## Trustees' Annual Report: 1st Binfield Air Scouts ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||First Binfield Scout Group||||||||||| ||||Nutwood, Emmets Nest||||||||||| ||||Binfield, Bracknell||||||||||| ||||Berkshire||||||||||| ||||Postcode||||R|G|4|2|4|H|H| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Duncan Hullis|Chairperson|Whole Year| ||Alex Sizeland|GroupLead Volunteer|Whole Year| ||Karen Hullis|Treasurer|Whole Year| ||Crystal Malha|Scout Leader|Whole Year| ||Jackie Rawes
|Explorer Section Leade|r
Whole Year| ||Oliver Fisher|Scout Leader|Whole Year| ||Liam Fricker|Cubs Section Leader|Whole Year| ||KellyFricker|Squirrels & Beavers
Section Leader|Whole Year| ||Damon McCarthy|-|Whole Year| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Independent Examiner|PradeepKumar|Available on request| |||| |||| |||| 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust deed, constitution)
Type of governing document|| ||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of Chair and Treasurer together
with the Group Lead Volunteer and 6 additional Trustees
who all hold other leadership positions in the group. 4 of the
Trustees have children who attend the group and provide
parent representation. The Trustees meet once every
school term (3 times yearly).
Members of the Trustee Board complete the Scouts
_'Growing Roots'_training, including the_'Being a Trustee in_
_Scouts'_within the first 5 months of joining the Trustee
Board.
This Trustee Board exists to support the Group Lead
Volunteer in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than| |---|---| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
1. Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
2. Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. The Group
also holds additional insurance to cover non-member
occasional helpers, and loss of earnings cover for leaders
who may not receive such cover via their employer.
Safety is a primary concern for all members of the group
and Risk Assessments and the relevant activity approvals
are undertaken before all activities take place.
3. Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a 12-month reserve to ensure the continuity
of activities should there be a major reduction in income.
The Trustees could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
4. Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
5. Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
6. The group has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||To achieve the objectives as laid out above, 1st Binfield
delivers scouting through regular meetings of the sections
as follows:
- 2 Squirrel Dreys, meeting weekly during term-time
- 2 Beaver Colonies, meeting weekly during term-time
- 3 Cub packs, meeting weekly during term-time
- 2 Scout Troops, meeting bi-weekly during term time
- 1 Explorer Scout Unit, meeting bi-weekly during term time
In addition to the weekly meetings each of the sections
takes part in further weekend activities such as camps,
sleepovers, day-visits to places of interest, supporting
community events and more.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grant making;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|1st Binfield Aur Scouts do not offer grants and any other
voluntary contribution the Group may decide to make would
need to be authorised at an appropriate Trustee meeting.
All volunteers time is given freely and is not compensated
for by 1st Binfield and 1st Binfield does not have any
investments other than a current and savings account held
at Lloyds bank.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The main achievements of the Charity this year have been
to:
a) provide scouting activities for all the young people who
are members of the 1st Binfield Scout Group;
b) to raise money via the subscriptions to cover the cost of
these activities and other external costs including capitation
for the Scout Association;
c) raise money through fund raising events such as
Christmas Post and Partyon the Pitch.| ||| |**Section E**|**Financial Review**| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Not Applicable as all monies are held in cash at Lloyds Bank
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
The Group held reserves of approximately £18,000 against
this at year end. This is above the level required for
operating expenses.
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £10,000.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
All Expenditure has supported the key objectives of the
Scout Group through one of the following methods:
1. By directly funding materials or services used to run
activities for the young people.
2. Through the procurement of new equipment or
maintenance of equipment used in the provision of activities
for the young people.
3. For the maintenance of premises used to run meetings of
the Scout group.
There are no funds materially in deficit.
~~The Group s Income and Expenditure is relatively small and~~
as a consequence the Trustees choose to keep our funds
immediately available and not to invest in longer-term
investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks.
The majority of funds raised by the group each year are
from
subscriptions paid by parents/carers of the group members.
In addition we subsidise this year through:
- Additional fundraising and donations secured via Binfield
Parish Council and / or other sources|The Group held reserves of approximately £18,000 against
this at year end. This is above the level required for
operating expenses.
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £10,000.| ||| ||There are no funds materially in deficit.| ||Not Applicable as all monies are held in cash at Lloyds Bank



All Expenditure has supported the key objectives of the
Scout Group through one of the following methods:
1. By directly funding materials or services used to run
activities for the young people.
2. Through the procurement of new equipment or
maintenance of equipment used in the provision of activities
for the young people.
3. For the maintenance of premises used to run meetings of
the Scout group.
~~The Group s Income and Expenditure is relatively small and~~
as a consequence the Trustees choose to keep our funds
immediately available and not to invest in longer-term
investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks.
The majority of funds raised by the group each year are
from
subscriptions paid by parents/carers of the group members.
In addition we subsidise this year through:
- Additional fundraising and donations secured via Binfield
Parish Council and / or other sources| 5 LT700001 (3rd December 2018) ## ~~ee~~ **Section F Other Optional Information** Plans for future periods (details of any No significant plans for major activities other than the day to significant activities planned to achieve running of the Group and the fund raising activities normally them) undertaken to support this aim. ~~ee~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) > Full name(s) ~~a~~ Duncan John Hullis > Position (e.g. Secretary, Chair) ~~a~~ Chair of Trustee Board > Date ~~LTT~~ D0 D9 M-0 ~~tT~~ M1 ~~tT~~ Y2 ~~Tt)~~ Y6 > 6 LT700001 (3rd December 2018) P| 1¥1 Blnfl•ld Scout Grr*up IR•olst•r•d Charfty No. 1035921) Accounts l£Y t1￿ y••r •ndod 31 Mareh 2025 Stat•m•nt of Incom• Forthe Yearfrorn IstApril 2023 Unre5trkted funds IstA¥rll 2024 Vnrertrlrted lun¢ RECEIPTSAND PAYMENTS 1 8••1• ol Pr•par•tr*n Tr*so ￿wjTrts prnpwed r•¢•lpts 4rKI PWyTnoThts ba￿¥. 2023n4 2024n5 Recelpti Don•tloni. l•y¢l•s •nd Membershlp Subscrlptlons Less membershlp sub5crlptlons pèld Net Member$hlp subscrlptlons retslned Donatlons 14,244 9,928 4.316 3.037 Eath of ￿ Scouts, Cubs and eeaN*rs pay a tern1￿ sub5crfpiknn toth•ScDut Group. Th? amount IrKknded wtthln subscrlptl¢n IrKome excludes the 81ft ald t&¥ re¢lalffl. Capltatknn paymeThts to Seo¥t He•d (luartery •fe made annu•lty •KI show￿ asdeducted fromtot¥l substrlptknn Incorn• 17.145 10,976 170 12 $65 Glft Al Other Slmllirlncom• Sub fgtsl knchjdes Wnfiekl Iok donathin Ind those from the 5¢tyJtsfv)p 163 4 GfftAld Thbs •mO￿tw•S r•dI1￿ frMI FIMRC In t￿ Y￿r Fund R•lilni ArtWI•i The Party Cost of Party Net Contrlbutl¢n Chr15tmBS Pmt Sub Tot•1 8,248 2,786 S,462 235 5.697 3,541 S ft•cdpts fvom rd•lnq •¢tr 1st 8infield Scout Group usually holds one M•lorfundralslw event èath Year, Ixrtdue to$5Bnfftant rninfall th15 V4ent h•d to be carKelled on the day. aft￿nt shown Is the netarTrNnt of IcnThne aftw don•tlon51 sponwNhlp and costs Incurred dueto ¢ancdlarion. We •&0 have one othtrfund raLsln8 •¢tlth. Chrtstm•$ Post 159 214 373 Gr•rTrts M•lnt•n•nr• Gr•nts O¢herGrants Sub Totsl Fqes Coll•¢t•d for Youth pro￿￿￿￿• •MI Adk411511 Camps Vartous ACtI￿tIeS Mlscellaneou5 Incorn Sub Trtal 6 F••$ collerted for UMP5 arml actl¥lllo5 Thtis is the total amount colthed from parttclpants In camp5 and a¢tMtle5 c0ntlrubt￿Thto costs of prowding those a¢tMtes, Costs arelnduded In the paynwts sectknn. 20, 7.732 24,764 In¥estment InMm• PropErty Rent SubTotal Thtsisftsr dasse5 run from thehut lTrthe 135 1,305 Total N•t Recelpts 38,211 l•t 8lnnqld Scout Group lA•B￿¢•r•0 ¢hwlty 14¢A 103Wa11 Ac¢ourrt• fry th• y•ar •nd•d 31 IAarch 1025 8lat•m•ni ofe%p•ndhur• and Forth• Y••rfr¢rn IItW12D23 IsrAprf12024 Unrnsith lund5 Uwestrkt•dfur 2¥ 1024A5 RECEIPTSAND PAYMENIS Char￿￿* Pa￿￿￿4 172 21.3 9834 Actfvftles- all seclo B•iverlsqulrr•l Cub Mottlny 5c¢ut l•xplor•rmMtlry Don•lon5to ProlectAfrf M•t•rfili •nd EqLlpn*ni UnllDrmi ind Iniurnnr• R¢p*ir¥ind R•nvw•ls Ut51111•5 ind AunDln{Cc&ts 1275 835 KIr41￿¢￿tI0rth*Ye1rto )iM•rth202S. 4ffj13 4.239 239 1,672 1,426 9 Rylrnw R•n•v4 io Fl•tolR•e•lpts •r4P•wx•nts 741 Fundi Lmt Y•irEnd >JA73 11731 Tr• S¢￿1 Hytlsheld th Tiiotw*•TIwi dttdfor th. Thw• ¥r•lOUrfn￿vS r•s￿blefOr1knlaOrnIfvth1bkn olthe Trust. 3j.ni Groyp BankAc