicable in the UK and Republic of li'eland (FRS 102) (effective l Jaiiuaiy 20191,, Financial Reporting Stalldard 102 The Financial Repoi'ting Slandayd applicable in the UK and Republic of Ireland, and the Cl)arities Act 2011. 'fhe F￿￿￿ClaI stateinents l)ave been prepared under the histoi'ieal cost convention. Income All incoine is reco8nised in the Statement of f4inattcial Activities once the chai'ity has entitleinent to the funds, it is piY)bable that the income will be received and the ainount can be rneasuitd reliably. Expenditure Liabilities are rexognised as expenditure as soon as there is a legal oi. constructive obligation committing the charity to that exp¢nditUTe, il i5 pIK)bable that a traDsfer of e¢onoinic benefIts will be required Én %cttlcincnt and the ainount of the obligation can be mea5ul.ed reliably. Expenditui'6 15 accoutttEd for tsn an accruals basis and has been classified under headings that aw'egate all cost related to the catcgory. Where costs cannot be directly ath'ibiited io parti¢ulai he8dlligs they have bsen allocated to activities on a basis consistent with the use of i'esources. Tangible r￿ed assets Depreciation is provided at the following annual rates Order to write off ¢ach oss¢l over its estimated usefvl Stocks Stocks ar¢ valued at the ltrwei. of cost and net realisable v?lue, after making due allowance for obsolete and slow moving items. Taxatlon The charity is exeinpt fi'oin tax on its chai'itable activities. Fuajd accountlng Unrests'icted fi]nds cam be used IE) a¢wrdanee wilh the charitable objectives at the discretion of the trustees, R¢$trict¢d funds can only be used for partieular restricted puiyoses within the objects of the charity. Re$b'iclion$ ai'ise when specified by tbe donor oi. when ￿ndS are raised for pBrticulai' I'estricted purposes. Furtlier explat]ation of the nature and pwwse ofeaeh fvnd is iticluded in the notes to the f￿ancial stateinei)ts. DONATIONS AND LEGAC￿4 S 2022 2021 Donations Grants 2,291 11.573 3,126 13,864 3,126 Page S continued... HAYLE SURf LIFE SAVING CLUB NOTEI S TO THE FINANCIAL sfATEMEI NTS - eonlinued IOR THE YEIAR EINDED 31 DECEMBER 2022 DONATIONS AND LBGACIEI S - eonlinued Gi'ants i'eceived, included in the above, are bs follows.. 2022 2021 co.op Sportsbid Sported 2,688 8,685 200 11,573 OTHKR TRADING ACTIVITIES 2022 2021 Fulldraisittg events MemhciYhEP & subscriptions Swimining fee51subs Clothing & kil sales Bquipment sales Compelition fees Sundry tticome 7,133 11,290 17,052 4,782 150 913 165 7,653 9,315 10,812 5,587 50 41,485 33,461 IIYVESTMENT INCOME 2022 2021 Deposit 8¢counl interest TRUSTEES, RCI MUNEI RATION AND BENEFITS Thei'e were llo trustees, remuneration or othd benefits foi. the year ended 31 Decetnber 2022 nor foi. tlie year ended 31 Decsinb6r 2021. Trustees, expensÉs There were no tsustses, expenses paid foi. the year ellded 31 Dec￿nber 2022 r&ar lor the yeai. ended 31 Deceinber 2021. COMI)ARATIVES fioR THE STATEMENT OF FINANCIAL ACTIVITIES Urll'estricted fund Restricted fi]nds Total fuiids INCOME AND EI NDOWMENTS FROM Donations and legacies 3,126 3,126 Other tr'ading activitieg Investment income 33,461 33,461 Total 36,588 36.588 EXPENDITURII OLY Rai5iDg funds 21,840 21,840 Page 6 Continued,. HAYLE SURF LIFE SAVING CLUB NOTES TO THE FINANCIAL STATEMENTS- eontlnue(f FOR THE YEAR EINDEID31 DECEMBCR 2022 COMPARATIVEI S FOR THE STATII MENT OF FINANCIAL ACTIVITIES- continued Unrestricted Restricted fund funds Total funds Cliaritable activitie5 G¢neral fi>nd raisiiw actvities 6,864 6,864 Total 28,7(14 28,704 NET INCOME 7,884 7.884 RECONCILIATION OF FUNDS Tot81 funds brought forward 623,058 20,001 643,059 TOTAL FUF4DS CARRIEI D FORWARD 630,942 20,001 650,943 TANGIBLf FIXED ASSETS Long leasehold Plant and machitLery Totals COST At l January 2022 Additions 492,315 111,747 5.566 604,062 5,566 At 31 Deceinber 2022 492,315 117,313 609,628 DEPREI CIATION At l January 2022 Chai'ge foi. yeai. 867 529 867 529 At 3 l December 2022 1,396 1,396 NF.T VALUE At 31 Decembei. 2022 492,315 15,917 608,232 At 31 Decembei. 2021 492,315 110,880 603,195 STOCInd raisiiw actvities 6,864 6,864 Total 28,7(14 28,704 NET INCOME 7,884 7.884 RECONCILIATION OF FUNDS Tot81 funds brought forward 623,058 20,001 643,059 TOTAL FUF4DS CARRIEI D FORWARD 630,942 20,001 650,943 TANGIBLf FIXED ASSETS Long leasehold Plant and machitLery Totals COST At l January 2022 Additions 492,315 111,747 5.566 604,062 5,566 At 31 Deceinber 2022 492,315 117,313 609,628 DEPREI CIATION At l January 2022 Chai'ge foi. yeai. 867 529 867 529 At 3 l December 2022 1,396 1,396 NF.T VALUE At 31 Decembei. 2022 492,315 15,917 608,232 At 31 Decembei. 2021 492,315 110,880 603,195 STOCI