Trustees, Annual Report: 1 st Binfield Air Scouts For the period From (start date) to end date Section A Reference aiid adininistralion details Charity name First Binfield Scout Group other name8 the charity is known by 1 st Binfield Air Scout Group R8gister8d chanty number lif any) HQ ragistrab'on number CharW8 prfndpal addr888 Nutwood, Emmets Nest Binfield, Bracknell Berkshire Postcode Names of the charity trustees who manage the charty Irhes8 Ih88nt)ualropDrtofihochartty8nd lh• Chas#yRogthr*rnwthJp frjra Ch•rftyv4lh o¢hèrtyI8Qt￿aknr) Tru•tee Name Offl¢o (If any) Dates act•d If not for whole yoar Duncan Hullis Alex Sizeland Karen Hullis C stal Malha Jackie Rawes Oliver Fisher Liam Fricker Chai rson Lead Volunteer Treasurer Grou Secreta lorer Section Leade lorer Section Leade Cubs Section Leader Squirrels & Beavers Section Leader Whole Year Whole Year Whole Year Whole Year Whole Year Whole Year Whole Year Grou Kel Frfcker Damon Mccarth Whole Year Whole Year Names and addresses of advisers {optiond infom)atlon bui enccuraged as best pr8dce) ITIW ￿￿9 publtsh6dln tbeanRualffjportofthé ch8rfty1 of advisor Independent Examiner Name Pradeep Kumar Address Available on re uest 1 LT70CMJ01 (3rd December 2018) Section B strLlCtLire. goveriiance aiid Inanaijoinenl D88crlption of the tharltys trusts Type of governing do￿rnent The Group'8 goveming documents ar8 those of the The Scout Association. They consist of a Royal Charter, which in um gives authoiity to the Bye Laws of the Association and he Policy, OrganIsa￿'On and Rules of The Scout sociation. (e.g. trust deed, constiiution) How the charity is constiiuted The Group Is a trust established under its rules which are Common to all Scouts. 18.9. trust, assodatson, company) Trusts6 selection methc*Js (e.g. app￿nted by, elected by) The Tnjstees are appointed in accordance with the Policy, Organisation and Rules of The S¢out Association. Addition81 govefnane* i88u88 (optional Informatlon but encouraged as be8t practice) You may choo88 to include additional information, where relevant, about.. h8 Group is managed by the Group Trustee Board, th8 membern of whlch are thg 'Charlty TN8t888' of the Scout Group which is 8n educats'on81 charity. As charity trust they are responsible for complying with legislation 8pplicable to charities. This includes the registration, keeping prop8r accounts arKI making return8 to the Charity Commission as appropri8t8. Polldes and pro￿dureS adopted for.. a) the induction and training of trustees; b) trustse, consideration of major risks and the system8 and procedures to manage them The Committee con8i8ts of 1 Independent representallve, Chair, Treasurer and Secretsry together with the Group Scout Leader8, Indivldual 88Ctlon leader8 for and parenf8 repre8entstion and meets once every School term (3 times yeartyl. Members of the Executlvo Committee o)mplete 'Ess8ntial Inf0m78ti￿ for Executive Committee, tralnlng within the first 5 months of Joining the committee. This Group Ex8CUtive Committee exlsts to support the Group Scout Le8der in me8ting the responsibilities of the appointments and is responsible for. The maintenance of Group propety., The raising of funds and the administration of Group finance., The insurance of persons, propty and equipment,. Group public occasions; Assisting in the recruitment of leaders and other adult support., Appoinling any sub committees that may be required", Appointing Group Adminlstrators and Advisors other than those who are e18d8d. 2 LTTO(KKI1 (3rd Decemljer 2018) Section B StrLiclure. goveriiaricc and manageineiit Icontiiiuedl The Group ExecLrtive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been estsblished to mitigate against them. The main areas of concem that have been ideMifi8d are: 1. Damage to the building, propety 8nd equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, Community centre and other Scout Groups. Similar recipro¢al arrangements exist y￿th these organisations. The Group has sufficlent buildings and contents insurance in place to mitigate against pennanent loss. 2. Injury to leaders, helwr8, 8UPPOrters and members. The GfOUP through the capitation fees contributes to the Scout sociations national accident insurance policy. Additionally the Group holds additional insuran¢8 to cover noTrmember occasional helpers. and1088 of eamings cover for leader8 who may not receive such cover via their employer. Safety 18 a primary concern for all members of the group and Risk Assessments and the relevant activity approvals are undertaken before 811 activities tsk8 place. 3. Reduced income from fund r81sing. Th8 Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a 12-month reseNe to ensur8 th8 continuity of activities should there be a major reduction in in¢ome. The Committee Could ra1s8 the value of subgcriptions to InC￿aSe the Income to the group on an ongoing ba$l8, either temporarily or pemanently. . R8dLtction or loss of188ders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unac¢ept8ble level in a particular 8ection or the group as a whole then there would have to be a contraction, consolidation or dosurè of a sedlon. In the worst case s¢enario the complete closure of the Group. S. Reduction or10s8 of memb8rs. The Group provides activities for all young people aged 4 to 18. If there was reduction in membership in a particular s8ction or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 6. The group has in plao Systems of intemal controls that are designed to provide reasonable assurance against m8terial mismanagement or loss, these include 2 signatories for all peymants and a comprehensive insuran¢è policies to ensure that insurable risks ar8 covered. 3 LT70LKJ01 (3rd De￿rnber 2018) Seclioii C Objectives and activities The Purpose of Scoutlng Scouting exists to actiV8ly engage arKI supwt young pe￿8 in their personal development, empowering them to mak8 a positive Contribulion to waety. Summary of th6 objects of the set out in its govemiro d¢)cument Tho valu￿ of Scoutlng As Scouts we are guided by these values: Integrfty- We act with integrity; we are honest, trushvorthy and loyal. Ro8PeCt- We have seff-respec* and re8FeCt for oth8rs. Car8- We support othws and tske ￿re of th8 Wortd in ich we live. Bellef - We explore our faith8, beliets and attitudes. Cowratlon - We make a positive difference,. we c operate wlth other8 and make friends. The Scout Method Scouting takes place when young people, In pathership th adults, work together based on t values of Scouting and- - enjoy what they ar8 doing and have fvn - tske part in activities ind¢)ors and outdoors learn by doing Share in spiritual reflection - take responsibility and make choices - undertake new arKI Challenging activitie8 - make and liv8 by their Promise. Summary of the main activiti88 In relation to these objed8 o achieve the objectives as laid out above, 1st Binfield delivers scouting through regular meetings of the sections as follows.. - 1 Squirrel Drey, meetlng weekly during tenn-time - 2 Beav8r Colonies, meeting weekly during tsrm-time - 2 Cub packs, meeting weekly during term-time - 2 Scout Troops, meeting bi-weekly during term tlm6 1 Explorer Scout Unit, meeting bi-weekly during tsm time In additlon to th8 weekly maeting8 each of the s8Ction8 takes part in further weekend actiwties such as camps, sleeepovers, day-visits to places of intere8t, supporting cimmunity events and more. Additlonal detai18 of the otye¢tives and activities (optional informatlon but encouraged as best practice) You may ¢hoo•e to indude further statements, where relevant. abouL 1 st Binfield d¢)8s not offer grants and any other voluntsry contribution the Group may decid8 to make would need to be authorised at an appropriate Trustee meeting. I volunteers time is given freely and is not compensated for by 1st Binfield and 1st Binfield does not have any investrnents other than a current and Savings account held at Llo ds bank. . policy on grantmking", • o)ntrlbutlon made by voluntsers", ' pollcy on iDvestm8nts. Public benefft statement The Group meets the Charity Commissi¢Jn's public benefft criteria under both the advancement of education and the advanc8ment of citizenship or community development headin 4 LT70(N))1 (3rd December 2018) Sectioii D Acliiovcments aiid perforina nce Summary of the main achievements of the charity during the year The main achievements of the Charity this year have b8en to.. a) provide so)uting activities for all the young pewe who are members of the 1st Binfield Scout Group; b) to raise money via th8 sub8CriPtions to cover the cost of thésè activities and other external costs including captitation for the Scout Association,. c) raise money through fund ralslng events such as Christm88 Post and Pa e the Pitch. Sc'Llioii E Fiiiai)cial Review Brtef statsment of the ¢harlty'S pollcy on reserves The Group's policy on reservès is to hold suffiaent resources to continue the charitable actiV7tie8 of the group should income and fundraising activiti6s fall short. The Group Executive Committee considers that the group should hold a Sum equivalent to 12 months runnlng costs, circa £10,000. The Group held reserves of approximately £23,000 agalnst this at year end. This is above the level required for operatlng expenses. Details of any fvnds materi81ty In d8ficlt {circum8tsnces plu8 Steps to eliminate) There are no funds materially in deficit. Further financial review detslls (optlonal Information) The Group's Income and Expenditure is relatively small and as a consequence the Trustees ¢hoos8 to keep our fund8 immediatsly 8vallable and not to invest in longer-tem investments such as stocks and shares. Th8 Group has therefore adoptéd a low risk strategy to the investment of its funds. All funds are held in ca8h using onty mainstream banks. • th8 charW8 Prtnclpal 8ourco8 of furK18 (Including any fundraising)., . how exp8ndliure h88 8UPPOrted the key objectives of the charity; The majority of funds raised by the group each year are from subsuiptions paid by parentslcarers of the group members. In addition we subsidise this ye8r through: - Additional fundraising and donations Secured via Blnfi8ld Parish Counril and l or other sources. • Inv8strnent pollcy and otle¢t5va8; Not Appicable as all monies are held at Uoyds Bank 5 LTICI￿)1 (3rd December 2018) SL)Ltioi) F Plan8 for future perlods (dela118 of any significant actlvlti88 planned to achieve them) No significant plans for major actsvities other than the day to running of the Group 8nd the fund raising 8CtNilles normally undertaken to 5UPPOrt this aim. Seclioii G Dec laration The tru8te68 declare that thoy have approved the tru8t088' rnport above Slgnad on behalf of Ihe ch8rltsI8 tru8 Slgnaturel81 Full name(8) Duncan Hullis Po8rtlon leg Secretary, Chair) hair Date 6 LT700001 (3rd D￿rnber 2018} SIE55. 9? c c e aE51 11 C¢ ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the trustees/** 1ST BINFIELD SCOUT GROUPCharity Name **members of** > **On accounts for the year** 31.03.2024 **ended** **Set out on pages** 2 **Charity no** 1035921 **(if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31 03 2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 27/11/2024 ~~——~~ **Name:** Pradeep Kumar ~~Cs~~ **Relevant professional** MICB Pm DIP **qualification(s) or body** ICB **(if any): Address:** 329 Doncastle Road, Bracknell, RG42 5AG **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**